HomeMy WebLinkAbout063055-A1 - General - Contract - Automation Nation, Inc.CSC No. 63055-A]
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 63055
B�TWEEN CITY OF FORT WORTH AND AUTOMATION NATION, INC.
This first Amendment to Fort Worth City Secretary Contract No. 63055 ("Amendment") is made
between the City of Fort Worth ("City"), a Texas home-rule municipal corporation, and Automation Nation, Inc.
("Vendor"), individually referred to as "party" and collectively as "parties".
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary
Contract No. 63055 for biosolids dryer automation support services effective April 4, 2025, in an amount up to
$500,000.00; and
WH�REAS, it has become necessary to execute Amendment No. 1 to the Agreement to increase
compensation.
NOW THEREFORE, City and Vendor, acting herein by and through their duly authorized
representatives, enter into the following agreement, which amends the Agreement:
I.
AMENDMENT
Article III of the Agreement is amended to provide for increased compensation to be paid to Vendor for
services performed under the Agreement, as amended, so that the total compensation under this Agreement will
be in an amount up to $575,000.00.
II.
ALL OTHER TERMS SIIALL REMAIN THE SAME
All other provisions of the Agreement shall remain unchanged and in fiill force and effect.
III.
ELECTRONIC SIGNATURE
EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City
Manager.
[SIGNATURE PAGE FOLLOWS]
QFFICIAL RECORQ
CITY SECRETARY
FT. WORTH, TX
APPROVED:
City of Fort Worth
,
�
/
si a c achern
Assistant City Manager
DATE: 12/29/2025
APPROVAL RECOMMENDED:
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Cf�:��ei��r����1ec 15, 2025 1�4:31;44 CST)
Director, Water Department
APPROVED AS TO FORM AND LEGAILITY:
1.�'/
D��l��cl�([���1�2025 17:34:35 CST)
Sr. Assistant City Attorney
ATT�ST:
� .����x
annette S. Goodall
City Secretary
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Contract Compliance Manager:
Automa ' n Nation, c.
Richard Kendal
President
DATE: l
M&C: N/A; See Emer�encv Memorandum
dated October 17, 2025
By signing, I acknowledge that I am the person responsible for the monitoring and administration of this
agreement, including ensuring all performance and reporting requirements.
� l///i.VIN. / /l////.//I.n
Steven L. Nutter
Superintendent
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CITY SECRETARY
FT. WORTH, TX
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MEMORANDUM
Date: October 17, 2025
To: Jesica McEachern, Assistant City Manager
Ft�om: Chris Haeder, P.E. Water Director
Via: Doug Blacic, Senior Assistant City Attorney
Haven Wynne, Chief Procurement Officer
Subject: Amendment #1 — Emergency Contracts — Village Creek Biosolids Facility Operation
On April 2, 2025, the Water Department requested approval of emergency expenditures and contract
procurement necessary to protect the public's health and safety during the tc•ansition from Synagro foc�
operations and maintenance of the biosolids facility and processing and disposal of biosolids. The
emergency authorization was approved on April 3, 2025.
Amendment #1 revises the cost estimate for two of the vendors. In the approved memorandum, the cost
estimate for Renda Environmental to set up temporary belt presses, perform repairs to existing belt presses,
clean existing storage tanks, dredge and clean existing storage lagoons, and haul off and dispose of dried
and dewatered biosolids was $IOM. With this amendment, that cost estimate increases to $16M, which
necessitates a change order be executed for CSC #63050, the emergency contract with Renda
Environmental, Inc, increasing the contract value from $ l OM to $16M. The work to clean the lagoons has
not yet been completed, while the petroleutn discharge to the Village Creel< wastewater plant, which
occurred in May 2025, had a signi�cant impact on the biosolids facility, resulting in higher biosolids
processing and disposal costs due to the inability to operate the dryer for six weelcs from May into June.
We anticipate the remaining worlc assigned to Renda Environmental Inc. can be completed within this
revised cost estimate. Please note, the City is in the process of procuring and awarding a competitively
procured biosol'ids hauling contract, with proposals received on October 15t", and the intent to award to the
best value proposer at the Novembee 11 t" City Council meeting. It is anticipated that the hauling and
disposal worlc activities will be transitioned to this new contract starting in December 2025.
The cost estimate for Automation Nation, Inc. also needs to be increased, from $500,000 to $575,000. The
need for this adjustment is due to the additional costs associated with SCADA assistance, opei•ations
optimization, and operations assistance. Hiring and retaining permanent staff to operate the dryer facility
has been challenging, necessitating the increase in the contract value. Following approval of this memo,
the emergency contract with Automation Nation will be modified by change order to increase the contract
ceiling by $75,000.
