HomeMy WebLinkAbout064533 - General - Contract - Kirby-Smith Machinery, Inc.CSC No. 64533
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Kirby-Smith
Machinery, Inc. ("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote;
3. Exhibit B— Cooperative Agency Contract (BuyBoard Contract 788-25); and
4. Exhibit C— Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B,
or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this
Agreement control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any future quotes, and
in accordance with the provisions of this Agreement. Total annual payment made under this non-exclusive
Agreement may be an amount up to One Million Dollars and Zero Cents ($1,000,000.00). The Vendor
acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase.
Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for
any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and
that once the full amount has been exhausted, whether individually ar collectively, funds have therefore been
exhausted under this Agreement as well.
The Parties will engage in multiple transactions to purchase off-road vehicles and/or other motorized
equipment under this Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a
quote for the subject vehicles/equipment and the quote must conform with the then-current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the vehicles/equipment,
that quote sha11 be considered as an addendum to this agreement but is not required to be filed in the City records.
The Parties wi11 maintain all quotes for the 3-year Audit period included herein.
The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below
("Effective Date") and expires on June 13, 2026.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives or
(2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY:
To VENDOR:
City of Fort Worth James McDonnell
Attn: Valerie Washington, Assistant City Manager Kirby Smith Machinery, Inc.,
100 Fort Worth Trail 1450 NE Loop 820
Fort Worth, TX 76102 Fort Worth, TX 76106
With copy to Fort Worth City Attorney's Office at Facsimile: N/A
same address
City is a government entity under the laws of the State of Texas and all documents held or maintained by
City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that
City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby
deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit
reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by
City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in
accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue
for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas.
To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant
County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no
force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires
City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have
no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or
hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and
any such terms are hereby deleted from the Agreement and shall have no force or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott IsraeP' and "company" has the meanings ascribed to those terms in Chapter
2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendar: (1) does not boycott Israel; and (2) wi11 not boycott Israel
during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2)
will not boycott energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
Ila�� W��^"�-
By: Valerie Washington (Jan 6, 2026 18:13:17 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
G'l� �
By; Reginald Zeno (Jan 6, 2026 18:11:24 CST)
Name: Reginald Zeno
Title: Chief Financial Officer/Director
ATTEST: 9FOR>°�np
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By: �
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Machinery, Inc.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
,AQh�.y �'��.�,
By: �
Name: Ashley Sorkar
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
��aa.a�� Gf�u��.�tx�
By:
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0450
�
C
ame: James McDonnell
,,, ental Territory Manager
{�FFICIAL RECQRD
CITY SECRETARY
Date: 12/30/2025 FT. WQRTH, TX
�
� �
IRBY MITH
JIACHINERY, INC.�
�
12/2/2025
Quote #: jmcdonnell-1867
James McGaha
CITY OF FT WORTH
Financial Management Services
100 Fort Worth Trail
Fort Worth, TX 76102
Dear James McGaha:
Exhibit A
We are pleased to quote the following for your consideration:
Hexagon LP401 2025 model w/ 9 hours
The following Factory and Dealer Options are included in the package:
• LP401
• Pneumatic Tires
• Standard Bucket with cutting edge
• Factory Training
• Front facing Camera
• 1 year / 1000 hour warranty
To be purchased throuph BuvBoard. Contract #788-25
Contract price is $187,200.00; less contract discount of 8% (�14,976.00);
Plus Freiqht and Options of $17,727.00: New net sellinq price is $189,951.00
Total Price: $189,951.00
We believe the equipment as quoted will exceed your expectations. On behalf of Kirby-Smith Machinery, Inc., thank you for the
opport� _ _
Since�
JAMES ivi�v�r.
Governmental Sa.
Kirby-Smith Machine
Cel I: 214-986-585-
Email: jmcdonnel
Ite m
LP401
Bucketw/BO CE
Factory Freight
Local Freight
lyearwarranty
Predeliveryand upfitting
First Service
Additional Remote antenas
Additional battery
Half day of training
Quick Evac System
NET PURCHASE PRICE
List Price % Discount
$187,200.00
2,200
$4,970
$700
$3, 615.00
$2,750
$1,257.00
$295
$295
$1,000
$645
Net Price
8% $172,224.00
0 $2,200
0 $4,970.00
0 $700
0 $3,615.00
0 $2,750
0 $1,257
0 $295
0 $295
0 $1,000.00
0 $645
$189,951.00
Oklahoma City * Tulsa * McAlester * Dallas * Fort Worth * Abilene * Amarillo * Lubbock
Waco * Odessa * St. Louis * Kansas City
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Electronic Delivery
charles riddle
KIRBY-SMITH MACHINERY
12321 E. PINE ST.
tulsa, ok 74116
Welcome to BuyBoard!
Exhibit B
P.O. Box 400, Austin, Texas 78767
800.695.2919 • info@buyboard.com • buyboard.com
Re: Notice of The Local Government Purchasing Cooperative ContractAward; Proposal Invitation No. 788-
25, Construction, Road and Bridge, and Other Related Equipment
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company
a BuyBoardO contract based on the above-referenced Proposal Invitation. The contract is effective for an
initial one-year term of December 1, 2025 through November 30, 2026, and may be subject to two possible
one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General
Terms and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 788-25 at:
www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract
award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply
with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and
Conditions.
A list of Cooperative members is available on the buyboard.com website. In addition, the BuyBoard
Administrator's vendor relations staff is available to assist you in locating available BuyBoard informational
resources and answering questions you may have as an awarded BuyBoard vendor.
On behalf of the Cooperative,
to your participation in the
bids@buyboard.com.
Sincerely,
�
` 1 .�
�
we appreciate your interest in the Cooperative and we are looking forward
program. If you have any questions, feel free to contact me at
Stacy Finn, Bid Analyst
Texas Association of School Boards, Inc.,
Administrator for The Local Government Purchasing Cooperative
v.01.03.2025
�*� �
Endorsed by: � Q� TML �o TAse_ TASA�
y F: Y A ti �
� Board�
National Poichasin9 Cooperative
Electronic Delivery
charles riddle
KIRBY-SMITH MACHINERY
12321 E. PINE ST.
tulsa, ok 74116
Welcome to BuyBoard!
Re: Notice ofNationalPurchasing CooperativeAward; Proposal Invitation No. 788-25, Construction, Road and Bridge, and
Other Related Equipment
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoardO
contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of December
1, 2025 through November 30, 2026, and may be subject to two possible one-year renewals. Please refer to the Proposal
Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General
Terms and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 788-25 at
www.buvboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only
those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must
be at or below the awarded pricing as set forth in the General Terms and Conditions.
A list of National Cooperative members is available on the buyboard.com website. In addition, the BuyBoard Administrator's
vendor relations staff is available to assist you in locating available BuyBoard informational resources and answering questions
you may have as an awarded BuyBoard vendor.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions,
feel free to contact me at bidsC�buvboard.com.
Sincerely,
. �ri
Stacy Finn, Bid Analyst
Texas Association of School Boards, Inc.,
Administrator for the National Purchasing Cooperative
v.01.03.2025
a
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P. 0. Box 400, Austin, Texas 78767-0400
800.695.2919 • buyboard.com ��
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P.O. BOX A00, AUstln, T¢Xas 78767
80�.695.2919 � bldsQhuyboard.com • buyboard.cotn
PROPOSER'S ACCEPTANCE AND AGREEMENT
Proposal invitation Name
Construction, Road and Bridge, and
Other Related Equipment
Proposal Invitation Number
�s$-z�
Proposal Due Date/Opening Date and Time
Ju{y 17, 2025, at 4:00 PM
Location of Proposal Opening
Texas Association of School Boards, Inc.
Buy6oard Departrnent
12007 Research Bivd.
Austin, TX 78759
Conirac# Term
December 1, 2025, through November 30, 2a26,
with two possible one-year renewals,
Anticipated Cooperative Board Meeting Date
October 2025
By sfgnature be%w, the unders/gned acknow/edges and agrees that you are auiho�ized ta subm/t this
Proposa/, inc/uding making a//acknow/edgements, consents, and certi�cat/ons hereln, on beha/fofProposer
and, to the 6est ofyour know/edge, the information provided Is t�ue, accu�ate, and comp/ete,
KIRBY-SMITH MACHINERY, 1NC.
