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Home My WebLink About062330-R1 - General - Contract - Eurofins Environmental Testing South Central, LLCCSC No. 62330-R1 CITY OF FORT WORTH CONTRACT I2�NEWAL NOTIC� September 9, 2025 Eurofins Environmental Testing South Centi•al, LLC 9701 Harry Hines Blvd. Dallas, Texas 75220-5441 Attn: Charles Byrne, President Re: Contract Renewal Notice Contract No. CSC No. 62330 (the "Contract") Renewal Term No. 1: October l, 2025 to September 30, 2026 The above t•eferenced Contract with the City of Fort Worth expires on September 30, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1) year period, please sign ancl return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to insw•e that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, � W�� Pa Jea Wilson [817] 392-8411 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Conti-act Renewal ACCEPTED AND AGREED: CITY OF FORT WORTH i By: Name: Jesica McEachern Title: Assistant City Manager 09/18/2025 Date: APPROVAL RECOMMENDED: CG��IJ �fa��le� $y: Chris Harder (Sep 15, 2025 07:1322 CDT) Name: Christopher Harder, PE Title: Water Depai-tment Director ATTEST: aaF FOR> nIIa c��00000 00 ��ao �a a�o a=d ��,�:�,1� .,�-�� °PQ * �oo oao *�d ��II� nEXA�bpp By: Name: Jannette S. Goodall Title: City Secretaiy Vendor Name: Eurofins Environmental Testing South Central, LLC By: �� i�¢,� P��y� Name: Charles Byrne � Title: President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By; � 1,�� Name: Patty J�e ��W son Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: ��.� G�u�r� By: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0863 Date Approved: 10/15/2024 Foi•m 1295 Certiiication No.:2024-1183896 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal CITY COUNCIL AGENDA Create New From This M8�C DATE: 10/15/2024 REFERENCE *"M&C 24- NO.: 0863 CODE: P TYPE: CONSENT LOG NAME PUBLIC HEARING: Offlcial site of the City of Fort Wortl�, Texas FORT `'�'ORTI I �v 13P RFP 24-0198 LAB ANALYTICAL SERVICES AO WATER NO SUBJECT: (ALL) Authorize Execution of Non-Exclusive Agreements with A&B Environmentai Services, Inc. dba A&B Laboratories, ALS Group USA Corp, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to Provide Laboratory Analytical Services at Testing Facilities for the Water Department in an Estimated Combined Annual Amount Up to $600,000.00 for the Initial Term and Authorize Four One- Year Renewals in Amounts Up to $690,000.00 for the First Renewal, $793,500.00 for the Second Renewal, $912,525.00 for the Third Renewal, and $1,049,403.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with A&B Environmental Services, Inc. dba A&B Laboratories, Inc., ALS Group USA Corp, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to provide laboratory analytical services at testing facilities for the Water Department in an estimated combined annual amount up to $600,000.00 for the initial term and authorize four one-year renewals in amounts up to $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00 for the third renewal, and $1,049,403.00 for the fourth renewal. DISCUSSION: The purpose of this M&C is to authorize the execution of agreements to provide laboratory analytical services at testing facilities throughout the City of Fort Worth water treatment plants. Purchasing issued Request for Proposal (RFP) 24-0198 consisting of detailed specifications regarding equipment, service, and delivery requirements. The RFP was advertised in the Fort Worth Star-Telegram on May 8, 2024, May 15, 2024, and May 22, 2024. The City received four responses. An evaluation panel consisting of representatives from the Water and Police Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer Evaluation Factors A&B Environmental Services, Inc dba A&B Laboratories __, __ _ _ ALS Group Eurofins Environment Testing SPL Laboratories Best Value Criteria: a' b__ __ c .� Tota l Score 40 15 15 15 85 � ..39.67 � 32.27 24.65 12 13.5 14 79.70 16 � 15 15 78.27 15.5 15.5 15 70.65 a. Contractor's cost of services b. Contractor's qualifications and availability of testing facilities c. Contractor's timeframe for services to be completed d. Contractor's ability to meet the City's needs After evaluation, the panel concluded a mu�ti-award was necessary to ensure availability and capacity for the needed services and that A&B Environmental Services Inc. dba A&B Laboratories, ALS Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with A&B Environmental Services dba A&B Laboratories, ALS Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. The Environmental Protection Agency (EPA) final rule mandates increase in testing for public water systems and exact testing levels cannot be ascertained in advanced. To help prevent capacity issues, staff recommends the total compensation for each annual renewal term be increased by 15 \°/o to ensure the City is able to meet demand. The estimated co►lective total compensation of the contracts shall be an amount up to $600,000.00 for the initial term, $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00 for the third renewa�, and $1,049,403.00 for the fourth renewal. However, it is possible that testing requirements may exceed these amounts. Approval of this M&C in the initial amounts listed above is not intended to create a contractual cap; in the event testing requirements exceed the capacity authorized through this M&C, including any administrative increase capacity, this M&C authorizes staff to bring back subsequent M&Cs in the amounts needed to meet testing demand. While these figures represent the collective maximum amount allowed under these agreements for each term, the actual amount used will be based on the departmenYs needs and available budget. Funding is budgeted in the Contract-Lab Analysis account within the Water & Sewer Fund for the Water Department. DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal was established. AGREEMENT TERMS: Upon City Council approval, the agreements will begin upon execution on October 1, 2024 and expire one year from that date on September 30, 2025. RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO IFund Department Account Project Program Activity Budget Reference # Amount I ID I ID I I I Year I(Chartfield 2) I FROM Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2) Reginald Zeno (8517) Submitted for City Manager's Office by_ Fernando Costa (6122) Amount Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Aiyanna Owens (8317) ATTACHMENTS 1. FWLab Communication FY2025 Budaet Load.odf (CFW Internal) 1295 _Fort Worth SPL.�df (CFW Internal) ABLABS 1295.�df (CFW Internal) A�oroved Waiver Reauest - Laboratory Anal��tical_Services.�df (CFW Intemal) Contract �ab FIDS table 2024.x1sx (CFW Internal) Eurofins 1295.�df (CFW Internal) Form 1295 Certificate ALS.�df (CFW Internal) SAM Re�ort ALS Group.pdf (CFW Internal) SAM Report-A&BEnvironmental.�df (CFW Internal) SAM Re�ort- Eurofins.�df (CFW Internal) SAM-SouthernPetroleum.�df (CFW Internal) SOS A&B.odf (CFW Internal) SOS ALS.ndf (CFW Internal) SOS Eurofins Environment.pdf (CFW Internal) SOS-SouthernPetroleum.pdf (CFW Internal) CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Eurofins Environment Testing South Central, LLC Dallas, TX United States � 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Warth OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2024-1183896 Date Filed: 07/03/2024 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFP 24-0198 Laboratory Analytical Services 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Eurofins Environment Testing America Holdings, Inc. Leola, PA United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Charles Byrne Myaddress;s 4147 Greenbriar Dr (street) I�I Stafford (city) I declare under penalry of perjury that the foregoing is true and correct. Executed in F01't B2►ld Counry, State of T@XaS TX 77477 usa (state) (zip code) (country) , on the 15thday ot August 20 24 (month) (year) C:�� P�-6� Signature of authorized agent of cQiyitracting business entity (Declarant) , and my date of birth Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.O.d378abaG