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Home My WebLink About059674-A1 - Construction-Related - Contract - Elements of ArchitectureCSC No. 59674-A1 AMENDMENT No.01 TO CITY SECRETARY CONTRACT No. CSC No. 59674 WHEREAS, the City of Fort Worth (CITY) and Elements of Architecture, (ARCHITECT) made and entered into City Secretary Contract No. CSC No. 59674, (the CONTRACT) which was authorized by M&C 23-0469 on the 23rd day of June, 2023 in the amount of $ 378,800.00; and WHEREAS, the CONTRACT involves architectural services for the following project: 200 Texas Street Building Renovations - Proj. #104374; and WHEREAS, it has become necessary to execute Amendment No. 01 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ARCHITECT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional Architectural Services specified in proposal attached hereto (ATTACHMENT "A"), and incorporated herein. The cost to City for the additional design services to be performed by Architect totals $2,701,200.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Architect for all work and services perFormed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $3,080,000.00. K� All other provisions of the CONTRACT, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas 700 Texas Renovations Prof Services Agreement Amendment Template Project l�o. 1C�I37� Revision Date: 12/08/2023 Page 1 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth ✓�� W�- Valerie Washington (Sep 15, 2025 10:10:01 CDT) Valerie Washington Assistant City Manager I�l_�� Sep 15, 2025 ATTEST: �,� J� ..,�.� m � , v Jannette Goodall City Secretary �Iln� FORr °na p�Oa�° ��9.�0 tia ��G � oo !/ V oO � ° ��4b nEXA?o4 APPROVAL RECOMMENDED: _; � ��;;�� Marilyn Marvin Director, Property Management ARCHITECT Elements of Architecture _, ,- . v"' �(,i�,c,c��`�i-�" Debbie Fulwiler President I�7_��i Aug 29, 2025 APPROVED AS TO FORM AND LEGALITY: Step en Hines ( ep 12, 2025 14:4621 CDT) Steve M. Hines Sr. Assistant City Attorney M&C: No. 25-0690 M&C Date: 08/12/25 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Nikit . Senior Capital Projects Officer OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas �CO Texas Recovations Prof Services Agreement Amendment Template ?ro;ec� Vo. 1C937S Revision Date: 12/08/2023 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 25-0690 Amendment No. 01 Fund Dept ID 0350420 0350420 Account Project ID 5330500 104374 5330500 104374 CF1- Activity 000730 000730 CF2 — Bond Reference 36001 36001 Total: Amount $378,800.00 $2,701,200.00 $3,080,000.00 City of Fort Worth, Texas 700 Texa� Renovations Prof Services Agreement Amendment Template Project l�o. 1C�I37� Revision Date: 12/08/2023 Page 3 of 3 ELEMENTS of architecture January 2, 2025 Revised August 12, 2025 Mr. Don Isaacs City of Fort Worth 401 West 13th Street Fort Worth, TX 76102 Re: Proposal for A/E Services — 200 Texas Street Design Development through Construction Dear pon; Elements is pleased to provide to you this proposal for services associated with the remaining phases for the renovations to 200 Texas Street. We are basing our proposal on a$28M budget with our fee as a percentage of construction. With Linbeck in place as the Construction Manager at Risk (CMAR), we will work with them and the city for the project scope as defined within the Programming and SD Phase already completed. SCOPE OF SERVICES DD/CD Phase: 1. Develop construction documents to illustrate the proposed work. We will provide drawings and a project manual for the deliverable of this project. 2. Utility investigations for determination of required scope items. 3. Working sessions with CMAR for review and evaluation of project costs versus budget and development of final scope items. 4. Develop plans in coordination with the CMAR to advance the proposed work for the Police Department, including phasing strategies for infrastructure improvements across the entire facility. 5. Submittals at 50% and 75% review documents for approval and review CMAR pricing at these interim deliverables. 6. Submit substantially complete documents for your review prior to finalizing the documents. 7. From review, update and final construction documents. 8. Submit documents in the form of a link to download documents. 9. Submit documents to TDLR and RAS for accessibility review and inspection (at completion of construction). Coordinate any modifications that may be required from this review. 10. Submit documents to the city for a building permit. Coordinate this effort with modifications as needed to the documents based on comments received. Construction Phase — For purposes of this proposal we have assumed 15 months of construction: 1. Pre-Construction meetings for specific trades to assist with trade scoping and costs. Review of trade partner costs. Page 1 of 2 Elements of Architecture, Inc. � 1201 6'h Avenue, Suite 100, Fort Worth, Texas 76104 � 817.333.2880 2. 