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Home My WebLink About062679-A2E1 - General - Contract - Selectron Technologies, Inc.CSC No. 62679-A2E1 SECOND AMENDMENT AND FIRST EXTENSION TO FORT WORTH CITY SECRETARY CONTRACT NO. 62679 This Second Amendment and First Extension to Fort Worth City Secretary Contract No. 62679 is made between the City of Fort Worth ("City,") a Texas home rule municipality, and Selectron Technologies, Inc. ("Vendor,") an Oregon corporation. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 62679 beginning January 22, 2025 (the "Agreement"); WHEREAS, on September 30, 2025, through Mayor and Council Communication 25- 0912, the Fort Worth City Council authorized the execution of an amendment to the Agreement in an amount up to $302,446.32; WHEREAS, it is the collective desire of the parties to amend the Agreement to administratively increase the total contract amount by $60,581.18 for a revised total contract amount not to exceed $937,479.95 to allow for the co -terming of products; WHEREAS, it is the collective desire of the parties to extend the term of the Agreement to expire October 31, 2030; and WHEREAS, it is the collective desire of the parties to amend the Agreement to include Exhibit A-2, to replace the Summary of Revised 5-Year Commitment Pricing. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to administratively increase the total contract amount by $60,581.18 for a revised total contract amount not to exceed $937,479.95. 2. The Agreement is hereby amended to extend the term of the Agreement to expire October 31, 2030. 3. The Agreement is hereby amended to include Exhibit A-2, Summary of Revised 6- Year Commitment Pricing, to replace the Summary of Revised 5-Year Commitment Pricing included in the First Amendment. Pricing for subscription years one through six shall be in accordance with Exhibit A-2. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and First Extension to Fort Worth City Secretary Contract No. 62679 Page 1 of 4 II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Second Amendment and First Extension to Fort Worth City Secretary Contract No. 62679 Page 2 of 4 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City,: A By: Dianna Giordano(Dec 16, 202509:48:12 CST) Name: Dianna Giordano Titic: Assistant City Manager Datc: 12/16/2025 Selectron Technologies, Inc. By: Namc:4o4ddl&n!s�;to Title: _Preside Datc: I Z. 125 `ZoZS� CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: GoMace Ta kra By: Candace Pa tiara Dec 15 20259:50:03 CST Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0912 Approval Date: 09/30/2025 Form 1295:2025-1354493 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Van 2025 08:57:48 CST) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: go4vonn�Il �po�°roRt as ��6 o°d A �`o -4 By: Ov° ooZd Name: Jannette Goodall °��* o °o°* g Title: City Secretary aa4 ° EXA a ��nanab�" OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and first Extension to Dort Worlh City Secretary Contract No. 62679 Page 3 of 4 EXHIBIT A-2 Summary of Revised 6-Year Commitment Pricing Year 1 2025 —2025 (9-month term) Year 2 2025 — 2026 Year 3 2026 — 2027 Year 4 2027— 2028 Year 5 2028 —2029 Year 6 2029 — 2030 Atlas - Professional Services $ 153,468.75 Atlas - Annual Fees Total 81,600.00 82,860.00 84,157.80 85,494.53 86,871.37 88,289.51 Atlas Add-Ons - Professional Services 0.00 0.00 0.00 0.00 0.00 Atlas Add-Ons - Atlas Locations 12,930.00 7,173.60 7,270.01 7,369.31 7,471.59 Atlas Add-Ons - Add Entra ID SSO 3,500.00 3,500.00 3,500.00 3,500.00 3,500.00 Atlas - Total Revised Commitment $ 235,068.75 $ 99,290.00 $ 94,831.40 $ 96,264.54 $ 97,740.68 $ 99,261.10 One-time Discount to Co -term (20,400.00) Actual Amount Paid $ 235,068.75 $ 78,890.00 $ 94,831.40 $ 96,264.54 $ 97,740.68 $ 99,261.10 Year 1 2025 —2025 (9-month term) Year 2 2025 — 2026 Year 3 2026 — 2027 Year 4 2027— 2028 Year 5 2028 —2029 Year 6 2029 — 2030 Relay IVR - Managed Relay IVR $ 26,749.75 $ 27,025.74 $ 27,310.01 $ 27,602.82 $ 27,904.42 Relay IVR - Relay SelecTXT and ARN 20,625.00 20,917.50 21,218.77 21,529.09 21,848.71 Relay IVR - Total Revised Commitment $ 47,374.75 $ 47,943.24 $ 48,528.78 $ 49,131.91 $ 49,753.13 One-time Discount to Co -term (7,308.33) Actual Amount Paid $ 40,066.42 $ 47,943.24 $ 48,528.78 $ 49,131.91 $ 49,753.13 Year 1 2025 —2025 (9-month term) Year 2 2025 — 2026 Year 3 2026 — 2027 Year 4 2027— 2028 Year 5 2028 —2029 Year 6 2029 — 2030 Atlas - Total Revised Commitment $ 235,068.75 $ 78,890.00 $ 94,831.40 $ 96,264.54 $ 97,740.68 $ 99,261.10 Relay IVR - Total Revised Commitment 40,066.42 47,943.24 48,528.78 49,131.91 49,753.13 Total Combined Commitment $ 235,068.75 $ 118,956.42 $ 142,774.64 $ 144,793.32 $ 146,872.59 $ 149,014.23 Second Amendment and First Extension to Fort Worth City Secretary Contract No. 62679 Page 4 of 4 CITY COUNCIL AGENDA Create New From This M&C DATE: 9/30/2025 REFERENCE **M&C 25- NO.: 0912 CODE: C TYPE: CONSENT 04AMEND SELECTRON LOG NAME: SOLE SOURCE AGREEMENT PUBLIC NO HEARING: FLIRT WORT11 SUBJECT: (ALL) Authorize the Execution of an Amendment to Sole Source Agreement with Selectron Technologies, Inc. in the Amount of $302,446.32 for a Revised Total Contract Amount of $876,898.77, for the Addition of a Cloud -Based Module and Enhancements for the Existing Atlas Insight Platform for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 62679 with Selectron Technologies, Inc. in the amount of $302,446.32 for a revised total contract amount of $876,898.77, for the addition of the cloud -based Relay Interactive Voice Response module and enhancements to the existing Atlas Insight platform for the Information Technology Solutions Department. DISCUSSION: On January 14, 2025, Mayor and Council Communication (M&C) 25-0007 authorized the execution of City Secretary Contract No. 62679 with Selectron Technologies, Inc. for a total contract amount not to exceed $574,452.45 for a five-year term for Atlas Insight Software implementation, maintenance, support, and professional services. The Atlas Insight software is used primarily by the Development Services Department to streamline and improve the inspection communication process with customers. The Atlas Insight platform allows for communication with customers before, during, and after inspections occur. The platform will also ensure that all inspections are assigned to approved and licensed inspectors and allow for easy reassignment of inspections to optimize timeliness of inspection completion. Development Services will also be able to conduct video inspections to allow for increased flexibility for scheduling with customers and enable quicker completion of inspections. This M&C requests authorization to increase the total contract amount by $302,446.32 for a revised total contract amount of $876,898.77. The increase in authority will allow for the addition of the cloud - based Relay Interactive Voice Response (IVR) module to upgrade our existing on -premises VoicePermits PremierPro platform and provide for further enhancements to the Altas Insight platform. Enhancements include Single -Sign -On (SSO) integration, an interactive texting platform for permitting, and inspector/inspection location insight. These enhancements are necessary for operations to improve the communication process between inspectors and customers, optimize routing for inspectors and inspections, provide easier and more secure access to Selectron for inspectors in the field, and provide data to promote data driven inspection performance. A Chapter 252 exemption request related to this agreement was reviewed and approved by the City Attorney's Office as a sole source. Funding is budgeted in the Special Purpose Fund for the Development Services Department for the purpose of funding the Developer Tech Improvements project, as appropriated. ADMINISTRATIVE CHANGE ORDER —An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — Upon City Council approval and execution of the amendment, the agreement shall expire January 22, 2030. RENEWAL OPTIONS — This agreement may be renewed for successive one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Special Purpose Fund for the Developer Tech Improvements project to support the approval of the above recommendation and execution of the amendment to the agreement. Prior to any expenditure being incurred, the Development Services and Information Technology Services Departments have the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year I Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year I (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Dianna Giordano (7783) Kevin Gunn (2015) Mark DeBoer (8598) 04Amend Selectron Sole Source Agreement - FID Table.xlsx (CFW Internal) 04Amend Selectron Sole Source Agreement - Fund Availability_.pdf (CFW Internal) Selectron Form 1295 - 2025-1354493.pdf (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Selectron Technologies, Inc. Subject of the Agreement: Second amendment and first extension to CSC 62679 with Selectron Technologies, Inc for the purchase of subscriptions to the Atlas Insight Permitting platform and the Relay IVR platform M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 62679-A2E1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: October 31, 2030 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.