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Home My WebLink About062459-R1 - General - Contract - AC Printing, LLCCSC No. 62459-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 19, 2025 AC Printing, LLC Attn: Durriya Dawoodbhoy, CEO 3400 S. Raider Drive Euless, Texas 76040 Re: Contract Renewal Notice City Secretary Contract No. 62459 (the "ContracP) Renewal Term No. 1: December 17, 2025, to December 162 2026 The above referenced Contract with the City of Fort Worth expires on December 16, 2025 (the "Expiration Date"). Pursuant to the Contract, renewals we at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remainunchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fmlworthtexm.goy/purclming to ensure that your company information is conact and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Az "6C)4&'m � Patty Jean Wilson Contract Services Administrator 817-392-8411 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Rme l Page 1 of2 CITY OF FORT WORTH BY: Qpd� Name: Iesica McEachern Title: Assistant City Manager Date: 12/12/2025 APPROVAL RECOMMENDED: Chris Karder By: Name: Christopher Harder, P.E. Title: Water Department Director ATTEST: By: ��VV Name: Janette S. Goodall Title: City Secretary a°°EXAS ACPr2nOng, LLC By, Dun vyy Dau oec�6/ery Name: Durriy awoodbhoy Title: CEO CONTRACT COMPLIANCE MANAGER: By signing 1 acknowledge that 1 am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: A� 16 4&& Name: Patty TeanWilson Title: Contract Servicos Administrator APPROVED AS TO FORM AND LEGALITY: By, 0.....�., Name: lessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1019 Date Approved: November 19, 2024 Form 1295 Certification No: 2024-1218827 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contact Renewal Page 2 of 2 CITY COUNCIL AGENDA Create New From This M&C official site of the City of Fort Worth, texas FORTWORTII REFERENCE **M&C 24- 13PRFP 24-0234 DATE: 11/19/2024 NO.: 1019 LOG NAME: PRINTING SERVICES EC CITY CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of Non -Exclusive Agreements with AC Printing, LLC, J-Peam, L.L.C., and Xpressdocs Partners, LTD. for Printing Services in a Combined Annual Amount Up to $1,800,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for All City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with AC Printing, LLC, J-Peam, L.L.C., and Xpressdocs Partners, LTD. for printing services in a combined annual amount up to $1,800,000.00 for the initial term and authorize four one-year renewal options for the same annual amount for all City Departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to procure non-exclusive agreements for printing services. In order to procure these services, Purchasing issued a Request for Proposal (RFP) No. 24-0234 describing the specifications for the printing services for City Departments. Examples of these specifications are: embossing envelopes with the City logo, printing citation books, water bills, the paper stock, font, and color required for specific documents, etc. The RFP was advertised in the Fort Worth Star -Telegram on July 3, 2024, July 10, 2024, July 17, 2024, July 24, 2024, July 31, 2024, August 7, 2024, and August 14, 2024. The City received seven (7) responses. Three (3) proposals were deemed non -responsive by Diversity and Inclusion (DVIN) for the reasons cited below: RR Donnelley, Inc. - Non -Responsive. The Utilization Plan was not submitted. Stone Shield Investments, LLC - Non -Responsive. Prime is not certified. Utilization Form submitted; however, no estimated amounts included and not signed. GFE submitted, but no supporting documents were included. Alphagraphics Humble - Non -Responsive. No Minority and Women Owned Business (MWBE) Documents submitted. An evaluation panel consisting of members of the Police Department, the Diversity and Inclusion Department, and the Fire Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Proposer (Ev�aluati�on Fact�ors� Total Rank b 21.67F18.67 27.00 125.00 92.34� 'it Printing, LLC f J-Peam, L.L.C. (dba John Sons (Press) f Xpressdocs Partners, LTD. 21.67 [21.67116.67 18.67 27.00 24.00 16.73 r 7.34 84 O+ 79.68 Oigm PQ, LLC 18.33 17.33 10.00 * 1 1* * Signs PQ, LLC. did not score at least 50\% of the total available points for technical criteria and were deemed non -responsive in accordance with the proposal documents. Best Value Criteria: a) Capacity and Approach to Perform Services b) Qualifications and Experience c) Ability to Meet the City's Needs d) Cost of Services After evaluation, the panel concluded that AC Printing, LLC, J-Peam, L.L.C. (John Sons Press), and Xpressdocs Partners, LTD. present the best value for the City. Therefore, the panel recommends that City Council authorize non-exclusive agreements with AC Printing, LLC, J-Peam, L.L.C., and Xpressdocs Partners, LTD. Staff certifies that the recommended vendors' proposals met specifications. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The combined maximum annual amount allowed under the agreements will be up to $1,800,000.00; however, the actual amount used will be based on the need of the departments and available budget. Funding is budgeted in the participating departments' Operating Funds. DVIN-BE: The recommended vendors are in compliance with the City's MWBE ordinance. The Business Equity Division placed a 13.3\% business equity goal on this solicitation/contract. Xpressdocs, will be exceeding the goal at 27.08\%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. John Sons Press, will be exceeding the goal at 100\% as a Business Equity Prime and self - performing the scope of the services, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. AC Printing, LLC, will be exceeding the goal at 100\0/o as a Business Equity Prime and self - performing the scope of services, meeting ther Business Equity Ordinance. Any change in contractors will be reviewed by the Business Equity Division. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: The agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I Year I (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) _ Submitted for City Manager's Office by: Originating Department Head: Additional Information Conta Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8338) Eugene Chandler (2057) ATTACHMENTS AC Printing (Printing Services) Compliance Memo Approval-NS.pdf (CFW Internal) AC Printing CIP1295 CofFW RFP24-0234.1)df (CFW Internal) AC printing SAM.gov Search.pdf (CFW Internal) AC Printing Sec of State.pdf (CFW Internal) J-Peam (John Sons) SOS.pdf (CFW Internal) John Sons 1295.1)df (CFW Internal) John Sons Press Printing Services Compliance Memo Approved-NS.pdf (CFW Internal) John Sons SAM.gov Search.pdf (CFW Internal) Xpressdocs 1295.pdf (CFW Internal) Xpressdocs compliance memo Approved-NS.pdf (CFW Internal) Xpressdocs SAM.gov Search.pdf (CFW Internal) Xpressdocs SOS.pdf (Public) CERTIFICATE OF INTERESTED PARTIES FOAM 1295 ten ovrylem Noe. 1- A and 51 bete me Imemsledparl OFFICE USE ONLY mmdeb Num. 1.; a, S Hear d 9 base arem ataresled paeNs. CERTIFICATION OF FILING CarllXmle Number: 2024421BB2i 1 Nemem butlws entity 1111q son And the city, and country of business enrltyl piwe ofbusines, AC PRIMING LLC Ernes, TX Wharf Slates pole Filed: t Nameol9ov¢nnenlil eMlry«eltle wencY 1ha16 aparty la tam smnmtlorwhlshthe toml Is beMgflled. 091 City of Fort Worth Oste Admsvltlaed; a Provide the Identification number used by the guvarnmeMel early or stele agency b Vector salary the seMncl, And provide description of the services. 9otls, At other property to be provided u derthe coal RFP2 0234 proud SeM®s A Nam of Nteramtl Party City, scale, Comedy lPdme of [Husband Netwol IMxwt (checkelpWads) cmtrolllns I [Womdiw 5 Crematory N there A W Interested Party. e UNeWORNOBL dynamics -�. anon y dalemibirtblsm ,.USA. Ica (sht) pipeal) Iceumryl I decb:e under pmaby olpe*WNatNe bmgmw m we aW conect. ^., is L� ty E;:¢ted In I R TV I CAaey. soon As 'TEX AS ,mIM �d tl �r'?LeT--,2a�o 1e�aTTmme1 b®d *-our. .Hetmmmaclw budnesemq Matt Forms provided by Texas ENllm Commission www.mblssiae.dmm Version FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: AC Printing, LLC Subject of the Agreement: vendor will provide printing services for Cly Departments on an as needed basis. M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 9 62459-Rl If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 9 If unsure, see backpageforpermanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑ Ifonly specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12-1 z2025 Expiration Date: 12-16-926 If dierent from the approval date. If applicable. Is a 1295 Form required? * Yes 9 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 9 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.