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Home My WebLink About057759-R3 - General - Contract - United Rentals (North America), Inc.CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 21, 2025 United Rentals (North America), Inc. Attn: Ron Meredith 6212 Anglin Drive Fort Worth, TX 76119 Re: Contract Renewal Notice Contract No. CSC No. 57759 ("Contract") Renewal Term No. 3: June 30, 2025 to June 29, 2026 57759-C3 The above referenced Contract with the City of Fort Worth expires on June 29, 2025 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed for up to four one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its 3rd renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract, as previously amended, remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http:/ /fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Omotayo Ajayi District Superintendent Park & Recreation Department Contract Renewal Page 2 of2 v. 1.0 CSC No. 57759-R3 ACCEPTED AND AGREED: CITY OF FORT WORTH: �a�ra �r� Gt�fo B�: Dana Burghdoff (May .,, 2025 1:�5 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 0 �/� �/� 0 � `� APPROVAL RECOMMENDED: gy: � � Name: Dave Lewis Title: Director Park & Recreation 9.��v��+-- Bp� JoelMcKnlght(May22,202506:58CDT) � Name: Joel McKnight Title: Assistant Director Park & Recreation CONTRACT AUTHORIZATION: M&C: 22-0341 FORM 1295: 2022-855923 VENDOR: United Rent�(North America), Inc. Ron Meredith (May LL, 2025 06:02 CDT) By: Name: Ron Meredith Title: Area General Manager Date: 0 `�/� �/� O � � CONTRACT COMPLIANCE MANAGER: By signing I acl�nowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: o�� Name: Omotayo Ajayi Title: District Superintendent APPROVED AS TO FORM AND LEGALITY: %�,e.y Qc��.� By: o Name: Trey Qualls Title: Assistant City Attomey dbbonnb aaq FORr�ad p oF00000 0 0 o d ATTEST: d�� °a��;d ��o o=d PPd*°�o �°�� EXAS4pd By: C ��1144d00 Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 v. 1.0 M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: CODE 5/10/2022 REFERENCE NO.. P TYPE: **M&C 22- LOG NAME: 0341 Page 1 of 3 Official site of the City of Fort Worth, Texas �ORT�'4'ORTII -�� 13P22-0064 PORTABLE TOILET RENTAL AR PARD PUBLIC CONSENT HEARING: NO SUBJECT: (ALL) Authorize Execution of an Agreement with United Rental dba Reliable Onsite Services for Portable Toilet Rental Services in an Annual Amount Up to $262,582.00 for City Departments and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with United Rental dba Reliable Onsite Services for portable toilet rental services in an annual amount up to $262,582.00 for City Departments and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Aviation, Fire, Library, Parks and Recreation (PARD), Transportation and Public Works, and Water departments approached the Purchasing Division to procure an annual agreement for portable toilet rental services. The departments will utilize this agreement on an "as-needed" basis, for portable toilet, hand washing station, and hand sanitizing station rental services to accommodate various city locations. The Purchasing Division issued Invitation to Bid (ITB) 22-0064. The bid consisted of detailed specifications regarding requirements for the equipment and services. The (ITB) was advertised in the Fort Worth Star-Telegram on February 9, 2022, February 16, 2022, February 23, 2022, and March 2, 2022. The City received two responses. An evaluation panel consisting of representatives from the Parks and Recreation and Aviation Departments reviewed and scored the submittals. The panel evaluated the responses based on Best Value criteria, which included the following: (a) bidder's qualifications, experience, and references (b) availability to provide resources (equipment, personnel) (c) bidder's ability to meet the City's needs and (d) cost of service. Bidders United Rentals/Reliable Onsite Services United Site Services of Texas, Inc. Evaluation Factors a II b �� d �� Total score 15.00 11.00 6.00 40.00 13.50 10.00 6.00 X 72.00 Bidder did not meet technical points; therefore, cost was not evaluated. After evaluation, the panel concluded that United Rentals dba Reliable Onsite Services, Inc. presented the best value to the City. Therefore, the panel recommends that Council authorize the toilet rental service agreement to United Rentals dba Reliable Onsite Services, Inc. No gurantee was made that a http://apps.cfwnet.org/council�acket/mc review.asp?ID=29894&councildate=5/10/2022 5/2/2025 M&C Review Page 2 of 3 specific amount of services would be purchased. Staff certifies that the recommended vendor bid meet specifications. FUNDING: The maximum annual amount allowed under this agreement will be $262,582.00, however the actual amount used will be based on the need of the department and available budget. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of an agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department � Account I Project Program � Activity I Budget I Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Oriqinatinq Department Head: Anthony Rousseau (8338) Richard Zavala (5711) Additional Information Contact: ATTACHMENTS Cynthia Garcia (8582) A'ja Robertson (8585) 13P22-0064 PORTABLE TOILET RENTAL AR PARD funds availabilitv.pdf (CFW Internal) 13P22-0064 PORTABLE TOILET RENTAL AR PARD Updated FID.xlsx (CFW Internal) Approved Goal Waiver 21-0064 Toilet Rental Purchasinq 1.28.22 GV.pdf (CFW Internal) FID Table- Aviation.xlsx (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=29894&councildate=5/10/2022 5/2/2025 M&C Review FID Table- Fire.xlsx (CFW Internal) FID Table- Librarv.xlsx (CFW Internal) FID Table- Park and Recreation.xlsx (CFW Internal) FID Table- TPW.xlsx (CFW Internal) FID Table- Water.xlsx (CFW Internal) SAM- United Rental dba Reliable Onsite Services.pdf (CFW Internal) Scanned from a Lexmark Multifunction Product04-06-2022-081543.pdf (CFW Internal) Page 3 of 3 http://apps.cfwnet.org/council�acket/mc review.asp?ID=29894&councildate=5/10/2022 5/2/2025