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Home My WebLink About063396-A1 - General - Contract - ImageTrend, LLCCSC No. ___________ First Amendment to Fort Worth City Secretary Contract No. 63396 Page 1 of 4 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 63396 This First Amendment to Fort Worth City Secretary Contract No. 63396 (“First Amendment”) is made between the City of Fort Worth (“City,”) a Texas home rule municipality, and ImageTrend, LLC (“Vendor”). City and Vendor are each individually referred to herein as a “party” and collectively referred to as the “parties.” WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 63396, effective June 10, 2025 (the “Agreement”); and WHEREAS, it is the collective desire of the parties to amend the Agreement to include a compensation clause to clarify annual spend authority; WHEREAS, it is the collective desire of the parties to amend the Agreement to include pricing in accordance with Exhibit A, Order Form Quote No. Q-17140v3, for the purchase of Kno2 Direct Messaging; and WHEREAS, it is the collective desire of the parties to administratively increase the contract amount by $100,000.00 for a revised total annual contract amount not to exceed $502,988.11. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I.AMENDMENTS 1. The Agreement is hereby amended to include a compensation clause to clarify the annual spend authority: The City shall pay Vendor an amount not to exceed Five Hundred Three Thousand Seven Hundred Thirty-Five Dollars and Fourteen Cents ($503,735.14) for the initial fifteen-month term. The annual spend authority following the initial fifteen-month term shall be Four Hundred Two Thousand Nine Hundred Eighty-Eight Dollars and Eleven Cents ($402,988.11), subject to renewal increases not to exceed five percent (5%) per year. Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless the City first approves such expenses in writing. City agrees to pay all approved invoices of Vendor within thirty (30) days of receipt of such invoice. First Amendment to Fort Worth City Secretary Contract No. 63396 Page 2 of 4 2. The Agreement is hereby amended to include pricing in accordance with Exhibit A, Order Form Quote No. Q-17140v3, for the purchase of Kno2 Direct Messaging, attached hereto this First Amendment and incorporated herein for all purposes. 