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HomeMy WebLinkAbout060299-R2 - General - Contract - GTS Technology Solutions, Inc.Docusign Envelope ID: BB921A52-2DFD-4A92-8832-31F9C903AFC8 CSC No. 60299-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 15, 2025 GTS Technology Solutions, Inc. Attn: Legal Dept 9211 Waterford Centre Blvd., Suite 275 Austin, TX 78758 Re: Contract Renewal Notice City Secretary Contract No. 60299 (the "Contract") Renewal Term No. 2 of 3, November 21, 2025 to November 20, 2026 The above referenced Contract with the City of Fort Worth expires on November 21, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.aov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail, Fort Worth, TX 76102 zz IT Finance Contracts(afortworthtexas.aov 107; I;IIs] Is] IW&IXy:I=k MM FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: BB921A52-2DFD-4A92-8832-31F9C903AFC8 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Dec 22, 2025 08:56:00 CST) Name: Dianna Giordano Title: Assistant City Manager Date: 12/22/2025 GTS Technology Solutions, Inc. F ocuSigned by: By: Name: Tram Ismild", Title: VP of Services Date: 12/15/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: /-� � _ By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Pa4k Name: Jeff Park Title: Sr. IT Solutions Manager .pavonnq can4aco Pa liara "oFORT as By: Candace Pagliara(Dec 22, 202508:19:9KST) City Secretary: ��op a �0 Name: Candace Pagliara a� o aid Title: Sr. Assistant City Attorney °d o a By: Contract Authorization: Name: Jannette Goodall M&C: 23-0787 Title: City Secretary Approval Date: 9/26/2023 Form 1295: 2023-1062931 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 12/17/25, 9:49 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/26/2023 REFERENCE **M&C 23- NO.: 0787 LOG NAME CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FOR�ORTFI 04AUDIO VISUAL COOPERATIVE PURCHASE AGREEMENTS NO SUBJECT: (ALL) Authorize Non -Exclusive Cooperative Purchase Agreements with Designs That Compute, Inc. d/b/a Visionality, Digital Resources, Inc., ePlus Technology, Inc., Graybar Electric Company, Inc., and GTS Technology Solutions, Inc. for New and Replacement Audio/Visual Hardware, Software, Technology, and Maintenance and Support Services for a Collective Annual Amount Up to $1,500,000.00, with Four One -Year Renewal Options for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive cooperative purchase agreements with Designs That Compute, Inc. d/b/a Visionality, Digital Resources, Inc., ePlus Technology, Inc., Graybar Electric Company, Inc., and GTS Technology Solutions, Inc. for new and replacement hardware, software, technology, and maintenance and support services for the installation of audio/visual equipment in City facilities for a collective annual amount up to $1,500,000.00, with four (4) one-year renewal options for the Information Technology Solutions Department. DISCUSSION: On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0459, authorizing non-exclusive purchase agreements with four vendors to provide audio/visual (AV) equipment and services. Authorization under those purchase agreements expires November 30, 2023. Therefore, the Information Technology Solutions Department ("ITS") is requesting authorization for additional non-exclusive cooperative purchase agreements with the vendors listed below. ITS will use these non-exclusive purchase agreements using cooperative contracts to purchase new and replacement hardware, technology, and maintenance and support services from five vendors: Designs That Compute, Inc. d/b/a Visionality (Visionality), Digital Resources, Inc. (DRI), ePlus Technology, Inc. (ePlus), Graybar Electric Company, Inc. (Graybar), and GTS Technology Solutions, Inc. (GTS). These agreements will be used for AV equipment including projectors, screens, displays, digital signage equipment, sound and amplification equipment, and audio/visual controller equipment for installation in all City -owned or leased facilities. Installations under these agreements are needed for locations throughout the City such as office spaces, conference rooms, auditoriums, court rooms, or other unique spaces. These installations typically require the vendor to perform a walk-through facility review and advise on the needed equipment, configuration, and installation services. ITS will monitor vendor utilization so that each will have the opportunity to earn 10\% of the total business. No specific contract amount is guaranteed. These agreements and spending authority will be made available for any City AV need. The cooperative contracts to be used are listed below. TIPS —The Interlocal Purchasing System Omnia — Omnia Partners, Public Sector DIR — Texas Department of Information Resources Vendor Name Cooperative Contract Cooperative Expiration Date Visionality TIPS 230105 May 31, 2028 DRI TIPS 230105 May 31, 2028 ePlus TIPS 230105 May 31, 2028 Graybar Omnia EV2370 January 31, 2029 apps.cfwnet.org/council_packet/mc review.asp?ID=31413&councildate=9/26/2023 1/3 12/17/25, 9:49 AM M&C Review GTS TIPS 230105 May 31, 2028 GTS DIR-CPO-5057 June 23, 2027 GTS DIR-CPO-5097 November21, 2027 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use the DIR, TIPS, or Omnia contracts to make purchases authorized by this M&C. In the event a DIR, TIPS, or Omnia cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then - current purchase agreement has expired. In the event a DIR, TIPS, or Omnia cooperative agreement is not extended, but DIR, TIPS, or Omnia executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new DIR, TIPS, or Omnia contract(s). If this occurs, in no event with the City continue to purchase goods and services under the new agreement(s) for more than three (3) years without seeking Council approval. Funding is budgeted in the FY21 AWDS, FY22 AV/DS, FY23 LIB AV Upgrades, and FY23 ITS Audio Visual projects, within the ITS Capital Fund. Funding will be budgeted in General Fund and the ITS Capital Fund for Fiscal Year 2024. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Assistant City Manager and will expire May 31, 2024, with options to renew. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in accordance with the underlying cooperative agreement, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY21 AV/DS, FY22 AV/DS, FY23 LIB AV Upgrades, and FY23 ITS Audio Visual projects, and upon adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the General Fund, and in the ITS Capital Fund for the Technology Infrastructure -IT programmable project, to support the approval of the above recommendation and execution of the agreements. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity ID I ID FROM Fund Department Account Project ID I ID Submitted for Citv Manaaer's Office bv: Originating Department Head: Program I Activity Budget Reference # Amount Year (Chartfield 2) Budget Reference # Amount Year (Chartfield 2) Valerie Washington (6192) Kevin Gunn (2015) Additional Information Contact: Sallie Trotter (8442) apps.cfwnet.org/council_packet/mc review.asp?ID=31413&councildate=9/26/2023 2/3 12/17/25, 9:49 AM M&C Review ATTACHMENTS 04 Audio Visual Coon Purchases Aareements.docx (CFW Internal) FID Table Audio Visual multi-coop.XLSX (CFW Internal) Form 1295 2023-1062201 8-21-2023.Ddf (CFW Internal) Form 1295 2023-1062269 8-21-2023.Ddf (CFW Internal) Form 1295 2023-1062282 8-21-2023.Ddf (CFW Internal) Form 1295 2023-1062931 8-22-2023.pdf (CFW Internal) Form 1295 2023-1063884.Ddf (CFW Internal) apps.cfwnet.org/council_packet/mc review.asp?ID=31413&councildate=9/26/2023 3/3 FO RT WO RT H. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: GTS Technology Solutions, Inc. Subject of the Agreement: Renewal #2 for CSC 60299, a Cooperative Purchase Agreement between GTS Technology Solutions, Inc. and the City of Fort Worth, used for the purchase of new and replacement Audio/Visual hardware, software, and maintenance support services through DIR-CPO-5097. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 CSC 60299-R2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11 /21 /2025 Expiration Date: 11 /20/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO Drocessin4 in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.