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HomeMy WebLinkAbout056890-R4 - General - Contract - Synergy Refrigeration Inc.CSC No. 56890-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 25, 2025 Synergy Refrigeration Attn: Terri Prose or Whom it May Concern 848 W. Byrd Blvd Universal City, TX 78148 Re: Contract Renewal Notice City Secretary Contract No. 56890 (the "Contract") Renewal Term No. 4: December 27, 2025 to December 26, 2026 The above referenced Contract with the City of Fort Worth expires on December 26, 2025 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at littp:Hforttivortlitexas.gov/pureliasinp,to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the email listed below. Sincerely, -5'�c�ta�y� Shatabya BOergland-Easley Shatabya.Berglaiid@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH By: V Name:61 r -" Title: Assistant City Manager 12/12/2025 APPROVAL RECOMMENDED: By. A Narnawma 4#a4XW1, 20 25 13:10:07 ST) ` Title: Water Director ATTEST: By' b0p44pQn Name: nnette Goodall as FORr�a oF,o Title: City Secretary Pao Ao9�a Pvo o=d Qaa� QEXa54bp Synergy R By: /1 14 'L 2.�-( ezr +r<.Sir ,cI ■ - CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: 12:55:37 CST) Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: l ,,..Z Name: essika Williams/Amarna Muhaamad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0208 Date Approved: 3/21 /2023 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 03/21 /23 M&C FILE NUMBER: M&C 23-0208 LOG NAME: 13PAMEND #1 21-0177 OEM PARTS, MAINTENANCE & REPAIRS WTR CH SUBJECT (ALL) Authorize Execution of Amendment No. 1 to City Secretary Contract No. 56890 with Synergy Refrigeration, Inc., for Original Equipment Manufacturer Parts, Maintenance and Repairs to Increase the Annual Amount by $25,000.00 for a New Annual Amount Not to Exceed $125,000.00 for the Water Department RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary Contract No. 56890 with Synergy Refrigeration, Inc., for Original Equipment Manufacturer Parts, Maintenance and Repairs to increase the annual amount by $25,000.00 for a new annual amount not to exceed $125,000.00 for the Water Department. DISCUSSION: On July 28, 2021, the Purchasing Division issued an Invitation to Bid (ITB) 21-0177 to finalize an annual agreement for Original Equipment Manufacturer (OEM) Parts, Maintenance, and Repairs for gas compressors vital to operations at various water plants within the City. The agreement was authorized with Synergy Refrigeration, Inc. for the Water Department for an annual amount of $100,000.00. The Water Department approached the Purchasing Division to increase the annual amount by $25,000.00 due to increased maintenance requirements vital to the operation of various water plants. Staff is now requesting authorization to amend the exisitng Purchase Agreement to increase the annual amount by an additional $25,000.00, for a total amount not to exceed $125,000.00. The maximum amount allowed under this agreement citywide will be $125,000.00 however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services account of the Wastewater Instrument & Electric Department's Water & Sewer Fund, as appropiated. This amendment will not change any other agreement terms or conditions of the contract. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno Originating Business Unit Head: Dana Burghdoff Reginald Zeno Heather Oakes 8517 8018 8517 8354 Additional Information Contact: Anthony Rousseau 8338 Christopher Ha 8066 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Synergy Refrigeration Inc. Subject of the Agreement: OEM Parts, Maintenance, & Repairs M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/27/2025 If different from the approval date. Expiration Date: 12/26/2026 If applicable. Is a 1295 Form required? * Yes © No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followin order:. 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.