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Home My WebLink About064013-A1 - General - Contract - ePlus Technology, Inc.Docusign Envelope ID: 1F9EF92A-0B72-406B-A13D-68AD8F7DA1A5 CSC No. 64013-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 64013 This First Amendment to Fort Worth City Secretary Contract No. 64013 ("First Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and ePlus Technology Inc. ("Vendor,") a Virginia Corporation. City and Vendor are each individually referred to herein as a"party" and collectively referred to as the "parties." WHEREAS, on September 24, 2025, the parties entered into City Secretary Contract No. 64013 (the "Agreement") for vendor to provide Staff Augmentation Services; and WHEREAS, the parties desire to amend the Agreement to clarify the annual segments of the initial term in accordance with the underlying cooperative agreement; and WHEREAS, the parties further desire to clarify the annual spend authority available, as authorized by Mayor and Council Communication (M&C) 25-0827. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to clarify the division of the initial term in alignment with the underlying cooperative agreement. The initial term shall be divided into annual segments as follows: Segments of Initial Term First Segment Second Segment Third Segment Start Date End Date September 24, 2025 May 31, 2026 June 1, 2026 June 1, 2027 May 31, 2027 May 31, 2028 3. The Agreement is hereby amended to repeal and replace the compensation provision in its entirety with the following: City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the provisions of this Agreement. Total payment under this Agreement by the City shall not exceed Eight Hundred Thousand Dollars ($800,000.00) annually. Vendor agrees that the City is not required to provide any guarantee of any amount of compensation under this Agreement. Vendor shall not provide any additional items or services or bill for eXpenses incurred far City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any OFFICIAL RECORD First Amendment to Fort Worth City Secretary Contract No. 64013 CITY SECRETARY Page 1 of 3 FT. WORTH, TX Docusign Envelope ID: 1F9EF92A-0B72-406B-A13D-68AD8F7DA1A5 additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] First Amendment to Fort Worth City Secretary Contract No. 64013 Page 2 of 3 Docusign Envelope ID: 1F9EF92A-0B72-406B-A13D-68AD8F7DA1A5 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: �� <� ��„�� z� �5T Name: Dianna Giordano Title: Assistant City Manager Date: 11/04/2025 Approval Recommended: S 7"�v�Ete-� ��rf^ lC.�ir.uuz) By: sr� � �,�._�,�„ N�z,� 4F«��r� Name: Kevin Gunn Title: Director, IT Solutions Department Attest: � A �s- By: � Name: Jannette S. Goodall Title: Ciry Secretary VENDOR: ePlus Technology Inc. anIln poF FORr�aa a �a �9 dd 0~g -1d pC*�o d °°ab pezas44b Signed by: By: +/bin. �l,(,�,A�,�In. Name: Faaa��aEsis�@�.McLaughlin Title: SVP Contracts Date: 10/27/2025 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: .�,� ��a Name: Angela Alonzo Title: Sr. Administrative Services Manager Approved as to Form and Legality: cc�ndc��e Pc�alic�vc� By: �,�,�d�E� K� , _, o�s „�s�;. Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0827 Approval Date: 09/16/2025 Form 1295: 2025-1342173 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 64013 Page 3 of 3 9/16/25, 3:19 PM ACITY COUNCIL AGEND Create New From This M&C DATE: CODE: 9/16/2025 REFERENCE NO.. C TYPE: **M&C 25- 0827 CONSENT M&C Review F�1RT�'�'URTH -�� LOG NAME: PUBLIC HEARING: 041TS STAFF AUGMENTATION � SUBJECT: (ALL) Authorize Execution of Non-Exclusive Cooperative Purchase Agreements for Staff Augmentation Using the Interlocal Purchasing System for an Annual Amount of $800,000.00 for ePlus Technology, Inc. and Authorize Renewal Options; Authorize Execution of Non-Exclusive Cooperative Agreements for Staff Augmentation Using Multiple Texas Department of Information Resources Cooperative Contracts for a Combined Annual Amount of $4,821,340.00 for ldentified Vendors and Authorize Renewal Options for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council: 2. 3 � Authorize the execution of non-exclusive Cooperative Purchase Agreements for staff augmentation using The Interlocal Purchasing System Cooperative Contract No. TIPS 230105 with ePlus Technology, Inc., for an annual amount of $800,000.00 and authorize four one- year renewal options in the same annual amount; Authorize the execution of non-exclusive Cooperative Purchase Agreements for staff augmentation using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5523 with Apex Systems LLC; Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5474 with Internal Data Resources, Inc. and Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5478 with TekSystems Inc. for a combined annual amount of $2,021,340.00 and authorize four one- year renewal options in the same annual amount; Authorize the execution of non-exclusive Cooperative Purchase Agreements for staff augmentation using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5596 with Insight Global, LLC dba Delaware Insight Global, LLC for an amount of $2,000,000.00 and authorize four one-year renewal options in the same annual amount; and Authorize the execution of non-exclusive Cooperative Purchase Agreement for staff augmentation using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5794 with Smith Temporaries, Inc. dba CornerStone Staffing for an amount of $800,000.00 and authorize four one-year renewal options. DISCUSSION: The Information Technology Solutions Department (IT Solutions) has historically utilized non-exclusive cooperative purchasing agreements to support staff augmentation services for the IT Solutions Department. The City utilizes a list of vendors to provide staff augmentation services specifically for technology-related needs. These contracts are managed by the IT Solutions Department and serve to provide qualified temporary personnel for various technical roles, including project-based support, specialized IT skills, and other short-term technology needs. November 2016, City Council approved Mayor & Council Communication (M&C) C-27983 authorizing