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HomeMy WebLinkAbout057860-A2 - Construction-Related - Contract - LJA Engineering, Inc.CSC No. 57860-A2 AMENDMENT No . 2 TO CITY SECRETARY CONTRACT No. 57860 WHEREAS, the City of Fort Worth (CITY) and LJA Engineering, Inc., (ENGINEER) made and entered into City Secretary Contract No. 57860, (the CONTRACT) which was administratively authorized on the 20th day of July, 2022 in the amount of $ 96,395.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $34,724.00 which was authorized by M&C 23-1056 on December 12th, 2023; and WHEREAS, the CONTRACT involves engineering services for the following project: Basswood Boulevard and Old Santa Fe Trail Intersection Improvements, CPA[ 103998; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $9,150.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $140,269.00. OFFICIAL RECORD City of Fort Worth, Texas CITY SECRETARY Sass wood Blvd & Old Santa Fe Trail Intersection Improvements Prof Services Agreement Amendment Template FT. WORTH, TX CPN 103998 Revision Date: June 13, 2025 Page 1 of 4 1911 All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City"s designated Assistant City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: 12/05/2025 ATTEST: Pva Jannette Goodall ova City Secretary aat APPROVAL RECOMMENDED: ...i,.:. Lauren Prieur (Nov 26, 2025 07:22:23 CST) ENGINEER LJA Engineering, Inc. Anthony Kimmey, PE Sr. Vice President DATE: 11/21/2025 Lauren Prieur Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. I-ascta Ka6m Fanta Kaba, PE Sr. Professional Engineer City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 2 of 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Basswood Blvd & Old Santa Fe Trail Intersection Improvements CPN 103998 APPROVED AS TO FORM AND LEGALITY: Douglas Black (Nov 26, 2025 16:16:56 CST) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 3 of 4 M&C No.#: N/A M&C Date: N/A Basswood Blvd & Old Santa Fe Trail Intersection Improvements CPN 103998 FUNDING BREAKDOWN SHEET City Secretary No. 57860 Amendment No. 2 Fund Dept ID Account Project ID CF1- Activity CF2 - Bond Reference Amount 52002 0200431 5330500 103998 007130 9999 $9,150.00 Total: $9,150.00 City of Fort Worth, Texas Basswood Blvd & Old Santa Be Trail Intersection Improvements Prof Services Agreement Amendment Template CPN 103998 Revision Date: June 13, 2025 Page 4 of 4 RT WORTH,,, ATTACHMENT "A" Scope for Engineering Design Related Services for Supplemental Services to Include Construction Phase Services and Protect Closeout The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of the Basswood Blvd and Old Santa Fe Trail Intersection project is to improve capacity of intersection by Signalization of the intersection. In addition to signalization, drainage design to reducing ponding of water in roadway just east of the intersection. WORK TO BE PERFORMED Task 1. Design Management (Drainage) Task 2f GRGepti al De6igR (300 ) Task 4 DrelimiRaFy Desig!R /GCVO%\ T-;;Tc4�- rPaIrvc6ig•iT ii%anr'VV%1 /irainnre7 T''ipd PT,.Cp�Qr`vr— HdT—iYes (D rvra i aage ) Task 6. Construction Phase Services (Drainage) Task 10. Quality Control/ Quality Assurance City of Fort Worth, Texas Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail Attachment A 103998 PMO Release Date: 07.23.2012 Page 1 of 26 RT WORTH,,, TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 10 for further details. • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting: • ATP—Ad a PF8 G186igRFG8Gt kiGkA-ff/rhar4e-.r 11:188tiRg With CITY staff to rnrifirm apol nlarify s pe ni-1 sta Rd f ITV Gbje es I d f I crurn��C-6pc-'cr' ncrer cC�lvcoand reNvaf�ecvnvrrrC-arana�urrct6=a d8GigRG that meet GITV req iireme# • 4tterid gale () field meetings With CITY repFeceFltatiyec iFlGludirig Trnffin Manag8Ment o Prier to the 2004 and 9-004 si 1hmittals • Conduct and document monthly project update meetings with CITY Project Manager • (;enr•I6 int review meetings With the GITV at the eRd of eanh design Phase • GGRd int and dOG Ument h�nieel lei design team meetings • Conduct QC/QA reviews and document those activities. Refer to Task 10 for further details • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Prepare and submit monthly Project Status Reports in the format provided by the respective Transportation and Public Works Department. • Prepare and submit baseline Dreient Cashed ile iRitialhi and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. Register, P�} rt (gem t'GRS Plan CITY to Fnedify and ,T i� eA e„TEa�, �,� fib • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project City of Fort Worth, Texas Page 2 of 26 Attachment A Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 2 of 26 RT WO • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • Two (2) field review meetings • Project construction phase is anticipated to take six (6) months. • Three (3) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. DELIVERABLES A. Meeting summaries with action items B. QC/QA documentation C. Baseline design schedule D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly Project Status Reports G. Monthly TPBE spreadsheet updates H. Monthly Project Risk Register updates Plan Submittal Checklists (See Task 10) City of Fort Worth, Texas Page 3 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 3 of 26 RT WO J. Monthly invoices K. Monthly M/WBE Report Form and Final Summary Payment Report Form City of Fort Worth, Texas Page 4 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 4 of 26 RT WORTH,,, _min the ease E)f a private Utility C;eRfli^+�ENGINEER .,ill n vide a PDF= set e nlanc with the Utility nenflintc highlighted anal a Utility f nnflin4c Table ref these nfli,,+,, e h n pled in a Utility Gl panne I e++ fep GGGFdinatien T� �i-rrrrGts��r.7e--IrrGYI-iaCq �rarrc��crt�Tvr Ftic City of Fort worth, Texas Page 5 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 5 of 26 RT WORTH,,, PDF= filet nreated from decioo CAD rpawiooc will he i plea ded to the decipated PFGje6t fe'der in the Gity'S dGG McRt m nt system (BIM 360) ENGINEER shall net p ed With DreliMiRaFy Design aGtiVitieS Witho It WFitteR oppF ,I h the f ITV of the GGRGept al Decig!R PaGka e City of Fort Worth, Texas Page 6 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 6 of 26 RT WO City of Fort Worth, Texas Page 7 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 7 of 26 RT WORTH,,, Jv^mrarrrc2iAiuys, sidewalks, -aRa- pavement -details. City of Fort Worth, Texas Page 8 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 8 of 26 RT WORTH,,, City of Fort Worth, Texas Page 9 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 9 of 26 RT WORTH,,, _ MU City of Fort worth, Texas Page 10 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 10 of 26 RT WORTH,,, TASK 4. FINAL DESIGN .0 CONSTRUCTION DOCUMENTS 00 ... the appreved PFejeGt -. per - Utility GGRfIiGts Table ef these GE)RfliGtG to be iRGIuded OR a Utility GleapaRGe Letter fap pIaR F8VieW MeetiRg with the CITY, the ENGINEER shall ..• GenStFUGtien ... sheet shall be stamped, dated, and GigRed by the FENIG;INIFEFER regilstered on State A-f . „ , 14 A4 0 € Ghde6igRt eeoGT f�Ge package shall i,rRGIude a quantity fake off fable Q0-04aPrd 1000% deSig RpaGkageSTTrhrTs; p—sti. .-ate sh-all ase st-apdard- CITY or TvnnT hid items as applirahle Three (3) sets A-f I I ")d 7" size drawiRgs and GRe (I) Set Gf Gp8GifiGat0A-IPc-; �.AAII he delivered ry far the 900% nesinr, r skage A, DnC and DVVF= file for the a0%yT will be -created fro gs GAD drawirirr and �T TeR (IQ) sets of 11417" size drawiRgs aREI tWe (2) set of speGif'GatiORS will be delivered fer the 1 nn0i nesioo paokaoe A DIIC and n\A/C file fer the 1001% nesinr, will be fFem deSigR CAD drawings and A. 90074 oor,stri,ofior, olaRs and soeoifioatie% iRGIu JiRg of /nA dGGUmeRtatien n 9. ciTrcy GattGi-r-crvGUrrreR tCtlivPr. o.PRal iSVVIM plan ( CiRal GheGk 106t) D. l nnoi nonotr, intioR pIar,s and spedfinatienc iRGIU JiRg QGQA dE)GUmentatiGR n, iaRtitiec , o the f ITV's or TVnnT's sfaR dapd hid items and formatas ar,olioahle P. ari�nal '1 1'41 7" size we,F my!ar fer the mats ,res of authorized CITY City of Fort Worth, Texas Page 11 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 11 of 26 RT WORTH,,, Tabulate and ew II hid fer the tri t the GITY.