The URL can be used to link to this page

Home My WebLink About047030-R4 - General - Contract - Hach CompanyCSC No. ___________ Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 25, 2025 Hach Company Attn: Joan Poach or Whom It May Concern P.O. Box 389 Loveland, CO 80539-0389 Re:Contract Renewal Notice – 4th Renewal OEM Instrument Services Contract CSC No. _57030 (M&C 21-0991) Original Contract Amount: $142,617.33 Amended Contract Amount: $178,271.66 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya Bergland Sr. Contract Compliance Specialist ___________________ (817) 392-8277 CSC No. ___________ Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: ___________________________ Name: Jesica McEachern Title: Assistant City Manager Date: _________________ APPROVAL RECOMMENDED: By: ______________________________ Name: Chris Harder Title: Water Department Director ATTEST: By: ______________________________ Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 21-0991 Date Approved: 12/14/2021 CONTRACTOR: By: Hach Company Name: _______________________ Title: _______________________ Date: _______________________ 1/28/22, 3:30 PM M&C Review apps.cfwnet.org/council_packet/mc_review.asp?ID=29538&councildate=12/14/2021 1/2 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE:12/14/2021 REFERENCE NO.: **M&C 21- 0991 LOG NAME: 60HACH COMPANY OEM INSTRUMENT SERVICES CODE:G TYPE:CONSENT PUBLIC HEARING:NO SUBJECT:(ALL) Authorize a Sole Source Procured Agreement with Hach Company for Servicing Original Equipment Manufacturer Instruments for the Water Department in an Annual Amount Up to $142,617.33 and Authorize Four One-Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize a sole source procured agreement with Hach Company for servicing Original Equipment Manufacturer instruments for the Water Department in an annual amount up to $142,617.33 and authorize four one-year renewal options. DISCUSSION: The Water Department (Water) will use this contract to repair, start-up and maintain Hach Company (Hach) instruments owned by the City. Water owns a large number of Hach instruments of various model numbers and functions. All of the instruments are generally used to measure water quality either in the field, in the plant, or in a lab setting. Many of these instruments are used to verify compliance with our water quality permits. The services for these instruments include regulatory Texas Commission on Environmental Quality (TCEQ) required calibrations and various repairs, as needed. No guarantee was made that a specific amount of goods and services would be purchased. However, Water anticipates spending approximately $142,617.33 during the first year. Hach is the sole source manufacturer of the Hach instruments that are currently owned and used at the water and wastewater treatment plants. Hach is the documented sole source dealer for the Texas region and the only company that can service and repair these instruments in this region without voiding the warranties. Renewal Terms: The agreement may be renewed for four (4) one-year renewal options. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. Business Equity: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance. The M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the Purchasing Division Buyer. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does note require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO 1/28/22, 3:30 PM M&C Review apps.cfwnet.org/council_packet/mc_review.asp?ID=29538&councildate=12/14/2021 2/2 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) AmountFund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FROMFROM Submitted for City Manager's Office by:Dana Burghdoff (8018) Originating Department Head:Chris Harder (5020) Additional Information Contact:Shatabya Bergland (4940) ATTACHMENTS 1295 - Hach.pdf (CFW Internal) 60HACH COMPANY OEM INSTRUMENT SERVICES funds availability.docx (CFW Internal) 60HACH COMPANY OEM INSTRUMENT SERVICES Updated FID.xlsx (CFW Internal) Contract_Exhibits.pdf (Public) Sams Search - Hach Company 11.22.21.pdf (CFW Internal) Waiver Hach Instrument Service 11192021 WN.pdf (CFW Internal) City Secretary’s Office Contract Routing & Transmittal Slip *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Contractor’s Name: Subject of the Agreement: M&C Approved by the Council? *Yes No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes No If so, provide the original contract number and the amendment number. Is the Contract “Permanent”? *Yes No If unsure, see back page for permanent contract listing. Is this entire contract Confidential?*Yes No If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date.If applicable. Is a 1295 Form required?* Yes No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number:If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No Contracts need to be routed for CSO processing in the following order: (Approver) Jannette S. Goodall (Signer) Allison Tidwell (Form Filler)