HomeMy WebLinkAbout063239-R1 - General - Contract - Asbury Fort Worth Ford LLC dba David McDavid Ford Fort WorthCSC No. 63239-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
September 5, 2025
Asbury Fort Worth Ford LLC dba David McDavid Ford Fort Worth
Attn: Brian Fabian
300 West Loop 820 South
Fort Worth, TX 76108
Re: Contract Renewal Notice
Contract No. 63239 ("Contract")
Renewal Term No. 1: November 15, 2025, to November 14, 2026
The above-referenced Contract with the City of Fort Worth eXpires on November 14, 2025
("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties.
This letter is to inform you that the City is requesting to renew the Contract for an additional one-
year period, which will begin immediately after the Expiration Date. All other terms and conditions
of the Contract remain unchanged.
To agree to renew the Contract for an additional one-year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure
that your company information is correct and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Christina.tho
G�lrnstinc Z�lr�mcs
Christina Thomas
Contract Compliance Specialist
City of Fort Worth, Property Management Dept.
(817) 392-8538
mas(a�fortworthtexas. �ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal No. 1 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By. Valcric Washington (Sep 16, 202514:4137 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 09/16/2025
APPROVAL RECOMMENDED:
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By:
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
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Name: Jannette Goodall
Title: City Secretary
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Asbury Fort Worth Ford LLC dba
David McDavid Ford Fort Worth
Brian Fqbian
By. BrianFabian(Sep12,20251222�.06CDT)
Name: Brian Fabian
Title: Service Director
Date: 09/12/2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
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By. Denise Garcia (Sep 1G, 202` :42:39 CDIj
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
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By:
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0336
Date Approved: April 22, 2025
Form 1295 Certification No.: 2025-1285724
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal No. 1 Page 2 of 2
City of Fort Worth,
Mayor and
DATE: 04/22/25
M&C FILE NUMBER: M&C 25-0336
LOG NAME: 13P COOP SOURCEWELL 080124-FMC FORD PARTS, SERVICES KQ PMD
SUBJECT
(ALL) Authorize Non-Exclusive Agreements with Asbury Fort Worth Ford LLC dba David McDavid Ford Fort Worth and Five Star Ford of Texas,
Ltd. Using Sourcewell Cooperative Agreement 080124-FMC as Authorized Dealers for Ford Motor Company dba Ford Pro for Ford Automotive
Parts, Services, and Supplies for the Property Management Department in a Combined Annual Amount Up to $300,000.00 for the Initial Term and
Authorize Three, One-Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive agreements with Asbury Fort Worth Ford LLC dba David McDavid Ford Fort
Worth and Five Star Ford of Texas, Ltd. using Sourcewell Cooperative Agreement 080124-FMC as authorized dealers for Ford Motor Company
dba Ford Pro for automotive parts, services, and supplies for the Property Management Department in a combined annual amount up to
$300,000.00 for the initial term and authorize three, one-year renewal options for the same annual amount.
DISCUSSION:
The Purchasing Division was approached by the Property Management Department (PMD) to establish agreements for Ford automotive parts,
services, and supplies for the Fleet Division to service and repair Ford vehicles in the City's fleet. Original Equipment Manufacturer (OEM) parts
for Ford vehicles are only available through Authorized Ford Dealers. The dealers have the propietary diagnostic tools and training necessary to
diagnose and repair Ford manufactured vehicles. Therefore, the department recommends executing agreements with Asbury Fort Worth Ford
LLC dba David McDavid Ford Fort Worth and Five Star Ford of Texas, Ltd., both are authorized Ford dealers.
FUNDING: The combined annual amount for the initial term of the agreements is up to $300,000.00; however, the actual amount used will be
based on the need of the department and available budget. Funding is budgeted in the Fleet Service Outside Repair & Maintenance account
within the Fleet & Equipment Sery Fund for PMD.
AGREEMENT TERMS: These agreements shall begin upon execution and expire on November 14, 2025.
RENEWAL OPTIONS: The agreements may be renewed up to three (3) consecutive one-year renewal options for a combined annual amount up to
$300,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. Sourcewell contracts are competitively
bid to increase and simplify the purchasing power of government entities across the State of Texas. Sourcewell published a Request for Proposals
for OEM Vehicle Parts and Supplies, contract number 081424-FMC on June 13, 2024, and June 20, 2024.
BUSINESS EQUITY - A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the
responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Valerie Washington 6192
Oriainatina Business Unit Head:
Additional Information Contact:
Texas
Council Communication
Reginald Zeno
Marylin Marvin
Brandy Hazel
Karen Quintero
8517
7708
8087
8321