Name of Proposing Company
9685 N. MAY AVE.
Street Address
� u�y 7tn, 2425
Date
Signat re of Authorized Company �fficial
OKC, OK 73120
City, State, Z9p
405-495-7820
Telephone Number of Authorized Company Otficial
405-787-5973
Fax Number of Authorized Company Official
JEFF WELLER
Printed Name of Authorized Campany OfFicial
r ••
Position or Title of Aukhorized Company Offcial
73-1 1 1 9892
Federal ID Number
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800.695.2919 • blds@buyboard.com • buyboard.cotn
PROPOSAL FORMS PART 1: COMPLIANCE FORMS
INSTRUC'RONS:
Proposer must review and compfete all forms in this Proposal Forms Part 1:
■ Proposal Acknowledgements
■ Felony Conviction Disclosure
■ Resident/Nonresident Certification
■ Debarment Certification
- Vendor Employment Certificatian
■ No Boycott Verification
■ No Excluded Nation or Foreign Terrorist Organization Certification
■ HistoricaAy Underutilized Business Certification
■ Acknowfedgement of BuyBoard Technical Requirements
■ Construction-Related Goods and Services Affirmation
■ Deviatian and Campliance
• Vendor Consent for Name Brand Use
■ Confidential/Proprietary Information
• EDGAR Vendor Certification
• Compliance Forms Signature Page
An authorized representativeof Praposer mustinitla/In thebottom rfghtcornerofeachpagewhere indicated
and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial,
and sign forms as required may result in your Proposal being rejected as non-responsive.
PROPOSAL ACKNOWLEDGEMENTS
The proposing company ("you" or "your'� hereby acknowiedges and agrees as follows:
1. You have carefuRy examined and understand aH information and dacumentation associated with this Proposal Invitation,
including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms,
appendices, item specifcations, and line items (collectively'�Requirements'�;
2. By your response ("Propasal'� to this Proposal invitation, you propose to supply the products or services submitted at
the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations ar
exceptions are noted in the Proposal;
3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditians, Section B.12
(Certifications}, including al1 non-collusion certi�catians and ce�kifications regarding legal, ethical, and other matters set
forth therein.
4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and
no flthers wiA be claimed;
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P.O. Box RQO, Austin, TeXas 7B767
ao0.695.2919 • lalds@buyboard.tom • buyboard.com
5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish al! awarded products or
services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are
noted on the required farm and accepted by the Cooperative), including withouC limitatinn the Requirements related
to:
a. canducting business with Cooperative members, incfuding offering pricing to members that is the best you offer
compared to simifarly situated customers in similar circumstances;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation;
c, the possible award of a piggy-back cantract by the National Purchasing Cooperative or nonprofit entity, in which
event you will ofFer the awarded products and services in accordance with the Requirements; and
d. submitting price sheeks ar catalogs in the proper format as required by the Cooperative as a prerequisite to
activation of your Contract;
b. Yau have clearly identified on the included form any information in your Proposal that yau befieve to be confidential or
proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public
Information Act or similar public information law;
7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this
Proposal Invitation on your behalf and bind you to the 12equirements, and such individual (and any individual signing a
form or Proposal document) is authorized and has the requisite knowledge to provide the informatian and make the
representations and certifications required in the Requirements;
8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to
the best of your knowledge, and you authorize the Caoperative to take such action as it deems appropriate to verify
such information; and
9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds far
disqualifying you from consideration for a contract award under this Praposal Invitation, termination of a contract
award, or any other remedy or action provided for in the General 7erms and Conditions or by law.
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code {Noti�cation of Criminal History of Coniractor)
states: "A person or business entity that enters 9nto a contract with a school district must give advance notice ko the dis�rict
if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction af a felony."
Section 44.034 furEher states in Subsection {b): "A school district may terminate a contract with a person ar business
entity if the district determines that the person or business entity failed ko give notice as required by Subsection (a} or
misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for
services performed before the termination of the contract."
Please check (�/) one of the fol%win,g:
❑ My COlTlpal1y IS a pU�llCly-h�ld C01'j7o�8t1011. (Advance notice requirement does not apply to publicly-f�eld corparation,)
�■ My company is not awned or operated by anyone who has been convicted of a felony.
❑ My company is owned/operated by the following individual{s) who has/have been convicted of a felony:
Name of Felon(s}: NIA
Details of Conviction(s}: ��A
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RO. Box 400, Austln, Texas 78767
800.695.28t9 - blds(wbuyboard,com • buyboard.tom
RESIDENT/NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements appficable to proposers who
are not Texas residents. Under the statute, a"resident" proposer is a person whosE principal place of business is in Texas,
incfuding a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
"nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident"
proposer or a"nonresident" proposer under these definitions.
Please check (�/j one af the fo/lowing:
❑ I certify that my company is a Resident Proposer.
� I certify that my campany is a Nonresident Proposer.
if your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in
which your company's principal place of business is located):
KIRBY-SMlTH MACHINERY, INC.
Company Name
9568 N, MAY AVE.
Address
OKC OK 73120
City State Z{p Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers
whase resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
❑ Yes � No
B. What is the prescribed amount or percentage? $
or
DEBARMENT CERTIFICATION
o�Q
By signature on the Compliance Forms Signature Page, I certify tha� neither my company nor an owner or principai of my
company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under
Executive Order 12549, `�Debar�nent and 5uspension," as described in the Federal Register and Rules and Regufations.
Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in
SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory
authority. My campany agrees ta immediately notify the Cooperative and afl Cooperative members with pending purchases
or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide
exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutary
or regulatory authority.
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's
ultimate parent or majority owner (i} has its principal place of business in Texas; or {ii) employs at least 500 people in
Texas. If neither your company nor the ultimate parent company or majority owner has its principal plate af business in
Texas, does your company, ultimate parent company, or majority owner employ at least 500 peaple in 7exas?
P/ease check (,/j one of the fol%wing:
❑ Yes [] No
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P.O. 6ox 400, Austin, Texas 78767
80d.695.2979 • bids�buyboard.cum • buyboa�d.com
NO BOYCOTT VERIFICATION
A Texas governmental entity may not enter into a contract with a value of $100,000 or more ihat is to be paid whoffy or partly
from public funds with a company (excluding a sole proprietorship) ihat has 10 or more fu{I-time employees for goads or
services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will not
boycott Israel during the term of the contraci (T�x. Gov`r CoaE Ch. 2271), {2) does not boycott energy companies and will not
boycott energy companies during the term of the contract {T�x. Gov`r Coa� Ch. 2276}, and (3) does not have a prac�ice, policy,
guidance, or directive that discriminates against a firearrn entity or firearm trade association and wilf not discriminate during
the term of the contract against a frearm entity or firearm trade association (TEx. Gov'r Co�E Ch. 2274). Accordingly, this
certification form is included to the extent required by law.
"Boycot� Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes. TEx. Govfi Co�E §808.001(1).
"Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, infllct economic harm on, or limit commercial
refations with a company because the company: (A) engages in the exploration, production, utiiization, transportation, sale,
or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond
applicable federal and state faw; or (B) does business with a company described by paragraph (A). TEx. Gov� Co�e
§809.001(1).
"Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, ta:
(i) refuse to engage in the trade of any goods or seivices with the entity or association based solely on its status as a
firearm entity or firearm trade association; {ii) refrain from continuing an existing business relationship with the entity or
association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business
relationship with the entity or association based solely on its status as a firearm entity ar firearm trade association; and {B)
does not include: {i} the established policies of a merchant, retail seller, or p{atform that restrict or prohibit the listing or
seUing of ammunition, firearms, or firearm accessories; and (ii} a company's refusal to engage in the trade of any goods or
services, decision ta refrain from continuing an existing business relationship, or decision to terminate an existing business
relatianship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or
(bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an
entity`s or association's status as a firearm entity or firearm trade assaciation. TEx. Gov'r Co�E §2274.001{3).
