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Home My WebLink About057159-R4 - General - Contract - Jackey R. Dunn Romance Services LLC57159-R4 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 2, 2025 Romance Services Limited Liability Company Attn: Jackey R. Dunn Jr. 2580 Bruce Avenue Fort Worth, Texas 76111 Re: Contract Renewal Notice CSCO No. 57159 (the "Contract") Renewal Term No. 4: March l, 2026 to February 28, 2027 The above referenced Contract with the City of Fort Worth expires on February 28, 2026 (the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same terms and conditions. This letter is to inform you that the City is eXercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, .�ncCrea �rejo Andrea Trej o City of Fort Worth Property Management Department 100 Fort Worth Trail, 14th floor Fort Worth, Texas 76102 (817) 392-5048 Contract No. 57159 Romance Services Limited Liability Company OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH ✓�� ^-�11- $y; Valerie Washington (Dec 23, 2025 14:06:29 CST) Name: Valerie Washington Title: Assistant City Manager Date: APPROVAL RECOMMENDED: ,:. By. ,;'Ia,��-�., a,�z.- Name: Marilyn Marvin Title: Property Management Director ATTEST: aa� 4FORt�ad p �Foo� a°'�° �9�d 0!`8 -1 d � .��}` pva o=d ��(�.¢#A. �P��F000 oa�*�� daa� nE4p564d By. Name: Jannette S. Goodall Title: City Secretary Romanc.e�S'e�v�cns'^ i�te��abil�ti.�ompany l (,fv�� ,�.�� i By_ Jackey R. Dunn Jr. (Dec 15, 2025 15:57:12 CST) Name: Jackey R. Dunn Jr. Title: Owner Date: 12/15/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name Title: T��r��- c�a,�r,t;� Denise Garcia (Dec 18, 2025 16:01:27 CST) Denise Garcia Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: � �,�� ' /l��tr�~� Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0097 M&C Approved: 2/8/2022 Form 1295 Certification No.: 2021-835056 �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract No. 57159 Page 2 of 2 Romance Services Limited Liability Company 2/8/22, 10:50 AM CITY COUNCIL AGENDA Create New From This M&C DATE: 2�g/2p22 REFERENCE **M&C 22- NO.: 0097 CODE: P TYPE: CONSENT M&C Review LOG NAME: PUBLIC HEARING: 13P22-0006 PLUMBING SERVICES AR � SUBJECT: (ALL) Authorize Execution of an Agreement with Jackey R Dunn dba Romance Services for Plumbing Services on an As-needed Basis, for an Amount Up to $1,825,700.00 for the Initial Term and Authorize Four One-Year Renewal Options in the Amount Up to $1,825,700.00 for City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Jackey R Dunn dba Romance Services for plumbing services on an as-needed basis, for an amount up to $1,825,700.00 for the initial term and authorize four one year renewal options in the amount up to $1,825,700.00 for City Departments. DISCUSSION: FC1 RT �4'4'U RT H _��_ The Human Resource, Transportation and Public Works, Property Management, Public Events, Aviation, and Park and Recreation departments approached the Purchasing Division to procure an annual agreement for plumbing services. The departments will utilize this agreement on an as- needed basis, to have plumbing repairs made to City-owned properties as well as water, sewer and gas lines to citizens' homes and industrial areas that are damaged by City work crews during construction, repairs or installations. This Invitation To Bid (ITB) was advertised in the Fort Worth Star-Telegram on November 10, 2021, November 17, 2021, November 24, 2021, and December 1, 2021. Four responses were received, Dynamic Systems, Inc., Hawkeye Plumbing, LLC, National Plumbing Services, LLC dba O'Grady Plumbing Company, and Jackey R Dunn dba Romance Services. Dynamic Systems, Inc., Hawkeye Plumbing, LLC, National Plumbing Services, LLC dba O'Grady Plumbing Company were deemed non-responsive by Purchasing because they did not submit all the required information and/or documentation. The remaining bid was evaluated by using Best Value criteria, which included purchase price, bidder's qualifications, experience, permits, and references, availability to provide resources (equipment, personnel), and bidder's approach to perform services. After evaluation, the panel concluded that Jackey R Dunn dba Romance Services presented the best value to the City and therefore recommends the plumbing service agreement to Jackey R Dunn dba Romance Services. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance with the BDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier opportunities are negligible. apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29649&cou ncildate=2/8/2022 1/2 2/8/22, 10:50 AM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the City Department's Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the City Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID � Year i(Chartfield 2) FROM Fund Department Account Project Program Activity Budget � Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manaqer's Office by_ Jay Chapa (5804) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Cynthia Garcia (8525) A'ja Robertson (8585) ATTACHMENTS Goal 21-0006 Plumbina Services 11022021 WN.pdf (CFW Internal) ROMANCE SERVICES -Sianed Form 1295.pdf (CFW Internal) RomanceServicesSAMs.pdf (CFW Internal) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29649&cou ncildate=2/8/2022 2/2 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Romance Services Limited Liability Company Subject of the Agreement: Renewal Term No. 4 for CSC 57159 M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: March 1, 2026 Expiration Date: February 28, 2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.