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HomeMy WebLinkAbout048412-A5 - General - Contract - Motorola Solutions, Inc.CSC No. 48412-A5 QM0' OROLA SOLUTIONS Change Order No. 004 Date: 10/31 /2025 CHANGE ORDER 004 Project Name: Fort Worth Managed Services Agreement Customer Name: City of Fort Worth, TX Service Delivery Manager: Steve Braun The purpose of this Change Order is to: Add: OptiWarn Additional Services: Onsite Support & Security Update Service Add: Alta Mere Dispatch site with Premier services & ACS connectivity Add: (2) Consoles at Bolt Street (starting 09/01 /2026) Add: (2) AIS at Eagle Mountain (starting 11/01/2026) Remove: ISSI (Dallas) (end date 07/31 /2025) City of Fort Worth: Contract 48412 Contract Contract # Motorola Solutions Contract: Date: 01 /01 /2017 S00001 020876 / USCO00027452 In accordance with the terms and conditions of the contract identified above between The City of Fort Worth, TX and Motorola Solutions, Inc., the following changes are approved: C61911,11:7_TO 1 a] Original Contract Value: 1 $13,321,686.74 Previous Change Order amounts for Change Order numbers 1 through 3 $7,863,842.27 This Change Order: 1 $584,664.53 New Contract Value: 1 $21,770,193.54 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 0 MOTOROLA SOLUT�ONS CHANGE ORDER 004 COMPLETION DATE ADJUSTMENTS Original Completion Date: 112/31/2024 Current Completion Date prior to this Change Order: 1 12/31 /2029 New Completion Date: I n/a Changes in Equipment: (additions, deletions or modifications) Include attachments if needed Add: Alta Mere Dispatch site with Premier services & ACS connectivity Add: (2) Consoles at Bolt Street (starting 09/01/2026) Add: (2) AIS at Eagle Mountain (starting 11 /01 /2026) Changes in Services: (additions, deletions or modifications) Include attachments if needed Add: OptiWarn Additional Services: Onsite Support & Security Update Service Remove: ISSI (Dallas) (end date 07/31 /2025) Schedule Changes: (describe change or N/A) n/a Pricing Changes: (describe change or N/A) Increase from $21,185,529.01 to $21,770,193.54 Customer Responsibilities: (describe change or N/A) n/a 0 MOrOR LA SOLUTIONS Payment Schedule for this Change Order: (describe new payment terms applicable to this change order) ME Agreement MM N Price Year 1 20171,540,098.60 Year 2 2018 1,203,082.12 Year 201%1,528,994.23 Year 4 20241,59D,994.32 Year 5 20211 f • Year 6 2024 - 1 . Year 7 2023E . Year 8 2024 Year 9 2025 1,682,576.82 Year 10 2026d . Year 11 20271 1,896,534.40 Year 12 20281 . Year 13 202 : . Total j CHANGE ORDER 004 Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola Solutions Inc Customer DOCUSigned by: By: n/.,�, By: AAM IA — Dianna Giordano (Dec 16, 2025 09:42:04 CST) Printed F1 BEB996FA4A46E. Printed Name: Paul Newman Name: Dianna Giordano Title: Regional Services Manager Title: Assistant City Manager Date: 10/31 /2025 Reviewed by: Steve Braun Motorola Solutions CSM Date: 12/16/2025 Date: 10/31 /2025 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality mace- pa�}Cia,�� By: Candace Pagliara (Dec 15, 2025 :58:58 CST) Name: Candace Pagliara Title: Senior Assistant City Attorney Contract Authorization: M&C: 25-1106 Approved: 12/9/25 1295: 2025-1259373 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lawrence Crockett (Dec 12, 2025 08:35:38 CST) Name: Lawrence Crockett Title: Senior Manager, IT Solutions City Secretary: ,p ` 00000�4 a Ao'o O*-�olp By. dv8°=0 Name: Jannette Goodall oa * *o,�Title: City SecretaryBxA q nnna4o'd OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 0 MOTOR40LA SOLUTION llodeted: 0c1o1w 31.2025 CHANGE ORDER 004 2017 2019 2019 2020 2021 2022 2023 2024 2025 2026 2027 2020 2029 Total Managed Core Services $598,488.00 $601,465.32 $616,577AO $625,825.96 $635,213.35 $644,741.55 $654,412.67 $664,228.B6 $691,123.14 $702,944.61 $715,005.50 $727,305.61 $739,851 72 $8,623,183.59 Managed RE SitelConscles S784,705.D0 S804,455.52 S816,522.35 S828,770.18 5841,201.74 S853,819.76 8866,627.06 5879,626A6 8914,811.52 81,051,740,91 51,087,873.90 81,173,714.50 81,140,276.07 S11,984,144.97 ISSI (Dallas) S18,882.00 819,165.23 