If you have any questions, please contact Chris Harder at 817-392-5020.
APPROVED:
Recommended:
Approved as to form and Legality:
Ct�U'`��� 1�iGt�'ClE�I''
Christnpher I�larder ((%t .II, 2025 07;57:11 CDT)
Chris Ha�� .E., Director, Water Department
DouQlas 81ack (Oct 17, 2025 15:13:06 CDT)
Douglas W. Black, Sr. Assistant City Attorney
Approve: Flaven� r i�, 2025 15:39:57 CDT)
Haven Wynne, Chief Procurement Officer
Approve: �^\�'���
Jesica McEachern, Assistant City Manager
�� �.�'�V� �.� �
M�MORANDUIV.[
Date: /1pi•i) 2, 2025
To; Jesic�i 1vlcLachern, Assista�it City M7nage►•
I�rom: Chris Harder, Y.E. Waler Director
Subject: Pmergency Procuremenl ol' Contracts — Villn�;e Creelc 13iosolids Facility Operation
Thc bVaterDepxrhi�enl cec�uests �tpproval of cYpciiditi�res �iid coiiiracl procui•etnent necess�t•y ta protcct tl�c
public's health and s<ifeiy during ihe tcansilion fi•an Synagro to F'ort Worth for operations and inaintenance
of lhe biosolids f�icilily and processin� �nd disposal of biosolids. '1'I�is �uthoriz�tion is necessit�ited by the
termination of the contract «�ith Synagt�o, ihe ol�erator of the biosolids facility (CSC 53332), audlocized by
City Council on March 25, 2025 (Md:�C 25-0281). The agreement foa•mally tez•iuinating the contract was
ftilly executed on NI<�rch 29, 2025 (CSC 5332-SIT1) aud provides one tiveelcfor the transition pe�•iod w�ith
foz'lllltl I1�111C{OVeI� being ilpi�il 4, 2�25 at 11:59 pm.
rull a}�er�tionzl flnd m�intenance responsibilities are being fissumed by Foct Worth st�rting atmidnight of
Aa�ril �1'�', malcin� Apcil 5��' the ficst day of o}�e►�ntions. As of that date, the Cily's W1ter Department will
�issume the duties for the plant's operations iuclude the follorving:
o St�iffing for dte operation ancl mainten�nce of the existing belt press �nd dryer facility
o Pi•ocessing and disposal oC111 biosolids received fcom the Villlge Cree4c Watei•Reclain�tion I�acility
(VCWRI�)
o Hauling off and dis��osal of all biosolicls currently stocicpiled oi3 site
o Cleflning existing cesidual ponds and stor�ge t�nlcs
� Ec�uipment condition �ssessments and repaics
o Ass�unption of sir permit ttnd �ir permitting compli�nce activities
Processing �nd disposal of biosolids is an activity that falls under botli state �nd federal regul�tions and
regulatory oversight. Biosofids are ceeeived from il�e VCWRF COIlL111UOlISIy, so continuity of operations
during this transition nnisl be achieved in ordec to avoid excursi�ns �vl�ich could subjcet the City to
regul�tary pen�tllies and to protect tlte public I�ealkh t�nd s�fej�. lt is imperative th�t the City qiiicldy put
into place tigceements that can be used to proccss and dispose oP i�iosolids in ��ccorclance �vith state
rcgulations.
C�N' I3iosolids rswility Ts�:c-O��cr Memorandam Pngc 1 oP3
Chaptcr 2, Article l, Section 2-) of the Cily of l�orl Worth's Code of Ordinances and Seciion 252.022 of
the 'I'exas Loca1 Government Code govcrn emcrgency expencliluces or those exempt from public bidding
cequirements tl�at are necess�ryto preserve or protect public health or safety of the municipalily's cesidents.
SpeciCcally, City Code ,�l Section 2-�(d)(9) defines an emcrgency procurement �is one infide to protect the
public hc�lth or safely c�f thc city's residents aud 'I'exas Local Govecnmcnt Codc c�empts from public
bidding procu�•ements necessaiy lo preserve or protect the a�ublic health and safely nf the municip��lity's
residents (252,022(�)(2)).
Cily slaff have reachecl out to vendors curcently under contracl witl�. Synagro, contcactors familiar wilh thc
oper�tio�1 and mainten�iuce of the eaisting assets, 811(I CUllll'iICIOPs f��mililr with biosolicls re�ulations, to
quicldy put into }�ltice agreements to assist Fort Worth ducillg �IIIS iransition�cy period. `I'he followiag
�l�PCCI11C1]iS flC0 1'CC0111111811CICCI t0 �e E;CCCLItCCI� �ilC�l 1tl Rfl ��U� l0" iUl1011lli:
Company Name
Renda Cnvironmental,
Ii7c,
Andrilz Se��aration
Technologies, Inc.
