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Home My WebLink About055856-SP18 - General - Contract - Ubeo, LLCCSC No. 55856-SP18 ubeoSERVItCES Application No. Master Agreement No. 500-0650038-016 Supplement Supplement No. #18 Full Legal Name: City of Fort Worth Address: 200 Texas St City: Fort Worth State: TX Zip: 76102 Phone: (817) 3924182 Fax 0 DBA: Billing Address: 200 Texas St City: Fort Worth State: TX Zip: 76102 FCry FxMake Item Description(or Accessories) 1 Ricoh 419348 IM C2510 1 Ricoh 419311 IM C3510 3 Ricoh 418469 P800 4 Ricoh RT4M0,PARu-RSOP Card Reader - 3921P500259, 3911P400622, 3911P400819 & 3921P500074 Workgroup- BBW Image Allowance 400,000 Excess Per Image Charge(ING BBW) $ 0.00690 Rental Payment' Wotkgmup - Cola Image Allowance 250,000 Excess Per Image change (ING CDIOr) $ 0.06095 $97,853.50 Desktop- BBW Image Allowance 400,000 Excess Per Image change ITT BBW) $ 0.01093 Desktop - CDIm' Image Allowance 160,000 Excess Per Image charge ITT color) $ 0.09775 METERS READINGS VERIFIED Quarterly •plus applicable taxes 0 eaimce m appllcaae them. Teamliafion ante mNls supplement mmcldes with Neterminafion ante set roan In the MasraAgreanem orpealom vipgemait mos. Newtennmrequipmwntrelwen<eoabovil such tern begins upon supplement endorsement and acceptance by Darer. meteDommemynal Agreementcowlremain InNllraceameped Memmaning"nalequlpnem. You have requested this supplement to Me Meter Ag,eanent (Me "Supplement). WMm Supplement Inco,p's'tes Ne temas am mndibons aMe Mherm Agreementan amend se, and wmtltu es an agreement lopsided you and us Win resell the Equipment reference herein, separate am committed Me Master Agreement. 'Master Agreement'refersto the agreement besveen customer and router (or Its predecessor) pentlned In cvmers records mythe Master Agreement No. arove. The paNes agree Nat Ne alglnal heremfaeMrcement and perfected purposes and the sole'recod' mnsfi ulug'mahel paper umathe UCC, isthe paper copy haeot mang M Ne oglnal or a copy meit eryour manwl vgrature Oran electronically applied indicated carer InteMto enter Into Ns Supplement. and (ig our original manual signature. ExceptsNespecificpmvulmssetfiMeb ,tWmglna Nunsand wmlfims set form In the Master Ag,eanent am arypersmi manualy(s) shall remain In full mca and effect and are Incrarrou d therein by retemace. Print Name: Dianna Giordano Signature:X as =" Title:Assistant City Manager Date: 12/16/2025 For: C Print Name: Scott Hanson Signature: soon Ranson Date: 12/10/2025 For: UBEO, LLC ACCEPTANCE OF DELIVERY Tne Cus ernsebyceNties Natal) Ne Equpmeat1)tesbeenr ved,InstWed,andhape , am2)Is Ny¢e malandmcoMMonalyaecepN Naxxfaxe and Nmasm Me agreement have bren disposal ackmWedam and are now Irrevoceble am uncondifimal. Signature: X Date: 12/16/2025 Print Name: Dianna Giordano For: City of Fort Worth 0FFtcutRecoxo Supplement- Cons crrcsEORETAay Rev. 10/23I2020 WORTH x CERTIFICATE OF INTERESTED PARTIES FORM 1295 toll Complete Nos. 1-4and 61f there are interested parses. OFFICE USE ONLY Compete Nos. 1, 2, 3, 5, and 61f there are no invested parties. ERTIFICATION OF FILING Nlfloate Number: Name of businessentltyflling form, and theclty, state and muntryofthe buslnessentltys place of business. 025-1394888 UBEO LLC Grapevine , TX United States hire Fled: party to in e contrac beingf led. 210212025 City of Fort WOM late Acknowledged: Provide the Idendflcarlon number used bythe governmental entity or more agemyto Freak arIdentityrthe contract, and provide a description of the services, goods, or other propertyto be provided underthe contract. 32MI55 Office Equipment Nature of Interest 4 Name of Interested Party City, State, Country(place of bu slness) check applicable Controlling lintennindlary 5 Check only It there is NO Interested Parry. X 1 UNSWORN DECLARATION My name Is _ and my date of Min Is INNER--, My andresa is .- )_, USF] " toy (arse) (munW) I declareunder permkyofperjurydratthefor dNIsmueandmmem ENeculedln Ioj )-rAYI� County, State of Txa S _onthF4V4ayof 20ol!5" (}ear) I- arms promaealry l ma5 Emwsuomml551o0 bM%V'elr11LSstaic'Mu5 Version (Mbank® CONSENT TO ASSIGNMENT EQUIPMENT FINANCE AGREEMENT # 3254155 Re: Agreement # 3254155 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated ("Agreement"). Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but none of the obligations of Assignor under the Agreement. Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee"). Customer agrees to direct remittance for any charges relating to Excess Images to USED LLC ("Assignor"). Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer may have against Assignor. UBEO LLC Assignor SGO'H" f+aiisOYI Signature VP/GM Title NOTE: SIGNER OF THIS DOCUMENT MUST BE TOBEANORIGINAL. CAPITAUZEDTERMI A5 REV OOHS 12/10/2025 Date CITY OF FORT WORTH Customer XpA1M%-?IVA� Signature Assistant City Manager 12/16/2025 Title Date RENT. A FACSMIM OF THIS DOCUMENTWITH SIGNATURE SHALL BE CONSIDERED DEFINED AS IN THE AO REEMENT, UNLESS SPECIFICALLY STATED OTHERwSE. MotlrrMtl-CRY of Fokw ft-S.B0.2B UbeoS u 5 I IV E S S Summary of Changes for UBEO 33 Month Supplement 11..�� SERVICES V B PP Current Monthly Payment: $ 96,723.50 Additions Request p Department Address Description Device 12 Monthly Payment Added 2900 Alta Mere Dr. - Property Mgt Card Reader added to IM C40OF - 229408 IT 4th Floor D56105 $ 6.00 Mayor & Council 100 Fort Worth Trail Card Reader added to IM C40OF - 233136 Office D56107 $ 11.00 Library 200 Texas Street CardReaderaddedtoIMC300E- 235478 D55684 $ 11.00 Library 1300 N. 35th Street Card Reader added to IM C30OF - 238081 D55316 $ 11.00 234772 Municipal Court 1000 Throckmorton Street Ricoh P 800 D55211 23.00 234772 Municipal Court 1000 Throckmorton Street Ricoh P 800 D55215 $ 23.00 234772 Municipal Court 1000 Throckmorton Street Ricoh P800 D55214 $ 23.00 217685 Water 2501 Greenbelt Road Ricoh IM C2510 Cabinet, PostScript, Card Reader X00401 $ 170.00 TPW 4100 Columbus Trail Ricoh IM C3510, Cabinet, PostScript, 000524 236089 Card Reader $ 273.00 Water 160811th Ave Ricoh IM C4510 with Cabinet and X00531 237823 PostScript $ 282.00 Ricoh IM C4510 with PB3320 trays, EMS 2900 Alta Mere Dr. -A128 SR3220 finisher, hole punch, X00510 235833 PostScript, fax, card reader. $ 419.00 Total Additions $ 1,252.00 Deletions Request p Department Address Description Device ID Monthly Payment Deleted 237232 Civil Rights 818 Missouri Ave. Ricoh P 800 D55218 $ 23.00 237232 Civil Rights 818 Missouri Ave. Ricoh P 800 D55217 $ 23.00 235833 EMS 2900 Alta Mere. Drive Ricoh IM C30OF D55651 $ 38.00 236089 TPW 4100 Columbus Trail Ricoh IM C30OF D55554 $ 38.00 Total Deletions $ 122.00 Device paid off by City of Fort Worth Total monthly increase S 1,130.00 New Monthly Payment Effective 01/1/2026: $ 97,853.50 Month 1 $ 104,788.11 (60 month agreement) Invoiced Month 25 $ 106,506.11 (36 Month supplement) Invoiced Month 2 $ 105,796.11 (59 month supplement) Invoiced Month 26 $ 106,506.11 (36 Month supplement) Invoiced Month 3 $ 105,796.11 (59 month supplement) Invoiced Month 27 $ 106,506.11 (36 Month supplement) Invoiced Month 4 $ 105,800.11 (57 month supplement) Invoiced Month 28 $ 106,506.11 (33 Month supplement) Invoiced Month 5 $ 105,800.11 (57 month supplement) Invoiced Month 29 $ 106,506.11 (33 Month supplement) Invoiced Month 6 $ 105,800.11 (57 month supplement) Invoiced Month 30 $ 106,506.11 (33 Month supplement) Invoiced Month 7 $ 105,825.11 (54 month supplement) Invoiced Month 31 $ 106,744.11 (30 Month Supplement) Invoiced Month 8 $ 105,825.11 (54 month supplement) Invoiced Month 32 $ 106,744.11 (30 Month Supplement) Invoiced Month 9 $ 105,825.11 (54 month supplement) Invoiced Month 33 $ 106,744.11 (30 Month Supplement) Invoiced Month 10 $ 105,722.11 (51 month supplement) Invoiced Month 34 $ 107,697.11 (27 Month Supplement) Invoiced Month 11 $ 105,722.11 (51 month supplement) Invoiced Month 35 $ 107,697.11 (27 Month Supplement) Invoiced Month 12 $ 105,722.11 (51 month supplement) Invoiced Month 36 $ 107,697.11 (27 Month Supplement) Invoiced Month 13 $ 105,621.11 (48 month supplement) Invoiced Month 37 $ 108,222.11 (24 Month Supplement) Invoiced Month 14 $ 105,621.11 (48 month supplement) Invoiced Month 38 $ 108,222.11 (24 Month Supplement) Invoiced Month 15 $ 105,621.11 (48 month supplement) Invoiced Month 39 $ 108,222.11 (24 Month Supplement) Invoiced Month 16 $ 105,949.11 (45 month supplement) Invoiced Month 40 $ 107,662.11 (21 Month Supplement) Invoiced Month 17 $ 105,949.11 (45 month supplement) Invoiced Month 41 $ 107,662.11 (21 Month Supplement) Invoiced Month 18 $ 105,949.11 (45 month supplement) Invoiced Month 42 $ 107,662.11 (21 Month Supplement) Invoiced Month 19 $ 105,874.11 (42 Month Supplement) Invoiced Month 43 $ 106,995.11 (18 Month Supplement) Invoiced Month 20 $ 105,874.11 (42 Month Supplement) Invoiced Month 44 $ 106,995.11 (18 Month Supplement) Invoiced Month 21 $ 105,874.11 (42 Month Supplement) Invoiced Month 45 $ 106,995.11 (18 Month Supplement) Invoiced Month 22 $ 106,201.11 (39 