S19,452.71 319,744.50 S20,040.67 S20,341.28 S20,646.40 S20,956.09 S21,794.33 (S12,713.36) S168,3D9.85 WAVE S17,898.30 842,995.92 S43,640.86 S44,295.47 S44,959.90 S45,634.30 S46,318.82 935,260.20 S321,003.77 NICE(Goid Level Support) S110,401.64 5113,713.69 S117,125.10 5120,638.85 S124,258.02 S127,985.76 9131,825.33 S135,76C.09 5140,007.27 S142,8O7.42 S145,663.57 5148,576.84 9151,548.37 $1,710,331.95 CONNCT 54,540.00 84,608.10 S4,677.22 $4,747.38 54,818.59 ",890.67 84,964.23 S5,038.70 $5,240.25 85,345.05 85,451.95 55,560.99 S5,672.22 S65,555.65 DiagnsostX 55,183.66 S10,678.34 $10,998.69 S11,328.65 S11,668.51 S72,018.57 S12,379.12 S12,750.50 S87,006.04 Technology Credit CSC 48412 ($400,000,03) ($100,W0,00) (S100,000.00) (SI 00,OOD,00) (S100,000.00) (810D,000.00) (S10D'm g (S100,D(QOD} ($100,000.00) (S100,D00,00) (SICO.000.00) (SIOD,000.00) ($1,500,000.001 CREDIT- Removal of DiagnostX ($33,9%TS) (5l 2,01 R.57) ($12,379.12) ($12,750.5D) ($71,144.a4) CREDIT - SDM (S201000.00) ( za,aoa.aD) Astro Connectivity Services $35,643.33 $86,078,65 587,369.83 $90,010.58 $91,360.74 $92,731.15 $120,198.20 $122,913.83 $125,715.84 $128,607.79 $980,629.94 APX Next $7,4iii $7,700.00 $8,158.50 $8,556.43 $8.994.75 $9,444.48 $9.916.71 $10.412.54 $7D,593.41 Siren Support S21,000.00 S22,050.00 S23,152.00 S24,310.00 S25,525.00 526,801,91 S26,142.00 S29,549.00 S200,529.91 Remove Nice Gold Level Support (5127,985.76) (8131,825.33) (S135,780011) (S140,007.27) (5142,807.42) (8145,663, 57) ($14B,576.84) (S151,548.37) (S1,124,194.65) Add Nice Silver (8x5 support) for 917 Jan 1 -Aug 31, 2022 $19,266.05 $19,266.05 Add Nice Silver (ax5 support) for Radio .Jan 1 -Aug 31, 2022 S26,567.42 526,567d2 Cirrus Central Advanced Subscription RE Sites (Basic enrolled via SUA) $40,000.00 $40,000.00 $40,000.G0 $40, 00.G0 $40,000.00 $40,000A0 $40,000.00 S4D,000.00 $320.000.00 Bundle Discount (515,000.00) (515,500,GD) (S16,00D,OD) (S17,000.00) (M,000.00) (519,000.00) (520,000.20) (S120,500.20) OptiWam Additional Services 0ndte Support 6, Security Update Service $6,707.46 $7,042.53 57,394.97 57,764.72 $28,909.99 Total $1,540,098.60 $1,203,082-12 $1,528,994-23 $1,590,994.32 $1,614,243.58 $1,671,031.06 $1,637.729.76 $1,652,281.55 $1,682,576-82 $1,831,742.62 $1,89fi,534-40 $1,)38,750.62 $1,982,133.86 $21,770,193.54 Pricing is based on all services existing on a contract between the City of Fort Worth and Motorola. Should services or portions of the quoted System above be modified, the price is subject to change Pricing for DiagnostX has been prorated for 2017 due to contract SD0001 D21980 being in place until 01 July 2017. Pricing for WAVE has been proraled for 2017 due to equipment and services being under warranty until 01 August 2017. MOSCAD Services pricing is included for each site that is covered under Managed Services. Should sites be removed from the Managed Services,the monitoring of MOSCAD devices may require additional pricing. C01: Add: Technology Credit CO2: Service Bundle Discount is calculated based on listed services. This discount is subject to change in the event that any contracted services are removed or modified. Service Bundle Discount is valid through December 31, 2029. Astrc Connectivity Services added for Aug 1, 2020 - July 31, 2023 Wave 2024 is discontinuing support after September 2024 Document the or. time SDM credit Remove Diagnostx services and credit 2D19 services Extend the contract period 5 years CO3: Add: APX Next Beginning January 2022, Adding Siren Support January 2022 Incorporate: changes to Nice, Change from Gold Level Support beginning (CY22) to Silver and discontinue service Aug 37,2022 Add: APX Next equipment to managed services (CY22) (The APX Next/Vrgl serverand taro 6rewslls are equipment only being added to the managed services from the original agreement. No additional services are included in this change order such as Motorola SmartLocafe) Add, Siren Support Add: Ciouseentral Advanced Extends A.I. Connectivity to Dec 31 2029 C04: Add: 4ptiWam Additional Services: Dnsite Support 8 Security Update Service Add, Alta Mere Dispatch site with Premier services 8 ACS