HomeMy WebLinkAbout063298-A1 - General - Contract - Netsync Network Solutions, Inc.CSC No. 63298-A1
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 63298
This First Amendment to Fort Worth City Secretary Contract No. 63298 ("First
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and Netsync Networl� Solutions, Inc. ("Vendor,") a Texas Corporation. City and Vendor are each
individually referred to herein as a"party" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 63298, effective May 19, 2025 (the "Agreement");
WHEREAS, it is the collective desire of both City and Vendar to amend the Agreement
to include Exhibit D, the Statement of Work for the Cyber Services Project, in an amount of
$50,035.20; and
WHEREAS, the total annual amount of the non-exclusive Agreement will remain at an
amount not to exceed $4,200,000.00.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
L AMENDMENTS
1. The Agreement is hereby amended to include Exhibit D, the Statement of Work for
the Cyber Services Project, in an amount of $50,035.20, attached in this First Amendment and
incorporated herein for all purposes.
2. The total annual amount of the non-exclusive Agreement will remain at an amount
not to exceed $4,200,000.00
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 63298 Page 1 of 3
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: � �, �������f��z� �,� �4:�j �5T
Name: Dianna Giordano
Title: Assistant City Manager
Date: 12/22/2025
Approval Recommended:
/-�
By: � _ _
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: � � �7 �
Name: Jason Lyssy
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
C�R,ce- Pa.� Cur��
By: ���,��,«���o�,������� �»����,_,.����.
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
oE Fon°r°�da
a�' ° �9a�o
a°!`e vaa
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/J ✓v1.Q/.�w p�Y��o* b
(\ „ _ _ .,�,_ PQ�n nEopSoad
By. ���,�_ .��
Name: Jannette S. Goodall
Tit1e: City Secretary
VENDOR:
Contract Authorization:
M&C: 25-0390
Approval Date: 5/13/2025
Form 1295: 2025-1297756
Netsync Network Solutions, Inc.
By. Son ia Romo
Name: Sonia Romo
Title: Contracts and Legal Administr�tor
Date: 12/15/2025
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 63298 Page 2 of 3
Exhibit D
Statement of Work for the Cyber Services Project
(Attached)
First Amendment to Fort Worth City Secretary Contract No. 63298 Page 3 of 3
Statement of Work
Cyber Services
November 23, 2025
Prepared for:
City of Fort Worth (TX)
This statement of work (SOW) contains confidential information provided by Netsync Network Solutions and is intended solely for the listed
recipient. The recipient agrees to maintain this information in confidence and will not reproduce or otherwise disclose this information to
anyone outside the group directly responsible for evaluation of this document.
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Table of Contents
ContactInformation ............................................................................................................. 3
ProjectSummary ...................................................................................................................3
ProjectObjectives .................................................................................................................3
Project Scope and Phases ....................................................................................................4
KickoffMeeting ................................................................................................................. 4
Discoveryand Planning ........................................................................................................ 4
FS..................................................................................................................................... 4
PaloAlto ........................................................�--�--............................................................. 4
Assessment........................................................................................................................... 5
FS..................................................................................................................................... 5
PaloAlto ........................................................................................................................... 5
Findings and Recommendations ........................................................................................... 6
ProjectPrerequisites .............................................................................................................. b
ProjectManagement ...........................................................................................................7
Project Management Office (PMO) Project Lifecyde ............................................................ 7
ProjectUpdates ................................................................................................................... 8
Project Scope Change Requests ........................................................................................... 8
Project Documentation ........................................................................................................9
Deliverables Acceptance ..................................................................................................... 9
Project Risks and Assumptions ............................................................................................ 10
Service Level Agreement ...................................................................................................10
Hoursof Operation ..............................................................................................................10
Pricingand Fees .................................................................................................................. 1 1
FeeType .............................................................................................................................1 1
InvoicingType .....................................................................................................................1 1
ProjectMilestones ................................................................................................................1 1
AgreedBy ............................................................................................................................12
AboutNetsync .................................................................................................................... 13
App en dix ............................................................................................................................. 14
Bill of Materials (BOM) ..........................................................................................................14
Confidential — Ver. 1 Page 2 November 23, 2025
Netsync Network Solutions
Contact Information
Bobby Lee
Shawn Sutton
Jeff Holman
Project Summary
City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
817.392.2310 (o)
919.323.7100 (m)
469.585.5303 (m)
bobby.lee@fortworthtexas.gov
ssutton@netsync.com
jholman@netsync.com
City of Fort Worth (TX) ("Client"), headquartered in Fort Worth, TX, requested that Netsync Network
Solutions ("Netsync") submit a statement of work (SOW) outlining Client's upcoming Cyber Services
project.
