HomeMy WebLinkAbout063546-A1 - General - Contract - Netsync Network Solutions, Inc.FORT ��RTH�
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Netsync Network Solutions, Inc.
Sub�eCt Of the Agreement: First Amendment to CSC 63546 to increase the shared authority
authorized for IT Infrastructure using DIR-CPO-5687
M&C Approved by the Council? * Yes 8 No ❑
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 63546-A�
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 8
If �unsure, see back page for pernianent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
CSC No. 63546-A1
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 63546
This First Amendment to Fort Worth City Secretary Contract No. 63546 ("First
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and Netsync Network Solutions, Inc. ("Vendor,") a Texas corporation. City and Vendor are each
individually referred to herein as a"party" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 63546 beginning June 26, 2025 (the "Agreement");
WHEREAS, on October 28, 2025 Fort Worth Mayor and Council approved M&C 25-
0994 to execute a series of amendments to increase the shared annual authority of non-exclusive
agreements for purchase of IT Infrastructure utilizing Texas Department of Information Resources
Contract No. DIR-CPO-5687; and
WHEREAS, it is the collective desire of the parties to amend the compensation clause of
the Agreement to increase the shared annual authority available.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
The Agreement is hereby amended to repeal and replace the compensation clause in its
entirety with the following:
City shall pay Vendor in accordance with the fee schedule in EXhibit A and in
accordance with the provisions of this Agreement. Total payment made under this
Agreement by the City to all vendors who are awarded a non-exclusive agreement shall
not exceed One Million Six Hundred Thousand Dollars and Zero Cents ($1,600,000.00)
annually. Each annual segment thereafter the initial term, ending on May 19, 2026, shall
be automatically increased by an amount equal to 10%. City may award the Agreement to
multiple vendors under DIR Cooperative Contract No. DIR-CPO-5687. Vendor agrees that
the City is not required to provide any guarantee of any amount of compensation under this
Agreement. Vendor shall not provide any additional items or services or bill for eXpenses
incurred for City not specified by this Agreement unless City requests and approves in
writing the additional costs for such services. City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City %rst approves such
eXpenses in writing.
First Amendment to Fort Worth City Secretary Contract No. 63546
Page 1 of 3
Document Ref: KDV42-AHG75-NXDYR-J20JX
IL MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
eXpressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 63546
Page 2 of 3
Document Ref: KDV42-AHG75-NXDYR-J20JX
[Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED
AND AGREED:]
City:
G�AlV�k��
B�7; DiannaGiordano(Nov4,202510:46:00CST)
Name: Dianna Giordano
Title: Assistant City Manager
Netsync Network 5olutions, Inc.
S4Z(LG� �Ori[�
By:
Name: Sonia Romo
Title:
—C�� (u acla a� i�l L�yal ��1� � ��� ���trator
Date: 11/04/2025
Date: 1 p����
CITY OF FORT WORTH 1NTERNAL ROUTING PROCESS:
Approval Recommended:
ST�otte� CfoY lC. Gr��t)
By; sTro„e�;�arK���,�, �No��:z�u������Sa�T; -
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
BV; Robc�9,202510:59:44CDT)
>
Name: Bobby Lee
Title: Asst. IT Solutions Director
���- P�C�,��
By; cand���v�gr�ar�,No�a.zozsiA#i_necsr,
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-0994
Approval Date: 10/28/2025
Form 1295: 2025-1369888
City Secretary:
�� � ��
By:
Name: Jannette Goodall
Title: City Secretary
First Amendment to Fort Worth City Secretary Contract No. 63546
Page 3 of 3
Document Ref: KDV42-AHG75-NXDYR-J20JX
. - - . -
CITY COUNCIL AGENDA FORT�O�TII
Create New From This M&C
REFERENCE **M&C 25- 04AMEND IT
DATE: 10/28/2025 NO.: 0994 LOG NAME: INFRASTRUCTURE
AGREEMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendments to Non-Exclusive Agreements for Information
Technology Infrastructure in the Amount of $2,300,000.00 for a Revised Shared Annual
Authority of $6,600,000.00 with Four One-Year Renewal Options at a Ten Percent Annual
Increase for the Information Technology Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of amendments in the amount of $1,800,000.00 to non-exclusive agreements for the
City's information technology infrastructure, using The Interlocal Purchasing System Contract No. TIPS
230105, with ePlus Technology, Inc., Netsync Network Solutions, Inc., and World Wide Technology, LLC, for a
revised shared annual authority of $5,000,000.00 with four one-year renewal options at a ten percent annual
increase; and
2. Authorize execution of amendments in the amount of $500,000.00 to non-exclusive agreements for the City's
information technology infrastructure, using Texas Department of Information Resources Contract No. DIR-
CPO-5687, with ePlus Technology, Inc., Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, and World Wide Technology, LLC, for a revised shared annual authority of $1,600,000.00 with four one-
year renewal options at a ten percent annual increase.