By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not
boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade associatian and wil! not
do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and
accurate, and that I am authorized by my company to make this certification.
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P.O. Sox 4D0, ANstin, Texas 78767
800.695.2919 • blds@bayboard,com - buyboard.co�n
NO IXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION
Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a
tompany engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specificaNy, any campany
identified an a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or
2252.153. (A company tha� the U.S. Government a�rmatively declares to be excluded from its federal sanctions regime relating
to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract
prohibition.}
By signature on �he Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Camptroller's
list identified above; that this certificatian is true, compiete and accurate; and thak I am authorized by my compar►y to make
this certification.
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A Proposer that has been cer�ified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or "MWBE" and al! referred to in this form as a"HUB'� is encouraged to indicate its HUB certification status when
responding to this Proposal Tnvitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that
proper{y indicate and document their HUB certification on this form. (Please check (✓) al/ thatapply)
�
0
I certify that my company has been certified as a HUB in the following categories:
❑ Minority Owned Susiness ❑ Women Owned Business
❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §1,01(2), who has a
service-connected disability as defined by 38 U.S.C. § i01{16), and wha has a disability
rating of 20% or more as determined by the U. S. Department of Veterans Affairs or
Department af Defense)
Certification Number:
Name of Certifying Agency:
My company has NOT been certified as a HUB.
ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS
Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the
Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical
Requirements, has read and understands the requirements, and certifies that Vendor is abfe to meet and will comply with
those requirements except as follows: [List and exp/ain BuyBoard Technica/ Requirements, if a�y, to whrch you� company
cannnt or �vrl/ not camply.]
Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract
under this Proposal Invitation but is unable or unwilling to meet the applicabfe BuyBoard Technical Requirements, the
information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor
at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded
products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and camply
with the Buy6oard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide infor n
upon request to the Cooperative administrator in accordance with those technical requirements may be deemed n ev t
of default under the Contract. Initial.
Page r5 of 69
PRO�SnL FoaMS CQMM/SUCS v.10.04.2024
' Soard � Pq. $ox 400, Austin, Texas 78767
� 800.695.2919 • blds�.a:buyboard.com - buytroard.com
CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
The Coaperative issued the BuyBoard Procurernent and Construction-Related Goods and Services Advisory for Texas
Members ("Advisory'�, which provides information specifically relevant to the procurement of construction-related goods
and services by Texas Cooperative members. The Advisory, available at buvboard.com/Vendor/Resources.asox, provides
an overview of certain legal requirernents that are potentialfy relevant to a Coaperative member's procurement of
construction or construction-related goods and services, including those for projects that may involve or require architecture,
engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many
BuyBoard cantracts include goods or installatian services that might be considered construction-related, Proposer must
make this Canstruction Related-Goods and 5ervices Affirmation regardless af type of goods or services assaciated with this
Proposal Invitation.
A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the
Cooperative. As expiained in the Advisory ("Advisory'�, Texas law prohibits the procurement of architecture or
engineering services through a purchasing caoperative. 7his Propasal Invitation and any Contract awarded
thereunder does nat include such services. Architecture or engineering services must be procu�-ed by a
Coaperative member separately, in accordance with the Professional Services Procurement Act (Chapter
2Z54 of the Texas Government Cade) and other applicable law and local policy.
By signature on the Compliance Farms Signature Page, Proposer affirms that Propaser has obtained a copy of the Advisory,
has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells
construction-related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation,
Proposer wifl compiy with the Advisory and applicable legal requirements, make a good faith efFort to make its Cooperative
member customers or potential Caoperative member custamers aware of such requirements, and provide a Cooperative
member with a copy af the Advisory before accepting the member's Purchase Order or other agreement for construction-
related goods or services.
Initi :
Page 16 of 69
PROPasu FOkMS COMM/SYCS v.10.04.2824
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P.O. Box a00, Austln, TeXas 78?67
600.695.29�9 • bids(abuyboard.com • buyboard.cam
DEVIATION AND COMPLIANCE
If your campany intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide camplete and detailed
information regarding the deviatians on this farm or an attachment to this form. Prior to compieting this form, Vendor
shall review the General Terms and Conditions section 6.4 (Deviations from Item Specifications and General
Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms
and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further
action by the Coaperative. Any attempted deviation, whether directty or indirect{y, to provisions identified
in this Propasal Invitatien as not subject to deviation shall be deemed rejected by the Caoperative and,
uniess otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety.
The Cooperative will consider any deviat+ons in its contract award decision and reserves the right to accept or reject a
proposal based upon any submitted deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply
with the General Terms and Conditions, Proposal Specifications and a!! other requirements associated with this Proposal
Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the
Cooperative. The Cooperative, by and through the Coaperative administrator, may, in its sole discretion, seek clarification
from and/or commur�icate with Proposer{s) regarding any submitted deviation, consistent with general procurement
principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted
deviation.
P/ease check (✓) one of the fol%wing:
� NO; Deviaeions
❑ Yes; Deviations
List and fully explain any deviations you are submitting:
Initia . �
Page 17 of b9
PROvaSAL FORMS COMMI��S V.i0.041024
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P,O. Box 400, AUstin, TBXas 78767
800.695.29Z9 • bids�a buyboard.corn - buyboard.eom
VENDOR CONSENT FOR NAME BRAND USE
BuyBoard members seeking to make purchases using a Contract awarded unde� this Proposai Invitation may view
information regarding awarded Vendors, including but not limited to product catalogs, price lists, pricing, and Proposals,
through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods
and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and
trademark information provided by Vendor for purposes of the Contract ("Vendor Infarmation'� may be posted on the
Buy6oard website.
You acknowledge that, by submitting your Propasal, unless you specifically opt out below, you consent to
use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You fu�fher
acknowledge that whether, where, and when ta include the Vendor Information on the BuyBoard website shall be at the
sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality contro! over the
BuyBoard Administrator's authorized display of proprietary Vendor Information. Neither the Buygoard nor its administrator
wil! be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using
the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, incfuding renewals, unless
Vendor provides a signed, written notice revoking consent to contractadminCa>buvbaard.com.. BuyBoard shall have up ta
thirty days from the date of receipt of a termination ar revocation af a Vendor Cansent to remove Vendor information from
the BuyBoard website.
This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms
pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and inteilectual Property Tnfringement.
Vendor foga Fles must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers
are requested to submit this information with Vendor's Proposaf. (This consent shall not authorize use of your company`s
Vendor Information by BuyBoard iP your company is not awarded a Contract.)
�PT OUT:
If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt oui box below,
DO NOTse%ct this 6ox un/ess your company is opt/ng out of t`his Vendor Consent for Name Brand Use,
❑ By checking this box, Vendor hereby declines to provide consent for use of Vendar Information (as defined herein) on
the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract
under this Proposal Invitatian, information available on the BuyBoard for Vendor's awardad produtts or
services may be fimited, poten#ialty placing Vendor at a disadvantage and impacting the ability of
Caoperative members to search, find, review, and purchase Vendor's awarded products and services on
the BuyBoard website.
Page 18 of 69
Initia
Pr�aaosn� FO2o-as COM M/SVCS v.10.04.2024
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P.D. 6ox d00, Austiil, Texas 78T67
eoo.695.24'19 • bids�a buyboard.com - buyboard.com
CONFIDENTIAL/PROPRIETARY INFORMATION
A. Public Disclosure Laws
All Proposals, forms, documentation, catafogs, price lists, or other materials submitted by Vendor to the Cooperative in
response to this Proposal Invitation, may be sub}ect to the disclosure requirements of the Texas Public Information Act
(Texas Government Cade chapter 552.001, et, seq.) or similar discfosure law. Proposer must clearly identify on this form
any information in its Proposal (including forms, documentation, or other materials submittecf with the Proposaf) that
Proposer considers proprietary or confidential. If Proposer Fails to properfy identify the information, the Cooperative shall
have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the
public or ather third party request access to the information under the Texas Public Information Act or similar disclosure
law. When required by the Texas Public Information Act or other disclosure law, Proposer rnay be notified af any khird-party
request for information in a Proposal tt�at Proposer has identifred in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, catalogs, price lists, or other materials submitted w9th the Proposal)
contain information which Vendor considers proprietary or confidential?