3. The Agreement is hereby amended to administratively increase the contract amount by $100,000.00 for a revised total annual contract amount not to exceed $502,988.11. II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] First Amendment to Fort Worth City Secretary Contract No. 63396 Page 3 of 4 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: ___________________________ Name: Dianna Giordano Title: Assistant City Manager Date: ___________________________ Approval Recommended: By: ___________________________ Name: Kevin Gunn Title: Director, IT Solutions Department Attest: By: ___________________________ Name: Jannette S. Goodall Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ___________________________ Name: Pete Rizzo Title: Sr. IT Solutions Manager Approved as to Form and Legality: By: ___________________________ Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0392 Approved: 5/13/2025 1295: 2025-1291511 VENDOR: ImageTrend, LLC By: ___________________________ Name: ___________________________ Title: ___________________________ Date: ___________________________ __________________ First Amendment to Fort Worth City Secretary Contract No. 63396 Page 4 of 4 Exhibit A Order Form Quote No. Q-17140v3 (Attached) AÁÂ ÃÄĀĂÅÄĀǺ ÁĄÄÆ ǼBCC ĆĄÆ AA ÁÂÃÄ ĀĂ ÅĀǺÃ ĄĀǺÃÆ ǼBCĆ ĈĈ ÅĀǺÃ ĄĀǺÃÆ BǺČÂĊÇÅĀǺÃ ĄĀǺÃÆÇ BDĎČĐÇÐEÂÃDÈÉÃČÃDĐÇ ÊĚĈË ĒĒAÂÃAĂÂEČEĔDAĔĀEÃǺČĔÃĐĖĂĀǺÃĘĀǺÃÆÃDĎČĐFGĀĜ ÁÂÃÄ ĀĂ ÅĀǺÃ ĄĀǺÃÆ ǼBCĆ ÁÂÃÄ ĞČĊĊÇ ĈĈ ÅĀǺÃ ĄĀǺÃÆ BǺČÂĊÇÅĀǺÃ ĄĀǺÃÆÇ BDĎČĐÇÐEÂÃDÈÉÃČÃDĐÇÊĚĈË ĈÅCĀČĂĀÄČĄĊ ÇDĄĎĀ ĐDÐEĀÄ ÄǺĀÄÁĄÄÐ ÅĎĀ AÁĂẮẶẰẲ ÂẤẬẦĂẲ ẨẲẶẰÁẦÁĂẮẰ ẪȀȀÄẠẲẶ ẨÀẰȀẠẶĂẢẰ ĠĢÊHĈĜĚ ËĢËĢËĈËĤ ÈĄĊĎÄÅÉĎ AÊÊĀÉĎBĚĀ ÅĎĀ ĈDEČÉÄBĂĎBĄĊ ĆĀÄÐ ËÂĄĊĎĒČĔ ĦČÃD ĀĂ ÃÆD ĊČĐÃ ĐÂGEČÃIǺD ĀEÃÆÂĐ ÌǺÈDǺ ÅĀǺÍ Ë ÎDĔIǺǺÂEG ĀČÉÄBĂĎBĄĊ ÇĎĖ ÁĀĀ ĆĖĂĀ ĘĊBĎ ÃÄBÉĀ ĆĄĎÅC ĨEĀË ĦÂǺDĔÃÏDĐĐČGÂEG ÎDĔIǺǺÂEG ĪĤÇĤĈĈFĈĈ ĪĤÇĤĈĈFĈĈ ĆĄĎÅC ĐĀĎ ÃÄBÉĀ FGĜĞĜĠĠĢĠĠ ĆĄĎÅC HĀÅÄ GÆ ĪĤÇĤĈĈFĈĈ ĆĄĎÅC ĀÉDÄÄBĊĤÆ ĪĤÇĤĈĈFĈĈ ĆĄĎÅC ĊĀ ĎBÐĀÆ ĪĈFĈĈ ĆĄĎÅC ÈĄĊĎÄÅÉĎĦÅCDĀÆ FGĜĞĜĠĠĢĠĠ Ë IĊÉBǺĀĊĎ ĦĄCDÐĀ ÈÅĎĀĤĄÄĖ IĊÉBǺĀĊĎČ ĬĊÂÃD ËİÇĈĈĈ BÆÂĐ ÌǺÈDǺ ÅĀǺÍÂĐĐIĮĲDĔÃÃĀ ÃÆD ÃDǺÍĐĀĂÃÆD ÏČĐÃDǺ ÉIĮĐĔǺÂJÃÂĀE ĴGǺDDÍDEÃ ĊĀĔČÃDÈ ČÃ ÆÃÃJKĘĘĘFÂÍČGDÃǺDEÈFĔĀÍĊDGČĊÍĐČ IEĊDĐĐ ÃÆDǺDÂĐČĐDJČǺČÃD ČGǺDDÍDEÃ ĮDÃĘDDE ÁÂÃÄ ĀĂ ÅĀǺÃ ĄĀǺÃÆ ǼBCĆČEÈ ĶÍČGDBǺDEÈF BÆÂĐ JǺĀJĀĐČĊ ÂĐĜČĊÂÈ ĂĀǺ LĈ ÈČÄĐĂǺĀÍÃÆDÈČÃD ĊÂĐÃDÈ ČĮĀĜDF ĴÈÈÂÃÂĀEČĊ BDǺÍĐK ÌEDĢBÂÍD ÅDDĐĘÂĊĊ ĮD ÈID IJĀE ĔĀEÃǺČĔÃ ĐÂGEČÃIǺDF ÎDĔIǺǺÂEG ĂDDĐĘÂĊĊ ĮDÂEĜĀÂĔDÈ ČEEIČĊĊÄÂEČÈĜČEĔDÇ ĮDGÂEEÂEG ĀEÃÆDĬĂĂDĔÃÂĜD ĦČÃDÇ IEĊDĐĐ ÁIĐÃĀÍDǺ JǺĀĜÂÈDĐ EĀÃÂĔD ĀĂ ĔČEĔDĊĊČÃÂĀEÂEČĔĔĀǺÈČEĔD ĘÂÃÆ ÃÆD ÏÉĴÇEĀĊDĐĐ ÃÆČE ĐÂĎÃÄ ǼĚĈĆ ÈČÄĐ JǺÂĀǺ ÃĀ ÃÆD DEÈ ĀĂ Č ÉIĮĐĔǺÂJÃÂĀEBDǺÍF ÁIĐÃĀÍDǺĹĐ ĐIĮĐĔǺÂJÃÂĀEÃĀČÉDǺĜÂĔD ĘÂĊĊ ČIÃĀÍČÃÂĔČĊĊÄ ǺDEDĘĂĀǺČĀEDĢÄDČǺ ÉIĮĐĔǺÂJÃÂĀE BDǺÍ ČÃÃÆDDEÈĀĂ DČĔÆJǺÂĀǺ ÉIĮĐĔǺÂJÃÂĀEBDǺÍF ĽČÄÍDEÃĐ ÃDǺÍĐČǺD ĻDÃ ĈÇ ÈID ČĂÃDǺǺDĔDÂJÃ ĀĂ ČEÂEĜĀÂĔDF ÎDĔIǺǺÂEG