HomeMy WebLinkAbout058644-R1 - General - Contract - Ace Pipe Cleaning, Inc.CSC No. 58644-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
September 28, 2023
Ace Pipe Cleaning, Inc.
Attn: Theresa Calvert
Address: 6601 Universal Ave.
Kansas City, Mo 64120
Re: Contract Renewal Notice — 1st Renewal
Contract No. CSC No. 58644
Renewal Term: December 21, 2023 to December 22, 2024
Renewal Amount: $481,350.00
The above referenced Contract with the City of Fort Worth expires on December 21, 2023 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1st term in an amount up to $481,350.00 which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httD://fortworthtexas.iaov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana 6u�qG7doff
By: Dana Burghdoff (Nov 25, 2023 17:04 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
C&6,� H"()&r
By: Christopher Harder (Nov 7, 2023 16:40 CST)
Name: Chris Harder
Title: Water Director 4FF°pT°IIa
o W.,
ATTEST: P° Al=
By: U
Name: Jannette Goodall
Title: City Secretary
Ace Pipe Cleaning, Inc.
By: _ Alt,— vv�--�
Name: Bruce Vantine
Secretary/Treasurer
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: IRC9&4 z6aw
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: Mack (Nov 28, 2023 17:50 CST)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0953
Date Approved: 11/29/2022
Form 1295 Certification No: 2022-947420
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, November 29, 2022 REFERENCE NO.: **M&C 22-0953
LOG NAME: 13P22-0214 SMALL DIAMETER SEWER CLEANING EC WATER
SUBJECT:
(ALL) Authorize Execution of a Purchase Agreement with Ace Pipe Cleaning, Inc. for Small Diameter
Sewer Cleaning in an Annual Amount Up to $481,350.00 and Authorize Up to Five Automatic Renewal
Options for the Same Annual Amount for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Ace Pipe
Cleaning, Inc. for small diameter sewer cleaning in an annual amount up to $481,350.00 and authorize up
to five automatic renewal options for the same annual amount for the Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division to procure an annual agreement for small
diameter sewer cleaning. Under the proposed agreement the vendor will provide sewer cleaning to remove
all sludge, dirt, sand, rocks, grease, and any other solid or semi -solid material.
In order to procure the service, staff issued Invitation to Bid (ITB) Number 22-0214. The ITB consisted of
detailed specifications describing the contractor's responsibilities and requirements to provide these
services and supplies.
The ITB was advertised in the Fort Worth Star -Telegram for three consecutive weeks: Wednesday
September 14, 2022, Wednesday September 21, 2022 and Wednesday September 28, 2022.
The City received four (4) responses. An evaluation panel, comprised of members of the Water and the
Park and Recreation Departments, reviewed and scored the submittals using the Best Value criteria.
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below.
PROPOSER
Ace Pipe Cleaning 22.00
Underground 14.00
bc
18.33111.00
14.17
_
8.50
, Evaluation
Factors
Tech
points
51.33 j
36.67
d
30.00
10.00
� Total
Score
81.33
36.67
:an]k R
1BCAC 1 _-
112 *�
Pro -Pipe, Inc.
12.00
12.50
6.50
31.00
IN/A
31.00
0 **
1Kleen-Pipe
14.00
10.00
7.50
-��
31.50
jN/A
31.50
0 **
* Vendor received 0 points for cost as their pricing was more than double that of the lowest cost bidder.
** Vendor did not achieve the minimum technical points required (35) to be considered further, and
therefore did not receive a ranking.
Best Value Criteria:
a) Contractor's Qualifications, Experience, and References
b) Availability of Resources (equipment/personnel)
c) Contractor's ability to meet the City's needs.
d) Cost of service
After evaluation, the panel concluded that Ace Pipe Cleaning, Inc. presents both the best value and the
necessary coverage for the City, therefore, the panel recommends that Council authorize an
agreement with Ace Pipe Cleaning, Inc. No guarantee was made that a specific amount of services would
be purchased. Staff certifies that the recommended vendor bids met specifications.
FUNDING: The maximum annual amount allowed under this agreement will be $481,350.00 however the
actual amount used will be based on the need of the department and available budget. Funding will be
budgeted in the Other Contractual Services account of the Wastewater Department's Water & Sewer Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved
by the Department of Diversity and Inclusion, in accordance with the Business Equity Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end September 30, 2023.
RENEWAL OPTIONS: This agreement may be automatically renewed for up to four (4) automatic one-
year renewal periods (October 1 to September 30) and for a fifth renewal period which shall run from
October 1 to the anniversary date of execution. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure
being incurred, the Water Department has the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project ProgramActivity
ID ID
FROM
Budget Reference # (Chartfield
Year
2)
Amount
Fund Department Account project ProgramActivity Budget Reference # (Chartfield Amount
ID ID Year 2)
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:_
Additional Information Contact:
ATTACHMENTS
1. Ace Pipe_Porm 1295 Sly-ned.pdf (CFW internal)
2. Waiver.pdf (CFW Internal)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Chris Harder (5020)
Anthony Rousseau (8338)
Eugene Chandler (2057)
CERTIFICATE OF INTERESTED PARTIES
FORM1295
10fi
Complete Nos, I - 4 and 6 it there are interested parties. OFFICE USE ONLY
Complete Nos. 11 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place ]Certificate Number:
of business. 2022-947420
Ace Pipe Cleaning, Inc. I
KANSAS CITY, MO United States I Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is j10121/2022
being filed.
i City of Fort Worth )Date Acknowledged-
,3 Provide the identification number used by the governmental entity or state agency to track or identify the contract.t, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 22-0214
Small Diameter Sewer Cleaning Services
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable}
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARA'nON
Myname is BrUceVanliM
pity addreSSjS (601
(zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Jackson County, State of Missouri on the 21 st day of October 2p 22
(month) (year-)
Signature of authorized agent of contracting business entity
Forms provided by Texas Ethics Commission www.ethics.sta-te.tx.us Version V3.5.1.8W50f1