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Home My WebLink About062490-R1 - General - Contract - J-Peam, L.L.C. dba John Sons PressCSC No. 62490-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 19, 2025 J-Peam, L.L.C. dba John Sons Press Attn: Adrian Hernandez, Owner 3300 South Freeway Foil Worth, Texas 76110 Re: Contract Renewal Notice City Secretary Contract No. 62490 (the "Contract") Renewal Term No.1: December 19, 2025, to December 18, 2026 The above referenced Contract with the City of Fort Worth expires on December 18, 2025 (the `Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at.http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, pG� 94a_� U)4zl�teltl Patty Jean Wilson Contract Services Administrator 817-392-8411 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Conlract Renewal Page I of 2 CITY OF FORT WORTH By: �� Name: imica McEachem Title: Assistant City Manager Date: 12/12/2025 APPROVAL RECOMMENDED: By: Name: Christopher Harder,P.E. Title: Water Department Director ATTEST: �o �'f FOgTa�P U By: kJSy Name: Jeanette S. Goodall 'Ar 8rd Title: City Secretary ao >ezng e �aao oo� JReom, LLC ddbe John Sam Prep By: zzl�A Name: Adrian Hernandez Title: Owner CONTRACT COMPLIANCE MANAGER: By signing I acknowledge dial I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: PGtty, UA44&%f f/ _ Name: Petty lean leilmon Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: By: w> Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1019 Date Approved: November 19, 2024 Form 1295 Certification No: 2024-1218626 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Renewal Page oft CITY COUNCIL AGENDA Off"Al elll'n ItyIII ImlVAI111,4a:- Fb�Tlift �(N Croalo-Now F rom.Thl MBC DATE: 11I19/2024 REFERENCE "M9C 24- LOG NAME: PRINTING SERVICES EC NO.: 1019 CITY CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with AC Printing, LLC, J-Peam, L.L.C., and Xpressdocs Partners, LTD. for Printing Servloes in a Combined Annual Amount Up to $1,800,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount forAll Clty Departments It is recommended that the City Council authorize execution of non-exclusive agreements with AC Printing, LLC, J-Peam, L.L.C., and Xpresedoce Partners, LTD. for printing services in a combined annual amount up to $11600,000.00 for the Initial term and authorize four one-year renewal options for the same annual amount for all City Departments. DISCUSSION: The purpose of this Mayor and Council Communication (M8C) is to procure non-exclusive agreements for printing services. In order to procure these services, Purchasing issued a Request for Proposal (RFP) No. 24-0234 describing the specifications for the printing services for City Departments. Examples of these specifications are: embossing envelopes with the City logo, printing citation books, water bills, the paper stock, font, and color required for specific documents, etc. The RFP was advertised in the Fort Worth Star -Telegram on July 3, 2024, July 10, 2024, July 17, 2024, July 24, 2024, Jury 31, 2024, August 7, 2024. and August 14, 2024. The City recelved seven (7) responses. Three (3) proposals were deemed nonresponsive by Diversity and Inclusion (DVIN) for the reasons cited below: RR Donnelley, Inc. - Non -Responsive. The Utilization Plan was not submitted, Stone Shield Investments, LLC - Non -Responsive. Prime Is notcertlfled. Utilization Form submitted; however, no estimated amounts Included and not signed. GFE submitted, but no supporting documents were Included. Alphagraphics Humble - Non -Responsive. No Minority and Women Owned Business (MWBE) Documents submitted. An evaluation panel consisting of members of the Police Department, the Diversity and Inclusion Department, and the Fire Department reviewed and scored the submittals using Best Value criteria. The Individual scores were averaged for each of the crilerla and the final scores are listed in the table below: Proposer lEvaluation Factors (Total JRank L 'a ItoIc-- d1 121.67118.6727.00j26.00492.30 John Sons21.87 18.67 27.00I16.73 84.07 2 ) _ I�Ipressdocs Parthers,LTD. I21.67116.67�24.00 17.34179.6813 jjjjjjW_P_Q.LLC -- - - 18.33 I7.33 110.001• ' • Signs PO, LLD. did not score at least 501%of the total available points for technical criteria and were deemed non -responsive in accordance with the proposal documents. Best Value Criteria, a) Capacity and Approach to Perform Services b) Qualifications and Experience c) Ability to Meet the City's Needs d) Cost of Services After evaluation, the panel concluded that AC Printing, LLC, J-Peam, L.L.C. (John Sons Press), and Xpressdocs Partners, LTD. present the best value for the City. Therefore, the panel recommends that City Council authorize non-exclusive agreements with AC Printing, LLC, J-Peam, L.L.C., and Xpressdocs Partners, LTD. Staff certifies that the recommended vendors' proposals met specificadons. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The combined maximum annual amount allowed under the agreements will be up to $1,800,000.00; however, the actual amount used will be based on the need of the departments and available budget. Funding is budgeted in the particlpating departments' Operating Funds. DVIN-BE: The recommended vendors are in compliance with the City's MWBE ordinance. The Business Equity Division placed a 13.31%business equity goal on this sollcliation/contract. Xpressdocs, will be exceeding the goal at 27.OB\^/, meeting the City's Business Equity Ordinance. Any changes In subcontractors will be reviewed by the Business Equity Division. John Sons Press, will be exceeding the goal at 100\% as a Business Equity Prime and self - performing the scope of the services, meeting the City's Business Equity Ordinance. Any changes In subcontractors will be reviewed by the Business Equity Division. AC Printing, LLC, will be exceeding the goal at 100\% as a Business Equity Prime and self - performing the scope of services, meeting ther Business Equity Ordinance. Any change in contractors will be reviewed by the Business Equity Division. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fork Worth City Code and does not require specifle City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: The agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the Clty's obligations dudng the renewal term. FJSCA6.INEMMATIONICERTI FICATION: The Director of Finance codifies that funds are available In the current operating budget, as previously appropriated, In the participating departments' Operating Funds to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQNL\ Fund Depanment I Account I P roject rogram fActivity Budget References Amount ID ID _.1__ _ Year L(Chardleld S)_ Fund Dap Ipment Account P%ecl Program Reth'lty I Buhr t Reference �_ 1. Amount] .T„ t-Tt- u:,:r: a1 Reginald Zeno (8517) Wlllam Johnson (5806) Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8338) Eugene Chandler (2057) AIIAGHMEM AC Printing_( rintina Services)- Compliance- MemoB roval- S.pdf (CFW Internal) AC Printing .Cl 1296 CofFW.RFP24-Q234.pdf (CFW Internal) AC printing 5AM.g2 Search.gdf (CFW Internal) AC_ Printing _Sec of_Statesdf (CFW Internal) J-Pearnjjohn_Sons) SOS.Of (CFW Internal) John Sons_1295, dt (CFW Internal) ,Cohn_ SonsPress- Printing. Services.Compliance Memo Aog oyerover d NS,pdf (CFW Internal) JohnSonsSAMmy.__. Search.g_df (CFW Internal) Xq sscloce_1295.g_df (CFW Internal) Mressdocs compliance memo Agoroved- S,W (CFW Internal) Zi ressd ca SAM.g v_Search.odf (CFW Intemal) ressdocs_SOS.adf (Public) CERTIFICATE OF INTERESTED PARTIES FORM 1295 1011 Compete Nos. L 4and a if Ohre ore lmelaslad pa0go. OFFICE USE ONLY Cem rleb Ws. 1, 2.3, 6, md41f a,me are no Interested Patio. CERTIFICATION OF FILING Cednlufa Number: I Name of bbehlNs onNy Ngnplcrm, and me any, abto and enemy of" business emlryY PMW albuabeo. 2024-1218626 John Sans Press FartWorth, T%United Stites limb Rlad: e boardo pvammmulanl o stab agency Mat lea party to hasassred o bM s 891242W4 Mlnplll.d. cityamard Wart Pw Acknormudi dl g ProvldatlrebemlNcetlon number used by the gnunrnmenbl nanny or "a agency to peak or MonNrylha contract, bad provltlea tleeorlptlan dthe onbo.Bpth, or dhor property to W proAded under lhscoMracb RFP 2"2U Printing Services 4 Noma ofnaararted Party city, sws, Carsdry 1placs allwNnses) Nature of Interest (utuakap Wmebbl CanlMll UndermetlN e CMc11myNtMre ISNPlnpneaO Pony. O e uNSWCANpiCIAMTON My nuneb ___� .and mydalaolMdhq�_._— My address N�-- gina Id01 (am) (1P near) Iwwusd I traders under penalty W perjury Nat to lorago,ng is true and coreacl. ExaWNdln 7-rom�Klrycounry,swoof_% .anlhe JYpayol�9_.20.1 Signatured sulMNtedepmtdwn bualnessmgry taduua) Forms prmlded by Tens Ethics Commission w othlcssfgte.d.us FORTWORTH, g City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: J-Peam, L.L.C. dba John Sons Press Subject of the Agreement on an as needed basis. Vendor will provide printing services for City Departments M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No B If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No iiiii If unstwe, see back page for permanent contract listing. 62490-R1 Is this entire contract Confidential? -Yes ❑ No ❑ If only specific information is Confidential, please list ►,hat information is Confidential and the page it is located. Effective Date: 12-18-2025 If different from the approval date. Expiration Date: 12-17-2026 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes B No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.