The purpose of this project is toassist Client in assessing and validating their current F5 (load balancing)
and Palo Alto (firewall) environments.
Note: This SOW assumes that the engagement will be 100% remote work.
Project Objectives
• Discover current environment and configurations.
• F5 discovery, analysis, and review:
o Apply to up to four F5 i5800s and virtual Clustered Multiprocessing (vCMP) guests and
any other essential items necessaryto aid in the assessment.
• PaloAlto discovery, analysis, and review:
o Apply to up to six Palo Alto firewalls, which will include a PA-5250 high-availability (HA)
pair at each data center (four firewalls) and PA-3410 HA pair at a remote site that Client
chooses (two firewalls). This also includes Client's Panorama and Strata Cloud Manager
and any other essential items necessary to aid in the assessment.
• Document and present findings including recommendations.
• Provide up to eight hours of guidance with remediation around recommendations.
Confidential — Ver. 1 Page 3 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Project Scope and Phases
Kickoff Meeting
1. Netsync will conduct a kickoff ineeting:
a. Identify and introduce key stakeholders, who will participate in developing the
definition of requirements for success.
b. Identify project goals, success criteria, and timeline, including but not limited to:
i. Review SOW.
ii. Confirm contacts needed to gain entry and perform work in the buildings.
iii. Confirm any holidays or "non-working" hours for the installation.
iv. Confirm any Client-required change control processes and any potential impacts
that these processes may have on the installation schedule.
v. Schedule technical discovery meeting(s).
vi. Review and discuss invoicing preferences and applicable billing milestones.
Ciscovery and Pl�nning
F5
Netsync will perform the following:
1. Apply to up to four F5 i5800s and vCMP guests and any other essential items necessary to aid in
the assessment.
2. Discover current environment and configurations per the below:
a. F5 (load balancers) setup and configurations:
i. Hardware models, software versions, licensing, and configurations.
ii. Applications.
iii. VPN setup / multifactor authentication (MFA) and single sign on (SSO) setups.
iv. F5 integrated items.
v. Diagrams (if available).
Palo Alto
Netsync will perform the following:
1. Apply to up to six Palo Alto firewalls, which will include a PA-5250 HA pair at each data center
(four firewalls) and PA-3410 HA pair at a remote site that Client chooses (two firewalls). This will
also include Client's Panorama and Strata Cloud Manager and any other essential items
necessary to aid in the assessment.
2. Discover current environment and configurations per the below:
a. Palo Alto firewalls:
i. Hardware models, software versions, licensing, and configurations.
ii. Identitysetup/Windows Management Instrumentation (WMI).
iii. PaloAlto integrated items.
iv. Diagrams (if available).
Confidential — Ver. 1 Page 4 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
b. High-level understanding of network layout, applications, and traffic flows.
Assessment
F5
1. F5 Assessment Review highlights performed by Netsync:
a. Review hardware and software versions. (end-of-life [EOL] or vulnerability
announcements):
i. FI PS compliance.
b. Review QKVEWS output.
c. Review licensing and usage. What features are in use compared to licensing purchased.
d. Review VPN / MFA / SSO setup.
e. Review security best practices:
i. Management and logging setup. Device Harding.
ii. SSL/TLS configurations (protocol versions and ciphers in use).
iii. iRules and policies in place.
iv. Backup and recovery.
Palo Alto
1. Palo Alto Assessment Review highlights performed by Netsync:
a. Review hardware and software versions. (EOL or vulnerability announcements).
i. FIPS-2 or FIPS-3 compliance.
b. Review licensing and usage:
i. Features utilized compared to licensing purchased.
c. Review identity setup and usage in rulesets:
i. WMI /service accounts and permissions.
d. Utilize Palo Alto best practice assessment (BPA) via Palo Portal:
Note: Assuming Stata Cloud Manager (SCM) essentials access is granted.
i. Assist in cleaning up SCM / Ensure proper devices on enrolled and
decommissioned devices are removed.
ii. Review and make recommendations against the BPA and guide around usage of
the Palo Alto BPA.
e. Review VPN and practices (Global Protect / Gateway).
f. Review security best practices:
i. Management and logging setup. Device Harding.
ii. SSL/TLS/IPSEC/RAVPN configurations (protocol versions and ciphers in use).
iii. Rules and policies in place:
1. Review rules for the following:
a. Unused rules.
b. Rules with Any.
c. IP or port-based rules vs. application-based or URL-based rules.