wnnectiv0y Add: (2) Consoles at Bolt Street (starting 0910112026) Add: (2) AS at Eagle Mountain (starting 11/01 l2D26) City of Fort Worth, TX July 30, 2025 Section I On -site OptiWarn Response with Local Dispatch Statement of Work 1.1 Overview A Servicer ("Servicer") designated by Motorola Solutions will provide on -site OptiWarn response for the Customer. The Customer will be responsible for contacting the Servicer to dispatch service personnel. This Statement of Work ("SOW"), including all of its subsections and attachments, is an integral part of the applicable agreement ("Agreement") between Motorola Solutions, Inc. ("Motorola Solutions") and the customer ("Customer"). On -site OptiWarn Response may also be referred to as On -site Support. 1.2 Description of Services When called by the Customer's dispatch personnel, a Servicer will respond to the Customer's location in accordance with Section 1.6: Priority Level Definitions and Response Times. Customer's Response Time Classification is designated in the Customer Support Plan ("CSP"). 1.3 Inclusions This service is provided for Motorola Solutions -sold OptiWarn equipment. 1.4 Motorola Solutions Servicer Responsibilities • Receive service requests. • Assign and dispatch field service technician, and provide their estimated time of arrival ("ETA') to the Customer. Servicer will perform the following on -site: - Run diagnostics on the OptiWarn component. - Replace defective OptiWarn component, as supplied by the Customer. - Provide materials, tools, documentation, physical planning manuals, diagnostic and test equipment, and any other material required to perform the maintenance service. - If a third -party vendor is needed to restore the system, the vendor can be accompanied onto the Customer's premises. On -site OptiWarn Response with Local Dispatch Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® M07-OROLA5OLUTION5 Page 1 City of Fort Worth, TX July 30, 2025 • Verify with the Customer that restoration is complete or system is functional. If verification by the Customer cannot be completed within 20 minutes of restoration, the incident will be closed and the field service technician will be released. • Provide the service ticket document to the Customer, when requested. Service ticket documents should include the following: - Resolution actions. - Defective OptiWarn or part number (model #) serviced. 1.5 Customer Responsibilities • Contact Servicer, as necessary, to request service. • Provide the following information when initiating a service request: - Assigned system ID number. - Problem description and site location. - Other pertinent information requested by Motorola Solutions' Servicer to open an incident. • Allow Servicer field service technician access to equipment. • Supply OptiWarn spare or Field Replacement Units (" FRU"), as applicable, in order for Servicer to restore the system. • Maintain and store software needed to restore the system in an easily accessible location. • Maintain and store proper system backups in an easily accessible location. • Contact Servicer if a response time goal has elapsed. • Respond to Servicer's request to verify restoration within twenty minutes. • Cooperate with Motorola Solutions' Servicer and perform reasonable or necessary acts to enable Motorola Solutions and Servicer to provide these services. The contract pricing provided does not take into account prevailing wage requirements. Should prevailing wage regulations be applicable to this project, the pricing shall be subject to change to reflect compliance with those regulations. 