Month Supplement) Invoiced Month 46 $ 107,045.11 (15 Month Supplement) Invoiced Month 23 $ 106,201.11 (39 Month Supplement) Invoiced Month 47 $ 107,045.11 (15 Month Supplement) Invoiced Month 24 $ 106,201.11 (39 Month Supplement) Invoiced Month 48 $ 107,045.11 (15 Month Supplement) Invoiced Month 49 $ 96,693.50 (36 month extension) invoiced Month 5o $ 96,693.50 (36 month extension) invoiced Month 51 $ 96,693.50 (36 month extension) invoiced Month 52 $ 97,853.50 (33 month supplement) Month 53 $ 97,853.50 (33 month supplement) Month 54 $ 97,853.50 (33 month supplement) Month 52-84 (without any equipment additions or deletions) $ 97,853.50 Total month Stream of Payments $ 8,630,738.28 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] 0IIIVAM.YIM.irSY/1.7111IIE IN Oil `JAO10111111g[i1hK/IN7MOA By: Name: Kevin Guru Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 21-0235 Approved: 4/6/2021 1295: 2021-703506 By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring a0 perfo rnance and reporting requirements. By. AXfd&A9T Name: Angela Alonzo Title: Sr Administrative Services Manager City Secretary any of iQ qt yp By: Name: Jannette Gooda0 `�� { 0 Title: City Secretary Q !!!"' d �uynex° o�'� OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas F4 RT WO R71 I *11� REFERENCE **M&C 21- 13P UBEO MANAGED DATE: 4/6/2021 NO.: 0235 LOG NAME: PRINT SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi - Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO- 4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of Devices RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for printers and multi -functional device leases and managed services using cooperative contract DIR- TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time amount of $42,680.00 for the relocations of devices. DISCUSSION: The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a new agreement to allow for continued services. The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices currently in use will be upgraded to new, state of the art equipment prior to the start of the next term. City departments will use the machines for various document duplication tasks, including but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance, service, and all supplies with the exception of paper. It is anticipated that the annual cost will not exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term leases, and additional services as needed. In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as departments are transitioned from existing locations to the new City Hall. Based on the current number of devices in service and available square footage of the new building, staff project a one-time cost of $42,680.00 to relocate approximately half of the utilized devices. DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or replaced, the Lease Agreement will be terminated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making http://apps.cfwnet.org/council_packet/mc_review.asp?ID-28785 &councildate=4/6/202l 3/4/2025 M&C Review Page 2 of 2 purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and expire in accordance with DIR-TSO-4435 or applicable successor contract. ISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget I Reference # Amount ID I ID I I I Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # J Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head:_ Additional Information Contact: ATTACHMENTS SAMs.pdf (CFW Internal) Ubeo 1295 Form.pdf (CFW Internal) Jay Chapa (5804) Valerie Washington (6192) Reginald Zeno (8517) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) http://apps.cfwnet.org/council_packet/mc_review.asp?ID-28785&councildate=4/6/202l 3/4/2025 FoxJ City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Ub eo, LLC. Subject of the Agreement: Supplement No. 18 to CSC No. 55856 M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑ 55856SP18 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 9 If unsure, see back page for permanem contract listing. Is this entire contract Confidential? *Yes ❑ No 9 Ifonly specie information is Confidential, please list what information is Confidential and the page it is located Effective Date: Expiration Date: If dii ferem from the approval date. If applicable. Is a 1295 Form required? * Yes 9 No ❑ *Ifso, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 9 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not providers the contract will be returned to the department.