The URL can be used to link to this page

Home My WebLink About058683-CO8 - Construction-Related - Contract - Eagle Contracting, LLCDocusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 CSC No. 58683-008 FC7RT WORTH City of Fort Worth — �----- � � ! Change Order Request Project Name:� Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 � City 5ec No,: � 58683 � Project No.(s):� 5602t10700430l57400101001780 I M&C: � 25-0901 � City Proj. No.: � 102652 � ProJect Description:l Digester mixing, flare, and dome improvements, new digesfer gas dryers, and new hydrogen suifide scrubbers, Coniractor,� Eagle Coniracting, LLC City ProJect Mgr.� Suzy Abbe � Phone Number:� 817-392-8209 I � Change Order# � 8 � Date: � 9/17/2025 � City Inspector � Kevin Sidebottom I Phone Number:� 817-999-0629 � Dept. Sewer Totals Contract Time (Calendar days) Original Contraci Amount $39,773,000,00 $39,773,000.00 1,095 Extras to Date �1,414,582.00 $1,414,582.00 0346 Credits to Dale Pending Change Orders (in M&C Process) Conlract Cost to Date $41,187,582.00 $41,187,582,00 1,441 �Amount of Proposed Change Order $365,085.00 $365,085.00 081 Revised Contract Amouni $41,552,667.00 $41,552,667.00 1,522 Originat Funds Available for Change Orders $318,184.00 $318,184.00 Remaining Funds Available for this CO $0.00 $0.00 Addilional Funding (i( necessary) $0.00 $0.00 CHANGE ORDERS to DATE (1NCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT � 4.47% � MAXALLOWABLECONTRACTAMOUNT(ORIGINALCONTRACTCOST+25%) $49,716,250.00 JUSTIFICATION (REASONS) FOR CHANGE ORDER Change Order No. 8 will provide for the following that are necessary on the project: • The addition of four vents at the high points of the collant pipes at the new chillers to prevent low level alarms due to air pockets forming at high points. � Dome support repairs at Digester Nos,1 and 2. � Lead abatement for the underside of the tlome of Digester No.1. Staff concurs with contractor's request for 81 additional calendar days on the project. It is understood and agreed ihat lhe acceptance of this Change Order by lhe contraclor constitutes an accord and satisfaction and represents paymeni in full (bolh time and money) for all costs arising out of, or incidental lo, ihe above Change Order. Contractor's ComQany Name i Contractor Name I Conlractor Signature � Date Eagle Confrachng, LLC Mike Partridge r""" 9/18/2025 � ��. ,W,:�-r � Inspeclor � � I Kevin Sidebottom ;��;..5�,/raG� � Director�ater Dept) ��°,('t�r �" �i '�"„� . �, S � Senio�_rAsslstantCityAttomey � . , <:,, I M&C Number � 25-0901 � Date Pro)ect Manager Dale sns�2a25 � � �or� S. AB E 9 2,/ 25 Date onstruction Supervisor (UVater Dept) Da e )9/29/202� John Robinson 9/19/25 Date Asslstant Cily Manager Date io/o3/�oz� �� io/io/2o2� Council Action (If Required) M&C Date Approved � 9/16/2025 � OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CDSFA74CO2 Fo P T WC� RT H City of Fort Worth Change Order Additions Project Name � Village Creek WRF Digesfer Mixing, Flare, Dome �mprovements Phase 1 � City Sec No.: � 58683 Project No.(s): � 56021I0700430157400101001780 � DOE No.� � City Proj. No.: � 102652 Project � Digester mixing, ilare, and dome improvemenis, new digester gas dryers, and new hydrogen sulfide scrubbers. � Description Contractor � Eagle Contracting, LLC � Change Order:�8 Date: � 9117/2025 � City Project Mgr. � Suzy Abbe � City Inspector � Kevin Sidebottom � ADDITIONS I I tM U�SI:kIN I IUN � 56 Glycol Line Vents 57 Digester 1 Lead Abatement 58 Digester 1 and 2 Dome Support Repairs DEPT Qty Unit Sewer 1.00 LS Sewer 1.00 LS Sewer 1.00 LS Unit Cost Total $5,112,00 $5,112,00 $293,710.00 $293,710.00 $66,263.00 $66,263.00 Sewer $365,085.00 Additions Sub Total $365,085.00 Page 2 of 4 Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 FORT WORTI�[ City of Fort Worth - Change Order Deletions Project Name � Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 I City Sec No.: � 58683 � Projecl No.