1.6 Priority Level Definitions and Response Times This section describes the criteria Motorola Solutions uses to prioritize incidents and service requests, and lists the response times for those priority levels. Table 1-1: Premier Priority Level Definitions and Response Times Critical P1 Critical System Impacting events with no Response provided predetermined workaround procedure: 24/7 until service • Complete MC -Edge, FEP, or Control Center restoration. Outage (no redundancy) Field service technician Complete loss of critical functions or applications arrival on -site within 2 hours of receiving dispatch notification. On -site OptiWarn Response with Local Dispatch Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOrOROLA SOLUTIONS Page 2 City of Fort Worth. TX July 30, 2025 Incident Priori Incident DP in On -site Response Time High P2 Major System Impacting events on customer Response provided operations, including: persistent reduction in capacity 24/7 until service or functionality of primary services restoration. • Loss of system capacity (up to 33% of Field service technician resources) arrival on -site within • Complete loss of provisioning and system 2 hours of receiving manager functions dispatch notification. • Persistent failure of a redundant components during failover testing Medium P3 Minor System Impacting events that impact the Response provided functionality, efficiency or usability of primary services during normal business with no significant impact on customer operations. hours until service restoration. Incident is localized, intermittent, and/or a viable Field service technician work -around is available. arrival on -site within 8 hours of receiving dispatch notification. Low P4 General inquiries; defined as service request or Not applicable. request to track work. The following are examples: • Scheduled maintenance • Request for information Table 1-3: Limited Priority Level Definitions and Response Times Please note these are Standard Commitment times. The commitment times should be based on the Customer's CSP On -site OptiWarn Response with Local Dispatch Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOTOROLA SOLUTIONS Page 3 City of Fort Worth, TX OptiWarn Reboot Support t Remote Security Update Service (RSUS) Statement of Work July 2025 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2024 Motorola Solutions, Inc. All rights reserved. PS-000123456 City of Fort Worth, TX July 2025 Table of Contents Section 1 OptiWarn 25 Reboot Support for Remote Security Update Service (SUS) Statement of Work 1.1 Overview 1.2 Description of Service 1.3 Scope 1.4 Inclusions 1.5 Motorola Solutions Responsibilities 1.6 Limitations and Exclusions 1.7 Customer Responsibilities 1.8 Installation and Reboot Responsibilities 1.9 Disclaimer Table of Contents Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOTOROLA SOLUTIONS Motorola Solutions Page 1 City of Foil Woilh, TX July 2025 Section I OptiWarn Reboot Support for Remote Security Update Service (SUS) Statement of Work 1.1 Overview Motorola Solutions' OptiWarn Security Update Service (SUS) provides pretested security updates, minimizing cyber risk and software conflicts. These security updates contain operating system security patches that have been validated for compatibility with OptiWarn Activation systems. The OptiWarn SUS service includes download and self -installation by the Customer. The OptiWarn Remote Security Update Service (RSUS) service includes the remote installation of Microsoft Windows security patches to select devices by Motorola Solutions. A critical step in the implementation of security updates is to reboot the target workstation so that the updates complete successfully. This SOW describes a supplementary service that provides trained Motorola Solutions technicians who attend Customer site(s) and coordinate and execute any necessary reboots. This Statement of Work ("SOW"), including all of its subsections and attachments, is an integral part of the applicable agreement ("Agreement") between Motorola Solutions, Inc. ("Motorola Solutions") and the customer ("Customer"). 1.2 Description of Service The supplementary Reboot Support for OptiWarn Remote Security Update Service provides technician support to reboot impacted Microsoft Windows workstations after operating system security patches have been installed. 