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Home My WebLink About058814-R3 - General - Contract - C. Green Scaping, L.P.CSC No. 58814-R3 THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 58814, A NON-EXCLUSIVE GROUNDS MAINTENANCE SERVICES AGREEMENT FOR IRRIGATION SERVICE BETWEEN THE CITY OF FORT WO TH AND C. GREEN SCAPING, L.P. This THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 58814 ("Third Renewal") is made and entered into by and between the CITY OF FORT WO TH ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and C. GREEN SCAPING, L.P. ("Contractor"), a Texas Limited Partnership, acting by and through its duly authorized representative. WHEREAS, the City and Contractor previously entered into a non-exclusive grounds maintenance services agreement, the same being City Secretary Contract No. 58814 ("Agreement"); WHEREAS, the Agreement provides for a primary term of one year, with five (5) subsequent one-year renewal options; WHEREAS, the parties exercised the first one-year renewal term ("First Renewal Term"), effective beginning on October 1, 2023 and ending on September 30, 2024; the Amendment to the Agreement adjusted pricing in Exhibit A. WHEREAS, the parties exercised the second one-year renewal term ("Second Renewal Term"), effective beginning on October 1, 2024 and ending on September 30, 2025; the Amendment to the Agreement adjusted pricing in Exhibit A. WHEREAS, the parties desire to exercise the third one-year renewal term ("Third Renewal Term"), effective beginning on October 1, 2025 and ending on September 30, 2026; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to renew the Agreement as follows: I. The City and Contractor agree to renew the Agreement for the Third Renewal Term, effective beginning on October 1, 2025 and ending on September 30, 2026 ("Third Renewal"). OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Renewal of CSC 58814 Page 1 of 3 II. 1. All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Third Renewal. 2. All terms of this Third Renewal that are capitalized but not defined have the meanings assigned to them in the Agreement. [SIGNATURES ON THE FOLLOWING PAGE] Third Renewal of CSC 58814 Page 2 of 3 IN WITNESS WHEREOF, the City and Contractor have executed this Third Renewal to be effective on October 1, 2025. CITY OF FORT WORTH �ana �r��Al��fo�F B�. Dana6urghdoff(Sep16,`�02S1h:S0:'LBCDT) Dana Burghdoff Assistant City Manager C. GREEN SCAPING, L.P. B�7; C�i�.Se.p 10, 2025 11:3257 CDT) Curtis J. Green Vice President Date: 09/16/2025 Recommended by: � � Dave Lewis, Director Park & Recreation Department �� Joel McKnight (Sep 9, 2025 1634:14 CDT) Joel W. McKnight, Assistant Director Park & Recreation Department Date: 09/10/2025 APPROVED AS TO FORM AND LEGALITY: �� Hye Won Kim Assistant City Attorney 4p ATTEST: a F FORr��a� � }� ,,�a�3 a'�'°�� °09dd G!`o 0-10 OVo 0=4 � �Q * o0 0° i�c Jannette S. Goodall °a�� nEXasa � City Secretary M&C: 22-0948 Form 1295: 2022-948655 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. � i�� Christopher Swindle Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Renewal of CSC 58814 Page 3 of 3 8/22/25, 7:39 AM ACITY COUNCIL AGEND Create New From This M&C DATE: CODE: 11/29/2022 REFERENCE NO.. P TYPE: **M&C 22- 0948 CONSENT M&C Review LOG NAME: PUBLIC HEARING: FORT�r'�'ORTH �~ 13P ITB 22-0213 IRRIGATION SERVICES PARD MC � SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements with Lawn Patrol Services, Inc and C. Green Scaping, LP for Irrigation Services for the Aviation, Park and Recreation, and Transportation and Public Works Department in a Combined Annual Amount Not to Exceed $254,265.00, and Authorize Five One-Year Renewals Options in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Lawn Patrol Services, Inc and C. Green Scaping, LP for irrigation services for the Aviation, Park and Recreation and Transportation and Public Works Department in a combined annual amount not to exceed $254,265.00 and authorize five one-year renewals options in the same amount. DISCUSSION: The Aviation, Park and Recreation, and Transportation and Public Works departments approached the Purchasing Division to procure landscape irrigation services. The services will be used to design and install new irrigation systems or where irrigation equipment lines are damaged on City owned/operated facilities, parks, airports, easements, rights-of-way, storm water channels, citizen's homes and industrial areas. The Park and Recreation department will manage the irrigation contract, address irrigation issues at each location, issue purchase orders and process invoices for payment for City departments not authorized in this contract. Each department will be responsible for the expense related to any repairs to their facilities and have included these expenses in their department's Fiscal Year 2023 operating budgets. In order to procure these services, staff issued an Invitation to Bid (ITB). ITB No. 22-0213 consisted of detailed specifications outlining service expectations