(s): I 56021/0700430I57400101001780 I DOE No. I � City Proj. No.: � 102652 � Project Description I Digester mixing, (lare, and dome improvements, new digester gas tlryers, and new hydrogen sul6de scrubbers. I � Contractor I Eagle Conlracling, LLC � Change Order: �8 Dale I 9/17/2025 � City Project Mgr, � Suzy Abbe � City Inspector � Kevin Sidebotlom � DELETIONS ITEM �DESCRIPTION DEPT Qty Unit Unit Cost Total 1.72E-01 Sewer Page 3 of 4 �Deletions Sub Total Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CDSFA74CO2 MIWBE Breakdown for this Change Order MWBE Sub Type of Service Amount for this CO Total $0,00 Previous Change Orders co# DATE AMOUNT Total $0.00 Page 4 of 4 Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 9/17/2025 CPN 102652 Digester Mixing, Flare, Dome Improvements Phase 1 Chan�e Order 8 Notes Change Order No. 8 provides for the following: CMR-41 Glycol Line Vents —The chillers supporting the new biogas dryers experienced low glycol alarms. The vendor returned and added more glycol and cleared the alarm. The condensate was tested for glycol and the chillers were monitored for some time to determine whether a leaic in the glycol lines caused the low glycol alarms. The alarm was not repeated. It was determined that the lack of vents at the high points may have caused the issue. This change order provides for four manual vents at the high points. CMR 47A Digester 1 and 2 Dome Support Repairs —This change order provides for three types of repairs related to the dome support—welding of existing bracl<ets that are severed from the side sl<irt of the dome, replacing base plates and anchors where needed, and repair of spalled concrete. • CMR 48D Digester 1 Lead Abatement— Lead samples of Digester 1 were tal<en once the scaffolding was installed. One of the three samples tested positive for lead. This change order adds lead remediation for Digester No.1 to the scope of worl<. Lead sampling and testing, time for the contractor to secure quotes for the worl<, time to negotiate the price, and the estimated time to complete the worl< will add approximately 81 days to the project. Therefore, 81 calendar days will be added to the contract for this additional scope. Labor hours and material quantities and costs proposed in each CMR were reviewed in detail and adjustments made as needed prior to approvai. A summary of the negotiations is provided in Table 1. Approved CMR's are saved in E-builder. Table 1: Summary of Cost Negotiation ICMR Item I CMR48D Digester 1 Lead Abatement I CMR41 Glycol Line Vents I CMR47A Digester 1&2 Dome Support Repairs I Total Original Proposal $ 453,864.00 $ $ 5,112.00 $ $ 68,991.00 $ $ 527,967.00 $ Agreedto Amount 293,710.00 5,112.00 66,263.00 365,085.00 Days 65 0 0 65 Docusign Envelope ID: 91D712FE-69F3-4818-A004-12CD8FA74CO2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, September 16, 2025 REFERENCE NO.: **M&C 25-0901 LOG NAME: 60VCWRF DIGESTER MIXING-FLARE-DOME IMPROVP1C08-EAGLE SUBJECT: (CD 5) Authorize Execution of Change Order No. 8 in the Amount of $365,085.00 to a Contract with Eagle Contracting, LLC, for the Village Creek Water Reclamation Facility's Digester Improvements Project RECOMMENDATION: it is recommended that the City Council authorize execution of Change Order No. 8 in an amount of $365,085.00 and the addition of 81 calendar days to City Secretary Contract No. 58683 with Eagle Contracting, LLC for the Village Creek Water Reclamation Facility's Digester Improvements project (City Project No. 102652) for a revised contract amount of $41,552,667.00. DISCUSSION: On December 13, 2022, Mayor and Council Communication (M&C) 22-1046, the City Council authorized a contract with Eagle Contracting, LLC for construction of the Village Creek Water Reclamation Facility (VCWRF) Digester Improvements project for an amount of $39,773,000.00. The contract was subsequently revised by Change Order No. 1 with a net total amount of $13,120.00 after deducts administratively authorized November 29, 2023, that primarily provided for adjustments to piping and concrete pads due to utility conflicts, Change Order No, 2 with a net total amount of $302,221.00 after deducts authorized by the City Council on April 23, 2024, (M&C 24-0355) that primarily provided for a longer lasting and robust gas seal for Digesters 1 through 8 and lead remediation for Digester 8, Change Order No. 3 with a total amount of $96,293.00 after deducts administratively authorized July 9, 2024, that provided for• bypass piping to redirect digester gas during a tie-in, Change Order No. 4 with a net total amount of $776,100.00 after deducts authorized by the City Council on October 15, 2024, (M&C 24-0856) primarily provided for removal of an additional 109 dry tons of solids from Digesters 7 and 8, Change Order No. 5 in the