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Home My WebLink About062343-R1 - General - Contract - HAAS, Inc.CSC No. 62343-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 11, 2025 HAAS, Inc. Attn: Cory Hohs, CEO 2071 N. Southport Avenue, Suite 206 Chicago, IL 60614 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 62343 ("Contract") First Renewal Term: November 20, 2025 to November 19, 2026 The above-referenced Contract with the City of Fort Worth expires on November 19, 2025 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that yourcompany information is correct and up to date. Ifyouhave anyquestions concerning this Contract Renewal Notice, please contact me at the telephonenumberlisted below. Sincerely, .xim6er .�CCen Kimber Allen Sr. Contract Compliance Specialist Kimberly.Allen(a�fortworthtexas.�ov 817-392-6443 Contract Renewal — CSC 62343-R1 Page 1 of 2 CSC No. ACCEPTED AND AGREED: � 1: � �: �J� � By: � Name: William Johnson Title: Assistant City Manager Date: io/io/2o25 APPROVAL RECOMMENDED i�� By: Name: Raymond Hill Title: Interim Fire Chief ATTEST: � � By: �� Name: Jannette S. Goodall Title: City Secretary HAAS, INC. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, includin�; ensuring all performance and reportin� requirements. By: Name: Brenda Ray Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: �� B : `�� Y Name: Taylor Paris Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0927 Date Approved: 10/29/2024 Form 1295 Certification No.: 2024-1216601 By: ��'��L%� Name: Cory Hohs Title: CEO 10/02/2025 Date: Contract Renewal — CSC 62343-R1 Page 2 of 2 M&C Review Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FflRT_� f� Create New From This M&C DATE: 10/29/2024 REFERENCE NO.: **M&C 24-0927 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Page 1 of 2 36HAAS ALERT SOLE SOURCE NO SUBJECT: (ALL) Authorize the Purchase of an Hazard Alert Notification System, Associated Hardware, Annual Service Fees, Maintenance, and Support from HAAS Incorporated, in an Amount Up to $54,204.00 for the First Year and $102,180.00 Annually for the Second through Fifth Years of a Five-Year Agreement, Using a Sole Source Contract for the Fire Department RECOMMENDATION: It is recommended that the City Council authorize the purchase of a hazard alert notification system, associated hardware, annual service fees, maintenance, and support from HAAS Incorporated, in an amount up to $54,204.00 for the first year and $102,180.00 annually for the second through fifth years of a five-year agreement, using a sole source contract for the Fire Department. DISCUSSION: This Mayor and Council Communication (M&C) is to authorize the purchase of a roadway hazard alerting system that alerts motorists to the presence of first reponders responding to incidents through notifications transmitted to motorists' vehicles or mobile devices, thus reducing the risk of collision with first responders by motorists and enchancing responder safety. HAAS Incorporated is the sole source equipment manufacturer and vendor of the HAAS Alert Safety Cloud System, thus not subject to competitive bidding requirements. This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. The maximum amount allowed under this five-year agreement will be $462,924.00, with $54,204.00 due during the first year of service and $102,180.00 in annual fees for the second through fifth years. Funding is budgeted in the Other Contractual Services account within the General Fund for the Fire Department, as appropriated. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. TO I Fund � FROM Fund � Department I Account Project Program Activity Budget I Reference # Amount ID ID ' Year (Chartfield 2) Department Account � Project � Program � Activity I Budget Reference # � Amount ID ID Year (Chartfield 2) http://apps.cfwnet.arg/council�acket/mc review.asp?ID=32633&councildate=l0/29/2024 8/22/2025 M&C Review Submitted for Citv Manaqer's Office bv Oriqinatinq Department Head: Additional Information Contact: Dana Burghdoff (8018) Jim Davis (6801) ATTACHMENTS 36HAAS ALERT SOLE SOURCE funds availabilitv.pdf (CFW Internal) Approved and Sianed Waiver-NS.pdf (CFW Internal) Approved HAAS Alert Chapter 252 Exemption Form.pdf (CFW Internal) Page 2 of 2 FID TABLE HAAS Alert.xlsx (CFW Internal) Form 1295 Certificate 101267004 (1) (1).pdf (CFW Internal) Fort Worth Fire Deqartment - HAAS Alert qroposal final (002).pdf (CFW Internal) HAAS Alert Safetv Cloud Sole Source Letter- Fort Worth Fire Department.pdf (CFw �nterna�) http://apps.cfwnet.arg/council�acket/mc review.asp?ID=32633&councildate=l0/29/2024 8/22/2025 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. HAAS Alert Chicago, IL United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Fort Worth Fire Department FORM 1295 1 of 1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2024-1216601 Date Filed: 09/19/2024 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 75-6000528 Digital Alerting / Collision Prevention Service Nature ofinterest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is EIl12fS011 MCCUIII , and my date of birth is My address is 2071 N Southport Ave, Ste 206 Chicago IL 60614 (street) (city) (state) (zip code) I declare under penalty of perjury that the foregoing is true and correct. Executed in COOk County, State of ��IIIOUS , on the � 9 day of 09 (month) �!�l2YJ'Ozt I�jCG'l{lGt Signature of authorized agent of contracting business entity (Dedarant) USA (country) 20 24 (year) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.48da51f7 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: HAAS, Inc. Subject of the Agreement: Contract Renewal Notice M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/20/25 Expiration Date: 11/19/26 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.