3. 4. 5. b. 7. Review of Submittals as required of the construction documents. A maximum of 2 reviews of an individual shop drawing is included. Beyond these 2, we will provide our services hourly. We have assumed 10 working days for review of submittals during construction. If the contractor requests expedited reviews, these can be provided as an additional service Respond to clarifications to the documents in the form of RFIs. Bi-Weekly Site/OAC meetings for the duration of construction. These site visits will coincide with monthly pay applications with review of work progression for review of applications. Site visits will be followed with field reports. Attend Bi-Weekly Virtual/OAC meetings for the duration of construction. We have assumed that these alternate with onsite site visits noted above. Final punchlist of the site as the contractor is substantially complete. Then a followup to the punchlist as the contractor is completed for review of conditions. If the contractor is found not to be substantially complete, an additional site visit would be considered additional services. Update of the CAD files to provide record drawings. These will be based on contractor as-builts. If a change order was provided to the contractor for any work reflected in these as-builts, we too would be due an add services. Qualifications To This Proposal: 1. Services in addition to those specifically outlined in this proposal will be additional services. 2. We have assumed construction duration of 15 months. 3. No destructive, or additional testing beyond what is visually evident by our team is included in this proposal. We have assumed the CMAR will assist with these items as required. 4. We have not included preparing an opinion of probable construction cost as the CMAR will prepare costs going forward on the project. 5. This is not a LEED project. 6. We have not included any services associated with redesign if the project costs exceed the owner's budget. 7. This fee is in addition to the previously approved Programming and SD Phase fee and the Investigation Fee. PROPOSED FEE Fee We propose to provide our overall fee for labor and expenses for 1 1% of the $28M construction budget. As the Programming and SD Phase have already been approved, we propose a fee of $2,701,200 for the remainder of the project. $28,000,000 X 1 1% overall A/E total fee $3,080,000 SD Phase Previously Approved $ 378.800 Remainder of fee to complete the project $2,701,200 If you have any questions or need to discuss, please call me. Thank you for this opportunity to provide our services to you and we look forward to working with you on this project. Sincerely, '1 �� / " � � i �� Vj L Debbie Fulwiler, AIA President Page 2 of 2 Elements of Architecture, Inc. � 1201 6'h Avenue, Suite 100, Fort Worth, Texas 76104 � 817.333.2880 City of Fort Worth, Mayor and Texas Council Communication DATE: 08/12/25 M&C FILE NUMBER: M&C 25-0690 LOG NAME: 21200 TEXAS STREET PD DESIGN AND PRECONSTRUCTION SUBJECT (CD 9) Authorize Execution of Amendment No.1 to the Architectural Design Contract with Elements of Architecture Inc., in the Amount of $2,322,400.00, for a Total Contract Amount of $2,701,200.00, and Authorize Execution of a Construction Services Contract with Linbeck Group, L.L.C., in the Amount of $652,500.00, for a Total Contract Amount of $750,000.00, for the Police Department Renovations at 200 Texas Street RECOMMENDATION: It is recommended that City Council: 1. Authorize execution of Amendment No. 1 to the architectural design contract with Elements of Architecture Inc., CSC 59674, in the amount of $2,322,400.00 for design development and construction documents for renovations at 200 Texas Street; and 2. Authorize execution of a construction services contract with Linbeck Group, L.L.C., CSC 62669, in the amount of $652,500.00, for additional pre-construction services and inclusive of a$600,000.00 construction allowance for roof drain relocation and early equipment procurement, for renovations at 200 Texas Street (City Project No. 104374). DISCUSSION: In January 2022, City Council approved the allocation of $30,000,000.00 from the Crime Control and Prevention District (CCPD) Capital Projects Funds to reuse portions of the former City Hall (200 Texas Street) as a consolidated Police facility (M&C 22-0080). The project will renovate approximately 85,000 square feet of the building, primarily on the lower level and the third floor, for Police use. This project will consolidate Police facilities currently located at 1000 Calvert Street and the record storage currently at the Bob Bolen Public Safety Complex. The remaining facility will be utilized by other departments in an "as-is" condition. On June 13, 2023, City Council approved an architectural design contract with Elements of Architecture Inc. for 200 Texas Street programming and schematic design in the amount of $378,800.00 (MC 23-0469). This Mayor and Council Communication will amend the contract to provide additional architectural services (design development and construction documents) increasing the contract by $2,322,400.00, for a total contract value of $2,701,200.00. Procurement of Construction Manaaer at Risk A Request for Qualifications was advertised in the Fort Wo►th Star-Telegram on September 26, 2024 and October 3, 2024. The City received seven proposals from design-build teams on October 31, 2024. These teams were: • Linbeck Group • Byrne Construction • RJM Contractors Inc. • SpawGlass Contractors • HM & MF, Ltd., d/b/a Muckleroy & Falls • H.J. Russell & Company • Batson Cook Construction • CHC Construction A selection panel including members of Property Management Department and Police Department carefully reviewed these proposals and scored them as follows: Total Proposed Fees and Expenses Supplier 100 pts Linbeck Group 94'2 50 pts 46.2 Compliance with the Business Equity Ordinance, M/WBE commitment Pass/Fail Pass References and Experience in Executing CMAR Projects and Similar Type Projects 40 pts 38 Past Work in the City 10 pts 10 Byrne Construction Services RJM Contractors Inc. 92.2 90.2 46 49 Pass Pass 36.2 312 10 10 SpawGlass 89.8 46.2 Pass 34 9.6 Contractors HM & MF, Ltd., d/b/a 87.8 47.8 Pass 30 10 Muckleroy & Falls H.J. Russell & 85.4 42.2 Pass 33.4 9.8 Company Batson Cook 83.4 43.4 Pass 30.6 9.4 Construction CHC Construction 69.8 43.6 Pass 21 5.2 After discussion, the panel selected a short list of three highly qualified teams, and conducted interviews on November 26, 2024. The Linbeck Group, LLC was selected to provide construction services for this project. A pre-construction services contract, in the amount of $97,500.00, was administratively executed (City Secretary Contract No. 62669) to start the assessment of waterproofing, mechanical, electrical, plumbing systems, and onsite utilities. It is recommended that Council approve the execution of an amendment to CSC 62669 to provide an additional $52,500.00 of preconstruction services (complete the building assessment, provide design reviews, budget estimates, final GMP, etc.) and a$600,000.00 allowance for roof drain relocation and early equipment procurement. This Amendment No.1, in the amount of $652,500.00, will bring the total contract value to $750,000.00. The current anticipated budget for the project is as follows: 200 TEXAS STREET RENOVATIONS Total Architectural Design Contract - Programming and $378,800.00 Schematics Architectural Design Contract - Amendment No.1 - Estimate for Construction Documents $2,322,400.00 and Construction Administration Services Pre-Construction Service Contract $97,500.00 Construction Service Contract — Additional Services, Early Procurement and Roof Drain $652,500.00 Relocation Estimated Construction Cost (excluding Infrastructure Upgrades) $24,870,000.00 Project Administration Costs $1,903,800.00 PROJECT TOTAL $30,225,000.00 Funding is budgeted from the CCPD Capital Projects Fund for the purpose of designing and remodeling 200 Texas Street for transferring Police functions from 1000 Calvert Street and records from the Bob Bolen facility. The $600,000.00 in pre-construction costs related to the roof drain and early procurement will be reimbursed through cost-sharing arrangements with all confirmed future occupants of the facility and/or offset against the departmenYs allocated contribution toward the overall building systems upgrade shortfall. Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." IRPC Plan Review Fees and other associated Development Fees will also be waived for this project. Diversity and Inclusion Business Equity Office - Elements of Architecture, Inc. is in compliance with the City's Business Equity Ordinance by committing to 61 % participation on this project. The City's business equity goal on this project is 10%. Additionally, Elements of Architecture, Inc. is a certified WBE firm. Linbeck Group - This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. After DVIN consideration this project was approved, therefore, the business equity goal requirement is not applicable. 200 Texas Street is located in COUNCIL DISTRICT 9. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the 200 Texas Street Police project to support the approval of the above recommendations and execution of the contracts. Prior to any expenditure being incurred, the Police Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Valerie Washington 6199 Oriainatina Business Unit Head: Marilyn Marvin 7708 Additional Information Contact: Brian Glass 8088