Please check (t� one of the fo/lowing.•
� NO, I certify that none of the information included with this Proposal is considered confidential or proprietary.
� YES, I certify that this Prapasal contains information cons9dered confidential ar proprietary and all such information is
specifically identified on this form.
If you responded "YES", you must cfeariy identify below the specific informaiion you consider confidential or prflprietary.
List each page number, form number, or okher information sufficient to make the information readily identifiable. The
Cooperative and Cooperative administrator shall not be responsible far a Proposer's failure to clearly identify informa�ion
considered confdential ar proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and
Cooperative administrator will disclose 9nformation when required by law, even if such information has been identified
herein as information Vendor considers con�dential or proprietary.
Confidential / Proprietary Inforrnation:
(Attach addi�iona/sheets ifneeded.J
Page 19 of 69
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PRaPOsp� FORMs GOMMJSVCS v10.04.2024
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B. Copyright Information
P,O. Box 400, ALLstln, TOxas 78T6T
80o.6g5.29t9 - blds@buyboard.tom • buyboard.com
Does your Proposal (including forms, documentatian, price lists, catalogs, or ather materials submitted with the Proposai)
contain copyright information?
Please check (�J one of the fp/lowrng:
D
—J
i�0� Proposal (including Forms, documentation, price lists, catalogs, or other materials submitted with the Proposat) does
not contain copyright information.
YES, Proposaf (including forms, documentation, price fists, catalogs, or other materials submitted with the Proposal) does
contain copyright information.
If you responded "YES", clearly identify below the specific dacuments or pages containing copyright information.
Copyright Information:
(Rttach addltrona/ sheets if needed.)
C. Consent to Release Gonfid�ntial/Proprietary/Copyright Informatian to BuyBoard Members
BuyBoard members {Caoperative and nonprofit members) seeking to make purchases through the BuyBoard may wish ta
view infarmation included in the Proposals of awarded Vendors. If you identified information on this form as canfidential,
proprietary, or subject to copyright, and you are awarded a Buy6oard contract, your acceptance of the BuyBoard contract
award constitutes your consent to the d9sclosure of such information to BuyBoard members, including posting of such
information on the secure SuyBoard website for members. Note: iVeither the Cooperative nor Cooperative administratar wi11
be responsible for the use or distribution of information by BuyBoard members or any other party.
D, Consent ta Release Proposal Tahuladon
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendar
consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public
BuyBoard website, a copy of the propasal tabulation and award information for the Contratt inciuding Vendar name;
praposed catafog/price fist name(s); proposed percentage discaunt(s), hourly labor rate(s), or other specified pricing; and
Vendor award or non-award information.
Page 20 af 69
Initial.
PROPOsa� Foar�s COM M/SVCS v.10.04.2024
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P.O. 8ox 400, Austln, TeXas 7&767
800.695.2919 - bids�buyboard.com • buyboa�d.com
EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)
When a Caoperative member seeks to procure goods and services using funds under a federal grant or contract, specific
federal laws, reguiations, and requirements may apply in addition to those under state iaw. This includes, but is not limited
ta, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 {sometimes referred to as the "Uniform Guidance" or new "EDGAR"�. All Vendars submitting a
Proposal must complete this EDGAR Certification Form regarding Vendar's willingness and ability to comply with certain
requirements which may be applicabie to specific Cooperative member purchases using federal grant funds. Completed
forms will be made available to Cooperative members for their use while considering their purchasing optians when using
federal grank funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the
terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract
requirements far a procurement using federal grants or contracts.
l�or � of the Items be%w, Vendor should certify Venda�'s ag�eement and ab/Ifty to comply, rvhere
app/icab/e, by ha v/ng Vendo�'s authorized representative check t'he app//cab/e baxes, >n/tfal each page, and
s/gn the Comp/iance Forms S/gnature Page. If you fai/ to complete any Item in this form, the Coope�at/ve
wi// consider and may /ist the �endo�'s response on the BuyBoa�d as "NO, � the Vendo� is unab/e or unwilling
to comply. A"NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase
from the Vendor using federal funds. ,
i. Vendor Violation ar Breach of Cantract Terms:
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the
Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council {Councils) as authorized by 41 USC
1908, must address administrati�e, contractual, or legal remedies in instances where contractors violate or breach contract
terms, and provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18,
Remedies for Defauit and 7ermination of Contract. Any Contract award will be subject to such BuyBaard General Terms
and Canditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary
cantract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative
member at least to khe same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition
to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor
violation and breach of contract terms.
� YES, I agree.
2. Termination for Cause or Canvenience:
❑ N0, i do not agree.
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the
following term and condition shall apply:
The Cooperatrve member may terminate ar cance/ any Purchase �rder under this Contract at any time, with or without
cause, by pro�iding seven (7) business days advance written notice to the �endor. If this AgreemenC is terminaied in
accordance with this Paragraph, the Cooperative member shall on/y be required to pay �endor for goods or seruices
delivered to the Cooperative member prior to the fermination and not otherwise returned in accordance with 1/endor's
return po/i% If the Cooperative member has paid l/endor for goods or services not yet provided as of the date of
termination, l/endor shal/ immediately refund such payment(s).
If an alternate provision for termination af a Cooperative member purchase for cause and convenience, including the
manner by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order
or ancillary agreement agreed to by the Vendor, the Cooperative member's provision shall control.
� YES, I agree. ❑ NO, I do not agree. ���t� '
Page 21 of 69
PROrOSa� FokMS COMMJSVCSv.10.04,2024
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3. Equal Employment Opportunity;
P.D. Box 400, Austin, Texas 78767
800.695.2919 • bids�a fauyboard.cam • buyboa�d.com
Except as atherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition
of "federally assisted construction contracY' in 41 CFR Pa�k 60-1.3 shall be deemed to include the equal opportunity clause
provided under 41 CFR 60-1.4(b), in accordance with Executive Order 1124b, "Equal Employment Opportunity" (30 FR
12319, iZ935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order
11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "OfFice of Federal
Contract Compliance Programs, Equal Employment �pportunity, Department of Labor."
The equal opportunity clause provided under 41 CFR 60-1.4(b} is hereby incorporated by reference. Vendor agrees that
such provision applies ta any Cooperative member purchase ar contract that meets the definition of "federally assisted
construction contract" in 41 CFR Par� 60-1.3 and Vendor agrees that it shall comply with such provision.
� YES, I agree.
4. Davis-Sacon Act:
❑ NO, I do not agree.
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction
contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-
3148} as suppfemented by Department of l.abor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction'�. In accordance with the statute, Venc�or is required ta
pay wages to �aborers and mechanics at a rate not iess than the prevailing wages specified in a wage determinate made
by the Secretary af Labor. In addition, Vendor shall pay wages not less than once a week,
Current prevailing wage determinations issued by the Department of Labor are available at www.sam.gov. Vendor agrees
that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon
Vendor's acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback" Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed
in Whole or in Part by Loans or Grants from the United States"�. 7he Act provides that each contractor vr subrecipient must
be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work,
to give up any part of the compensation to which he or she is otherwise entitled.
� YES, I agree.
C� NO, I do not agree.
5. Contract Work Hours and Safety Standards Act:
Where applicable, for all Coaperative member contracts or purchases in excess of $100,000 that involve the employment
of inechanics or laborers, Vendor agrees to comply with 40 USC 370� and 3704, as supplemented by Department of Labor
regufations {Z9 CFR Part 5). Under 40 USC 37�2 of the Act, Vendor is required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissibie
provided that the worker is compensated ak a rate of not less than one and a half times the basic rate o� pay for all hours
worked in excess of 40 hours in the work week.
The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be
required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purcF�ases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of inteNigence.
� YES, I agree. ❑ NO, I do not agree.
Initial.
Page 22 of 64
PROrosa� FOan�S COM M(SUCS v.10.Q4.2024
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6. Right to inventions Made Under a Contract or Agreement:
P.O. Box AOQ, Austln, Texas 78767
800.695.29'19 • b(ds@huyboard.tom • buyboard.cotn
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a} and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding
agreement," the recipient or subretipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Coaperative
Agreements," and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
� YES, I agree.
