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HomeMy WebLinkAbout052517-A6 - Construction-Related - Contract - CDM Smith, Inc.City of Fort Worth, Texas Westside WTP Plate Settler Exp. Prof Services Agreement Amendment Template 103292 Revision Date: June 13, 2025 Page 1 of 2 AMENDMENT No.6 TO CITY SECRETARY CONTRACT No. 52517 WHEREAS, the City of Fort Worth (CITY) and CDM Smith, Inc., (ENGINEER) made and entered into City Secretary Contract No. 52517, (the CONTRACT) which was authorized by M&C C-29181 on the 25th day of June, 2019 in the amount of $ 192,600.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $ 97,448.00 which was administratively authorized on May 29, 2020, Amendment No. 2 in the amount of $141,740.00 which was authorized by M&C 21-0540 on August 3, 2021; Amendment No. 3 in the amount of $99,500.00 administratively authorized on November 2, 2022, Amendment No. 4 in the amount of $904,827.00 authorized by M&C 24-0077 on January 23, 2024, Amendment No.5 in the amount of $99,420.00 administratively authorized on August 8, 2024; and WHEREAS, the CONTRACT involves engineering services for the following project: Westside Water Treatment Plant Expansion, CPN 102052; and WHEREAS, it has become necessary to execute Amendment No.6 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $234,232.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,769,767.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Westside WTP Plate Settler Exp. Prof Services Agreement Amendment Template 103292 Revision Date: June 13, 2025 Page 2 of 2 EXECUTED and EFFECTIVE as of the date subscribed by the City’s designated Assistant City Manager. APPROVED: City of Fort Worth ENGINEER CDM Smith, Inc. Jesica McEachern Jessica L. Veach, P.E. Assistant City Manager Client Services Leader DATE: _______________DATE: _________________ ATTEST: Jannette Goodall City Secretary APPROVAL RECOMMENDED: Chris Harder, P.E. Director,Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. _______________________________ Bijay Upreti, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: M&C No.#: _25-1049 _________ M&C Date: _November 11th, 2025 Douglas W. Black Sr. Assistant City Attorney CDM Sm�th October 13, 2025 Mr. Bijay Upreti Fort Worth Water Department 1000 Throckmorton Fort Worth, Texas 76102 Re: Westside WaterTreatment Plant Plate Settler Expansion Project (City Project 102052) City Secretary Contract No. 52517 Subj: Request for Amendment #6 — Plate Settler Expansion Extended Construction Phase Services, 24-MGD Expansion Chemical PLC Upgrade and RPR Services, and WS-III 16-inch Pipeline Extension Dear Mr. Upreti: CDM Smith was requested to perform construction phase services for the Westside Water Treatment Plant (WTP) Plate Settler Expansion construction contract. CDM Smith's original Contract included engineering (office-type) services during construction. Amendment No. 2 added engineering services during construction related to design items added by Amendment No. 1 and on-site inspection by a resident project representative (RPR) for an anticipated construction duration of 13 months, which concluded on November 29, 2022. Amendment No. 3 extended the above construction phase services by 12 months to November 2023. Amendment No. 4 added design and bidding services and engineering services during construction for the Westside WTP 20-MGD Re-rating and 24-MGD Expansion. Amendment No. 5 added design and bidding services for the Westside WTP WS-IV Finished Water Pipeline Extension. These last two amendments did not add or extend our construction phase services for the original Westside WTP Plate Settler Expansion. Due to construction delays generated by the construction contractor and beyond CDM Smith's control, construction of the Westside WTP Plate Settler Expansion work has continued past the contract completion date of November 30, 2023 until the present date, and the final completion date will likely extend to at least September 2025. When our contract for construction phase services expired at the end of November 2023, we initially estimated that the extended work would last for a few months and could be absorbed by limiting the extent of our RPR and other construction support services to only necessary activities. However, given the significantly extended construction completion schedule, funds allocated in the Contract and previous amendments to the above construction services were expended as of the end of November 2024. Thus, we respectfully request amendment to our current contract compensation so we can fund the work that remained after November 2024 when all previously authorized funds became depleted. Further, in relation to the Amendment No. 4 worl< (Westside WTP 24-MGD Expansion), Westside WTP personnel requested that the exiting Programmable Logic Controller (PLC) at the Westside WTP Chemical Building be upgraded as it is nearly obsolete due to its long service life. This PLC work was not originally included in the Amendment No. 4 scope of work as part of the 24-MGD plant expansion '� 801 Cherry Street, Unit 33, Suite 1820, Fort Worth, TX 76102 � tel: 817 332-8727 CDM Sm�th Mr. Bijay Upreti October 6, 2025 Page 2 efforts, so it needs to be captured by a new amendment. A copy of e-mail correspondence where operations