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Home My WebLink About062538-R1 - General - Contract - David-Tehoungue, Ltd. Co.CSC No. 62538-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 22, 2025 David-Tehoungue Ltd Co Abalo Tehoungue Managing Member 318 Glen Ln Hickory Creek, TX 75065- 2762 Re: Contract Renewal Notice Contract No. # (62538) Renewal Term No. #1 : December 30, 2025 to December 29, 2026 The above-referenced Contract with the City of Fort Worth expires on December 29, 2025 ("Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please email me at the email address listed below. Sincerely, i i �� . Katva Flores Sr. Contract Compliance Specialist Katya.Flores cr,fortworthtexas. �ov �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH B�I; Valeri�ngton (Dec 29, 2025 132434 CST) Name: Valerie Washin�ton Title: Assistant Citv Mana�er Date: 12/29/2025 APPROVAL RECOMMENDED: By: -�� Name: Ro�er Venables Title: Aviation Director ATTEST: nn 'd fr F�R T n�0 o.� ° � ��add a°_o p.�p �p P*��° (\ .. _ . _,y_ � ...bb_Lc;�ul aaan TE4p5a.o.o By. ��.� �.� Name: Jannette Goodall Title: City Secretary David-Tehoungue Ltd Co By: �� `� Name: Abalo Tehoungue Title: Managing Member Date: �2�2s�2o25 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. K� �� By: Name: Katva Flores Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: C�7�- p�C�� By• Candacef'aRl'iara(Det29,20251Y22526T� Name: Candace Pa�liara Title: Assistant Citv Attornev CONTRACT AUTHORIZATION: M&C: 24-1057 Date Approved: 12/10/2024 Form 1295 Certification No.: 2024-1234677 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FflRT_� f� Create New From This M&C DATE: 12/10/2024 REFERENCE NO.. **M&C 24- LOG NAME: 1057 CODE: P TYPE: CONSENT PUBLIC HEARING: 13P 24-0249 FENCING MATERIALS AND SERVICE LSJ CITY NO SUBJECT: (ALL) Authorize the Execution of Non-Exclusive Agreements with David-Tehoungue Ltd. Co. and MW Supply, Inc. dba Cleburne Fence, for Fencing Materials, Installation, Parts, and Repair Services for a Combined Annual Amount Up to $1,562,500.00 for the Initial Term and Authorize Four (4) One-Year Renewal Options for the Same Annual Amount for the All City Departments RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with David-Tehoungue Ltd. Co. and MW Supply, Inc. dba Cleburne Fence Company, for fencing materials, installation, parts, and repair services for a combined annual amount up to $1,562,500.00 for the initial term and authorize four (4) one-year renewal options for the same annual amount for all City Departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for fence materials, parts, and related services. City departments will utilize these agreements for fence installation, parts, renovation, and repair services. City departments will also be able to purchase fence materials for small repairs that can be completed by City staff. Purchasing Staff issued Request for Proposal (RFP) Number 24-0249. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the City of Fort Worth. The RFP was advertised in the Fort Worth Star Teleqram on July 31, 2024, August 7, 2024, August 14, 2024, and August 21, 2024. The City received two (2) responses. An evaluation panel consisting of representatives from the Parks and Recreation, Water and Aviation Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. �Proposers � �David - Tehoungue Ltd Co �MW Supply Inc. Best Value Criteria ��Evaluatior ��a IIb ��23.00 �� 11. ��24.00 �� 11. Factors ��c ��d ��Total Score 50 ��12.00 ��20.25 ��66.75 00 ��16.00 ��35.00 ��86.00 a. Proposers experience working with government/similar size organization b. Personnel available c. Proximity to the City of Fort Worth d. Cost of services After evaluation, the panel concluded that David-Tehoungue Ltd. Co. and MW Supply, Inc. dba Cleburne Fence Company present the best value for the City. Therefore, the panel recommends that http://apps.cfwnet.arg/council�acket/mc review.asp?ID=32763&councildate=l2/10/2024 l2/19/2025 M&C Review Page 2 of 3 City Council authorize non-exclusive agreements with David-Tehoungue Ltd. Co. and MW Supply, Inc. dba Cleburne Fence. Staff certifies that the recommended vendors' proposals met specifications. No guarantee was made for a specific amount of services or goods that would be purchased FUNDING: The maximum amount allowed under the agreement will be $1,562,500.00 annually; however, the actual amount used will be based on the needs of the department and the available budget. BUSINESS EQUITY: The Business Equity Division placed a 6.60\% business equity goal on this solicitation/contract. MW Supply, Inc. dba Cleburne Fence submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance and will be self-performing the entire scope of the contract. David-Tehoungue Ltd. Co. will be exceeding the goal at 55.20\% as a Business Equity Prime self-performing the scope of the services, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient have been appropriated. AGREEMENT TERMS: The agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: This Agreement may be renewed at the City's option for four one-year terms. This action does not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. These agreements service ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the current operating budget, as appropriated, in the participating departments' Operating Fund. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ID I ID FROM Fund Department Account Project � ID ID Submitted for Citv Manaper's Office bv: Program Activity ' Budget Reference # Amount Year (Chartfield 2) � Program Activity Budget Reference # Amount Year (Chartfield 2) Reginald Zeno (8517) Valerie Washington (6192) Oriqinatinq Department Head: Additional Information Contact: ATTAC H M E NTS Reginald Zeno (8517) Roger Venables (6334) Jo Ann Gunn (8525) LaKita Slack-Johnson (8314) http://apps.cfwnet.arg/council�acket/mc review.asp?ID=32763&councildate=l2/10/2024 l2/19/2025 M&C Review Page 3 of 3 24-0249 (Fence Material, Installation, Parts, and Repair Services) Compliance Memo-NS.pdf (CFW Internal) 24-0249 DTLC compliance memo-NS.pdf (CFW Internal) Form 1295 Certificate DT.pdf (CFw �nterna�) Form 1295 Certificate MW.pdf (CFW Internal) Proof of SOS - David-Tehounaue Ltd Co.PNG (CFW Internal) SOS MW SUPPLY.pdf (Public) http://apps.cfwnet.arg/council�acket/mc review.asp?ID=32763&councildate=l2/10/2024 l2/19/2025 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. David-Tehoungue Ltd Co Hickory Creek, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 1295 1 of 1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2024-1234677 Date Filed: 11/04/2024 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFP 24-0249 Fencing Materials, Installation, parts and Repair Nature ofinterest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is AbaIO T@ilOUllgU2 , and my date of birth is . My address is 318 Glen Ln Hickory Creek TX 75065 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in DentOn County, State of TeXaS , on the 4 day of NOV 20 24 (month) (year) `,�� Signature of authorized agent of contracting business entity (Dedarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.48da51f7 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name David-Tehoungue Ltd Co Subject of the Agreement: Renewal M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: December 30, 2025 Expiration Date: December 29, 2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.