ĂDDĐČǺD ĐIĮĲDĔÃÃĀ JǺÂĔDÂEĔǺDČĐDĐ DČĔÆÄDČǺ ĂĀĊĊĀĘÂEG ÃÆD ĂÂǺĐÃÄDČǺ ĀĂ ÃÆD ÉIĮĐĔǺÂJÃÂĀEBDǺÍÇ ČEÈ ĘÂĊĊ EĀÃDĎĔDDÈ ĤŁ ĀĂ ÃÆD ÃÆDEĢĔIǺǺDEÃ JǺÂĔDÂEČEÄ GÂĜDE ÄDČǺFÀÀ ĴEÄ ÃDǺÍĐ EĀÃÈDĂÂEDÈ ÆDǺDÂE ĐÆČĊĊ ÆČĜDÃÆDĐČÍD ÍDČEÂEG ČĐ ÈDĂÂEDÈ ÂE ÃÆD ÏČĐÃDǺ ÉIĮĐĔǺÂJÃÂĀE ĴGǺDDÍDEÃF BÆD ÉIĮĐĔǺÂJÃÂĀEBDǺÍ ĂĀǺ ČEÄ ÉDǺĜÂĔDĐČÈÈDÈ ĮÄÁIĐÃĀÍDǺČĂÃDǺ ÃÆD ĮDGÂEEÂEG ĀĂ ÃÆD ÃÆDEĢ ĔIǺǺDEÃ ÉIĮĐĔǺÂJÃÂĀEBDǺÍ ĘÂĊĊ ĮD ĔĀÃDǺÍÂEĀIĐĘÂÃÆ ÃÆD ÃÆDEĢĔIǺǺDEÃ ÉIĮĐĔǺÂJÃÂĀEBDǺÍ ĂĀǺ DĎÂĐÃÂEG ÉDǺĜÂĔDĐF ǼIÌÌIĐÍÈĐĆÎÈĆ IĐÁÂÎĆIĐ ÁDCC ĐÅÐĀÆ ÀÀ ÃĒĄĊĀÆ AÐÅBCÆ ÎǺǺÄĀČČÆ ÁÂÃÄ ĞČĊĊÇ ĈĈ ÅĀǺÃ ĄĀǺÃÆ BǺČÂĊ ÀÀÀÀÀÀÀÀÀÀÀÀÀÀÀÀÀÅĀǺÃ ĄĀǺÃÆÇ BC ÊĚĈË Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE:5/13/2025 REFERENCE NO.: **M&C 25- 0392 LOG NAME: 04IMAGETREND EMS ELECTRONIC PATIENT CARE & INCIDENT SOFTWARE CODE:C TYPE:CONSENT PUBLIC HEARING:NO SUBJECT:(ALL) Authorize the Execution of an Agreement with ImageTrend, LLC to Purchase Software, Maintenance, and Support with for an Electronic Patient Care Reporting and Incident Data Collection System in the Amount of $503,735.14 for the Initial Fifteen Month Term and Authorize Four One-Year Renewal Options in Increasing Amounts Not To Exceed Five Percent Annually for the Fire Department Through the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council: 1. Authorize the execution of an agreement with ImageTrend, LLC to purchase of electronic patient care reporting and fire incident record management system software using a sole source purchasing agreement in the amount of $503,735.14 for the initial fifteen month term; and 2. Authorize four one-year renewal options with each renewal to be increased by an amount not to exceed five percent annually for the Fire Department through the Information Technology Solutions Department. DISCUSSION: On March 17, 2020, Mayor & Council Communication (M&C) 20-0133 authorized the execution of City Secretary Contract No. (CSC) 53882 with ImageTrend, Inc. (ImageTrend) to purchase a record management system (RMS) product and electronic patient care reporting (ePCR) system software for the transfer of patient clinical data at the time care is transitioned from Fort Worth Fire personnel to MedStar Mobile Health Care (MedStar) Emergency Medical Services (EMS) personnel, and to allow for efficient integration of EMS incident data with other incident data in a modern RMS capable of mobile data collection. In addition, M&C 20-0133 authorized the execution of an Interlocal Agreement with MedStar for the reimbursement of hardware costs and direct payment of software costs related to the