❑ NO, I do nat agree.
7. Clean Air Act and Federal Water Pollution Control Ac#:
Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended —
Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award
to agree to comply with all app{icabEe standards, orders, or regulations issued pursuant to the Clean Air Act {42 USC 74Q1-
7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387}, Viofations must be reparted to the
Federal awarding agency and the Regionaf Office of the Environmentai Protection Agency (�PA).
When required, Vendor agrees to comply with ail applicable standards, orders, or regulations issued pursuant to the Ckean
Air Act and the Federal Water Pollution Controi Act.
� YES, I agree.
8. Debarment and Suspension:
❑ NO, I do not agree.
Debarment and Suspensian (Executive Orders 12549 and 12689} — A contract award (see 2 CFR 180.220) must not be
rr�ade to pa�ties listed on the government-wide exclusions in the System For Award Management (SAM}, in accordance wiih
the OMB guidelines at 2 CFR 180 that implement Executive �rders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 {3
CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority
other than Executive �rder 12549.
Vendor certifies that Vendor is not currently fisted on the government-wide exclusions in SAM, is not debarred, suspended, or
otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking
to purchase from Vendor if Vendor is later 19sted on the government-wide exclusions in SAM, or is debarred, suspended, or
otherwise excluded by agencies ar declared ineligible under statutory or regulatory authority other than Executive Order 12544.
� YES, I agree.
9. Byrd Anti-Lobbying Amendment:
❑ NO, I do not agree.
Byrd Anti-Lobbying Amendment {31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay
any person or organization for influencing or at�empting to influence an officer or employee of any agency, a member of
Congress, ofFcer or employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 USC 1352. Each tier must alsa disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the non-Federal award. As applicable, Vendor agrees to file all certifcations and disclosures required by, and
otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U5C 1352).
� YES, I agree.
❑ NO, I do not agree.
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Page 23 of 69
PROPosa� FoaMs COMM/SVCS v.10.04.2D24
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10. Procurement of Recovered Materials:
ao. eox 4oa, aussin, Ysxas �s7s7
800.695.29'19 • bfds@buyboa�'d.tom • buyboard.com
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal
Act, as amended by the Resaurce Conservation and Recovery Act where applicable and pravide such informabon and certifications
as a Cooperative member may re�uire to confirm estimates and otherwise comply. The requirements of Section 6042 include
procuring only items designated in guidelines of t�e Environmental Protection Agency {EPA) at 40 CFR Part 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the
purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding Flscal year exceeded
$10,000; proturing solid waste management services in a manner that maximizes energy and resource recovery, and
estabfishing an affirmative procurement program for procurement of recovered materials identified in the EPA guldeiines.
� YES, I agree.
❑ NO, I do not agree.
11. Domestic Rreferences for Procurements:
Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic p�eferences for
procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative
member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative
member regarding Vendor's products, including whether goods, products, or materials are produced in the United States.
� YES, I agree.
❑ NO, I do not agree.
1�. Prohibition on Certain Telecommunications and Video Surveillance Servizes or Equipment
2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain covered telecommunications equipment
or services. io the extent applicable and when required by a Cooperative member, Vendor agrees to provide such
information or certification as may reasonably be requested by the Cooperative member to confirm whether any
telecommunications equipment or services provided by Vendor is covered telecommunications equipment or services under
Z CFR §20Q.215.
� YES, I agree.
❑ NO, I do not agree.
13. General Compliance and Coopera#ion with Cooperative Members:
In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy
such requiremenirs as may apply to a particular Cooperative member purchase or purchases including, but not limited to,
applicable recordkeeping and record retention requirements.
� YES, I agree. ❑ NO, I do not agree.
Initial
Page 24 of b9
Paorosa� FORMS COMM/SVCS v.16.04.2024
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P.O. Box 4p0, Austin, Texas 78767
800.695.291g • bids@buyboard.com � buyboard.cotxt
COMPLIANCE FORMS SIGNATURE PAGE
By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided
therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents,
acknowledgements, and agreements contained herein:
� Proposal Acknowledgements
� Felony Conviction Disclosure
■ Debarment Cerkification
■ Resident/Nonresident Certification
- Vendor Employment Certification
■ No Boycatt Verification
■ No Excluded Nation or Foreign Terrorist Organization Certification
■ Historically Underutilized Business Certification
■ Construction-ltelated Goods and Services Affirmation
■ Acknowledgement af SuyBoard Technical Requirements
• Deviation and Compliance
■ Vendor Consent for iVame Brand Use
• Confidential/Proprietary Information
■ EDGAR Vendor Certification
KIR -SMITH MAHINERY, INC.
mpany �
�
Signatur of Authorized Company Official
JEF 11VELLER, coo
Printed Name and Title
July 7th, 2025
Date
Page 25 of 69
PROPOSAL FORMS COMM/SVCS V, ]0.04.2024
� i / 1 � ..
�
P.O_ Box 400, Austin, Texas 78767
800.695.24t6 - b{ds@buyboard.com • buyboard.tom
PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS
INSTRUCTTONS:
Proposer must completely and accurately provide all infarmation requested in the following Vendor Information Forms or
your Proposal may be rejected as non-responsive:
■ Vendor Business Name
■ Vendor Contact Information
■ Federal and State/Purchasing Cooperative
Experience
■ Governmental References
■ Company Profile
■ Texas Regional Service Designation
■ State Service besignation
■ National Purchasing Cooperative Vendor Award
A jt'e2fTl2nt (�endors serving outside Texas only)
■ LocalJAuthorized Seller Listings
■ Manufacturer Dealer Designation
■ Proposal Invitation Questionnaire
To the extent any information requested is not applicable to your company, you must so indicate on the form.
VENDOR BUSINESS NAME
By submitting a Proposal, Vendor is seeking to enter into a legal contracfi with the Caoperative. As such, Vendor must be an
individual ar lega! business entity capable of entering into a binding contract.
Name of Proposing Company:
fCIRBY-SMITN MACHINERY, INC
(List the /egal name of the company seeking to contratf wrth the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such info�ma6on may
be provided be(otv. If you are submifting a jornt proposa/ wrth another entrty to provide the same proposed goods or se�vices, each submitting entity should
complete a separate vendor information form. Separately operating lega/ business entrties, even if affiliated enrilres, which propose to provide goods or
services separately musC submit thei� own Proposals.)
P/ease check (� one of the fo/lowing:
Type of Business: ❑ Individual/Sole Proprietor
� Corporation ❑ Limited Liability Company ❑ Partnership
❑ Other (Specify:
State of Incorporation (if applicable): OKLAHOMA
Federal Employer ldentification Number: 73-1 1 1 9892
(I/endor must indude a completed IRS W-9 form yvith their Proposa/)
Name by which Vendor, if awarded, wishes to be identi�ed on #he BuyBoard: (Note: Ifdifferentthan the Name ofProposing
Company /isted above, only ua/id trade names (dba, aka, etc.J of the Proposing Company may be used and a copy of your Assumed Name Certificate(s), if
applrcab/e, mustbeattached.) KIRBY-SMITH MAGHWERY, WC
Page 25 of 69
PRovosn� Fow+�s COMM/SVcS v.30.04.2024
�p
Form V
{Rev. March 2D2b)
�epartment of the Treasury
Internal Revenue Service
Request for Taxpayer Give form to the
Identification Number and Certification requester. oo not
Go to www.irs.gov/FormW9 for instructions and the latest information. send to the IRS.
Be#ore yau begin. For guidance related 10 the purpose of Form W-9, see Purpose of Form, below.
1 Name of entity/individual. An entry is required. {For a sole proprietor or disregarded emity, enter the owner's name on line 1, and emer the business/disregarded
entity's name on line 2.}
Kirby-Smith Machiner�, Inc.
2 Business name/disregarded entity name, if dlfferent from above.
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3a Check the appropriate box (orfederal tax classi#icafion of the ensity/indi�iduai whose name'�s entered on line 1. Checfc
anly ane of 1he following seven boxes.
