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Home My WebLink About058604-R3 - General - Contract - AutoNation Collision Center dba Ken Nichols Ford LTD.CSC No. 58604-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 26, 2025 AutoNation Collision Center dba Ken Nichols Ford LTD. Atm: Alonso Loera 5105 MLK Freeway Fort Worth, TX 76119 Re: Contract Renewal Notice City Secretary Contract No. 58604 (the "Contract") Renewal Term No. 3: December 16, 2025, to December 15, 2026 The above referenced Contract with the City of Fort Worth expires on December 15, 2025 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the email address below acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the phone number listed below. Sincerely, G�l�rrstinc �l��lncs Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Department (817) 392-8538 Christina.tho mas(a�fortworthtexas. �ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH ��a-W'�"�- $y; v��er�e wasn��to� (o�t io, zozs o9:55:z5 c�r� Name: Valerie Washington Title: Assistant City Manager Date: 10/10/2025 APPROVAL RECOMMENDED: �il<, _ �llclkcl.� By: Name: Marilyn Marvin Title: Property Management Director ATTEST: � � � By: � Name: Jannette S. Goodall Title: City Secretary VENDOR: � FORT ��d p O o �Y Od a° �� 09-� d �o PV� �=a P��* o0 00*� ��db nEXA5q4 AutoNation Collision Center dba Ken Nichols Ford LTD. �t.Gr�v- Lrte�w B�7, �IonsoLoe.ra;Sep�Fi,�02512�.5901CDT� .7 Name: Alonso Loera Title: Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Denise Gar�iq B�• DeniseGarcia(Oct3,202515'S918CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: G�.�t;� u��h� By: Name: Jessika J. Williams Title: Assistant City Attorney .��\� � �7:�� r:t�� r i �� ► : ��► M&C: 22-0840 M&C Approved: 10/11/2022 Form 1295 Certi�cation No.: 2022-929496 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and DATE: 10/11 /22 Texas Council Communication M&C FILE NUMBER: M&C 22-0840 LOG NAME: 13P22-0186 ADDITIONAL AUTO BODY COLLISION REPAIRS & SVS LSJ PMD SUBJECT (ALL) Authorize Execution of Non-Exclusive Purchase Agreements with AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and WTR, Inc., for Additional Auto Body Collision Repairs and Services for the Property Management Department for a Combined Annual Amount Up to $1,374,000.00 and Authorize Four Annual Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and WTR, Inc., for additional auto body collision repair services for a combined annual amount up to $1,374,000.00 for the Property Management Department and authorize four annual renewals for the same annual amount. DISCUSSION: The Property Management (Fleet) Department approached the Purchasing Division for assistance securing an annual agreement for additional auto body collision repair services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0028 which resulted in the award of an annual agreement; however there were not enough Vendors to provide repair services for approximately 4,600 City-owned vehicles and equipment. In order to procure these additional services, Purchasing staff issued Invitation to Bid (ITB) No. 22-0186. The ITB consisted of detailed specifications describing the vendor's responsibilities and requirements for auto body work. The bid was advertised in the Fort Worth Star-Telegram for four consecutive Wednesdays, beginning July 20, 2022 through August 10, 2022. The City received three bids. An evaluation panel consisting of representatives of the Property Management Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. �Bidders � � utoNation �Southwest International Trucks �WTR, Inc. Best Value criteria: IEvaluation Criteria a b I c I d e Total 7 9I 8I 12 40 77 I� 6.6 f� 9.5 J� 8.5 I� 13.3 �� 10 �� 48 I� 6.7 II 5.7 II 6.7 I� 6.3 II � II 38 •(a) Ability to meet the City's needs; •(b) Contractor's approach to perform services; •(c) Contractor's experience working with governmental/similar size; •(d) Availability of resource to perform services, qualified personnel and equipment; and • (e) Cost of service. After evaluation, the panel concluded AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and WTR, Inc., presented the best value to the City and therefore, recommends that Council authorize agreements with AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and WTR, Inc. Under these non-exclusive agreements, the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding is budgeted in the Property Management Department's Rollup within the Fleet & Equipment Service Fund. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. This agreement will be concurrent with the annual agreement awarded from ITB No. 22-0028. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Fleet and Equipment Service Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Anthony Rousseau 8338 Steve Cooke 5134 Additional Information Contact: Cynthia Garcia 8525 LaKita Slack-Johnson 8314