Confidential — Ver. 1 Page 5 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
d. Review App-ID and User-ID setup.
e. Rule-based logging / Per Rule.
f. Zone setup.
g. NATs and unused NATs.
h. Backup and recovery.
Findings ���d � � �mendafions
1. Netsync will document findings and provide documented recommendations.
2. Netsync will provide up to eight hours ofguidance for Client to remediate recommendations.
Note: Client will be responsible for all remediation efforts.
Project Prerequisites
1. Client will fulfill cabling requirements, if applicable.
2. Client will provide Netsync with all necessary hardware and information on current
environment.
3. Client will provide Netsync with local and remote administrative credentials (root access) to all
equipment to be accessed during the process of this SOW.
4. Client will make available authorized personnel during the project with working knowledge of
existing network infrastructure for facility access, questions, and clarification of issues.
5. Client will provide Netsync access to all work locations, along with safety, access, security, and
emergency protocols.
6. Client will obtain all necessary work permits.
7. Client will provide a work area for Netsync to use, as needed, during on-site activities to include
internet and public phone access.
8. Client will provide parking passes and adequate parking for the Netsync project team.
9. Client will comply with all physical and environmental requirements per vendor specifications.
Confidential — Ver. 1 Page 6 November 23, 2025
Netsync Network Solutions
Project Management
City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Netsyncapproaches all projects using standard Project Management Institute (PMI) methodologies and
processes. Once a Project Manager (PM) is assigned, a project kickoff ineeting will be held with Client,
the PM, the Account Manager (AM), and assigned technical resource(s) to ensure each party is aligned
with all aspects ofthis SOW. The PM will also perform the following project management activities
throughout the engagement to ensure Client expectations are consistently met and the project is
delivered on time and within the established budget:
• Create the Project Plan.
• Ensure that accurate and timely status updates, action items, and scheduled tasks are received
by theassignedresource(s)and uploaded as entriestoClient's applicable project portal. The PM
will ensure status information clearly reaches Client to also include milestone updates.
• Lead project meetings with Client and the Netsync project team.
• Oversee a quality assurance review of documentation-based deliverables before providing to
Client.
Project Management Office (PMO) Project Lifecycle
. . .- � �
I
Project Kickoff I
1 i
�
Discovery & Design Sessions I
j i
i
Design Documentation �
�
i �
Design Signoff I
�
�
Staging
1
Deployment
1
Test Plan Signoff
1
Day 1 Support*
I , .,. .
I
I
I As-Built Documentation
i 1
�
I Knowledge Transfer'
i j
�
� Project Signoff
�
�
�
�
�
* Denotes that the step in the process may or may not be applicable based on SOW.
Confidential — Ver. 1 Page 7 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
°��je�t Up � �es
• Client will receive email alerts indicating an update has been made to the Notes-Status-Issues
Log portal web part for the following communication entry types:
o Meeting Notes.
o Project Plan.
o Status Update(s).
o Issue Tracking.
• If Client wishes not to use the Netsync project portal, then Client has the option to request
direct email correspondence from Netsync PM for all communication and updates.
� ��c�,� �F,.. _ � . _c���.
Netsync is fully committed to completing this project on time and within the established budget. All
scope changes and out-of-scope (005) requests must be clearly communicated to the AM or PM before
those changes or requests are acted on or performed by the assigned resource(s). The following outlines
the scope change or OOS request procedure:
1. The PM and Client project team will identify required changes.
2. The PM will submit a Project Change Request Form (CR).
3. The PM will submit the CR to Client for subsequent approval and sign-off.
4. Client will return a signed copy of the CR.
All other terms within the original SOW, in addition to the signed CR, will remain intact.
Confidential — Ver. 1 Page 8 November 23, 2025
Netsync Network Solutions
Project Documentation
City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Netsync will provide Client with the following documentation:
Documentation
Description of scope based on pre-sales
StatementofWork Solutions discussions,preliminarywalkthroughs,and
Architect and
Yes (SOW)/High-Level data gathering sessions. This SOW is the Once
Design (HLD) Account HLD and presents and illustratesthe overall
Manager �
No
No
No
No
Yes
Yes
Low-Level Design
(LLD)
so ution.