1.3 Scope SUS includes pretested security updates for the software listed in Table 1-1: Update Release Cadence. This table also describes the release cadence for security updates. OptiWarn Reboot Support for Remote Security Update Service (SUS) Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOTOROLASOLUTIONS Motorola Solutions Page 2 City of Fort Worth, TX July 2025 Table 1-1: Update Release Cadence Microsoft Windows Monthly Yes Microsoft Windows third party (i.e. Adobe Reader) Monthly Yes 1.4 Inclusions The supported OptiWarn types and security update delivery method covered by this SOW are included in Table 1-2: SOW Scope. Table 1-2: SOW Scope Reboot Support for Remote Security Update OptiWarn Workstation or OptiWarn Transportable Service Motorola Solutions reserves the right to determine, which releases are supported as business conditions dictate. Additional charges may apply in the event of supporting older releases. Contact Motorola Solutions' assigned Customer Support Manager (CSM) for the latest supported releases. Responsibilities for downloading and installing security updates and rebooting applicable hardware are detailed in Section 1.8: Installation and Reboot Responsibilities. 1.5 Motorola Solutions Responsibilities • Develop and agree to a reboot schedule with the Customer • At a monthly cadence provide a trained technician(s) to attend Customer locations to execute Windows Workstation reboots • Coordinate with the customer to comply with any necessary Change Management processes • Provide the Customer with a report outlining the reboots that have been undertaken and any exceptions 1.6 Limitations and Exclusions • Systems with non-standard configurations that have not been certified by Motorola Solutions' Systems Integration and Test (SIT) team are specifically excluded from this service, unless otherwise agreed in writing by Motorola Solutions. • Interim or unplanned patches outside the supported release cadence. • This service does not include releases for Motorola Solutions products that are not OptiWarn Activation equipment. • Motorola Solutions product updates are not included in these services. • Shared network infrastructure firmware, such as transport and firewall firmware, are not included in these services. OptiWarn Reboot Support for Remote Security Update Service (SUS) Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOTOROLA SOLUTIONS Motorola Solutions Page 3 City of Fort Worth, TX July 2025 • Motorola Solutions does not represent that it will identify, fully recognize, discover, or resolve all security events or threats, system vulnerabilities, malicious codes or data, backdoors, or other system threats or incompatibilities as part of the service, or that the agreed upon cadence/time of delivery will be sufficient to identify, mitigate or prevent any cyber incident. • Travel is included but in some circumstance there may be supplemental travel charges (to be agreed with the Customer) depending on resource availability and location 1.7 Customer Responsibilities • Schedule and facilitate Customer site access for the workstation reboots in accordance with the agreed to schedule • Complete any operational planning in relation to service impact and downtime for operational systems. • Update Motorola Solutions with any changes in contact information, specifically for authorized users of Motorola Solutions' secure website. • Provide means for accessing Motorola Solutions' secure website to collect the pretested files. • Download and apply only to the Customer's system as applicable, based on the Customer Agreement and the scope of the purchased service. Distribution to any other system or user other than the system/user contemplated by the Customer Agreement is not permitted. • Implement Motorola Technical Notices (MTN) to keep the system current and patchable. • Adhere closely to the Motorola Solutions Centralized Managed Support Operations (CMSO) troubleshooting guidelines provided upon system acquisition. Failure to follow CMSO guidelines may cause the Customer and Motorola Solutions unnecessary or overly burdensome remediation efforts. In such cases, Motorola Solutions reserves the right to charge an additional fee for the remediation effort. • Upgrade system to a supported system release when needed to continue service. Contact Motorola Solutions' assigned CSM for the latest supported releases. • Comply with the terms of applicable license agreements between the Customer and non -Motorola Solutions software copyright owners. 