[] lndividuaflsole proprietar ❑ C corporation ❑✓ S corporation ❑ PaRnership ❑ TrusVestate
❑ LLC. Enter the tax classiFicaiion (C = C corparation, 5= S carpvration, P= Partnership) . . . .
Note; Check the "LLC" box above and, in the enFry space, enter She appropria[e Code {C, S, or P) for the tax
classiTcation of the LLC, unless i1 is a dlsregarded entity. A disregarded entity should instead aheck the appropriale
box tor the Sax classification of iFs owner,
❑ Other (see instructions)
4 Exemptions (codes apply only to
ceriain entilies, not individuals;
see instructions on page 3�:
Exempt payee code (it any}
Exemption fram Foreign Account Tax
Gompliance Act (FATCA) reporting
Code (if any)
3b If on line 3a you checked "Partnership" or "TrusVestate," or checked "LLC" and emered "P" as its tax classitication, �p�pfres to accaunts maintained
and you are providing lhis fortn to a partnership, i�ust, or estate in which you have an ownership interest, check outside [he lJnited States.)
ihis box if you have any foreign partners, owners, or b�neficiaries. Sae instructions . . . . . . . . .❑
Address (number, stree[, and apt. vr suite no.}. See instruclions.
p.o. BoX z�asso
6 City. state. and ZIP code
Oklahoma City, OK 73137
7 List account number(s} here (optionaYj
� Taxpayer ldentification Number (Tlf�j
Requester's name and ad[Sress {op[ionaij
Enter your TIN in the appropriate box. The TIN provided must match the name given an line 1 ta avoid
backup withholding. Fpr individuals, this is generaily your socia! security nt�mber (S5N). Howe�er, fpr a
resident alien, sole proprietor, or disregarded entity, see the instructians for Part I, later. For other
eniities, it is your employer identification numher (EIN). Ii you do not have a number, see Now to get a
T1N, later.
Note: If the account is fn more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on w�ose number to enter.
� CErtificatior�
Under genalties af perjury, I certify ihat:
I Social security numher
I ' m �
oi
I Employer identiticat'son number
7 3— 1I il i 9 819�2
! I
1. The number shown on this forrn is my correct taxpayer ideniiiication number (or I am waiiing for a number to be issued to meJ; and
2. I am not subject to backup withholding hecause (a� I am exempt fram backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) ihai I am subject to backup withholding as a resuH of a failure to report al1 interest or dividends, or (cJ the IRS has notiiied me ihat I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or ot�er U.S. person (defined below); and
4. The FATCA cade(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. Ypu must cross out item 2 above if you have been notifisd by the 1R5 that you are currently subject to backup wiihholding
because you have failed to report all interest'a11�1 dividends on your t� return. For real estate transacfions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured prope y, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dfvidends, you are n faquir 6 sigp-ihe certification, but you must provide your correct TIN. ee the i structions for Part 11, later.
r i
Sign Signature of // J ��n O��
Here U.S. person � l� Date { G
:�
General Instruetio S New line 3b has been added to f�is iorm. A flow-through entity is
required to complete this line to indicate that it has direct or indirect
5ection references are to ihe [Rternal Revenue Cac3e unless oiherwise
noted.
Future de�efopments. For the latest information about developments
reiated to Form W-8 and its instructians, such as legislation enac►ed
after they were published, go io www.rrs.govlFormW9.
What's New
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC thai is a disregarded entity should check the
appropriate box for the tax classiTication of its owner. Otherwise, ii
shauld check the "LLC" box and enter its appropriate tax classification.
foreign partners, owners, or beneficiaries when it provides the Form W-9
to another flow-through enSity in which ii has an ownership interest. This
change is intended to provide a flow-through entity with information
regarding the siatus of its indirect Soreign partners, owners, or
beneficiaries, sa that it can satisfy any applicabte reporting
requirements. For example, a parSnership thaS has any indirect foreign
partners may be required to compl�ie 5chedules K-2 and K-3. See the
Partnership Insiructions for 5chedules K-2 and K-3 (Form 1065).
Purpose of Form
An individual or entity (Form W-9 requeslera who is required to file an
information return with the IR5 is giving you this form because they
Cat. No. 10231X Form W-� {Rev. 3-2�24)
� i I 1 1
•
PO. Bax aoo, Austin, 7exas 7a7e�
800.695.29'19 • bldsCg�buyboard.com � buyboard.com
VENDOR CONTACT INFORMATION
�endor sha/! provlde the requested Vendor Contact Information !n the electron>c proposa! subm/ss/on system
including contract, purchase order, RFQ, and /nvoice carrtacts (or, If subm/ttJng a hard copy Proposa/, t/me/y
request and comp/ete the Vendo� Cvntact Informat/on form /n accordance w/th the Instructlons to Propose�sJ.
FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE
The Cooperative strives to provide Cooperative members with the best services and products at the best prices available fram
Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established cata{og ar market
price during the previous 12-month period or the last fiscal year: $�5,000,000.ao .(The period of the 12-month
period is �i}�24 / �zi3��2a l, In the event that a dollar value is not an appropriate measure of the sales, provide
and describe your own measure of the sales af the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Caoperative are equal to or better than the best price yau offer other purchasing cooperatives for the same items under
equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past
has served, as an awarded vendor. Rows should be added ta accommadate as many purchas�ng cooperatives as required.
4. Sourcewell (N7PA)
5. E&I Cooperatfve
6, Houston-Galveston Area Council {HGAC)
7. Choice Partners
8. The Interlocaf Purchasing System (TIPS}
9. Qther
2019 T� CUREENT
2003 TO CURRENT
CONSTRUCTION EQUIPAAEt+li
CONSTRUCTION EQUIPMENT
❑ MY COMPANY DOES NOi CURRENTLY HAVE ANY OF THE ABOVE OR STMILAR TYPE CONTRACTS.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the samE contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposa{. Explain any difFerence between your
current and proposed discounts.
Current Discount {%): ��
Explanatian:
Praposed Discount (%): �o
Page 27 of b9
PRoroSn� FOawS COMM/SVCS v.10.04.2024
3. OMNIA Partners I I
� i 1 1 � �.
•
P.O. Bax 400, A�tstln, Texas 78767
SOO.s95.2919 • bids@buyboard.com • buyboard.com
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must suppiy a minimum of five (5) individual governmental entity references. The
Cooperative may contact any and a{l references provided as part of the Proposal evaluation. Provide the information requested
belaw, including the existing pricing/discounts you offer each customer. l'he Cooperative may determine whether
pricingJdiscounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts
you offer other governmental customers. Attach additional pages if necessary.
Quantity/
Entity Name Contact Phone# Ennail Address Discount Volume
� CITY OF DALLAS T1NA RICHARDSON 214-670-0555 tina.richardson@dallas.gov BB $2M
2 DALLAS COUNTY ROGER MILLER 294-415-9962 roger.miller@dallascoun#y.gov BB $1.5M
3 CITY OF GRAND PRAIRIE JAYSON RAMIREZ jrramirez@GPTX.org BB $600K
4 TARRANT COUNTY DOUG DEWEESE 817-565-8568 jddeweese@tarrantcounty.gov BB $3.$M
5 CITY OF FT. WORTH JUAN CADENA 817-392-5196 juan.cadena@fortworthtexas.gov BB $$700K
Qa you ever modify your written policies or standard governmental safes practices as identified in the abave chart to give
better disc�unts (lower pricing) than indicated? YES � NO ❑ If YES, please explain:
MULTf UNIT PURCHASES MAY QUALIFY FOR ADDITIONAL DISCOUNTS
COMPANY PROFILE
Informatian on awarded Cooperative Contracts is available to Cooperative Members on the BuyBaard website. If your
company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would
like to have incfuded with your company proflle on the BuyBoard website. Submit your comgany profile in a separate
file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any cantent provided for inclusion on
the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or
without prior notice, including but nat limited to any content deemed by the Cooperative to be inappropriate, irrelevant to
the Contract, inaccurate, or misleading.)
Page 28 of 69
PROPosa� FOw�+s COMM/SUCS v.10.04.2024
�RBY- MITH�
MACHINERY, INC."
