HomeMy WebLinkAbout063660-A2 - General - Contract - UKG Kronos Systems, LLCCSC No. 63660-A2
SECOND AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 63660
This Second Amendment to Fort Worth City Secretary Contract No. 63660 ("Second
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and UKG Kronos Systems, LLC ("Vendor,") a Massachusetts limited liability company. City and
Vendor are each individually referred to herein as a"party" and collectively referred to as the
"parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 63660 beginning July 15, 2025 (the "Agreement");
WHEREAS, on December 9, 2025, Mayor and Council Communication (M&C) 25-1113
authorized the execution of an amendment to the Agreement for the purchase of Public Safety
Payroll Solution Software and related services; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to increase
the annual contract amount by $1,000,000.00 for a revised annual contract amount not to exceed
$1,100,000.00;
WHEREAS, it is the collective desire of the parties to amend the Agreement to add Exhibit
D-2, UKG Kronos Renewal Order Forms No. Q-388681, Q-388686, Q-389031, Q389198 and Q-
390637, for the purchase of additional licenses and related services; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to add Exhibit
E-1, UKG Kronos Service Request Orders No SR-2025-00113191 and SR-2025-00113197, for
the purchase of additional professional services.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to increase the annual contract amount by
$1,000,000.00, far a revised annual contract amount not to exceed $1,100,000.00. Each annual
segment thereafter the current term, ending on July 13, 2026, shall be automatically increased by
an amount equal to 5%.
2. The Agreement is hereby amended to include Exhibit D-2, UKG Kronos Renewal
Order Forms No. Q-388681, Q-388686, Q-389031, Q389198 and Q-390637, for the purchase of
additional licenses and related services.
C�I��Ly/,1�:�xK�1:���
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 63660 Page 1 of 5
3. The Agreement is hereby amended to include Exhibit E-1, UKG Kronos Service
Request Orders No SR-2025-00113191 and SR-2025-00113197, for the purchase of additional
professional services.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 63660 Page 2 of 5
[Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED
AND AGREED:]
City:
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Dlanna Glordano (Jan 5, 202611:01�31 CST)
Y'
Name: Dianna Giordano
Title: Assistant City Manager
UKG Kronos Systems, LLC
Signed by:
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By. 75E2AAE4EC17425._
Name: A1 ex Nguyen
Title: order Processina analvst
Date: O1/05/2026
Date: 12/30/2025 I 11:38 aM E5T
CITY OF FORT WORTH 1NTERNAL ROUTING PROCESS:
Approval Recommended:
���-.-
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
a���.
Name: David Zellmer
Title: Sr. IT Solutions Manager
Ca�r�ace �aAGia�a
By: �a�da«Pa ��a�a;�a�5,z�6��z�6�T;
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-1113
Approval Date: 12/09/2025
Form 1295: 2025-1388073
City Secretary:
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By. v
Name: Jannette Goodall
Title: Ciry Secretary
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�FFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 63660 Page 3 of 5
EXHIBIT D-2
UKG Kronos Order Forms No.
Q-388681, Q-388686, Q-389031, Q389198 and Q-390637
(Attached)
Second Amendment to Fort Worth City Secretary Contract No. 63660 Page 4 of 5
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Quote#: Q-388681
Customer Legal Name:
FORT WORTH FIRE
Customer Legal Address:
200 TEXAS STREET, FORT WORTH, TX 76102 USA
Bill To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Bill To Contact:
Payment Terms: Net 30 Days
Customer PO Number:
Renewal Term: 8 months
Billing Frequency: Annual
Billing Type: Advance
Quote#: Q-388681
Page 1 /3
Date:19 Dec, 2025
Ship To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Currency:USD
Solution ID: 6104761
Order Notes:
This Order is subject to the Master Agreement No 24-6833 entered into between Cobb County Board of Commissioner ("Lead Agency")
and UKG Kronos Systems, LLC ("UKG") effective as of July 14th, 2025 (the "Omnia Master Agreement No. 24-6833") and used by
Customer as an Omnia Participating Public Agency.
Contract Period Start Date: 4/11/2026 12:00:00 AM
Contract Period End Date: 12/31/2026 12:00:00 AM
Total Price: USD 13,602.23
The Total Price is the total billable amount (pre-tax) for the contract period listed above.