1.8 Installation and Reboot Responsibilities Installation and Reboot responsibilities are determined by the specific SUS package being purchased. Table 1-3: Installation and Reboot Responsibilities Matrix contains the breakdown of responsibilities. Microsoft Windows workstations often need to be rebooted before security updates take full effect and mitigate vulnerabilities. Table 1-3: Installation and Reboot Responsibilities Matrix Reboot • When a security update requires a • Provide site and system access in Support for reboot, dispatch a technician to accordance with the agreed to schedule. Security reboot workstations after security Update Service updates are installed. OptiWarn Reboot Support for Remote Security Update Service (SUS) Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOTOROLA SOLUTIONS Motorola Solutions Page 4 City of Fort Worth, TX July 2025 1.9 Disclaimer All security updates are important. This service is intended to balance the security and compatibility of tested updates with agreed upon time/cadence of delivery. Customer assumes the risk of this inherent tradeoff. Motorola Solutions disclaims any warranty with respect to pretested database security updates, hypervisor patches, operating system software patches, or other third -party files, express or implied. Further, Motorola Solutions disclaims any warranty concerning non -Motorola Solutions software and does not guarantee Customers' systems will be error -free or immune to security breaches as a result of these services. OptiWarn Reboot Support for Remote Security Update Service (SUS) Statement of Work Use or disclosure of this proposal is subject to the restrictions on the cover page. ® MOTOROLA SOLUTIONS Motorola Solutions Page 5 12/10/25, 8:25 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 12/9/2025 REFERENCE **M&C 25- NO.: 1106 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRT Worin 04MOTOROLA MANAGED SERVICES AGREEMENT CHANGE ORDER ffee SUBJECT: (ALL) Authorize Execution of Amendment No. 5 to the Public Safety Communications System Managed Services Agreement with Motorola Solutions, Inc., to Increase the Contract Amount by $584,664.53 to Update Equipment and Services RECOMMENDATION: It is recommended that the City Council authorize execution of an Amendment No. 5 to increase the contract amount of the Managed Services Agreement with Motorola Solutions, Inc., in the amount of $584,664.53 for an updated contract amount of $21,870,193.54, to update equipment and services to support the City's Public Safety Radio Communications System. DISCUSSION: The City of Fort Worth established a Public Safety Communications System that currently provides primary and mutual aid communications to more than 180 agencies in North Central Texas. Agencies external to Fort Worth that utilize the system for their primary communications help offset the system costs through user fees and allocations. In November 2016, Council approved Mayor and Council, (M&C) C-27994 authorizing the execution of City Secretary Contract No. (CSC) 48412 using the Houston -Galveston Area Council, (HGAC), Contract RA05-15, in the amount of $13,321,686.74 to outsource much of the maintenance and support of the system infrastructure to Motorola Solutions, Inc. (Motorola) through December 31, 2024. On October 18, 2017, the City executed CSC No. 48412-A1 after Information Technology Solutions staff negotiated a reduction of $1,000,000.00 for the remainder of the agreement. On June 16, 2020, Council approved M&C 20-0405 authorizing CSC No. 48412-A2 to increase and extend the contract through December 31, 2029. On February 1, 2022, the City executed CSC No. 48412-A3 to make changes to the equipment and services at no additional cost. On May 20, 2025, the City executed CSC No. 48412-A4 to administratively increase the total contract amount by $100,000.00 to support the absorption of MedStar by adding Premier and ASTRO Connectivity Services to the MedStar Dispatch Site now