The LLD will replace all existing HLDs upon
receipt of a purchase orderand subsequent
Engineer full walkthroughs and formal post-sales
planning and design sessions. The LLD will
be a fully executed documentagreed to by
both parties before implementation begins.
Project Plan PM and Senior Task list, schedule, contact list, meeting
Lead Engineer notes, status, risk, and issue tracking.
Method of PM and Senior
Procedure (MOP) Lead Engineer Detailed implementation plan.
Senior Lead Post-implementation technical
As-Built Engineer documentationofnewconfiguration(s)and
applicable support information.
Engineer will document findings and
Recommendations Engineer recommendations around those findings
Project Sign-off PM and Client Deliverables acceptance.
Celiver�bles ,� ce t�nc�
Once
Ongoing
Once
Once
Once
Once
Client will acknowledge receipt and acceptance, or rejection of all deliverables associated with this SOW
within 10 business days of delivery (not including federal holidays). If such acknowledgement is not
received within this period, then all deliverables will be deemed acknowledged and accepted.
Confidential — Ver. 1 Page 9 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Project Risks and Assumptions
Client will participate in all design and planning sessions and be prepared to sign off on all
milestones.
2. Client will provide Netsync with full access to the relevant functional, technical, and business
resources with adequate skills and knowledge to support the performance of services.
3. Multiple outages may occur due to the nature of this project; however, they will all occur at
scheduled and approved times.
4. Client delays in providing Netsyncwith the necessarydata to accomplish each task may result in
timeline changes.
5. Netsync is not responsible for project delays caused by other vendors and/or manufacturing
issues that may impede progress and/or closure of Netsync SOW deliverables.
6. This SOW assumes that the engagement will be a 100% remote work to drive efficiency. If Client
requires an on-site engagement, then Client must notify Netsync before agreeing to this SOW.
7. If Client requires a copy of Netsync's standard Certificate of Insurance (COI) with Client-added
endorsements, then it should allow up to 10 business days for delivery.
8. Netsync is not responsible for the functionality of Client-provided existing equipment or licenses
and assumes that existing equipment and software is under a valid support contract.
9. Anything not specifically stated in this document is outside the scope of this SOW.
Service Level Agreement
Hn� �rs of Operrytion
Standard hours of operation are 8:00 AM to 5:00 PM local time Monday through Friday. Netsync
understands that due to the nature of the industry and work performed, after-hours and weekend
availability are often required. In the event Netsync resources are required to perform work outside of
the standard hours of operation, agreed-upon work windows will be discussed and subsequently
documented via email.
• Client will provide Netsync with a minimum of three business days' notification for any non-
emergency maintenance windows or periods of time.
• Netsync will provide Client with the best level of support for emergency maintenance windows
based on qualified staff resource availability.
• A Client project stakeholder or technical contact must be either on location or on-call during the
agreed upon after-hours and/or weekend workwindow(s).
Confidential — Ver. 1 Page 10 November 23, 2025
Netsync Network Solutions
Pricing and Fees
Fee Type
City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Fixed Price: The proposed hours are fixed. Additional hours required for in-scope work will not be
invoiced unless OOS work is required.
Ir��oicing Type
Invoice terms are based on credit approval.
Unless specifically noted in the master services agreement (MSA) between Client and Netsync, if
applicable, Netsync will use the following invoicing type:
• Milestone Invoicing: A portion ofthe project will be invoiced based on achieving the following
milestones in the project plan (see milestone table below); the PM will work with Client, the
AM, and Accounting for appropriate invoicing.
Netsync will send Client invoice(s) on Net 30 terms for all applicable hardware, supplemental material,
and licenses immediately after delivery and receipt of signed packing/delivery slips.
oje�t Milestones
This price is based on work taking place during standard hours of operations, 8:00 AM to 5:00 PM local
time Monday through Friday. Additional charges may be incurred for efforts that must be performed
outside of this time frame.
Discovery and Planning
Assessment
Findings and Recommendations
Project Closure/Final Deliverables
Total
*See Netsync quote for project cost.
25%
25%
25%
25%
100 %
Confidential — Ver. 1 Page 11 November 23, 2025
Netsync Network Solutions
City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Agreed By
By signature below, Client and Netsync acknowledge and agree to this statement of work (SOW).