Annualized Contract Value: USD 18,780.00
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does
not include estimated tax. Please note that this quote may include services priced for prorated periods.
UKG PRO WFM INTEGRATION TO UKG TELESTAFF
8 I 500 I USD 0.00
USD 0.00
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-388681
Page 2/3
UKG TELESTAFF CLOUD
UKG TELESTAFF CLOUD EXTRA DUTY EVENTS
500 USD 1,565.20 USD 13,602.23
500 USD 0.00 USD 0.00
Total Price
USD 13,602.23
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-388681
Page 3/3
City of Fort Worth
Signature:
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Dianna 6iordano (Jan 5,202611:0131 CST)
Name
Dianna Giordano
UKG Kronos Systems LLC
Signed by:
G�GG� (�/l�4rt.)�l�1L
X� �1
Signature: �sEzaaEaEc,�azs..
Name:
Alex Nguyen
T;tie: Assistant City Manager Title: order Processing Analyst
O1/05/2026 12/30/2025 I 11:38 AM EST
Date: Date:
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your "Tax Exempt Certificate" to TaxExemptionCa�ukq.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer's
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions0 and UKG ProO solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukq.com/one-suite#WhatproductnamesarechanqinqunderUKGDimensions
u�G UKG Kronas Systems LLC 900 Ghelmsford Street Lowell, MA 01851
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Quote#: Q-388686
Customer Legal Name:
THE FORT WORTH POLICE DEPARTMENT
Customer Legal Address:
505 W FELIX ST, FORT WORTH, TX 76115 USA
Bill To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Bill To Contact:
Payment Terms: Net 30 Days
Customer PO Number:
Renewal Term: 12 months
Billing Frequency: Annual
Billing Type: Advance
Quote#: Q-388686
Page 1 /3
Date:19 Dec, 2025
Ship To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Currency:USD
Solution ID: 6151715
Order Notes:
This Order is subject to the Master Agreement No 24-6833 entered into between Cobb County Board of Commissioner ("Lead Agency")
and UKG Kronos Systems, LLC ("UKG") effective as of July 14th, 2025 (the "Omnia Master Agreement No. 24-6833") and used by
Customer as an Omnia Participating Public Agency.
Contract Period Start Date: 1/1/2026 12:00:00 AM
Contract Period End Date: 12/31/2026 12:00:00 AM
Total Price: USD 84,424.50
The Total Price is the total billable amount (pre-tax) for the contract period listed above.
Annualized Contract Value: USD 84,510.00
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does
not include estimated tax. Please note that this quote may include services priced for prorated periods.
UKG TELESTAFF CLOUD
12 � 2,250 � USD 7,035.37 � USD 84,424.50
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-388686
Page 2/3
UKG TELESTAFF CLOUD EXTRA DUTY EVENTS
Total Price
12 2,250 USD 0.00
USD 0.00
USD 84,424.50
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-388686
Page 3/3
City of Fort Worth
�WV�,��
SlgnBtUl"@: o'�a��a �'�ordar,o (�ar, s, zoz6 ii:oi:3i csr)
UKG Kronos Systems LLC
Signed by:
L'�f� ��/�Gsz
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SIgIl8tUf2: 75E2AAE4EC17425_.
Dianna Giordano a� ex Nguyen
Name: Name:
Assistant City Manager order Processing analyst
Title: Title:
O1/05/2026 12/30/2025 I 11:38 AM EST
Date: Date:
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your "Tax Exempt Certificate" to TaxExemption(c�ukq.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer's
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions0 and UKG ProO solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukq.com/one-suite#WhatproductnamesarechanqinqunderUKGDimensions
u�G UKG Kronas Systems LLC 900 Ghelmsford Street Lowell, MA 01851
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Quote#: Q-389031
Customer Legal Name:
THE FORT WORTH POLICE DEPARTMENT
Customer Legal Address:
505 W FELIX ST, FORT WORTH, TX 76115 USA
Bill To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Bill To Contact:
Payment Terms: Net 30 Days
Customer PO Number:
Renewal Term: 12 months
Billing Frequency: Annual
Billing Type: Advance
Quote#: Q-389031
Page 1 /3
Date:19 Dec, 2025
Ship To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Currency:USD
Solution ID: 6151715
Order Notes:
This Order is subject to the Master Agreement No 24-6833 entered into between Cobb County Board of Commissioner ("Lead Agency")
and UKG Kronos Systems, LLC ("UKG") effective as of July 14th, 2025 (the "Omnia Master Agreement No. 24-6833") and used by
Customer as an Omnia Participating Public Agency.