Automation Nation, Lic.
I-Iuber 'I'eehnology, Tnc.
CVF_, Tecbnolo�ies, I��c.
clba CV Tecl�iiologies,
Iiic.
Ingersall-Rand Cou�pany
Cintas Corpor�tion
13elW�ve
L'OIl7lllUll(CillI0llS� IllC.
Synagro of 1'cxas-CDR,
I�ic,
Scope of Wo�•]c
o Setup ��nd oper��tion oftemporary belt presses
o Rcp�ics to existing belt presses
� Cleaning of exislin� tanlcs
� Dredging �tncl cleaninb existing residu�ls ponds
o i��nling flncl disposal of' biosolids
o'I'emporaiy opei'f1i10115 stHffing �nd st�►fftraining
o Condikion assessment of' existing assets
a Preventive m�intent►nce and repair of assets
o Screening ec�tiipment rentals
o Tempocary operations/staff tcainin�
o SCADA and datzbase u��gradcs �nd ol�timizatio�i
� Staff training aud monthiy equipment cent�t]
o Fice Suppression Systein Tnspection, PIvI, cep�ic
o Compressoc equipn�ent PMs �nd rep�i�:s
o Fice system inspcctions and stilfF1Pi11111t1�T
� Microwave internet conneetion
o I'urcl�ase of Izb equipment �nd screen auger
Cost�stimate
�; l OM
$2M
$500,000
$150,000
$ ] 00,000
$75,000
$15,000
$20,400
$$5,000
Actu�l costs associ�tecl �vith these agceemeiats �vill be based on actual usage, duration, �nd secvices
provicied,
'I'he City will also contint�e to utilize our engineering consultant (J�cobs) to perform a detailed condition
assessment of tlie existing assets �s required to repaic those asscts that �re in poor conditioti or ol�t of sei•vice.
C['W Biosolitls I��cility 7'i�:e-Over �iemorandum Pnge 2 of3
Rcnd� Tnvironu�ental, lnc. is t�slced with not only operfiting the belt press equi��menl tuitil suali timc �s tl�e
biosolids diyer facility cf�n be returncd to operations, but also with rcmov�l of materi�ls stocltpile<I on sitc
��nd cont�inecl �vithin stor�ge po�jds. 'I'hese matctials ��re Qie root cf�use for many of the reccnt odor
compl�ints fi�om neighboring residential communities, so expeditin�; this wor)c is a high �n•ia•ity.
I(' you h�ve any �dclitional quesiions, ple�se eoiitaei Chris I-Iarcler at 817-392-5020.
AI'PROVLD 1�OR TMLRG�NCY PROCUR�MCNT:
Recommended:
/�p����oved:
Appa•ove:
Ap}�i•ove;
(%���o l��� fi�a��l��
.�-��;��e����r � ���r�
Chr�sto) er I-I �rd�r, �V�ter Directnr
��r�-t �,-��,,-�e:e�-�orj .
Doug,�3lacic, r. Assisi�nt City Attorney
.-.. ,��`jl�l�
Br��ndy I-Iazel, Interim, Chief Procuremcitt OPticer
��
��h4c-Ez`feEte�H�tl��t' '�30?;.i-E19::11 C/.�T)
Jesica Mc�acllern, Assistant City M�t»agec
C�W I3iosolids Pacility'I's�:e-Ovcr Mcmor�ndiun Pagc 3 of3
�QRT�URTH�
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Automation Nation, Inc.
Subject of the Agreement: Emergency biosolids facility and processing and disposal of biosolids
M&C Approved by the Council? * Yes ❑ No �
If so, the McPcC mzrst be attachecl to lhe contract.
Is this an Amendment to an Existing contract? Yes � No ❑ CSCO 63055 (lst Amendment)
If'so, �r�ovrde the oi�igincrl contract nunzbe�� and the amendment rrumber.
Is the Contract "Permanent"? *Yes � No ❑
If zrnsure, see back page, foi� pe��manent contract listing.
Is this entire contract Confidential? YYes ❑ No � If only specific information is
Confidential, please list what info�n�atiorr is Confidential and the page it is located.
Effective Date: 04/04/2025 Expiration Date: 04/04/2026
If diffe��ent,fi�om the appi�oval date. If applicable.
Is a 1295 Form required? * Yes ❑ No �
�`�f �so, please ensuf�e it is nttachec� to the approving M&C or attnched to the contf°act.
Project Number: Ifapplicable.
�`Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes � No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indiccztes the information is reqZrirecl ancl if the infos•rrtatiorr is not provided, the contract will be
retzrrned to the c�eperrtment.