amount of $183,396.00 authorized by the City Council on January 28, 2025, (M&C 25- 0075) that provided primarily for the addition of a polyurethane coat to the domes to provide more robust corrosion protection; Change Order No. 6 with a net total amount of $61,245.00 after deducts administratively authorized February 13, 2025, that provided primarily for the addition of side manways to Digester Nos. 1 and 2, Change Order No. 7 with a net total amount of $191.00 after deducts administratively authorized June 3, 2025, that provided primarily for the additional time and materials for removing an extra depth of 15 inches in Digester Nos. 1 and 2 annular seals and corrections to Digester 7 and 8 seals. Change Order No. 8 in the amount of $365,085.00 will provide for the following that are necessary on the project: the addition of four vents at the high points of the coolant liquid pipes at the new chillers to prevent low level alarms due to air pockets forming at the high points, dome support repairs at Digester Nos. 1 and 2; lead abatement for the underside of the dome of Digester No. 1, and the addition of 81 calendar days. This M&C will be funded with current remaining balances in the W&S Capital Projects Fund- refer to M&C 23-0498. Funding is budgeted in the W&S Capital Projects Fund for the Water Department for the purpose of funding the Digester Improvements project, as appropriated. Funding for VCWRF Facility's Digester Improvements project is depicted below: Fund W&S Rev Bonds Series 2021 - Fund 56019 Existing I Additional I Project Total* Appropriations Appropriations $1,020,150.00 $0.00 $1,020,150.00 Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 W&S Rev Bonds Series 2022 - $2,218,432.00 Fund 56020 1N&S Rev Bonds Series 2023 - $25,302,221.00 Fund 56021 Water/Sewer Gas Lease Cap �16,763,858.00 Proj - Fund 53004 W&S Capital Projects - Fund $4,122,829.54 56002 Sewer Capital Legacy - Fund $1,284,942.08 59607 Project Total I $50,712,432.62� *Numbers rounded for presentation purposes. $0.00 $2,218,432.00 $0.00 $25,302,221.00 $0.00 $16,763,858.00 $0.00 $4,122,829.54 $0.00 $1,284,942.08 $0.00� $50,712,432.62 The project is located in COUNCIL DISTRICT 5 but serves the entire City. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Digester Improvements project within the W&S Capital Projects Fund to support the approval of the above recommendation and execution of the change order. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS IFIDs),: TO IFund Department Accoun Project Program ctivity Budget Reference # mount9 I ID I � ID I � I Year I (Chartfield 2) � � FROM IFundl Department IAccoun� Project IProgram�Activityl Budget I Reference # ;Amountl ID ID � Year (Chartfield 2) � CERTIFICATIONS: Submitted for Citv Manaqer's Office bv: Jesica McEachern (5804) Originating Department Head: Chris Harder (5020) Additional Information Contaci: Suzanne Abbe (8209) ATTACHMENTS 1. 60VCWRF DIGESTER MIXING-FLARE-DOME IMPROVP1C08- EAGLE FID table (WCF 08.11.251.x1sx (CFW Internal) 2. 60VCWRF DIGESTER MIXING-FLARE-DOME IMPROVP1C08-EAGLE funds avail.docx (cFw Internal) 3. CPN 102652.pdf (CFW Internal) 4. Form 1295 CO #8.pdf (CFW Internal) 5. VCWRF DIGESTER MIXING-FLARE-DOME IMPROVP1C08-EAGLE.pdf (Public) F /(rRR� Rec # Fund � Dept # Account Project �I Activity Budget �."F2' ram Amount Purpose Xfer _ _ � ,_ _ _._ � _ . _ _ � , �,._ . . _: _ _Year , _ . . _ . ... #�Fund �Dept# Rec Fund EDept# , �' -- - FIOs - - a l Account Project Activity Budget CF 2 P ogram Amount Purpose . ID - -- . Year _- .., ,�--,_- r EXPENSE - No KK or GL Entries Account I Project Activity Budget CF 2 Program Amount � Purpose � ID _ Year .Contract Compliance Mana�er By signing I acknowledge that I axn the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. � ,_-�_ �_ �. _i��+ � Signature Suzanne Abbe Name of Employee Senior Engineer, Capital Project Delivery Title nq� ATTEST: �o� FORr��a s� pdo a°i�o 9.�0 �PP +°�° o ��A, � � a��n uEop544 Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name Eagle Contracting, LLC Subj ect of the Agreement: M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 5s683-008 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 0 No ❑ If �unsure, see back page for permanent con�r'act listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. 102652 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.