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Home My WebLink About058195-R3 - General - Contract - Purvis Industries LLCCSC NTo. 58195-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 25, 2025 Purvis Industries LLC Attn: Gail Purvis or Whom It May Concern 5050 North Freeway Fort Worth, TX 76137 Re: Contract Renewal Notice — 3rd Renewal Drives & Gearboxes Contract CSC No. 58195 (M&C 22-0559) Original Contract Amount: $250,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to infonn you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httn://fortworthtexas. P-ov/uurchasine to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya Bergland Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By:� Name�� Title: Assistant City Manager Date: 12/11/2025 APPROVAL RECOMMENDED: By: Name: Chris Harder Title: Water Department Director ATTEST: By: �),. �Name: �Goodall Title: City Secretary CONTRACTOR: By: Purvis Industries LLCName:d/a t� Title: ftchn ,·c�) S'4 Ir S Date: Contract Renewal Purchase of Goods (4.02.25) CSCNo. -----CONIRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabyajelland (Dec 11 202514:40:59 CSTI Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Dec 2, 202512:26:52 CST) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0559 Date Approved: 8/9/2022 Page2 of2 City of Fort Worth, Texas �ldyui" and vuui suii vo i i iunivatiui i DATE: 08/09/22 M&C FILE NUMBER: M&C 22-0559 LOG NAME: 13P22-0147 DRIVERS AND GEARBOXES PARTS AND SERVICES SUBJECT (ALL) Authorize Execution of an Agreement with Purvis Industries, LLC for Drivers and Gearboxes Parts and Service in a Total Annual Amount Up to $250,000.00 for the Water Department and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize an agreement with Purvis Industries, LLC for drivers and gearboxes parts and service in a total annual amount up to $250,000-00 for the Water Department and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division to purchase drivers and gearboxes parts and services. This agreement will provide parts and repair services for the Water Department's drivers for wastewater equipment used in the treatment processes and gearboxes for flocculator equipment, clarifier units and rapid mixer units used in the water treatment process. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications for the drivers and gearboxes the City utilizes and the requirements to provide repair services. ITB 22-0147 was advertised in the Fort Worth Star -Telegram on May 18, 2022, May 25, 2022, June 1, 2022, and June 8, 2022. A sole response was received. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Pro........ _........ --- - poser Evaluation Factors _ a. Ij b J[ c u Total Score ( Rank " Purvis Industries, LLC 12 IL 1 o 67� 12 40 74.67 1 Best Value Criteria a. Contractors qualifications b. Availability of resources to provide services c. Contractors approach to performing services d. Price Funding: The maximum annual amount allowed under this agreement will be $250,000.00, however, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the Water Department's rollup within the Water & Sewer Fund. No guarantee was made that a specific amount of services would be purchased. Agreement Terms: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. Renewal Terms: The Agreement may be renewed for four one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirements is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Administrative Change Order- An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION. The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submbtted for City llManaoer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 FORT WORTH City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Purvis Industries LLC Subject of the Agreement: Drives & Gearboxes M&C Approved by the Council? * Yes 8 No ❑ ff so, the 1V&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original Contract ma» ber and the arnendtneni number. Is the Contract "Permanent"? *Yes ❑ No 8 if unsure, see back pale for permanent contract listin . Is this entire contract Confidential? *Yes ❑ No 8 Ifon4) specific information is Confidential, please list what infbrmalion is Confidential and the page it is localed. Effective Date: 10/4/2025 Expiration Date: 10/3/2025 If'di.prent,fi'oin the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *ffso, please ensure it is attached to the approvin,Q I' &C or attached to the contracl. Project Number: If applicable, *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO nrocessinv- in the followiw4 order: 1. Katherine Cenicola (Approver) 2. Nannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) ' 1mlicates the illforimlion is PegWred and tf the information is not provided, the contras! 14411 be returned to the departjnent.