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Home My WebLink About062141-R1 - General - Contract - Kirby Smith Machinery, Inc.62141-R1 CSC No. CITY OF FORT WO TH CONTRACT RENEWAL NOTICE August 20, 2025 Kirby Smith Machinery, Inc. Attn: James McDonnell, Governmental Territory Manager 6715 W Reno Ave Oklahoma City, OK 73127 Re: Contract Renewal Notice Contract No. CSC No. 62141 Renewal Term No. 1: July l, 2025 to June 30, 2026 The above-referenced Contract with the City of Fort Worth expires on June 30, 2025 ( "Expiration Date"). Pursuant to the terms of the Contract, the Contract may be renewed by the mutual consent of the parties. This letter will memorialize the collective desire of the parties to renew the Contract, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate, to the email address set forth below, acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, C1�.�i�'wLw }f e�v�e,�cv Christina Herrera Sr. Administrative Assistant Christina.Herrera(a�fortworthtexas. �ov 817-392-5793 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62141-R1 Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH � By: �-� Name: Jesica McEachern Title: Assistant City Manager 09/12/2025 APPROVAL RECOMMENDED: By: Name: Lauren Prieur Title: Director, TPW ATTEST: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Christina Herrera Title: Sr. Administrative Assistant �ivu�.rc� y�i�.Qiz � APPROVED AS TO FORM AND LEGALITY: a 4FORT �pA �VO�oo oo�op=0 Pp'1"�°*.:, pd➢Il nE4A5a,.� By: Name Title: ��Qa a-�.� Gf�u��.�i� Jessika Williams Assistant City Attorney � � c��,��. By: Name: Jannette S. Goodall Title: Cit Secretary 09/�16/2025 Kirby Smith Machinery, Inc. ��'�rr.a� �''�.T�en�,e By: Name: James McDonnell Title: Governmental Territary Manager Signature: Email: OPFICIAL RECORD CITY SECRETARY FT. WORTH, TX CONTRACT AUTHORIZATION: M&C: 24-0828 Date Approved: September 17, 2024 2024-1189011 Form 1295 Certification No.: Contract Renewal — CSC 62141-R1 Page 2 of 2 M&C Review Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FflRT_� f� Create New From This M&C DATE: 9/17/2024 REFERENCE **M&C 24- NO.: 0828 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: Page 1 of 2 13PCOOP BB 740-24 CONSTRUCTION RENTAL EQUIPMENT LSJ TPW NO SUBJECT: (ALL) Authorize Agreements with Multiple Vendors Using BuyBoard Cooperative Contract No. 740-24 for Construction Equipment, Vehicles, and Related Equipment Rentals for an Annual Amount Up to $1,075,000.00 and Authorize Two One-Year Renewal Options for the Same Amount for All City Departments RECOMMENDATION: It is recommended that the City Council authorize agreements with Kirby Smith Machinery, Inc., RDO Construction Equipment Co., Associated Supply Company, Inc. dba Asco Equipment, Texas First Rentals LLC, and Zimmerer Kubota & Equipment, Inc. using BuyBoard Cooperative Contract No. 740- 24 for construction equipment, vehicles, and related equipment rentals for an annual amount up to $1,075,000.00 and authorize two, one-year renewal options for the same amount for all City Departments. DISCUSSION: The Transportation and Public Works (TPW), Property Management, Aviation, Fire, and Environmental Services Departments approached the Purchasing Division to finalize an annual agreement with multiple vendors for the rental of construction, road and bridge, ditching, trenching, grounds maintenance, and other similar equipment. The City will use the equipment to repair potholes, asphalt paving, concrete roads, repairs at construction sites, and similar services on an as-needed basis. Staff recommends executing non-exclusive agreements with Kirby Smith Machinery, Inc., RDO Construction Equipment Co., Associated Supply Company, Inc. dba Asco Equipment, Texas First Rentals LLC, and Zimmerer Kubota & Equipment, Inc. using BuyBoard Cooperative Contract No.740- 24. The annual amount allowed under these non-exclusive agreements citywide will be $1,075,000.00. However, the actual amount used will be based on the needs of the departments and available budget. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for the purchase of items. Buyboard Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. Buyboard published the bid on July 26, 2023, and Contract 740-24 was awarded February 14, 2024. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. TERM: The initial term of the agreements will begin upon execution and end on June 30, 2025. RENEWAL TERMS: The Agreements may be renewed for two (2) one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. http://apps.cfwnet.org/council�acket/mc review.asp?ID=32534&councildate=9/17/2024 9/15/2025 M&C Review Page 2 of 2 A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating department's Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being made, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ID ID Program Activity Budget Reference # Amount Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTAC H M E NTS 1295 RDO.pdf (CFW Internal) Form 1295 ASCO.pdf (CFW Internal) Program Activity Budget Reference # Amount Year (Chartfield 2) Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Michael Crum (2501) Jo Ann Gunn (8525) LaKita Slack-Johnson (8314) Form 1295 Kirbv Smith.qdf (CFW Internal) FORM 1295 Texas First Rentals, LLC.pdf (CFW Internal) Form 1295 Zimmerman Kubota.pdf (CFW Internal) SAMS Associated Supplv Co. No Results.pdf (CFW Internal) SAMS Kirbv Smith.pdf (CFW Internal) SAMS RDO Equipment Co.pdf (CFW Internal) SAMS Texas First Rentals, LLC.pdf (CFW Internal) SOS Associated Supplv Co..pdf (CFW Internal) SOS KirbV Smith.pdf (CFW Internal) SOS RDO Eauipment Co.qdf (CFW Internal) SOS Texas First Rentals, LLC.pdf (CFW Internal) SOS Zimmerman Kubota.pdf (cFw �nterna�) Zimmerer Kubota and Equipment, Inc SAMS.pdf (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=32534&councildate=9/17/2024 9/15/2025