personnel instructed CDM Smith to upgrade the above PLC is attached for documentation. For the Amendment No. 4 project, the CITY has also requested that part-time resident project representative (RPR) services by the ENGINEER be included for the duration of construction anticipated in the project's bid documents (560 days), so the present amendment captures these added services. In addition to the above work, the City recently requested that CDM Smith include in the worl< of the previously approved Amendment No. 5 a second pipeline (i.e., a 16-inch pipeline that branches from the existing WS-III pressure plane discharge pipeline towards the southwest corner of the WTP site). A copy of e-mail correspondence that documents the City's request for this work to be included in the present amendment is attached to this letter. The attached scope of work provides a more detailed explanation of the Westside WTP Plate Settler Expansion construction phase services that remained to be delivered after November 2024. Also attached is our fee proposal table developed for the above scope of work. This fee includes anticipated hours and travel expenses for CDM Smith personnel from December 2024 through March 2024. While completion of the Plate Settler Expansion construction has gone beyond the above latter date and was still ongoing as of the time this letter was submitted, the initial draft of this request submitted to the City for review earlier this year (January 2025) anticipated that final construction completion would occur by March 2024 and we have maintained the same assumption for this updated version of our request to simplify this second review round given that the bulk of the anticipated remaining work occurred during that period. Please note that our attached level of effort does not simply include needed hours and expenses to extend our construction administration assistance services for four months (i.e., additional construction progress meetings, invoicing, contractor follow-ups), but it includes all construction services work that was pending after we run out of funds in November 2024 given that those funds had to be utilized to cover a year of extended work after our construction services agreement expired per Amendment No. 3. The attached scope of work and fee proposal also include anticipated hours and expenses for CDM Smith and Gupta and Associates, Inc. (GAI), who is performing the Electrical and Instrumentation & Control work, for completion of the requested Chemical Building PLC upgrades, for the Westside WTP 24-MGD Expansion RPR services during construction, and for the recently requested WS-III 16-inch Pipeline Extension. Please note that the proposed scope of work for the pipeline extension was previously reviewed and accepted by the City (Matt Kusnir, Sr. Capital Projects Office, W/WW Planning and Asset Management), as shown on the attached e-mail correspondence. The requested fee for base services is $ 234,232. A summary of the total contract amount is provided below: t i Original Agreement Amount $ 192,600 � � Amendment 1 $ 97,448 n Amendment 2 $ 141,740 801 Cherry Street, Unit 33, Suite 1820, Fort Worth, TX 76102 � tel: 817 332-8727 CDM Sm�th Mr. Bijay Upreti October 6, 2025 Page 3 i i Amendment 3 i i Amendment 4 � i Amendment 5 r Proposed Amendment 6 [ ' Revised Agreement Amount $ 99,500 $ 904,827 $ 99,420 $ 234,232 $ 1,769,767 Please review and if acceptable prepare an amendment for this work. Please contact me if you have any questions or comments. Sincerely, � David F. Vallejo Principal, Senior Project Manager CDM Smith Inc. Attachments: E-mail Correspondence Requesting Chemical PLC Upgrade E-mail Correspondence Documenting Review and Acceptance of WS-III 16-inch Pipeline Extension Proposal Scope of Work and Fee Breakdown cc: Tony Sholola, FWWD Jessica Veach, CDM Smith 801 Cherry Street, Unit 33, Suite 1820, Fort Worth, TX 76102 � tel: 817 332-8727 MAYOR AND COUNCIL COMMUNICATION MAP 60WSWTP24MGDEXP-FELIXAN DCDMA6 N�:,.t.K °; ' . t . ,,�� • • ,; � `�. � - R ..� ^�•� ' ��rWESTSIDE WATER _ — — - — — — TREATMENT I PLANT � I �►�.. I i .. I . I � _ � � I � ,:. , L _ _ _ _ _ _ _ � OLD WEATHERFORD RD ---- ��---,� '------- -- — — ---- —� ,. • ,�, �* . , .. � a ' , ,k � F�� �� ��. I ; � �,. , �',. • : i w �. , : , r P� !'- . ° r� '`M l� • , t„ � �; i ��` . , � y.r R .� i �w. :i � � �~ . ,- -_ � :... ` .. ,;+r� �v w �R. � t� .'� � ,�" , r ,, t�,� ,'`,� � , + � „ + � St r �', ', '+r� . •� `;¢� • `�•,3 �CFa B. 4 -. r �'� � , a.� � e � � ' ��w • - n� • � k Y���.t`p '�... ♦ �f .' • , n .. �� . 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Contractor’s Name: Subject of the Agreement: M&C Approved by the Council? *Yes No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes No If so, provide the original contract number and the amendment number. Is the Contract “Permanent”? *Yes No If unsure, see back page for permanent contract listing. Is this entire contract Confidential?*Yes No If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required?* Yes No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number:If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No Contracts need to be routed for CSO processing in the following order: (Approver) Jannette S. Goodall (Signer) Allison Tidwell (Form Filler)