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HomeMy WebLinkAbout059929-R2 - Construction-Related - Contract - Westhill Construction, Inc.CSC No. 59929-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE Novemeber 17,2025 Westhill Construction, Inc. Attn: Angela Reynolds P.O. Box 2016 Cleburne, Texas 76033 Re: Contract Renewal Notice— 2 Renewal 2023 Concrete Rehab Unit Price Contract City Project Number 104732 Contract CSC No. 59929 Original Contract Amount: $L 500,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoR Purchasing at http://fortworthtcx .pov/purchasing to ensure that your company information is correct and up-todate. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Zetiltn AymevA Ze4kmM (0.1.2@5W34.26CS!f Zelalem Arega Engineering Manager (817) 392-8117 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 59929-R2 ACCEPTED AND AGREED: C1TY OF FORT WORTH By: Name: lexica McEachem Title: Assistant CityMmager Date: 12/10/2025 APPROVAL RECOMMENDED: By: ^ ` "_ Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: A .AiaS6as �- °o�ado By: Name: 7anne0e S. Goodall 6.ea Title: City Secretary ^s¢yEo' By: Name: Angela Reynolds Title: President Date: 11/20/2m5 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all Performance and reporting requirements. 4� By: im.Mw. �Ixwp,ma ®ac:a <sn Name: Iretomiwa Otuyelu, PE Title: Project Manager APPROVED AS TO FORM AND LEGALITY: By: muy aw roae, osvae s n Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 23-0634 Date Approved: 0W82023 Fonn 1295 Certification No.: 2025-1382967 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 9/18/24, 3:01 PM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C FoRTWORTII REFERENCE **M&C 23- 202023 CONCRETE DATE: 8/8/2023 NO.: 0634 LOG NAME: REHABILITATION UNIT PRICE CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Unit Price Construction Contract with Westhill Construction, Inc., in an Amount Not to Exceed $1,500,000.00 for Task Order Construction Services for Concrete Rehabilitation at Various Locations RECOMMENDATION: It is recommended that the City Council authorize execution of a unit price construction contract with Westhill Construction, Inc., in an amount not to exceed $1,500,000.00 for task order construction services related to concrete rehabilitation at various locations with up to two renewals. DISCUSSION: This contract will provide construction services on an as -needed (task order) basis, for the construction of maintenance projects related to concrete curb & gutter, sidewalks, curb ramps, and other localized pavement maintenance activities. The contract amount is capped at $1,500,000.00. The contract may be renewed up to two (2) additional terms upon the expiration of contract funds under the same terms, conditions, and unit prices. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued, and the bidders were made aware of the contract cap amount. This project was advertised for bid on April 13, 2023, and April 20, 2023, in the Fort Worth Star - Telegram. On May 11, 2023, the following bids were received: Bidders Amount Westhill Construction, Inc $4,158,115.50 Thomas 11 Development LLC $4,497,576.00 Urban Infraconstruction, LLC $4,586,752.00 Capko Concrete Structures LLC $5,402,333.50 The Fain Group, Inc $5,732,663.75 In the Fiscal Year 2023 Pay -Go Contract Street Maintenance Program, various types of street maintenance are grouped into specific contract packages. Task orders will be issued under the 2023 Concrete Rehab Unit Price Project (City Project No. 104732). This task order contract will serve current and future capital projects as -needed, and a funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to task order assignment. M/WBE OFFICE— Westhill Construction Inc., is in compliance with the City's Business Equity Ordinance by committing to 10\% MWBE participation on this project. The City's MWBE goal on this project is 10\%. Funding is budgeted in the General Capital Projects Fund for the purpose of funding the 2023 Concrete Rehab Unit Price project, as appropriated but other projects can be used for this contract. This unit price contract is located in ALL COUNCIL DISTRICTS. apps.cfwnet.org/council_packet/mc—review.asp?ID=31261 &councildate=818/2023 1/2 9/18/24, 3:01 PM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year hartfield 2) FROM Fund I Department I Account I Project Program Activity Budget I Reference # I Amount ID ID I I I Year (Chartfield 2) Submitted for City Manager's Office by; Originating Department Head; Additional Information Contact: William Johnson (5806) Lauren Prieur (6035) Monty Hall (8662) ATTACHMENTS 104732 Westhill Construction Signed Compliance Memo 052523 ND.pdf (CFW Internal) 104732 FID_Table Unit Price Contract (2).xlsx (CFW Internal) 104732_Form 1295_Westhill.pdf (CFW Internal) 202023 Concrete Rehab Unit Price Contract.pdf (CFW Internal) PBS 104732.pdf (Public) SAM Report Westhill Construction.