Contract Period Start Date: 1/1/2026 12:00:00 AM
Contract Period End Date: 12/31/2026 12:00:00 AM
Total Price: USD 41,105.54
The Total Price is the total billable amount (pre-tax) for the contract period listed above.
Annualized Contract Value: USD 41,118.00
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does
not include estimated tax. Please note that this quote may include services priced for prorated periods.
UKG PRO TIMEKEEPING HOURLY
12 � 350 � USD 2,362.93 � USD 28,355.21
u�� UKG Kranas Systems LLC 900 Chelmsford Street Lawell, MA 01851
Quote#: Q-389031
Page 2/3
UKG PRO WFM INTEGRATION TO UKG TELESTAFF
UKG PRO ABSENCE
UKG PRO WORKFORCE MANAGEMENT ANALYTICS
Total Price
12 250
12 350
12 350
USD 0.00
USD 590.73
USD 471.79
USD 0.00
USD 7,088.80
USD 5,661.53
USD 41,105.54
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-389031
Page 3/3
City of Fort Worth
Signature:
�WU�1j�
Dianna 6iordano (Jan S, 202611:0131 CST)
Name
Dianna Giordano
UKG Kronos Systems LLC
Signed by:
� ����n
x� �v
SIgIl8tUf2: 75E2AAE4EC17425...
Name:
Alex Nguyen
T;tie: Assistant City Manager Title: order Processing analyst
O1/05/2026 12/30/2025 I 11:38 AM EST
Date: Date:
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your "Tax Exempt Certificate" to TaxExemptionCa�ukq.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer's
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions0 and UKG ProO solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukq.com/one-suite#WhatproductnamesarechanqinqunderUKGDimensions
u�G UKG Kronas Systems LLC 900 Ghelmsford Street Lowell, MA 01851
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Quote#: Q-389198
Customer Legal Name:
THE FORT WORTH POLICE DEPARTMENT
Customer Legal Address:
505 W FELIX ST, FORT WORTH, TX 76115 USA
Bill To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Bill To Contact:
Payment Terms: Net 30 Days
Customer PO Number:
Renewal Term: 12 months
Billing Frequency: Annual
Billing Type: Advance
Quote#: Q-389198
Page 1 /3
Date:22 Dec, 2025
Ship To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Currency:USD
Solution ID: 6151715
Order Notes:
This Order is subject to the Master Agreement No 24-6833 entered into between Cobb County Board of Commissioner ("Lead Agency")
and UKG Kronos Systems, LLC ("UKG") effective as of July 14th, 2025 (the "Omnia Master Agreement No. 24-6833") and used by
Customer as an Omnia Participating Public Agency.
Contract Period Start Date: 1/1/2026 12:00:00 AM
Contract Period End Date: 12/31/2026 12:00:00 AM
Total Price: USD 242,862.13
The Total Price is the total billable amount (pre-tax) for the contract period listed above.
Annualized Contract Value: USD 243,036.00
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does
not include estimated tax. Please note that this quote may include services priced for prorated periods.
UKG PRO TIMEKEEPING HOURLY
12 � 2,150 � USD 13,946.97 � USD 167,363.69
u�� UKG Kranas Systems LLC 900 Chelmsford Street Lawell, MA 01851
Quote#: Q-389198
Page 2/3
UKG PRO WFM INTEGRATION TO UKG TELESTAFF
UKG PRO ABSENCE
UKG PRO WORKFORCE MANAGEMENT ANALYTICS
Total Price
12
12
12
2,250 USD 0.00
2,150 USD 3,497.74
2,150 USD 2,793.79
USD 0.00
USD 41,972.91
USD 33,525.53
USD 242,862.13
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-389198
Page 3/3
City of Fort Worth
� W V �"'�1�
SlgnBtUl"@: o�anna �rordano (�an s,zoze ii:oi:si csT)
Dianna Giordano
Name:
UKG Kronos Systems LLC
Signed by:
� ��N V"
SIgIl8tUf2: 75E2AAE4EC17425...
