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HomeMy WebLinkAbout056784-A4 - General - Contract - Broaddus and Associates, Inc.AMENDMENT NO. 4 TO AGREEMENT STANDARD AGREEMENT FOR PROFESSIONAL SERVICES FORT WORTH CONVENTION CENTER RENOVATION PROJECT STATE OF TEXAS 56784-A4 CITY SECRETARY CONTRACT NO. COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Broaddus & Associates, Inc. (Consultant) made and entered into City Secretary Contract No.56784 (The Contract), which was authorized by the City Council by M&C 21-0934, the 30th day of November, 2021, for Multi -Year Project Management Services Associated with the Renovation of the Fort Worth Convention Center, in the amount of $2,313,927.00-1 WHEREAS, further amendment is necessary to reimburse the Consultant as part of Project Management Services associated with Convention Center Phase 2. Amendment 1 in the amount of $99,390.00 on January 25, 2022; Amendment 2 in the amount of $556,158.00 on October 31, 2023; Amendment 3 in the amount of $1,200,000.00 on January 12, 2025, and Amendment 4 in the amount of $2,416,489.23 authorized by (M&C 25-0883) on September 16, 2025; NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I - Scope of Services, Section (3) is amended by adding the following language: (4) Provide additional services for project management for the FWCC Phase 1 and 2. The cost of this additional service is $2,416,489.23 (M&C 25-0883). The scope of services is described more fully in Broaddus & Associates letter dated October 9, 2025, subject: "Fort Worth Convention Center Phase 2 Expansion & Renovation" 2. Article II - Compensation, first paragraph, is amended as follows: "Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However, the total fee paid by the City shall not exceed a total of $6,585,964.23 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly." City of Fort Worth, Texas Standard Agreement for Professional Services AMENDMENT Revision Date: 3/20/2020 Page 1 of 2 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Valerie Washington (Dec 9, 2025 12:10:41 CST) By: Name: Valerie Washington Title: Assistant City Manager Date: 12/09/2025 Approval Recommended: I �a7�d-- Name: Marilyn Marvin Title: Director, Property Management Dept. Attest: 4,dov�Up� ApF FORT �a� By;oo�� Name: Jannette Goodall oho "'Poo. Title City Seeretary °oa� *� CY any TEzp54pd Contractor: Broaddus & Associate c" By: ib Name: Mark Leemaster Title: NTX VP Date: City of Fort Worth, Texas Standard Agreement for Professional Services AMENDMENT Revision Date: 3/20/2020 Page 2 of 2 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By:� • Name: Brian Glass Title City Architect Approved as to Form and Legality: Q, L1— By: StephenHines (Nov 26,202514:49:20CST) Name: Stephen M. Hines Title: Senior Assistant City Attorney Contract Authorization: M&C: _25-0883 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX T H F. BRO'ADDUS C O M P A N i E 5 Attachment A Amendment 4 - Program Management Services Proposal 9 October 2025 Brian Glass City Architect City of Fort Worth RE: Fort Worth Convention Center Phase 2 Expansion & Renovation Dear Mr. Glass: Thank you for the opportunity to provide a proposal to The City of Fort Worth for Program Management Services for the Convention Center Phase 2 Expansion Project. We are excited for the opportunity to support your program and contribute to a successful project. This proposal is to outline Amendment 4 to our existing program management contract for the Fort Worth Convention Center project. This will cover services through Design Development, Construction Documentation Phase and Existing Restroom Renovation. This amendment will credit the unbilled Water Gardens scope of work executed in Amendment 2. Project Scone Phase 2 of the Convention Center includes: 1. Demolition of the existing arena 2. The expansion on the north end will include 75,000 sqft of new exhibit hall space, 40,000 sqft of new meeting room space and a new 40,000 sqft ballroom 3. There will also be a full renovation of the legacy portion of the building Amendment 4 will include the program management services during the Design Development, Construction Documentation Phase and Existing Restroom Renovation. Subsequent program management services will be covered under future amendments. Project Schedule The Design Development Phase will be from August 9, 2025 - March 30, 2026. The Construction Documentation Phase will be from April I, 2026-August 8, 2026. The renovation of the existing restrooms will be March 2, 2026- December 20, 2026. Amendment 4 Amount and MWBE Update The requested total amount of the amendment will be $2,416,489.23 (Not to Exceed) covering program management services described above. FWCC Phase 2 Amendment 3 Page 2 Amendment 4 will increase the total contract amount from the current $4,169,475.00 to $6,585,964.23 On August 6, 2025, the City of Fort Worth City Council voted to eliminate the City's Diversity, Equity, and Inclusion (DEi) program. In accordance with that mandate, the execution of Amendment 4 shall remove the requirements for DEi participation goals and associated documentation requirements and tracking and reporting of participation goals through the 132Gnow system. Broaddus will continue to use fair and transparent procurement practices. David Crabtree Program Manager Broaddus Contract & Amendment Summary Base Contract $2,313,927 00 Amendment 1 $99,390.00 Amendment 2 $556,158.00 Amendment 3 $1,200,000 00 Amendment 4 $2,416,489.23 Total $6,585,964.23 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/16/25 M&C FILE NUMBER: M&C 25-0883 LOG NAME: 25FWCC PHASE2 AMENDMENTS SUBJECT (ALL) Authorize Execution of Amendment No. 4 to the Professional Services Agreement with Broadus & Associates, Inc. in an Amount Up to $2,416,489.23 for a Total Contract Value of $6,585,964.23, Amendment No. 5 to the Professional Services Agreement with Thompson, Ventulett, Stainback & Associates, Inc., in an Amount Up to $26,000,000.00 for a Total Contract Value of $39,441,818.00, for Design and Construction Administration Services; and Authorize