Kirby-Smith Machinery, Inc. is a leadingdistributor of heavyequipment
and cranes in the central United States. As a full-service dealer, Kirby-
Smith has been serving the construction, mining, and industrial markets
since 1983. Headquartered in OklahomaCity, we haveadditionalfull-
service branches in Tulsa, McAlester, Kansas City, St. Louis, Dallas, Fort
Worth, Chico, Abilene, Amarillo, Odessa, Lubbock, and Waco.
www.kirby-smith.com � www.kirbyused.com
The Territories We Are Proud to Serve
KANSAS
fITT
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RBY- ITH
.9ACHINERY, INC.�
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1UB80CR
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ABIIEME
ODESSA
The Brands We Are Proud to Represent
KOMA�SY� (y�arntowoc G ROV E
❑p KLEEMANN �✓ VOGELE
�aiceuc�ii GRADALL
Lli�l(-Be�t �
EXCAVATORS FA,LCON
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NPK
WERK•BRAU
�Solesbee's
Epuqmerrt 6 AthcMMnU LLC
( .�F�1 r`.��3i�t�t�'�.�)
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�� PALADZN
REnnu
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LeeBoy
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H ITACH I
HENSLEY
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CARCO
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NATIORAL
CRANE
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L8/P
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�y HAMM
MAC.
BROOERSON
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Experience Innovation
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�� MORBARK° �RAYCO DENIS CIIN���� BOxER°
BY MONBFRK'
Kirby-Smith Vision and Culture
Create lifetime customers and team members � ONE MISSION: Create Lifetime Customers
who support one another, become an � �'. ONE TEAM: Support One Another
'� �
indispensable resource, deliver consistent �� � ONE PLAN: Deliver Consistent Results
results with an eye — always — toward safety. ��' , ONE GOAL: Be an Indispensable Resource
' Board� P�. Bbx Aaa.A�st��. 7exas7BT67
� 800.695.29'I9 • bids@buyboard.com • buyboard.com
TEXAS REGIONAL SERVICE DESIGNATION
Thls form must be comp/eted /n the electron/c praposaJsubm/ssion system (or, lfsubm/tt/ng a hard copy
Praposa/, f/mely re4uest and comp/ete the form /n accordance w/th the Instructlons to Pr000sers).
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors
the opportunity to service 9ts members throughout the entire State of Texas. In the electronic proposal submission system,
you must indicate if you will service Texas Cooperative mernbers statewide or, if you do not plan to service all Texas
Cooperative members statewide, you must indicate the specific regions you wil{ service. If yau propose to serve different
regions for different products or services included in your Proposal, you must compiete and submit a separate Texas Regional
Service Designation form for each group of products and clearly indicate the products or services to which the designation
applies. (Additional forms can be obtained by contacting bidsCa�buvboard.com at least five (S) business days prior to
the Proposa/ Due Date.} By designat/ng a reg/on or regions, you are ce�tifying that you are author/zed and w1/ling
to provfde the p�oposed products and services in those reg>ons, Designating �egions In which you are either
unab/e or unwfl/ing to provlde the specif/ed products and servlces shal/ be grounds for either re)ection of your
Praposal or, if ars�arded, terminat/on of your Contract. Additionaliy, if you do not plan to service %xas Cooperative
members (i.e., if you wiH service only states other than Texas), yau must sa indicate on the farm in the e%ctronrc proposa/
submrssio� system.
Regianal Educatian Servlce Centers
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Region and Headyuarters
1 Edinburg
2 Corpus Christi
3 Victoria
4 Houston
5 Beaumont
5 Huntsville
7 Kilgore
8 Mount Pleasant
9 Wichita Falls
10 Richardson
11 Fort Worth
12 Waco
13 Austin
14 Abilene
15 San Angelo
16 Amarillo
17 Lubbock
I8 Midland
19 El Paso
20 San Antonio
Page 29 of 69
PRoaosn� FaaMS CQMM/S/CS v.iD.04.2d24
� i / ! �
• •
P.O. Box 400, Austln, Texas 78767
800.695.2979 • blds[Nbuyboard,corrs • buyboard.aom
STATE SERVICE DESIGNATION
775/s form must be completed !n the electronlc proposa/submission system (or, lfsu6mltting a hard copy
Proposa/, tlmely request and comp/ete the /� accordance w/th the Inst�uctlons to Proposers).
As set forth in the Froposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have
the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy-
back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire
United States or only specific states, you must comp/ete the State Seruice Designation information in the e%ctronic proposa/
subrnission system. (IVote: If you p/an to service Texas Cooperative members, be sure that you comp/ete the Texas Regiona/
Service Designation form.) In additlon to thls form, to be consldered for a piggy-back acya�d by the Natlana/
Pu�chasing Caaperaflve, you must have an author/zed �epresentative sign fhe Nat/ana/ Purchas/ng
Cooperative �endarAwardAg�eement that fo/%ws th/s page.
If you serve different states for different products or services included in your Proposal, you must complete and submit a
separate State Service Designation farm far each group af products and clearly indicate the products or services to which the
designation applies. {Additional forms can be obtained by contacting bidsC�Dbuyboard.com at /east five (5)
busfness days prlvr ta the Proposa/ Due Date.) By des/gnat/ng a state or states, you a�e cerflfying that you
are authoNzed and willing to prov/de the p�oposed products and services in those states, Designating states
in which you are either unable or unwi/ling to provide the speci�ed products and servlces sha// be graunds for
e/ther rejection of your Proposa/ o�, lf awarded, ferminatlon of your Contract.
• I wi11 service all states in the United States.
■ I will not service all states in the United States.
Aiabama
Alaska
Arizona
Arkansas
California (Public Contract Code 20118 & 20652)
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
I{finois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Mfnnesota
Mississippi
Missauri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New Yark
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Page 3a of 69
PROPOSAL FQRMS COMM/SUCS v,1O.O4.20Z4
� i f 1 I
•
P.Q. Rox 40D, Austlh, Texas 787fi7
800.635.2919 • bids@buyboard.cam • buybaard.com
NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated w9th this Proposal Invitation, a contract awarded under this Proposal
Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout
the Unitecf States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperat�ve, you agree
to the fallowing terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the
State Service Designation form, in your Proposal.
By signing this form, Proposer {referred to in this Agreement as "Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative"} awards Vendor a
contract under this Proposal Invitation ("Underlying Award'�, the National Purchasing Cooperative ("National Cooperative`�
may - but is nat required to -"piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Back Award'�.
By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be baund by
any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator ("BuyBoard
Administrator`� will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the efFective da�e
stated in the Notice and end on the expiration date of the Underlying Award, subject to annuai renewals as authorized in
writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required oF Vendor in order
for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or
changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its
BuyBoard Administratar in writing.
3. Vendor agrees that it shall offer its goods and services to National Coaperative members at the same pricing and same
general terms and conditians, subject to applicable state laws in the state of purchase, as required by the Underlying Award.
However, nothing in this Agreement prevents Vendor from offering Nationaf Cooperative members better (i.e., lower)
competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service designatian Farm
of this Proposal Inv9tation. Any changes to the states designated on the 5tate Service Designation Form must be approved
in writing by the BuyBoard Administrator.
5. Vendor agrees to pay Nationa! Caoperative the service fee provided for in the Underlying Award based on the amount af
purchases generated from National Cooperative members through the Piggy-Back Award, Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than month{y). Further, upon request,
Vendor shall pravide National Cooperative with copies of all purchase orders generated fram Natior�al Cooperative members,
vendar invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may
require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that
National Cooperative shall have the r�ght, upon reasonabie written notice, to review Vendor's records pertainfng to purchases
made by Nakional Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underfying Award, including its General Terms and Conditions, are adapted by re�erence to the
fullest e�ent such pravisions can reasonably apply to the post-proposal/contraet award phase. The rights and responsibilities
that would ordinarily inure to the 7exas Cooperative pursuant to the Underlying Award shall inure to National Cooperative;
and, conversefy, the rights and responsibilities that would ordinarily inure ta Vendor in the Underlying Award shall inure to
Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this
Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the
event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall controf,
and then only to the extent necessary to reconciie the conflict.