Alex Nguyen
Name:
ASSIStant Clt Mana er order Processing analyst
Title: Y g Title:
Date: O1/05/2026 Date: 12/30/2025 I 11:38 AM EST
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your "Tax Exempt Certificate" to TaxExemptionCa�ukq.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer's
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions0 and UKG ProO solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukq.com/one-suite#WhatproductnamesarechanqinqunderUKGDimensions
u�G UKG Kronas Systems LLC 900 Ghelmsford Street Lowell, MA 01851
�
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HR, Pay, � 1�1orf��oece Nlar�age�nent
Quote#: Q-390637
Customer Legal Name:
THE FORT WORTH POLICE DEPARTMENT
Customer Legal Address:
505 W FELIX ST, FORT WORTH, TX 76115 USA
Bill To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Bill To Contact:
Payment Terms: Net 30 Days
Customer PO Number:
Renewal Term: 12 months
Billing Frequency: Annual
Billing Type: Advance
Quote#: Q-390637
Page 1 /3
Date:29 Dec, 2025
Ship To: City of Fort Worth
100 FORT WORTH TRL
FORT WORTH, TX 76102-2780 USA
Currency:USD
Solution ID: 6151715
Order Notes:
This Order is subject to the Master Agreement No 24-6833 entered into between Cobb County Board of Commissioner ("Lead Agency") and
UKG Kronos Systems, LLC ("UKG") effective as of July 14th, 2025 (the " Omnia Master Agreement No. 24-6833 ") and used by Customer as
an Omnia Participating Public Agency.
Contract Period Start Date: 1/1/2026 12:00:00 AM
Contract Period End Date: 12/31/2026 12:00:00 AM
Total Price: USD 36,218.90
The Total Price is the total billable amount (pre-tax) for the contract period listed above.
Annualized Contract Value: USD 36,158.40
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does
not include estimated tax. Please note that this quote may include services priced for prorated periods.
UKG PRO WORKFORCE MANAGEMENT NON-PROD
ADDITIONAL TENANT
u�G UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-390637
Page 2/3
UKG PRO TIMEKEEPING HOURLY
UKG PRO ABSENCE
UKG PRO WORKFORCE MANAGEMENT ANALYTICS
UKG TELESTAFF CLOUD
UKG TELESTAFF CLOUD EXTRA DUTY EVENTS
UKG TELESTAFF CLOUD NON-PROD ADDITIONAL TENANT
UKG PRO WFM INTEGRATION TO UKG TELESTAFF
Total Price
12
12
12
12
12
12
12
100
10
100
100
100
2,350
100
USD 649.54
USD 16.24
USD 130.75
USD 312.12
USD 0.00
USD 1,387.65
USD 0.00
USD 7,794.45
USD 194.86
USD 1,569.01
USD 3,745.39
USD 0.00
USD 16,651.79
USD 0.00
USD 36,218.90
u�� UKG Kranas Systems LLC 900 Chelmsfard Street Lawell, MA 01851
Quote#: Q-390637
Page 3/3
City of Fort Worth
Signature:
�WU7�,��
Dianna 6iordano (Jan S, 202611:0131 CST)
Name
Dianna Giordano
UKG Kronos Systems LLC
Signed by:
� ���n
75E2AAE4EC17425...
Signature:
Name:
Alex Nguyen
Titie: Assistant City Manager Title: Order Processing Analyst
O1/05/2026 12/30/2025 I 11:38 AM EST
Date: Date:
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your "Tax Exempt Certificate" to TaxExemption(c�ukq.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer's
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions0 and UKG ProO solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukq.com/one-suite#WhatproductnamesarechanqinqunderUKGDimensions
u�G UKG Kronas Systems LLC 900 Ghelmsford Street Lowell, MA 01851
EXHIBIT E-1
UKG Kronos Service Request Orders No.
SR-2025-00113191 and SR-2025-00113197
(Attached)
Second Amendment to Fort Worth City Secretary Contract No. 63660 Page 5 of 5
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Service Request Order
This Service Request Order (SRO) outlines the scope of services to be provided by UKG and is/are subject to
the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing
underlying agreement between the Parties. Unless otherwise defined herein, words and expressions defined in
the MSA shall have the same meaning in this SRO. In the event of a conflict or discrepancy between the
terms in this SRO and the MSA, the MSA shall prevail.