and performance. No guarantee was made that the City would purchase specific quantities. This bid was advertised in the Fort Worth Star- Telegram on September 14, 2022, September 21, 2022, September 28, 2022 and October 5, 2022. The City received two (2) responses. An evaluation panel consisting of representatives of the Park and Recreation and Property Management departments reviewed and scored the submittals using Best Value criteria. The individuals scores were averaged for each criteria and the final scores are listed in the table below. Bidders Lawn Patrol Services, Inc Evaluation Criteria a b c d Total Score Rank 15.75 11.5 5.75 40 73.00 C. Green Scaping, LP 15.75 10 5 39.98 70.73 2 Best Value criteria: a. Bidder's experience and qualifications related to the scope of work; b. Bidder's ability to meet the City needs; c. Bidder's availability of resources (equipment, personnel); apps.cfwnet.org/cou ncil_packeUmc_review.asp? I D=30501 &councildate=11 /29/2022 1/3 8/22/25, 7:39 AM d. Cost of Service. M&C Review After evaluation, the panel concluded that Lawn Patrol Services, Inc and C. Green Scaping, LP presented the best value for the City. Therefore, the panel recommends that Council authorize this agreement to Lawn Patrol Services, Inc and C. Green Scaping, LP. Based on the user departments anticipated usage, staff recommends multiple non-exclusive agreements be awarded to the listed vendors to ensure demands are met in a timely manner. Under these non-exclusive agreements, departments will order services according to lowest cost and availability. Staff certifies that the recommended vendors bid met specifications. FUNDING: The maximum amount allowed under this agreement is $254,265.00, however the actual amount used will be based on the need of the departments and available budget. The annual department allocation for this agreement is: Department r_�xr•n Estimated Annual Amount $66,518.00 Account Name Other Contractual - 5330201 Transportation and Public Works $40,824.71 Other Contractual - 5330201 Transportation and Public Works $5,075.00 Operating Supplies - 5610900 Park and Recreation Park and Recreation Park and Recreation Total $57,564.00 $23,985.00 $60,298.29 $254,265.00 Other Contractual - 5330201 Facility Repair & Maint - 5430101 Fac Maint Outside Vendors - 5430200 Funding is budgeted in the Other Contractual Services, Operating Supplies, Facility Repair & Maintenance and Facility Maintenance Outside Vendors accounts within the participating departments operating budgets, as appropriated. DVIN-BE: Awaiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30, 2023. RENEWAL OPTIONS - The Agreement may be renewed for five (5) one-year renewal periods (October 1st to September 30th). This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department , ID FROM Fund Department ID Account Project ID Account Project ID Program Activity Budget Year Program Activity Budget ' Year Reference # (Chartfield 2) Reference # (Chartfield 2) Amount Amount apps.cfwnet.org/council_packeUmc_review.asp?ID=30501 &councildate=11/29/2022 2/3 8/22/25, 7:39 AM Submitted for Citv Manaaer's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS M&C Review Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dave Lewis (5717) Anthony Rousseau (8338) Maria Canoura (2526) 13P ITB 22-0213 IRRIGATION SERVICES PARD MC funds availabilitv..pdf (CFW Internal) 13P ITB 22-0213 IRRIGATION SERVICES PARD MC Updated FID.xlsx (CFW Internal) 22-0213 BU020-FID TABLE.xlsx 22-0213 BU055-FID TABLE.xlsx 22-0213 BU080-FID TABLE.xlsx (CFW Internal) (CFW Internal) (CFW Internal) DVIN Waiver for 22-0213 Irriaation Services RL.pdf (CFW Internal) Form 1295 - C. Green Scapinq LP.pdf (CFW Internal) Form 1295 - Lawn Patrol Service. Inc.pdf (CFW Internal) SAMs C.Green Scapinq - Inactive Entit�ilnfo-20221024-050011.pdf (CFW Internal) SAMs Lawn Patrol Inc not found.pdf (CFW Internal) apps.cfwnet.org/council_packeUmc_review.asp?ID=30501 &councildate=11/29/2022 3/3 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entiry filing form, and the city, state and country of the business entity's place of business. C. Green Scaping, LP Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 1295 1of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-948655 Date Filed: 10/26l2022 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 22-0213 Irrigation Supplies and Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Green, Curtis Southlake, TX United States X Ruiz. Cathleen 5 Check only if there is NO Interesied Party 6 UNSWORN DECLARATION My name is �w�5�/'��-��c.l� ❑ My address is �� iO�k�Yi l/��-vLC (street) Southlake, TX United States X , and my date of birth is �//�/(O(� r�� , 76�� , (%��--- (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Count State of �Ci,��Y � y, , on the �day of (iC.%t%p�Q , 20� (month) (year) ' -, , '.�-��"__---_"_- �„i- !'�� - - -- - - �� Signature of authorized agent of contracting business entity (Declarant) i Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.d1b92728