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HomeMy WebLinkAbout056964-R4 - General - Contract - Pencco, Inc.CSC No. 56964-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 25, 2025 Pencco, Inc. Attn: Sarah Duffy or Whom It May Concern PO Box 600 San Felipe, TX 77473 Re: Contract Renewal Notice — 4th Renewal Chemical Odor Control Services Pt. 1 Contract CSC No. 56964 (M&C 21-0660) Original Contract Amount: $3,499,850.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya Bergland Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: r\4 N- n Name: a I6 �er Title: Assistant City Manager Date: 12/08/2025 APPROVAL RECOMMENDED: By. Christopher Harder(D c 3, 202507:24:51 CST) Name: Chris Harder Title: Water Department Director ATTEST: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabya Be land (Dec 2, 202518:54:35 CST) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: w5e_ By: Douglas Black (Dec 3, 202517:58:20 CST) Name: Douglas. W. Black Title: Sr. Assistant City Attorney og444nn�� AUTHORIZATION: �pov FORtaa o° °°o��A M&C: 21-0660 By: pro o Date Approved: 9/14/2021 Name: Jannette S. Goodall aQ >f o a d Title: City Secretary aaa� nEaasapb CONTRACTOR: By: Pencco, Inc.. L/ / �GL4G T�GG�i Name: Jif Title: Bid Director Date: 12/2/25 Contract Renewal Purchase of Goods (4.02.25) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/14/21 M&C FILE NUMBER: M&C 21-0660 LOG NAME: 13P21-0051 CHEMICAL ODOR CONTROL SERVICES CC WATER SUBJECT (ALL) Authorize Execution of Agreements for Chemical Odor Control Services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a Combined Annual Amount Up to $4,491,078.00 for the Water Department and Authorize Five One -Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement for chemical odor control services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a combined annual amount up to $4,491,078.00 for the Water Department and authorize five one-year renewal options for the same amount. DISCUSSION: The Water Department approached the Purchasing Division to procure agreements for chemical odor control services. The services are needed to control the odor and reduce or eliminate the corrosion concerns within the wastewater collection system. In order to procure these services, staff issued request for proposals (RFP) No. 21-0051. The RFP consisted of detailed specifications regarding the type of chemicals, delivery and reporting. The RFP was advertised in the Fort Worth Star -Telegram on March 3, 2021, March 10, 2021, March 17, 2021 and March 24, 2021. The City received six proposals. Proposals were evaluated on Best Value criteria including the price, qualifications, methodology, and past performance. Staff from the Water and Transportation Public Works Department evaluated the proposals submitted and recommend awarding Pencco, Inc., NRP Group, Inc., and US Peroxide LLC dba USP Technologies with five one-year options to renew. No guarantee was made that a specific amount of these services will be purchased. Funds will be distibuted as follows based on the chemical being provided: Vendor Chemical Award Amount NRP Group Biocatalyst Liquid $210,253.00 Pencco Liquid Ferric Chloride 35-42% $494,500.00 Pencco Liquid Ferric Chloride 35-42% (plant) $494,500.00 Pencco Liquid Ferric Chloride (alternative) $494,500.00 Pencco Liquid Ferric Sulfate 60% $505,450.00 Pencco Liquid Ferric Sulfate 60% (plant) $505,450.00 Pencco Liquid Ferric Sulfate (alternative) $505,450.00 US Peroxide Hydrogen Peroxide 50% $119,475.00 Pencco Liquid Ferrous Chloride 18-32% $500,000.00 US Peroxide Optical $661,500.00 OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the OBD, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for five (5) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Jay Chapa 5804 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Chris Harder 5020 Cynthia Garcia 8525 Cristina Camarillo 8355 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Pencco,lnc. Subject of the Agreement: Chemical Odor Control Services M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/7/2026 If different from the approval date. Expiration Date: 1/6/2027 If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followin order:. 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.