DISCUSSION:
The Information Technology Solutions Department (IT Solutions) has historically utilized non-exclusive cooperative
purchasing agreements to support the City's information technology (IT) infrastructure. IT infrastructure includes
equipment, software, and services that support the City's servers, data storage, virtual desktop environment, network
and telephone systems. Additionally, these agreements support necessary refresh of equipment that has reached the
end of lifecycle and new projects for all City departments.
On May 13, 2025, City Council approved Mayor & Council Communication (M&C) 25-0390 authorizing the execution of
ten (10) non-exclusive agreements, utilizing three (3) cooperative agreements, to support continued purchasing of IT
infrastructure needed to support the City's day-to-day business activities.
At close of Fiscal Year 2025, approximately 44\% of shared contract capacity authorized by M&C 25-0390 for the non-
exclusive agreements utilizing The Interlocal Purchasing System Cooperative (TIPS) Contract No. 230105 had already
been exhausted. These non-exclusive agreements will renew in May 2026, with approximately $1.8 million available for
purchases in the remaining eight (8) months of the current term. The estimated cost for planned IT infrastructure
purchases utilizing TIPS 230105 between October 2025 and May 2026 is $3,086,000.00. Based on current estimates
and known renewal dates; shared contract capacity will be completely exhausted by mid November 2025.
The non-exclusive agreements utilizing Texas Department of Information Resources (DIR) Contract No. DIR-CPO-5687
renew in May 2026. The estimated cost for planned IT infrastructure purchases utilizing DIR-CPO-5687 between
October 2025 and March 2026 is $944,000.00. Planned IT infrastructure purchases for the IT Solutions and Water
Departments will exhaust 90\% of shared contract capacity, leaving approximately $110,000.00 available for other
department needs.
Upon Mayor and Council approval of this M&C, the IT Solutions and Water Departments will utilize these amendments to
support continued purchasing of IT infrastructure equipment, software, and services.
Upon approval, the revised shared annual authority of the non-exclusive agreements will be in the following amounts:
Original Revised
Cooperative Agency Cooperative Reference Expiration Date
Annual Amount Annual Amount
Document Ref: KDV42-AHG75-NXDYR-J20JX
I The Interlocal Purchasing System TIPS 230105
ITexas Department of Information Resources DIR-CPO-5687
05/31 /2028
05/19/2031
$ 3,200,000.00 $ 5,000,000.00
$ 1,100,000.00 $ 1,600,000.00
The maximum combined annual amount allowed under the TIPS 230105 Cooperative Agreements with ePlus, Netsync,
and WWT will be $5,000,000.00; however, the actual amount used will be based on needs of the department and
available funding.
The maximum combined annual amount allowed under the DIR-TSO-4288 Cooperative Agreements with ePlus,
Netsync, Presidio, and WWT will be $1,600,000.00; however, the actual amount used will be based on needs of the
department and available funding.
Funding is available for the agreements within the Info Technology Systems Fund in the amount of $2,300,000.00. Other
departments will provide separate funding when making a request for the purchase of IT infrastructure. A funds
availability verification will be performed by the participating department prior to the request.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative
purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the
item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local
government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use these cooperative agreements to make purchases authorized by
this M&C. In the event a cooperative agreement is not renewed, staff would cease purchasing at the end of the last
purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a
future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-
current purchase agreement has expired.
If the cooperative agreements are extended, this M&C authorized the City to purchase similar products under the
extended contract. In the event a cooperative agreement is not extended, but vendor and cooperative purchasing
agency execute new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase
the products under the new contract(s). If this occurs, in no event will the City continue to purchase goods and services
under the new agreements beyond 2030 without seeking Council approval.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up
to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, these amendments will be executed upon signature by the
Assistant City Manager and expire in accordance with the underlying cooperative agreements.
RENEWAL TERMS: The agreements may be renewed for four (4) one-year renewal terms each with a 10\% annual
increase, at the City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current
operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to an expenditure being
incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office by_
Originating Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Dianna Giordano (7783)
Kevin Gunn (2015)
Bobby Lee (2310)
Document Ref: KDV42-AHG75-NXDYR-J20JX
ATTACHMENTS
04AMEND IT INFRASTRUCTURE AGREEMENTS funds avail.docx (CFW Internal)
ePlus Form 1295 - 2025-1369669.ndf (CFW Internal)
FID Table -AMEND IT INFRASTRUCTURE AGREEMENTS cor.xlsx (CFW Internal)
Nets�mc Form 1295 - 2025-1369888.pdf (CFW Internal)
Presidio Form 1295 - 2025-1369137.ndf (CFW Internal)
WWT Form 1295 - 2025-1372032.ndf (CFW Internal)
Document Ref: KDV42-AHG75-NXDYR-J20JX