Customer Bill-to FORT WORTH FIRE
Name:
Contact Name: Mark DeBoer
Phone:
Creation Date:
SR Number:
Currency:
12/11/2025
SR-2025-00113191
USD
Scope of Services:
Legal Entity:
Solution Id:
Email:
Job Title:
Quote Expiration Date:
UKG will provide resource(s) to complete the following services:
UKG Kronos Systems LLC
6104761
mark. deboer@fortworthtexas. gov
IT Assistant Director
1/14/2026
SRP Number Service Name
SRP-2025-00113191 �� Solutions Consultant �
Description of
Services
The project for the City of Fort Worth will focus on extracting the existing
configuration and operational processes for Emergency Management &
Communications (EM&C) and implementing them within Telestaf£ This includes
building the business structure and organizational hierarchy in Telestaff and
enabling the Institutional Focus feature. The period of performance is limited to 36
weeks. Any additional requirements or design changes identified during the build
phase will be documented, itemized, and scoped separately for future consideration.
Service Warranty:
This Service Request will be considered complete after thirty (30) calendar days of delivery. Any defects
must be submitted in writing by the Customer within this period. Reported defects that fall within the
boundaries of this Service Request will be corrected at no cost to the Customer. Additional revisions not
contained in the original scope will be considered a new request.
Service and Fee Assumptions:
• Projects are submitted for UKG resource assignment and scheduling upon Customer's SRO approval.
• All services are contingent upon Customer involvement as mutually agreed to throughout the project.
• Additional requirements or revisions not contained in the original scope will be considered a new
request and will require an additional SRO.
• All services will be performed remotely unless otherwise mutually agreed to in advance. Travel
expenses are not included in SRO fees and will be invoiced separately if incurred as per the UKG
Global Travel and Expense Policy.
• Customer agrees to pay UKG for all fees due pursuant to this SRO plus any applicable federal, state,
and local taxes.
• Request details, service assumptions, and attachments for this SRO are available in the UKG Customer
portal as applicable.
Fees and Billing:
Time and Materials:
• This SRO item is Time and Materials and will be billed monthly as delivered.
I SRP Number II Work Location
SRP-2025-00113191 � Remote
I SRP-2025-00113191 II Remote
Billing Role II
Solution
Consultant
Quantity
236.00
60.00
10.00
6.00
II Unit Price II Total Price I
USD 162.00 USD 38,232.00
II USD 162.00 �� USD 9,�Zo.00 �
USD 193.50 USD 1,935.00
SRP-2025-00113191
SRP-2025-00113191
Remote
Remote
Summary of Fees:
� Fee Totals
Total Time and Materials
Services
Project Manager II
Technical
Consultant
Integration
Consultant
USD 162.00 II USD 972.00
Total Price
USD 50,859.00
Accepted and Agreed to:
FORT WORTH FIRE
/�1 � ���,
Slgnahlpe: oianna �iordano (�an s, zoz6 ii:oi:3i csT)
Contact Name:
Job Title:
Date Signed:
Mark DeBoer
IT Assistant Director
12/15/2025
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HR, Pay. & 41��orRfnree hnanagemane
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HR, Pay, �4 4h'ori�fc�rce Manabe�rlent
Service Request Order
This Service Request Order (SRO) outlines the scope of services to be provided by UKG and is/are subject to
the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing
underlying agreement between the Parties. Unless otherwise defined herein, words and expressions defined in
the MSA shall have the same meaning in this SRO. In the event of a conflict or discrepancy between the
terms in this SRO and the MSA, the MSA shall prevail.
Customer Bill-to FORT WORTH FIRE
Name:
Contact Name: Mark DeBoer
Phone:
Creation Date:
SR Number:
Currency:
12/11/2025
SR-2025-00113197
USD
Scope of Services:
Legal Entity:
Solution Id:
Email:
Job Title:
Quote Expiration Date:
UKG will provide resource(s) to complete the following services:
UKG Kronos Systems LLC
6104761
mark. deboer@fortworthtexas. gov
IT Assistant Director
1/14/2026
SRP Number Service Name
� SRP-2025-00113197 �� Project Manager �
Description of
Services
The project duration has been extended for the CFW PD team through the end of
June 2026. This change order is one of several to cover the professional services
hours required from December 2025 through June 2026. All services are subject to
the terms outlined in the Purchase Order.