implementation and ongoing maintenance of the system (City Project No. 102578). Effective July 1, 2025, MedStar EMS will transition to the City of Fort Worth under the Fire Department (FWFD). To support this transition, this M&C requests authorization to execute a new agreement to purchase RMS and ePCR software, maintenance, and support from ImageTrend through a sole source purchase agreement in the amount of $503,735.14 for the initial fifteen month term effective July 1, 2025, of which $100,747.03 will be paid in Fiscal Year 2025, and $402,988.11 will be paid in Fiscal Year 2026, with four one-year renewal options that will not increase by more than 5\% annually. The software system and additional services are currently used by Metropolitan Area EMS Authority, d/b/a MedStar Mobile Healthcare (MedStar). This new agreement will replace City Secretary Contract 53882 with ImageTrend. A Chapter 252 exemption request related to this purchase was reviewed and approved by the City Attorney’s Office as a sole source. 12/15/25, 3:56 PM M&C Review apps.cfwnet.org/council_packet/mc_review.asp?ID=33255&councildate=5/13/2025 1/2 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FUNDING: Upon adoption of the Fiscal Year 2025 operating budget for Emergency Medical Services, funding will be available in the Emergency Medical Services Fund for the Fire Department. BUSINESS EQUITY - This purchase was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire fifteen months after. RENEWAL OPTIONS: The agreement may be renewed for four (4) additional one-year periods and are subject to a five percent annual increase. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City’s obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations and adoption of the Fiscal Year 2025 Budget for Emergency Medical Services by the City Council, funds will be available in the current operating budget, as appropriated, in the Emergency Medical Services Fund. Prior to an expenditure being incurred, the Fire and Information Technology Solutions Departments have the responsibility to validate the availability of funds. TO FROM Submitted for City Manager's Office by:Dianna Giordano () Originating Department Head:Kevin Gunn (2015) Additional Information Contact:Mark DeBoer (8598) ATTACHMENTS Form 1295 Certificate 101347626 (1)-Fort Worth - signed.pdf (CFW Internal) Waiver Business Equity aprvd_Imagetrend.pdf (CFW Internal) 12/15/25, 3:56 PM M&C Review apps.cfwnet.org/council_packet/mc_review.asp?ID=33255&councildate=5/13/2025 2/2