- 0 - re`vTcw-^an-prc��-Feeelir �vnr,�^cvrer�.nrcrc�+errpF^vjec�,-&s�Jrcrrc-vr-r n eval6latiRg bids and reGE)PRmeRd aWaFd of fhe GerFaa Gt. A GGPY of the Rid Tahu latien and the GF=V / Data Spreadsheet are to he u plea.de.d irate the r eGt'S Ri.d Results felder en the Gity's .JeeUmeRt m Rt S Stem (RIBA 360) I RGeppGrate all arddeRda irate the neritrant rler•i 1meRtc and iccue ne Rferrrmed cetc City of Fort worth, Texas Page 12 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 12 of 26 RT WO City of Fort Worth, Texas Page 13 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 13 of 26 RT WO TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support • The ENGINEER shall prepare one (1) task order package for the CITY's Unit Price Contractor. • The ENGINEER shall attend the pre -construction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall attend bi-weekly construction progress meetings during the duration of construction. The ENGINEER will prepare meeting notes with action items and distribute there to the project team. • The ENGINEER will prepare a Construction Communication Plan detailing the procedure for communicating between the Project Delivery Team members and the Contractors. • The ENGINEER will meet with concerned citizens as needed. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RIF) from the contractor, review change orders, and make recommendations as to the acceptability of the work. • The ENGIENER will meet with the Project Delivery Team and Contractor on -site to review any field changes. • The ENGINEER will coordinate with the TPW department as necessary • The Engineer will update and submit monthly the Project Status Report, Risk Register, TPBE and Project Schedule. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: City of Fort Worth, Texas Page 14 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 14 of 26 RT WO o As -Built Survey o Red -Line Markups from the Contractor o Red -Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher) and in DWF format. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set, if required. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in the City's document management system (BIM 360). City of Fort Worth, Texas Page 15 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 15 of 26 RT WO For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • i Re (1) D6 ihlin Meeti.., is Heel m • Three (3) site visits are assumed • Two (2) s uhmitt;;l rwii ceic nro nc • Two (2) RFI's are assumed. • QRe (I ) GhaRge QFder ie �cci ime DELIVERABLES C. Response to Contractor's Request for Information D. Review of Change Orders E. Review of shop drawings F. Final Punch List items G. Record Drawings in digital format City of Fort Worth, Texas Page 16 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 16 of 26 RT WORTH,,, City of Fort worth, Texas Page 17 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 17 of 26 RT WORTH,,, PpGymde S suFfaa% Utili�E TeeF g (SIDE) to Quality Level 9C ig and /1 as deSGFibed belew. The SUE shall he peFfer Ted in aGGerdanGe with GI/ACGC 38 02M City of Fort worth, Texas Page 18 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 18 of 26 RT WORTH,,, Dr,,v 0de Quality Level y-G to identify v eFhead utilities n the pFejeet and r Vide the overhead Utility iRfE)FFFlatieR eR tho SUE pIaR sheets City of Fort worth, Texas Page 19 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 19 of 26 RT WORTH,,, City of Fort worth, Texas Page 20 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 20 of 26 RT WORTH,,, All Gents a ated with TD R pIaR FeVieW Rd i eGtieRs a, a to he paid by the ENGINEER d lFiR 9 the nei use of the preient City of Fort worth, Texas Page 21 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 21 of 26 RT WORTH,,, City of Fort worth, Texas Page 22 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 22 of 26 RT WO City of Fort Worth, Texas Page 23 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 23 of 26 RT WO TASK 10. QUALITY CONTROL / QUALITY ASSURANCE ENGINEER to provide to the City a Quality Control/ Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. 