Sonia Romo
���
Dianna Giordano (Dec 22, 2025 08:5429 CST)
Client Contact Signature
Dianna Giordano
Printed Name
Assistant City Manager
Title
City of Fort Worth (TX)
Company Name
12/22/2025
Date
Netsync Contact Signature
Sonia Romo
Printed Name
Contracts and Legal Administrator
Title
Netsync Network Solutions
Company Name
12/15/2025
Date
Confidential — Ver. 1 Page 12 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
About Netsync
Netsync Network Solutions is a Minority-Owned Business (MBE) and Women-Owned Small Business
(WOSB) value-added reseller (VAR), specializing in comprehensive IT life cycle solutions, including
collaboration, data center, cloud, network infrastructure, wireless, physical and network security, end-
user computing and virtual desktop infrastructure (VDI), optical/WAN, and managed services.
Based in Houston, TX, with satellite locations across the United States, Netsync uses a blended approach
that is both consultative and collaborative. We work with our clients to assess their needs, architect
innovative technology solutions to meet those needs, and offer 24x7 access to our team of engineering
experts who exceed clients' expectations. This approach has earned Netsync numerous customer service
excellence awards and recognition as a progressive partner that introduces the best products and
solutions to clients.
As a Cisco Gold Integrator, Master Collaboration, Master Networking, Master Security, Master Service
Provider, and Customer Experience (CX) Partner; an HP Amplify Power Services Partner; a Dell Platinum
Partner; and an Intel Platinum Partner; and holding certifications and specializations from many of the
industry's best manufacturers, Netsync has built its reputation serving the public sector/SLED market.
We have extensive experience deploying complex ITsolutions for K-12 and higher education institutions,
civic organizations, municipalities, and government agencies. Our enterprise focus is on large-scale
implementations for corporate clients across a diverse array of industries, including financial services,
energy, healthcare, retail, manufacturing, and service provider.
Regardless of vertical, Netsync is dedicated to helping clients take full advantage of their technological
investments. We provide advanced end-to-end IT solutions that align with an organization's strategic
objectives to enhance productivity, increase efficiency, reduce cost, and drive growth.
Corporate HQ: Netsync Network Solutions
2500 West Loop South, Suite 410
Houston, TX 77027
O: 713.218.5000 � F: 713.664.9964 � T: 866.974.5959 � W: www.netsync.com
Confidential — Ver. 1 Page 13 November 23, 2025
Netsync Network Solutions City of Fort Worth (TX)
Cyber Services
Statement of Work — Opp. ID 340007909 — 340007909-002-01
Appendix
Main Site
Labor
NET-PRO-SRVC I Installation and Deployment per SOW. � SEC: F5 and Palo Alto I I 4
Confidential — Ver. 1 Page 14 November 23, 2025
N ETSY� � QU OT E Quote #: AAAQ475140-02
2500 West Loor South, Ste. Date: 12/01/2025
410/510 AAAQ475140-02
Houston, TX 77027 USA Valid for: 30 Days
713.218.5000
Customer Inside Sales Account Manager
City of Fort Worth (TX) Quan Tran Shawn Sutton
AIex.Varghese@fortworthtexas.gov qtran@netsync.com SSutton@netsync.com
817-392-8483 (m)469-315-8505
Please send purchase order to: PO@netsync.com
� •. �- . .
Main Site
Labor
1.0 NET-PRO-SRVC Installation & Deployment per SoW. � SEC: F5 and
Palo Alto
...................................................................................................................................................
2.0 NET-SRVC-600 Block of Ongoing Support Hours
.............................................................................................................................................
3.0 NET-SRVC-600 Hours will be prepaid and valid for 12 months from
customer PO date
...................................................................................................................................................
Notes: 340007909-340007909-002
-01
F5 and Palo Alto Services
Cisco Systems TX � DIR-CPO-5347
Sub Total 50,035.20
4 15,590.86 10,445.80 41,783.20
....................................................................................
40 300.00 206.30 8,252.00
.......................................................................
1 0.00 0.00 0.00
Total 50,035.20
Tax/Vat 0.00
Shipping 0.00
Grand Total USD 50,035.20
1/1
5/8/25, 2:50 PM
CITY COUNCIL AGENDA
Create New From This M8�C
DATE: 5/13/2025 REFERENCE
NO..