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc—review.asp?ID=31261 &councildate=8/8/2023 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10)1 Compete NUS 1- 4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, ar! 6 it there are ro interested Denies CERTIFICATION OF FILING Certificate Number: 1 Name of business emit' fifng tors, and Me city, state and country of the business amity's place of business. 2025-1382967 WesMIO Construction, Inc. Cleburne, TX United States Date Filed: 2 Name of governmamet entity or stne agency that is a party tot the contract am which the form Is being filed. 10129/2025 City of Fort Worth Date Acknowledged: 3 provide the identification number used by the governmental entity or state agency to tack or identify the contract, and providea description of the services, goods, or other property to be provided under Me contract. 104732-2rd Renewal Concrete Rehab 4 Name of Interested Party City, them, Country (place of business) Nature of interest checks livable) Controlling Intermediary Reynolds, Angela Cleburne, TX United States X 5 Check only if there is NO Interested Parry. ❑ 6 UNSWORN DECLARATION My name is and mydate of birth Is_. My address is AIIIIKALANE—�. (dry) (Sure) (zbam) Imvnhy) I declare under penalty d(perjury that the foregoing is hue and! correct \f Executed in �`>�*�'Lr� County, Stab of �_, ont day o1�..20 lii (roar) fires) Sigtaturif-6faNho ized ag fcontmcdng 1psinessermly medaran) Forms provided by Tex as Ethics Commission wamethics.state.vus Version V4.1.0.11MOMB 104732-CNRN-2023 CONCRETE REHAB UNIT PRICr CONTRACT - RENEWAL Interim Agreement Report 2025-11-20 Created: 2025-11-19 By: Andrea Munoz(Andrea. M unoz@fortworthtexas.gov) Status: Draft Transaction ID: CBJCHBCAABAAHZ9_Jx3LJYIBtdAgKH6GLk_845TdLMMk Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "104732-CNRN-2023 CONCRETE REHAB UNIT PRICE CONT RACT — RENEWAL 2" History Document created by Andrea Munoz(Andrea.Munoz@fortworthtexas.gov) 2025-11-19 - 11:42:58 PM GMT- IP address: 204.10.90.100 FORT WORTH_ 5 P--ed °y Adobe Acrobat Sign 104732-CN RN-2023 CONCRETE REHAB UNIT PRIG' CONTRACT Interim Agreement Report Created: 2025-11-19 -RENEWAL By: Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAAHZ9_Jx3LJYIBtdAgKH6GLk_845TdLMMk Agreement History 2025-11-20 Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "104732-CNRN-2023 CONCRETE REHAB UNIT PRICE CONT RACT — RENEWAL 2" History Document created by Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) 2025-11-19 - 11:42:58 PM GMT- IP address: 204.10.90.100 Document emailed to westhillconst@aol.com for signature 2025-11-20 - 2:08:45 PM GMT Document emailed to Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) for signature 2025-11-20 - 2:08:45 PM GMT Email viewed by Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) 2025-11-20 - 2:33:06 PM GMT- IP address: 174.82.21.130 FORT WORTH. PO "'d by Adobe Acrobat Sign FORT WORTH Routing and Transmittal Slip ,Transportation & Public Works Department DOCUMENT TITLE: 2023 CONCRETE REHAB UNIT PRICE CONTRACT — RENEWAL 2 M&C: 23- 0634 CPN: 104732 CSO: 59929 DOC#: 1 Date: To: Name Department Initials Date Out 1. Westhill Construction, Inc. Vendors 11/20/2025 2. Iretomiwa Otuyelu TPW 11/20/2025 3. Nicholas Fields TPW 11/21/2025 4. Zelalem Arega TPW 12/01/2025 5. Mary Hanna TPW 12/01/2025 6. Donnette Murphy Risk Mgnt oaM 12/01/2025 7. Patricia Wadsack TPW AD P(,W 12/03/2025 8. Lauren Prieur TPW Director 12/03/2025 9. Doug Black Legal 12/08/2025 10. Jesica McEachern CMO 21A, 12/10/2025 11. Jannette Goodall CSO 12/10/2025 12. TPW Contracts TPW CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: - Bus Sppt: Seidi Tovar; Prg Mgr.: Zelalem Arega; Sr CPO —,Mar yHanna DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Reguired: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ FileMIC01 ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContractsna,fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you! FORT WORTH Ir City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Westhill Construction, Inc. Subject of the Agreement: Renewal No. 2 to CSC No. 59929, a Unit Price Construction Contract for Task Order Construction Services Rehabilitation at Various Locations M&C Approved by the Council? • Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 9 If so, provide the original contract number and the amembnent number. Is the Contract "Permanent"? "Yes 9 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 9 Ifonly specific information is Confidential, please list what information is Confidential and the page it is located 1295 Form - page 7 Effective Date: Expiration Date: If differentftom the approval date. If applicable. Is a 1295 Form required? • Yes 9 No ❑ •Ifso, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. 104732 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 9 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) 'Indicates the information is required and if the information is not provider.4 the contract will be returned to the department.