Service Warranty:
This Service Request will be considered complete after thirty (30) calendar days of delivery. Any defects
must be submitted in writing by the Customer within this period. Reported defects that fall within the
boundaries of this Service Request will be corrected at no cost to the Customer. Additional revisions not
contained in the original scope will be considered a new request.
Service and Fee Assumptions:
• Projects are submitted for UKG resource assignment and scheduling upon Customer's SRO approval.
• All services are contingent upon Customer involvement as mutually agreed to throughout the project.
• Additional requirements or revisions not contained in the original scope will be considered a new
request and will require an additional SRO.
• All services will be performed remotely unless otherwise mutually agreed to in advance. Travel
expenses are not included in SRO fees and will be invoiced separately if incurred as per the UKG
Global Travel and Expense Policy.
• Customer agrees to pay UKG for all fees due pursuant to this SRO plus any applicable federal, state,
and local taxes.
• Request details, service assumptions, and attachments for this SRO are available in the UKG Customer
portal as applicable.
Fees and Billing:
Time and Materials:
• This SRO item is Time and Materials and will be billed monthly as delivered.
SRP Number
SRP-2025-00113197
SRP-2025-00113197
SRP-2025-00113197
��Work Location�� Billing Role �
�� Remote �� Project Manager �
Remote I Solution
Consultant
Remote � Integration
Consultant
Remote I Technical
Consultant
Quantity �� Unit Price
140.00 I I U S D 162.00
684.00 USD 162.00
34.00 USD 162.00
26.00 USD 193.50
Total Price
USD 22,680.00
USD 110,808.00
SRP-2025-00113197
Summary of Fees:
Fee Totals
Total Price
USD 5,508.00
USD 5,031.00
Total Time and Materials USD 144,027.00
Services
Accepted and Agreed to:
FORT WORTH FIRE
����
S1g11atUPe: Dianna Giordano (Jan 5, 202611:01:31 CST)
Contact Name:
Job Title:
Date Signed:
Mark DeBoer
IT Assistant Director
12/15/2025
�
�
HR, Pay. & 41��orRfnree hnanagemane
ACITY COUNCIL AGEND
Create New From This M&C
�0 RT �'�'U RT I I
-��-
REFERENCE **M&C 25- 04AMENDMENTS FOR PUBLIC
DATE: 12/9/2025 NO.: 1113 LOG NAME: SAFETY PAYROLL SOLUTION
SOFTWARE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendments with immixTechnology, Inc. and UKG Kronos
Systems, LLC for Purchase of Public Safety Payroll Solution Software and Related
Services in a Combined Amount Up to $1,100,000.00 and Add Six Renewal Options at a
Five Percent Annual Increase for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an amendment to City Secretary Contract No. 52679 with
immixTechnology, Inc in the amount of $100,000.00, for a revised annual amount of
$1,243,749.00, for purchase of Public Safety Payroll Solution Software through December
2025 using Texas Department of Information Resources Contract No. DIR-CPO-5688; and
2. Authorize the execution of an amendment to City Secretary Contract No. 63660 in the
amount of $1,000,000.00, for a revised annual amount of $1,100,000.00, for the purchase
of Public Safety Payroll Solution Software and related services beginning in January 2026 and
add six renewal options at a five percent annual increase using OMNIA Partners Contract No.
24-6833, for the Information Technology Solutions Department.
DISCUSSION:
On October 25, 2016, City Council approved Mayor and Council Communication (M&C) P-11957
authorizing execution of City Secretary Contract (CSC) No. 52679 with immixTechnology, Inc., a value-
added reseller, for the purchase of UKG Kronos, LLC branded timeclock integration software,
timeclocks, and related services for integration of City timeclocks into the PeopleSoft Enterprise
Resource Planning (ERP) system in an amount up to $300,000.00.
On September 28, 2021, City Council approved M&C 21-0732 authorizing execution of an amendment
to CSC No. 52679 for implementation of a new Public Safety Payroll Solution (PSPS) using UKG-
branded products for the Police and Fire departments.
