HomeMy WebLinkAbout063871-R1 - General - Contract - Winston Water Cooler of Jacksonville, LtdContract No. 63871 – R1 Page 1 of 2
Winston Water Cooler of Jacksonville, Ltd
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 28, 2025
Winston Water Cooler of Jacksonville, Ltd
Attn: Jeffery Looney
401 N. Jackson Street
Jacksonville, Texas 75766
Re: Contract Renewal Notice
CSCO No. 63871 (the “Contract”)
Renewal Term No. 1: December 1, 2025 to November 30, 2026
The above referenced Contract with the City of Fort Worth expires on November 30, 2025
(the “Expiration Date”). Pursuant to the Contract, contract renewals are at the mutual agreement
of the parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Andrea Trejo
Andrea Trejo
Sr. Contract Compliance Specialist
City of Fort Worth
Property Management Department
(817) 392-5048
Contract No. 63871 – R1 Page 2 of 2
Winston Water Cooler of Jacksonville, Ltd
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Valerie Washington
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Thomas R. Hansen
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:25-0202
Winston Water Cooler of Jacksonville, Ltd
By:
Name: Jeffery Looney
Title: Manager
Date:
October 12, 2025
Sent via email to: jlooney@winstonwatercooler.com
Jeffrey Looney
Winston Water Cooler of Jacksonville Ltd
401 N Jackson Street
Jacksonville TX 75766
Re: Building Maintenance, Repair, and Operations (MRO) Products and Supplies
BuyBoard Contract 756-24
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under
Building Maintenance, Repair, and Operations (MRO) Products and Supplies, Contract 756-24 effective
December 1, 2024 through November 30, 2025, with two possible one-year renewals. At this time the
BuyBoard is renewing your contract through November 30, 2026.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
contractadmin@buyboard.com prior to the start of the renewal term.
Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually
or they may not be offered a contract renewal.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
contractadmin@buyboard.com . We appreciate your interest in The Local Government Purchasing
Cooperative.
Sincerely,
Jim Tulberg
Contract Administrator
1st renewal v.02.13.2020
M&C 13PCOOP BB 756-24 PLUMBING SUPPLIES AND EQUIP ML CITY
https://automation.fortworthtexas.gov/...21f5e01e71¬task=&findtask=0&caseinstid=&indash=&incasef=&targetportlet=0&howtoopen=0[10/20/2025 4:45:24 PM]
(This is a read only summary view of the M&C)
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/11/25
LOG NAME: 13PCOOP BB 756-24 PLUMBING SUPPLIES AND EQUIP ML CITY
CONSENT: Consent
SUBJECT
(ALL) Authorize Non-Exclusive Agreements with Identified Vendors Using BuyBoard
Cooperative Agreement 756-24 for Plumbing Supplies, Materials, and Equipment for a Combined Annual
Amount Up to $300,000.00 and Authorize Two One-Year Renewal Options for the Same Annual Amount
for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive agreements with Ferguson Enterprises,
LLC, John W. Gasparini, Inc dba Mark's Plumbing Parts, North Texas Winwater Co., and Winston Water
Cooler, LTD. using BuyBoard Cooperative Agreement 756-24 for plumbing suppliers, materials, and
equipment for a combined annual amount up to $300,000.00 and authorize two one-year renewal options
for the same annual amount for all City Departments.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements
that will be used by all City Departments to purchase plumbing supplies, materials, and equipment to
update and maintain City-owned properties. Multiple vendors will increase options and provide the City with
the ability to expedite plumbing repairs. Agreements will be entered into with Ferguson Enterprises, LLC,
John W. Gasparini, Inc dba Mark's Plumbing Parts, North Texas Winwater Co., and Winston Water Cooler,
LTD. using BuyBoard Cooperative Agreement 756-24.
Staff reviewed the pricing under BuyBoard Cooperative Contract 756-24 and determined the pricing to be
fair and reasonable. BuyBoard Cooperative Contract 756-24 was published on January 24, 2024, and
January 31, 2024. Responses were opened on July 18, 2024. All listed cooperative contracts offer fixed
discounts.
M&C Collaboration Wizard
General Discussion Certifications Attachments Authors & Reviewers Routing Summary
M&C 13PCOOP BB 756-24 PLUMBING SUPPLIES AND EQUIP ML CITY
https://automation.fortworthtexas.gov/...21f5e01e71¬task=&findtask=0&caseinstid=&indash=&incasef=&targetportlet=0&howtoopen=0[10/20/2025 4:45:24 PM]
The maximum combined annual amount allowed under the agreements citywide will
be $300,000.00. However, the actual amount used will be based on needs of the department and available
budget. Funding is budgeted in the various accounts within the participating departments operating
budgets, as appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and simplify
the purchasing power of government entities across the State of Texas.
TERM: The initial term of the agreements will begin upon execution and expire November 30, 2025 to
correspond with the terms of the cooperative contract. These agreements may be renewed for up to
two additional one-year terms for the same annual amount at the City's option.
BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating departments’ Operating Funds to support the approval of the above
recommendation and execution of the agreements. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head:Reginald Zeno 8517
Marilyn Marvin 7708
Additional Information Contact:Brandy Hazel 8087
Martha Lopez 2059
Current Routing Step: Agenda Ready
City Secretary’s Office
Contract Routing & Transmittal Slip
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Contractor’s Name:
Subject of the Agreement:
M&C Approved by the Council? *Yes No
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes No
If so, provide the original contract number and the amendment number.
Is the Contract “Permanent”? *Yes No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential?*Yes No If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date.If applicable.
Is a 1295 Form required?* Yes No
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes No
Contracts need to be routed for CSO processing in the following order:
(Approver)
Jannette S. Goodall (Signer)
Allison Tidwell (Form Filler)