agreements with four vendors to provide technology-related staff augmentation services in a combined aggregate amount of $2,100,000.00 annually under Texas Department of Information Resources (DIR) cooperative contracts. Since 2016, through various M&Cs, C-28636, C-28999, 20-0410, 21-0084, 21- 0456, 21-0733, 22-0444, 22-1020, 23-0119, 24-0309 the Information Technology Solutions (ITS) has expanded the number of vendors to eight for an annual combined authorization of $5,621,340.00 for apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=33687&cou ncildate=9/16/2025 1/4 9/16/25, 3:19 PM Annual Amount information technology-related staff augmentation using DIR, Houston-Galveston Area Council (H- GAC), and General Services Administration (GSA) cooperative contracts. The purpose of this M&C is to update the list of staff augmentation vendors and cooperative agreements used for technology-related services. This update includes the removal of non-responsive vendors, the addition of new vendors to enhance recruitment capabilities. In prior M&C, a single spend authority was used to all approved vendors under the staff augmentation contracts. The current request, spend authority is not being consolidated. The vendors will have individual spend authority based on their respective contract timelines and cooperative agreement terms. This is due to the differing effective dates and expiration schedules associated with the cooperative contracts. This M&C does not increase the spend authority, the spend authority will remain. Upon approval, non-exclusive cooperative purchase agreements will be executed utilizing the following cooperative contracts: Cooperative Agency The Interlocal Purchasing System Cooperative Expiration Reference Date TI PS 230105 05/31 /2028 Texas Department of Information DIR-CPO-5523 08/21/2029 Resources Texas Department of Information DIR-CPO-5474 08/12/2029 Resources Texas Department of Information DIR-CPO-5478 08/21/2029 Resources Texas Department of Information Resources Texas Department of Information Resources DI R-CPO-5596 10/11 /2029 DIR-CPO-5794 02/14/2030 $2,000,000.00 '�:�� 1� �� The maximum annual amount allowed under the TIPS 230105 Cooperative Agreement with ePlus will be $800,000.00; however, the actual amount used will be based on needs of the department and available funding. The maximum combined annual amount allowed under the DIR-CPO-5523 Cooperative Agreements with Apex Systems LLC, DIR-CPO-5474 with Internal Data Resources, Inc., and DIR-CPO-5478 with TekSystems Inc. will be $2,021,340.00; however, the actual amount used will be based on needs of the department and available funding. The maximum annual amount allowed under the DIR-CPO-5596 Cooperative Agreements with Insight Global, LLC dba Delaware Insight Global, LLC will be $2,000,000.00; however, the actual amount used will be based on needs of the department and available funding. The maximum annual amount allowed under the DIR-CPO-5794 Cooperative Agreements with Smith Temporaries, Inc. dba CornerStone Staffing will be $800,000.00; however, the actual amount used will be based on needs of the department and available funding. Funding will be available upon adoption of the Fiscal Year 26 Operating budget. Other departments will provide separate funding when making a request for the use of staff augmentation services. A funds availability verification will be perFormed by the participating department prior to the request. Funding will be budgeted in Consultant & Other Prof Service account within the Info Technology Systems Fund and in various accounts within the participating departments operating budgets, as appropriated for Fiscal Year 2026. M&C Review ��:�� $2,021,340.00 Shared spend authority with DIR- CPO-5523 Shared spend authority with DIR- CPO-5523 apps.cfwnet.org/council_packet/mc_review.asp?ID=33687&councildate=9/16/2025 2/4 9/16/25, 3:19 PM M&C Review COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use these cooperative agreements to make purchases authorized by this M&C. In the event a cooperative agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. If the cooperative agreements are extended, this M&C authorized the City to purchase similar products under the extended contract. In the event a cooperative agreement is not extended, but vendor and cooperative purchasing agency execute new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the products under the new contract(s). If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2030 without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, these agreements will be executed upon signature by the Assistant City Manager and expire in accordance with the underlying cooperative agreements. RENEWAL TERMS: The agreements may be renewed for four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and upon adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated, in the Info Technology Systems Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department � Account Project Program Activity Budget Reference # Amount ID ID , Year �(Chartfield 2) FROM Fund Department � Account Project ID ID Submitted for City Manaqer's Office by_ Originating Department Head: Additional Information Contact: Program Activity Budget ' Reference # Amount Year (Chartfield 2) Dianna Giordano (7783) Kevin Gunn (2015) Cynthia Tyree (6689) apps.cfwnet.org/council_packet/mc_review.asp?ID=33687&councildate=9/16/2025 3/4 9/16/25, 3:19 PM ATTACHMENTS M&C Review FID Table StaffAuamentation 2025.x1sx (CFW Internal) Form 1295 Certificat teksystems.pdf (CFW Internal) Form 1295 Certificate 101407104.pdf (CFW Internal) Form 1295 Certificate 2025 101403995.pdf (CFW Internal) Form 1295 Certificate COFW It Solutions Staff Aua MC.pdf (CFW Internal) Form 1295 Certificate Sianed.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=33687&councildate=9/16/2025 4/4 FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: ePlus Technology, Inc. Sub�eCt Of the Agreement: First Amendment to Non-Exclusive Cooperative Purchase Agreement for the TIPS Cooperative Contract No. 230105 M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 640� 3 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.