On February 27, 2024, City Council approved M&C 24-0137 authorizing execution of an amendment
to CSC No. 52679 with immixTechnology, Inc. to increase the annual amount of the agreement for a
revised annual contract amount up to $650,000.00 to support purchase of technology licenses for
PSPS.
On September 17, 2024, City Council approved M&C 24-0802 authorizing execution of an amendment
to CSC No. 52679 to increase the annual contract amount to an amount up to $1,143,749.00, as
amended.
Historically, the Information Technology Solutions (IT Solutions) department has entered into
agreements with value-added resellers such as immixTechnology, Inc. (immixTechnology) for
purchase of goods and services. Value-added resellers are typically more responsive and more
customer-focused than purchasing directly from a manufacturer.
Since execution of CSC No. 52679, immixTechnology has consistently failed to provide timely quotes
or invoices which has resulted in City staff returning to City Council to request increased authority for
payment of licenses/services provided in previous contract terms. On multiple occasions, City staff
were required to escalate requests to the manufacturer, UKG Kronos, LLC, for assistance. Despite
efforts to work with the manufacturer to expedite requests, immixTechnology has continued to not
meet the City's requirements and set expectations.
To prevent further issues with receipt of invoices, City staff recommend the approval of a final increase
to CSC No. 52679 in an amount of $100,000.00 to close out existing orders placed through
immixTechnology. City staff also recommend the increase of CSC No. 63660 with UKG Kronos, LLC,
the manufacturer of PSPS products, to purchase all existing subscriptions, hardware, and related
services directly.
Upon approval of this M&C, IT Solutions will be able to process all revised quotes for existing
subscriptions purchased through immixTechnology and transition all current and future subscriptions to
be purchased directly through UKG Kronos, LLC.
Funding is budgeted in the Other Contractual Services account within the Info Technology Systems
Fund for the IT Solutions Department.
COOPERATIVE PURCHASE — State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS — The City will initially use the cooperative agreements to make
purchases authorized by this M&C. In the event the cooperative agreements are not renewed, staff
would cease purchasing at the end of the last purchase agreement, coinciding with a valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then-current purchase
agreement has expired.
If the cooperative agreements are extended, this M&C authorizes the City to purchase similar products
under the extended contract. In the event a cooperative agreement is not extended, but vendor and
cooperative purchasing agency execute new cooperative agreement(s) with substantially similar
terms, this M&C authorizes the City to purchase the products under the new contract(s). If this occurs,
in no event will the City continue to purchase goods and services under the new agreement beyond
August 2032 without seeking Council approval.
ADMINISTRATIVE CHANGE ORDER — An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS — Upon City Council approval and execution of the related amendments, CSC
52679 will expire May 14, 2026 and CSC 63660 will expire July 13, 2026, each in alignment with the
underlying Cooperative Agreements.
RENEWAL OPTIONS — Upon City Council approval and execution of the related amendments, CSC
52679 will have no remaining renewal options and CSC 63660 may be renewed for six (6) additional
one-year terms, each with a 5\% annual increase, in accordance with the underlying OMNIA Partners
cooperative contract. These actions do not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendations and execution of the contract. Prior to any expenditure being incurred, the
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
, ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year �(Chartfield 2) �
Submitted for City Manac�er's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dianna Giordano (7783)
Kevin Gunn (2015)
Mark DeBoer (8598)
FID Table - AMENDMENTS FOR PUBLIC SAFETY PAYROLL SOLUTION SOFTWARE.xlsx (CFW Internal)
Form 1295 2025-1388073 2025.11.12.pdf (CFW Internal)
Fund Availabilitv - AMENDMENTS FOR PUBLIC SAFETY PAYROLL SOLUTION SOFTWARE.pdf (CFW Internal)
FORT ��RTH�
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: UKG Kronos Systems, LLC
Sub�eCt Of tlle Agreemerit: Second amendment to CSC 63660 with UKG Kronos, LLC for the purchase
of Public Safety Payroll Solution software, hardware, and related services
M&C Approved by the Council? * Yes 8 No ❑
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 6366o-A2
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 8
If �unsure, see back page for pernianent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: �u�y � 3, 2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.