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HomeMy WebLinkAbout059929-R2-U - Construction-Related - Contract - Westhill Construction, Inc.CSC No. 59929-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE Novemeber 17, 2025 Westhill Construction, Inc. Attn: Angela Reynolds P.O. Box 2016 Cleburne, Texas 76033 Re: Contract Renewal Notice — 2 Renewal 2023 Concrete Rehab Unit Price Contract City Project Number 104732 Contract CSC No. 59929 Original Contract Amount: $1,500,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.�zov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 7.441-em /lre*t Zelalem Arega (Dec 1, 2025 09:39:26 CST) Zelalem Arega Engineering Manager (817) 392-8117 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Title: Jesica McEachem Assistant City Manager Date: 12/10/2025 -------APPROVAL RECOMMENDED: By: Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: By: nolds Name: Angela ReynoldsTitle: President Date: 111201202s Contract Renewal CSC No. 59929-R2 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: lretomiw�lu (Nov 20, 2025 09:16:44 CST) Name: Iretomiwa Otuyelu, PE Title: Project Manager APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Dec 8, 202512:16:15 CST) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 23-0634 Date Approved: 08/08/2023 Form 1295 Certification No.: 2025-1382967 Page 2 of2 9/18/24, 3:01 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORT i ORm "14�- REFERENCE **M&C 23- 202023 CONCRETE DATE: 8/8/2023 NO.: 0634 LOG NAME: REHABILITATION UNIT PRICE CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of a Unit Price Construction Contract with Westhill Construction, Inc., in an Amount Not to Exceed $1,500,000.00 for Task Order Construction Services for Concrete Rehabilitation at Various Locations RECOMMENDATION: It is recommended that the City Council authorize execution of a unit price construction contract with Westhill Construction, Inc., in an amount not to exceed $1,500,000.00 for task order construction services related to concrete rehabilitation at various locations with up to two renewals. DISCUSSION: This contract will provide construction services on an as -needed (task order) basis, for the construction of maintenance projects related to concrete curb & gutter, sidewalks, curb ramps, and other localized pavement maintenance activities. The contract amount is capped at $1,500,000.00. The contract may be renewed up to two (2) additional terms upon the expiration of contract funds under the same terms, conditions, and unit prices. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued, and the bidders were made aware of the contract cap amount. This project was advertised for bid on April 13, 2023, and April 20, 2023, in the Fort Worth Star - Telegram. On May 11, 2023, the following bids were received: Bidders Amount Westhill Construction, Inc $4,158,115.50 Thomas 11 Development LLC $4,497,576.00 Urban Infraconstruction, LLC $4,586,752.00 Capko Concrete Structures LLC $5,402,333.50 The Fain Group, Inc $5,732,663.75 In the Fiscal Year 2023 Pay -Go Contract Street Maintenance Program, various types of street maintenance are grouped into specific contract packages. Task orders will be issued under the 2023 Concrete Rehab Unit Price Project (City Project No. 104732). This task order contract will serve current and future capital projects as -needed, and a funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to task order assignment. MWWBE OFFICE— Westhill Construction Inc., is in compliance with the City's Business Equity Ordinance by committing to 10\% MWBE participation on this project. The City's MWBE goal on this project is 10\%. Funding is budgeted in the General Capital Projects Fund for the purpose of funding the 2023 Concrete Rehab Unit Price project, as appropriated but other projects can be used for this contract. This unit price contract is located in ALL COUNCIL DISTRICTS. apps.cfwnet.org/councii—Packet/mc—review.asp?ID=31261 &councildate=8/8/2023 1/2 9/18/24, 3:01 PM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I I Year I (Chartfield 2) I FROM Fund ' Department I Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ William Johnson (5806) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 104732 Westhill Construction Sianed Compliance Memo 052523 ND.pdf (CFW Internal) 104732 FID Table Unit Price Contract (2).xlsx (CFW Internal) 104732 Form 1295 Westhill.pdf (CFW Internal) 202023 Concrete Rehab Unit Price Contract.pdf (CFW Internal) PBS 104732.pdf (Public) SAM Report Westhill Construction. Ddf (CFW Internal) apps.cfwnet.org/councii—Packet/mc—review.asp?ID=31261 ftouncildate=8/8/2023 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos, 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 it there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2025-1382967 Westhill Construction, Inc. Cleburne, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/29/2025 being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 104732-2nd Renewal Concrete Rehab 4 Nature of interest Name of Interested Parry City, State, Country (place of business) (check applicable) Controlling Intermediary Reynolds, Angela 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION \ My name is My address is Cleburne, TX United States X and my date of birth is���a ` I (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. �Q� Executed in --'�-" 1`s7r� County, State of � { , on thAO—, day of . , 20-�E. (month) (year) Signatures authoriz�ag,f contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.1`10d0td8 104732-CNRN-2023 CONCRETE REHAB UNIT PRICE CONTRACT - RENEWAL 2 Interim Agreement Report 2025-11-20 Created: 2025-11-19 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Draft Transaction ID: CBJCHBCAABAAHZ9_Jx3LJYIBtdAgKH6GLk_845TdLMMk Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "104732-CNRN-2023 CONCRETE REHAB UNIT PRICE CONT RACT — RENEWAL 2" History r Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-11-19 - 11:42:58 PM GMT- IP address: 204.10.90.100 FORT WORTH, I Powered ey Adobe Acrobat Sign I Powered by Adobe Acrobat Sign ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTRINSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 2/26/2025 License # 4682 (817) 820-8100 (817) 870-0310 23396 Westhill Construction, Inc. 402 N. Border Cleburne, TX 76033 19488 A 1,000,000 CPP13240962602 2/28/2025 2/28/2026 1,000,000 10,000 1,000,000 2,000,000 2,000,000 EMPLOYEE BENEFI 1,000,000 1,000,000A CA13240952702 2/28/2025 2/28/2026 1,000,000A CU13240972\6501 2/28/2025 2/28/2026 1,000,000 0 B WC20187292101 2/28/2025 2/28/2026 1,000,000N1,000,000 1,000,000 The General Liability and Auto Liability policies includes a blanket automatic additional insured endorsement that provides additional insured status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such status subject to policy terms and conditions. The General Liability additional insured endorsements include ongoing and products/completed operations. The General Liability, Auto Liability and Workers Comp policies include a blanket automatic waiver of subrogation endorsement that provides this feature only when there is a written contract between the named insured and the certificate holder that requires it subject to policy terms and conditions. The General Liability and automobile liability policies contain a special endorsement with “Primary and Noncontributory” wording subject to policy terms and conditions. General liability policy has the additional insured endorsement number CG 20 10 11 85. General liability policy has blanket contractual liability - railroads coverage when required by SEE ATTACHED ACORD 101 City of Fort Worth, Texas 200 Texas Street Fort Worth, TX 76102 WESTCON-05 TGODSEY Fort Worth, TX-Hub International Insurance Services3221 Collinsworth Fort Worth, TX 76107 ftw.service@hubinternational.com Amerisure Mutual Insurance Company Amerisure Insurance Company X X X X X X X X X FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. Fort Worth, TX-Hub International Insurance Services WESTCON-05 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance License # 4682 1 SEE P 1 Westhill Construction, Inc.402 N. BorderCleburne, TX 76033 SEE PAGE 1 TGODSEY 1 Description of Operations/Locations/Vehicles: written contract. General liability policy has a severability of interest clause. The General Liability, Automobile Liability and Workers Compensation policies include a blanket notice of cancellation to certificate holder’s endorsement, providing for 30 days' advance notice if the policy is canceled by the company other than for nonpayment of premium, 10 days' notice after the policy is canceled for nonpayment of premium. The Umbrella Policy Follows Form. RE: Project #104732 - 2023 Concrete Rehabilitation First Renewal, Unit Price Contract Certificate Holder is completed to read: The City of Fort Worth and its affiliates, their respective employees and agents, members, managers, officers and owners (and their beneficiaries, if any), are Additional Insured jointly and/or severally regarding any coverage afforded by the policy. This insurance shall be primary with respect to any other insurance available to such Additional Insured, and shall be endorsed in a manner that will prohibit the contractor's/vendor's insurers from seeking contribution from such insurance of the Additional Insured. Waiver of subrogation is included in favor of The City of Fort Worth and its affiliates. Policy includes 30-days notice of cancellation and 10-days for non-payment of premium. FORT WORTH® Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: 2023 CONCRETE REHAB UNIT PRICE CONTRACT — RENEWAL 2 M&C: 23- 0634 CPN: 104732 CSO: 59929 DOC#: 1 Date: To: Name Department Initials Date Out 1. Westhill Construction, Inc. Vendor AR 11/20/2025 2. Iretomiwa Otuyelu TPW 1 0 11/20/2025 3. Nicholas Fields TPW NFJ� 11/21/2025 4. Zelalem Arega TPW 12/01/2025 5. Mary Hanna TPW 12/01/2025 6. Donnette Murphy Risk Mgnt bM 12/01/2025 7. Patricia Wadsack TPW AD p(��/ 12/03/2025 8. Lauren Prieur TPW Director VVi 12/03/2025 9. Doug Black Legal _W_ 12/08/2025 10. Jesica McEachern CMO 12/10/2025 11. Jannette Goodall CS0re6o�a 12/10/2025 12. TPW Contracts TPW CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: - Bus Sppt: Seidi Tovar; Prg Mgr.: Zelalem AreQa; Sr CPO— Mary Hanna DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Reauired: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File I CO1 ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(a)fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you! FORT WORTHco City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Westhill Construction, Inc. Subject of the Agreement: Renewal No. 2 to CSC No. 59929, a Unit Price Construction Contract for Task Order Construction Services Rehabilitation at Various Locations M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. 1295 Form - page 7 Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 104732 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.