CODE: C TYPE:
M&C Review
**M&C 25- LOG NAME:
0390
F��T �'���li i
-�y-
04FY2025 IT
INFRASTRUCTURE MULTI
COOP
CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non-Exclusive Cooperative Purchase Agreements for
Information Technology Infrastructure Using the Interlocal Purchasing System for a
Combined Annual Amount Up to $3,200,000.00 for ldentified Vendors and Authorize
Renewal Options; Authorize Execution of Non-Exclusive Cooperative Purchase
Agreements for Information Technology Infrastructure Using Multiple Texas Department of
Information Resources Cooperative Contracts for a Combined Annual Amount Up to
$5,300,000.00 for ldentified Vendors and Authorize Renewal Options for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's
information technology infrastructure using The Interlocal Purchasing System Cooperative Contract
No. TIPS 230105 with ePlus Technology, Inc., Netsync Network Solutions, Inc., and World Wide
Technology, LLC, for a combined annual amount up to $3,200,000.00 and authorize four one-year
renewal options in the same annual amount;
2. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's
information technology infrastructure using Texas Department of Information Resources
Cooperative Contract No. DIR-CPO-5347 with Netsync Network Solutions, Inc., Presidio Networked
Solutions Group, LLC, and World Wide Technology, LLC for a combined annual amount up to
$4,200,000.00 and authorize four one-year renewal options in the same annual amount; and
3. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's
information technology infrastructure using Texas Department of Information Resources
Cooperative Contract No. DIR-TSO-4288 and its successor contract with ePlus Technology, Inc.,
Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, and World Wide
Technology, LLC for a combined annual amount up to $1,100,000.00 and authorize four one-year
renewal options in the same annual amount.
DISCUSSION:
The Information Technology Solutions Department (IT Solutions) has historically utilized non-exclusive
cooperative purchasing agreements to support the City's information technology (IT) infrastructure. IT
infrastructure includes equipment, software, and services that support the City's servers, data storage,
virtual desktop environment, network and telephone systems. Additionally, these agreements support
necessary refresh of equipment that has reached the end of lifecycle and new projects for all City
departments.
On September 15, 2020, City Council approved Mayor & Council Communication (M&C) 20-0650
authorizing the execution of twenty-five (25) non-exclusive cooperative purchase agreements to support
continued purchasing of IT infrastructure and support projects such as safety and security, new building
projects, building upgrades, building renovations and building expansion. Approval of M&C 20-0650
eliminated prior spending authority authorized under M&C's P-12248, 19-0123 and 19-0270.
On September 28, 2021, City Council approved M&C 21-0753 authorizing the execution of fifteen (15) non-
exclusive cooperative purchase agreements to support continued purchasing of IT infrastructure and
apps.cfwnet.org/council_packeUmc_review.asp?ID=33253&councildate=5/13/2025 1 /3
5/8/25, 2:50 PM
M&C Review
upgrades necessary for New City Hall and renovations to the Fort Worth Convention Center. Approval of this
M&C eliminated prior spending authority authorized under M&C 20-0650.
On February 14, 2023, City Council approved M&C 23-0061 authorizing the execution of seventeen (17)
non-exclusive cooperative purchase agreements to request additional spending authority necessary to
support continued purchasing of IT infrastructure to support larger projects, Infrastructure refresh, New City
Hall, planned American Rescue Plan Act spending, and ongoing City growth. Approval of this M&C
eliminated prior spending authority authorized under M&C 21-0753.
Upon Mayor and Council approval of this M&C, the IT Solutions Department will utilize these agreements to
purchase IT infrastructure needed to support the City's day-to-day business activities. The IT infrastructure
contracts also support planned ITS Capital Projects, including the Fiscal Year (FY) 25 Network Refresh
project (City Project No. 106018) which is budgeted for $3,600,000.00 and is scheduled to be purchased in
the third quarter of FY25. Over the last four (4) fiscal years, funding from ITS Capital Projects has used a
significant amount of previously approved contract authority.