10.1. QC/QA of Survey and SUE Data • The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's Surveyor to perform a Quality Assurance review of the survey and/or subsurface utility engineering (SUE) work performed by other surveyors and SUE providers. • ENGINEER's Surveyor shall certify in writing via a letter that the survey information provided has undergone a Quality Control/ Quality Assurance process. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/ Quality Assurance process. 10.2. QC/QA of Design Documentation • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design including the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. • A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. • The documentation of a QC/QA review includes (1) a copy of the color -coded, original marked -up document (or "check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign -off sheet with signatures of the City of Fort Worth, Texas Page 24 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 24 of 26 RT WO personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. • Evidence of the QC/QA review will be required to accompany all submittals. Documentation shall include, but is not limited to, the following items: - PDF of the completed Detailed Checklists - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; - PDF of previous review comments (if any) and the ENGINERR's responses to those comments in the Comment Resolution Log. • If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted for a returned submittal. • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the City will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in Buzzsaw. DELIVERABLES A. QC/QA documentation City of Fort Worth, Texas Page 25 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 25 of 26 RT WO ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon — be sure to track changes. the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon — be sure to track changes. in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Page 26 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 26 of 26 ATTACHMENT B COMPENSATION Design Services for Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail City Project No. 103998 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2025 Rate ($/hour) 2026 Rate ($/hour) Project Manager $235.00 $240.00 Sr. Engineer $215.00 $220.00 Design Engineer $180.00 $185.00 Engineer -in -Training $115.00 $125.00 CADD Operator (CADD Technician) $110.00 $115.00 Administrative $100.00 $100.00 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 1 of 4 ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 2 of 4 B-2 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant LJA Engineering Original Agreement $50,720.00 Addendum No. 1 Supplemental Design $24,724.00 Addendum No. 2 Additional Services $9,150.00 Combined $84,594.00 60.3 Proposed Sub -Consultants Lamb -Star Engineering Original Agreement $22,050.00 Addendum No. 1 Supplemental SUE (LVL A) $4,000.00 Addendum No. 2 $0.00 Combined $26,050.00 18.6 GRAM NTX Traffic Data $525.00 Addendum No. 1 $0.00 Addendum No. 2 $0.00 Combined $525.00 0.4 Virtonnel, LLC TDLR Review/Inspections $2,100.00 Addendum No. 1 $0.00 Addendum No. 2 $0.00 Combined $2,100.00 1.5 TOTAL (ORIGINAL) $96,395.00 TOTAL ADDENDUM NO. 1 $34,724.00 TOTAL ADDENDUM NO. 2 $9,150.00 TOTAL COMBINED $140,269.00 100% Project Number & Name Total Fee Sub Fee Basswood Blvd and Old Santa Fe Trail, Project No. 103998. $96,395.00 $23,500 Addendum No. 1 $34,724.00 $4,000 Addendum No. 2 $9,150.00 - Combined $140,269.00 $27,500 City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 3 of 4 B-3 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 4 of 4 B-4 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Additional Design Services for Basswood at Santa Fe Traffic Signal Design City Project No. 103998 Task No. Task Description Labor (hours) Total Labor Cost Expense Total Expense Cost Task Sub Total Project Director Project Manager Project Engineer EIT CADD Administrative Subconsultant Travel Reproduction Kate $290 $236 $185 $115 $120 $100 MWBE Non-MWBE 1.0 Design Management (L)rainagej 0 8 0 0 0 4 $2,280 $0 $0 $0 $0 $0 $2,280 1.1 Management 4 2 $1,140 $0 $1,140 1.2 Communications and Reporting 4 2 $1,140 $0 $1,140 $0 $0 $0 2.0 Construction Phase Services 0 8 0 16 2 4 $4,360 $0 $0 $0 $0 $0 $4,360 2.1 Construction Support (Drainage) 4 8 2 4 $2,500 $0 $2,500 2,2Additional site visits 2 4 $930 $0 $930 2.3 Coordination meetings with contractor 2 4 10.0 QC/QA 0 2 0 16 0 2 $2,510 $0 $0 $0 $0 $0 $2,510 10.1 21 16 2 $2,510 $0 $2,510 $0 $0 $0 10/27/2026 ' Lissette Acevedo, PE, PTOE, PMP Sr. Capital Projects Officer Transportation and Public Works Project Summary Total Hours 12 Total Labor $9,10 Total Expense $0 MBE/SBE Subconsultant $0 $ Non-MBE/SBE Subconsultant $0 5% Sub Markup $0 MBE/SBE Participation 0.0 Total Project Costi $9,150 City of Fort Worth, Texas Attachment C - Level of Effort Amendment 1 PMO Official Release Date: 8.09.2012 1 of 1 Attachement D UPDATED PROJECT SCHEDULE TASK Month Aug Oct. Dec 24-Feb Apr Jun Aug Oct. Dec 25-Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 26-Jan Feb Mar N.T.P* Site investiagtion/Due Diligence IIIIIIIIIIIIII� Topographic/Design Survey SUE Level B SUE Level A Public Involvement IIIIIIIIIIIII■ IIIIIIIIIIIII■ Traffic Signal Design • • 11 • • 0 • • • • • • • • • • • • • • • • • • 30 percent submittal in field/30 percent review Public Meeting 60 percent submittal 60 percent review 90 percent submittal 90 percent review Supplemental Drainage Design Public Meeting Final Bid Documents Drainage Construction Construction Phase Services Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail City Project No. 103998 FORT WORTH,,., Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Basswood Blvd & Old Santa Fe Trail Intersection Improvements - Engineering Contract Amendment #2 M&C: 23-1056 CPN: 103998 CSO: 57860 DOC#: 1 Date: To: Name Department Initials Date Out 1. Sophia Flores TPW - initial 11/25/25 2. Fanta Kaba TPW - signature Fes" 11/24/25 3. Anthony Kimmey Consultant - signature 11/21/25 4. Chad Allen TPW - initial 11/25/25 5. Lissette Acevedo TPW -initial 11/25/25 6. Patricia Wadsack TPW - initial �(.,�/ 11/25/25 7. Lauren Prieur TPW - signature a 11/26/25 8. Doug Black Legal - signature 11/26/25 9. Jesica McEachern CMO - signature CM 12/05/25 10. Jannette Goodall CSO - signature 12/05/2025 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: DYES E]No RUSH: ❑YES ❑No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ❑ Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Updated 08.22.2022, Return To: TPWContracts n,FortWorthTexas.gov at ext. 7233 or 8363, for pick up when mdhm completed. Thank you! Amendment Purpose Statement: The purpose of this amendment is to authorize additional professional services for CPN 103998: Basswood Boulevard & Old Santa Fe Trail. The original scope of work included installation of a new traffic signal, ADA-compliant ramps, sidewalk improvements, pedestrian accessible push buttons, and storm drainage improvements. While the traffic signal installation has been completed, the drainage improvements remain outstanding beyond the original completion date. The revised drainage scope consists of constructing a series of sidewalk flumes to convey runoff from Basswood Boulevard into an existing drainage ditch. To support project completion, the consultant provided services beyond the original scope, including attending bi-weekly on -site meetings throughout construction, field meetings for the traffic signal activation ceremony and coordination with City staff to reevaluate and redesign the storm drainage improvements. This amendment will provide for continued professional support during construction of the drainage improvements, including site visits for construction update meetings, participation in the final inspection and walkthrough with City staff, and preparation of record drawings. FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: LJA Engineering, Inc. Subject of the Agreement: Amendment No. 2 to CSC No. 57860, an Engineering Services Agreement for Basswood Boulevard and Old Santa Fe Trail M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 57860-A2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 103998 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.