Execution of Amendment No. 4 to the Construction Manager at Risk Contract with Hunt/Byrne/Smith, a Joint Venture, in an Amount Up to $15,423,251.00, for a Total Contract Value of $102,175,386.00 RECOMMENDATION: It is recommended that the City Council: Authorize execution of Amendment No. 4 to the Professional Services Agreement with Broadus & Associates, Inc., in an amount not to exceed $2,416,489.23 for a total contract value of $6,585,964.23, for project management services; Authorize execution of Amendment No. 5 to the Professional Services Agreement with Thompson, Ventulett, Stainback & Associates, Inc., in an amount not to exceed $26,000,000.00 for a total contract value of $39,441,818.00, for design and construction administration services; and Authorize execution of Amendment No. 4 to the construction manager at risk contract with Hunt/Byrne/Smith, a Joint Venture, in an amount not to exceed $15,423,251.00, for a total contract value of $102,175,386.00. DISCUSSION: The purpose of this Mayor and City Council Communication (M&C) is to authorize amendments to three contracts associated with Phase 2 of the expansion of the Fort Worth Convention Center (FWCC). The expansion project is being accomplished in two major phases. Phase 1 includes the construction of new state-of-the-art food & beverage facilities, demolition of the east annex, straightening of Commerce Street (to create a site for a future convention hotel) and building new covered loading docks. Construction for Phase 1 started in summer 2023 and it is approximately 80% complete. In the spring of 2024 voters and Council approved an increase in the hotel occupancy tax rate (M&C 24-0312) to fund Phase 2 of the expansion. Phase 2 will replace the arena with additional exhibit halls, ballroom, meeting rooms, and refurbish the existing facility. Broaddus & Associates, Inc. is providing project management services for Phases 1 and 2. Broaddus & Associates, Inc's original cost for the Phase 2 effort was $2,816,388.00. M&C 23-0930 authorized execution of Amendment No. 2 to the agreement with Broaddus & Associates, Inc., in the amount of $556,158.00, for services associated with the renovation of the Fort Worth Water Gardens. Having only completed a portion of the work ($156,264.23), Park & Recreation Department (PARO) elected to administratively terminate the services with Broaddus & Associates, Inc. to manage the project internally. Terminating the contract with PARO reduces the funds required for Phase 2 by $399,893.77; making the revised amount for Amendment No. 4. $2,416,489.23 for a total contract value of $6,585,964.23. Thompson, Ventulett, Stainback & Associates, Inc. is providing design services. Amendment No. 5 to the Professional Services Agreement with Thompson, Ventulett, Stainback & Associates, Inc., in the Amount Up to $26,000,000.00 will provide these additional Phase 2 design services for a Total Contract Value of $39,441,818.00. Hunt/Byrne/Smith, a Joint Venture, is the construction team. Amendment No. 4 to the Construction Manager at Risk Contract with Hunt/Byrne/Smith, a Joint Venture, in the Amount Up to $15,423,251.00, will provide some construction and ordering of long lead items, for a Total Contract Value of $102,175,386.00. As designs progress, there will be future M&C's to address the balance of the cost of construction. Budget - The current project costs are described in table below: IFWCC Expansion Phase 1 & Phase 2 (Partial) Cost !Project Management Fees $6,595,696.2 !Design Fees $39,441,818.0 !construction Cost Administrative Costs (Staff Time, ITS, AV, Security, Public Art, Utilities, FF&E, Moving Costs, Contingencies) $102,175,386.0 $7,026,146.89 IOTA $155,239,047.1 Funding - The project was initially funded through a $52,000,000.00 ARPA Grant funds (M&C 21-0934) and $43,000,000.00 in 2023 Combination Tax and Revenue Certificates of Obligation bonds (M&C 23-0250). In order to award this agreement, the Public Events Department recommends using existing Culture & Tourism (C&T) fund balance as the interim capital advance appropriation and as the source to make progress payments until the sale of the 2025 Certificates of Obligation, at which time such funding will replace the advanced capital funding and the C&T fund balance will be restored in its full amount. As designs and plans are completed, the construction contractor will provide estimates and the construction cost will increase, there will be future M&C"s before Council. It is anticipated that a final project budget will be in the range of $600,000,000.00 and $700,000,000.00. Additional funding will be appropriated in the project on a future M&C to cover all estimated project costs. Funding is budgeted in the Spcial Tax Rev Bnd Serie 2025B Fund for the Public Events Department for the purpose of funding the ARPA FWCC Expansion & Prj Mgmt project, as appropriated. This M&C authorizes $43,839,740.23 of the current total project budget of $155,239,047.12. Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." The Fort Worth Convention Center is located in COUNCIL DISTRICT 9 but will benefit all council districts. FISCAL INFORMATION/ CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Spcial Tax Rev Bnd Serie 2025B Fund for the ARPA FWCC Expansion & Prj Mgmt project to support the approval of the above recommendations and execution of the amendments. Prior to any expenditure being incurred, the Property Management and Public Events Departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Jesica McEachern 5804 Originatinq Business Unit Head: Michael Crum 2501 Additional Information Contact: Keith A. Chisolm 2525 Brian Glass 8088 Expedited FORT WORTM, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Broaddus and Associates, Inc. Subject of the Agreement: STANDARD AGREEMENT FOR PROFESSIONAL SERVICES FORT WORTH CONVENTION CENTER RENOVAT M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ©No ❑ 56784 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/30/2021 Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 102582 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.