Fiscal Year
�2021
�2022
�2023
�2024
�2025 (Q 1
ITS Capital
Project
Contract
Spend
$725,411.63
$1,646,482.04
$2,059,176.76
$4,675,873.51
& Q2) $1,497,988.06
Total Contract Spend
$2, 565, 368.37
$4,100,900.38
$6,800,823.52
$6,612,064.62
$5,798,008.59
Upon approval, non-exclusive cooperative purchase agreements will be executed utilizing the following
cooperative contracts:
�Cooperative Agency Cooperative Reference Expiration Date Annual Amount
�The Interlocal Purchasing System TIPS 230105 5/31/2028 $3,200,000.00
�Texas Department of Information Resources DIR-TSO-4288 5/22/2025 $1,100,000.00
�Texas Department of Information Resources DIR-CPO-5347 1/7/2030 $4,200,000.00
The maximum combined annual amount allowed under the TIPS 230105 Cooperative Agreements with
ePlus, Netsync, and WWT will be $3,200,000.00; however, the actual amount used will be based on needs
of the department and available funding.
The maximum combined annual amount allowed under the DIR-CPO-5347 Cooperative Agreements with
Netsync, Presidio, and VWVf will be $4,200,000.00; however, the actual amount used will be based on
needs of the department and available funding.
The maximum combined annual amount allowed under the DIR-TSO-4288 Cooperative Agreements with
ePlus, Netsync, Presidio, and VWVf will be $1,100,000.00; however, the actual amount used will be based
on needs of the department and available funding.
Funding is available for the agreements within the Info Technology Systems Fund in the amount of
$3,500,000.00 and the remaining funding will be available upon adoption of the FY26 Operating budget.
Other departments will provide separate funding when making a request for the purchase of IT
Infrastructure. A funds availability verification will be performed by the participating department prior to the
request. Approval of this M&C will not eliminate prior spending approval authorized under M&C 23-0061.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek competitive
bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify
the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use these cooperative agreements to make purchases
authorized by this M&C. In the event a cooperative agreement is not renewed, staff would cease purchasing
at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council
were to not appropriate funds for a future year, staff would stop making purchases when the last
appropriation expires, regardless of whether the then-current purchase agreement has expired.
apps.cfwnet.org/council_packeUmc_review.asp?ID=33253&councildate=5/13/2025 2/3
5/8/25, 2:50 PM
M&C Review
If the cooperative agreements are extended, this M&C authorized the City to purchase similar products
under the extended contract. In the event a cooperative agreement is not extended, but vendor and
cooperative purchasing agency execute new cooperative agreement(s) with substantially similar terms, this
M&C authorizes the City to purchase the products under the new contract(s). If this occurs, in no event will
the City continue to purchase goods and services under the new agreements past 2030 without seeking
Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed upon signature by
the Assistant City Manager and expire in accordance with the underlying cooperative agreements.
RENEWAL TERMS: The agreements may be renewed for four (4) one-year renewal terms, at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds were and will be available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund, and upon adoption of the Fiscal Year 2026
Budget by the City Council funds will be available in the Fiscal Year 2026 Operating Budget, as
appropriated in the Info Technology Systems Fund and the General Fund. Prior to an expenditure being
incurred, the Information Technology Solutions Department has the responsibility to validate the availability
of funds.
TO
I Fund
FROM
I Fund
Department Account Project
ID � i ID
Department � Account � Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity
Program � Activity
Budget I Reference #
Year (Chartfield 2)
Budget � Reference #
Year (Chartfield 2)
Dianna Giordano (7783)
Kevin Gunn (2015)
Sallie Trotter (8442)
ePlus Form 1295 Certificate 2025-1298072.pdf (CFW Internal)
FID Table - FY2025 IT Infrastructure.xlsx (CFW Internal)
Fund Availabilit�i for FY2025 IT Infrastructure.pdf (CFW Internal)
Netsvnc Form 1295 Certificate 2025-1297756.pdf (CFW Internal)
Presidio Form 1295 Certificate 2025-1297055.pdf (CFW Internal)
World Wide Form 1295 Certificate 2025-1297078.pdf (CFW Internal)
IAmount
Amount
apps.cfwnet.org/council_packeUmc_review.asp?ID=33253&councildate=5/13/2025 3/3
F4RT ��RTH�
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Netsync Network Solutions, Inc.
Subject of the Agreement: First Amendment to CSC No. 63298 with Netsync Network Solutions, Inc.
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the cont�act.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 63298-A�
If so, provide the original contract number and the a�ne�dinent nuinbe�.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page, for permane�t contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 Ifonly specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: 0�/07/2o2s
If different f�om the approval date. If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the app�oving M&C or attached to the cont�act.
Proj ect Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the followin� order:
l. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.