known as the Alta Mere location. This M&C requests authorization to execute amendment number five to Motorola CSC No. 48412 to increase the total contract amount to $21,870,193.54 to modify the equipment, services and locations covered in the Managed Services Agreement, using successor HGAC RA05-21. This amount includes the administrative change order of $100,000.00 added in CSC No. 48412-A4. Changes Add OptiWarn Additional Services Onsite Support & Security Update Service Add Alta Mere Dispatch site with Premier services & Astro Connectivity Server Connectivity Add Two Consoles at Bolt Street Starting 9/1/2026 Add Two Archiving Interface Server at Eagle Mountain Starting 11/01/2026 apps.cfwnet.org/council_packet/mc_review.asp?ID=33968&councildate=12/9/2025 1 /3 12/10/25, 8:25 AM M&C Review Remove Inter-RF Subsystem Interface (Dallas) End date 7/31/2025 To accommodate these changes, cost of the Agreement will be revised as follows: Original Contract Amount (11/2016) Amendment One (10/2017) Amendment Two (06/2020) (Current Request) Year 1 2017 $1,540,098.60 $1,540,098.60 $1,540,098.60 $1,540,098.60 Year 2018 $1,603,082.12 $1,203,082.12 $1,203,082.12 $1,203,082.12 Year 3 2019 $1,628,994.23 $1,528,994.23 $1,517,995.54 $1,528,994.23 Year 2020 $1,655,350.99 $1,555,350.99 $1,524,022.34 $1,590,994.32 Year 5 2021 $1,682,160.78 $1,582,160.78 $1,656,036.27 $1,614,243.58 Year 6 2022 $1,709,432.09 $1,609,432.09 $1,684,240.68 $1,671,031.06 Year 7 2023 $1,737,173.63 $1,637,173.63 $1,712,924.08 $1,637,729.76 Year 8 2024 $1,765,394.30 $1,665,394.30 $1,640,890.40 $1,652,281.55 Year 9 2025 - - $1,672,976.52 $1,682,576.82 Year 10 2026 - - $1,706,435.05 $1,831,742.62 Year 11 2027 - - $1,740,565.75 $1,896,534.40 Year 12 2028 - - $1,775,377.06 $1,938,750.62 Year 13 2029 - - $1,810,884.86 $1,982,133.86 Total $13,321,686.74 $12,231,686.74 $21,185,529.27 $21,770,193.54 Amendment 3 Amendment 4 0.00 no change $100,000.00 $21,870,193.54 Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund for the Information Technology Department. COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The HGAC contract was competitively bid to increase and simplify the purchasing power of government entities. Except as expressly modified herein, all other terms and conditions of the existing agreement shall remain unchanged and in full force and effect as stated below. SUCCESSOR CONTRACTS: In the event that a HGAC Agreement is not renewed, Staff would cease making purchases at the end of the last Purchase Agreement coinciding with HGAC. If the City Council were to not appropriate funds for a future year, Staff would cease making purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. If the HGAC is extended, this M&C authorizes the City to purchase similar software and services under the extended contracts. If the HGAC is not extended, but a new contract is executed with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new HGAC. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: apps.cfwnet.org/council_packet/mc_review.asp?ID=33968&councildate=12/9/2025 2/3 12/10/25, 8:25 AM M&C Review The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget I Reference # Amount ID I ID I I Year (Chartfield 2) FROM Fund Department Account Project I Program Activity Budget-F Reference # Amount ID ID I I Year I Chartfield 2) Submitted for City Manager's Office by_ Dianna Giordano (7783) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Donlen Ruffin (2017) ATTACHMENTS 04MOTOROLA MANAGED SERVICES AGREEMENT CHANGE ORDER funds avail.docx (CFW Internal) FID Table - Motorola FY26 MSA.xlsx (CFW Internal) Form 1295 Certificate 101314729.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=33968&councildate=12/9/2025 3/3 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Motorola Solutions, Inc. Subject of the Agreement Amendment No. 5 to CSC No. 48412 with Motorola Solutions, Inc. M&C Approved by the Council? * Yes N No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 48412-A5 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: 12/31 /2025 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.