Page 3i of 69
PROvosa� Foruns COMM/SVCS v1�.04.2024
!
• �
� °�►rdw
dispU ��Shal� ��m�nr shall b
�0apern��r a%o th�federa��stectco,�nd�onstru $°0�6��.as, °n-
Award a� e� and �at h�s S�nd aQ�. rt�� rra+'�s a��rcoraan� 9� 4���@b ybaa a�> qug�n} Te
�e BUy�rd Adm;� s� � doeS �ot he award ty� T exa�, with th� �aws of tn� S c�� ' b�y�'°a q �os�
�HE�EF at°r natiFes t�k� �cr a�9y-g � Texas �
A9re� �RE, b �enq � nleSs� a� tat o f an�
ment, �' sf9nin9 b�/aw ���or �r �n writin9 of ��tP �a onal �owithin rhe S venUe for any
K� a9re e� 99Y-g °��rativ a d d�scr�tion
RB �'SMl e5 �o rh °re9oing �nd a� aw d as p o�id� �endor a p; Na�onal
' m e f vendor T N�' 4C�1/ w a r ran� that ;r h f� r here�n �� Y' Ba�k
�ERY, IIvC aS th� a�mority
�t� o� � ���� �a e�ter intp r���
�
At�thar�2� pa PrOposa/ 1� �
�y ��icial �tat�o� N�mber
JEF� �!/
J(���/ �' pr��ted N�m� o f E< < ER
�h� ���� authori2ed
�aFe �°mpanY Of�eiaf
pa4e 32 of �9
PROapsq{ �RMSCp/Htp��yes � IO.pq.2024
� i 1 f 1
•
P.O. Box 400, Auslirl, Texas 78767
soo.685.2919 • trids�a 6ayboard,com • buyboard.com
LOCATION/AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation,
pfease list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.
NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders,
and sha({ be responsible for the performance of all {ocations and authorized sellers under and in accordance with the Contract.
If you are a product manufacturer and wish to deslgnate Designated Dea/ers as deflned in the Genera/ Te�ms
and Conditlons to rece/ve Covperative member Purchase Orders vn your beha/f, you must cnmp/ete the
Manufacturer Designated Dea/er form.
Page 33 of 69
PRoaasa� FORMs COMMJSVCS v.10.04.2024
� i 1 1 1
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MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers
{"Designated Dealers'� to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for
each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such
designations are for Vendor's convenience only and sha11 not, if Vendor is awarded a Contract, refieve Vendor af any
obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or
any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsib{e
and liable for all of its obligations under the Contract and the perFormance of both Vendor and any of Vendor's Designated
Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but
not {imited to suspensian and termination of Vendor's Contract for nonpayment of service fees.
If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard
system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with
Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such
Purchase Order in accordance with the Contract, inc{uding but not limited to timely forwarding such Purchase Order to a
Designated DEaier for processing.
The Cooperative reserves the right, in 9ts sole discretion, to refuse addition of, or request removal of, any besignated Dealer,
and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting
an Vendor's behalf under the Contract. Further, the Caoperative administrator shail be authorized to remove or suspend any
or all Designated Dealers from the BuyBoard at any time in its sole discretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designatec�
Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary.
Designated Deaier Name
P.O. Box 400, Austln, Texas 75767
800.695.2919 � bids@buyboard.com � buyboard.com
Designated Dealer Contact Person
Designated Dealer Address
City
State
Zip Code
Phone lVumber
Fax Number
Email address Designated Dealer Tax ID Number* (*attach W-9)
Page 34 of 69
PROPOSAI FOw+ls COMM/SUCS v10.04.2Q24
� i 1 I I
•
P.O. 8ox 400, Austln, Texa5 7876T
SO8.695.2979 • bids@buyboard.com • buyboard.com
PROPOSAL INVITATION QUESTIONNAIRE
The Cooperative will use your responses to the questions below in evaluating your Proposal and technica! and financial
resources to provide the goods and perform the seniices ("Work'� under the BuyBoard contract contemplated by this Proposal
Invitation ("Contract"}. Praposers must fully answer each question, numbering your responses to correspond to the
questions/numbers beiow. Proposers must complete below or aitach your responses to this questionnaire and submit �n one
document with your Proposal. Yau must submit the questionnaire and responses with your Praposal or the
Propasal will not be considered.
1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or resuft in acquisitian
by another entity.
Kirby-Smith Machinery, 1nc. was established i 1983 in Oklahoma. currently we operate out of 13 locations
in 4 states, 8 of which are in Texas, plus a central parts warehouse in Dallas. Kirby-Sm�th
curren#ly has a project underway for our 14th location in Van Alstyne, Texas.
Dur current empioyee count is 790
2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this
Contract. State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who wiN be available to Cooperative members for assistance with project develapment, technical issues,
and product selection for Work assoc9ated with this Contract.
Every Kirby-Smith location includes a dedicated Governmental Territory Manager as we11
as Product Support Sales Representative. PSSR act to support after sales activities to
our customer base. All Kirby-Smith employees are requirerd to maintain annuaf
product training
3. Marketina Strateqy: For your Praposal to be considered, you must submit the Marketing Strategy you will use if the
Cooperative accepts afl or part of your Proposal. (Examnle: Exp/ain how your company will initially inform Cooperatrve
members of your BuyBoard Contract, and how yau will contrnue to support the Buyeoard for the duration of the Contract
term.) Attach additional pages if necessary.
Kirby-Smith maintains a full suite of Marketing specialist that support the efforts of the
company io support its diverse customer base. Our website inc{udes the BuyBoard logo
and includes the value proposition of doing business with us. It can be found at
kirby-smith.com/governmental-equipment-solutions-and service
Page 35 of 69
PriOcosa� FOwns COMMJSVCS v.10.64.2024
� i • / I ..
•
P.O. Box 44Q, Austln, TexaS 78767
800.695.2919 • blds@buyboard.com - buyboard.eom
4. Qescribe Proposer`s financial capability to perForm the Contract. State or describe the firm's Fnancial strength and rating,
bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners,
principal shareholders or stockholders, or officers, have been a debtor parly to a bankruptcy, receiversi�ip, or inso{vency
proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm.
Based on the last 12 months ending May 2�25 Kirby-Smith Machinery had safes of
$915,000,00�.00- $480,000,�00.00 in share holder equity, has a debt to equity ratio
of .5 to 1 and $124,000,0�0.00 of liquidity
5. Does your company have any autstanding financial judgments and/or is it currently in default on any loan or financing
agreement? If so, provide detailed information on the nature of such items and prospects for resalution.
N/A
6. List aii contracts, if any, in the last 10 years on which Proposer has defaulted, Failed to complete or deliver the work, ar
that have been terminated for any reason. For each such contract, provide the project name, s�ope, value and date and
the name of the procuring entity. FuRy explain the circumstances of the default, failure to complete or deliver the work,
or termination.
IV/A
7. List all 19tigation or other legaf proceedings (including arbitratian proceedings), if any, in the last J,0 years brought against
yaur firm, or any of the firm's past or present owners, principal shareholders or stockholders, ofFicers, agents or
employees, that relate Co or arise fram a contract similar to this Contract or the Work contemplated under this Cantract,
Provide the style of the lawsuit or proceeding (name of par�ies and court or tribunal in which filed), nature of the claim,
and resolution or current status.
NIA
Page 3b of 69
PROPOSA� FOttMs COMM/SVCS v.10.04.2024
;.�
BOMAG
FAYAT GROUP
July 14, 2025
To Whom It May Concern:
Continuous Innovation
Leadership in Technology
Investing in Individuals
The purpose of this letter is to outline the current distributor agreement between BOMAG
America's Inc. and Kirby Smith Machinery. Kirby Smith Is an authorized reseller for retail
sale, parts, and service for the following BOMAG products:...
BOMAG Tampers
BOMAG Plates
BOMAG Reversible Plates
BOMAG Walk Behind Rollers
BOMAG Trench Rollers
As always, if you have any further additional questions feel free to contact me anytime.
Best regards,
. ����/
Kevin Caldwell
BOMAG America's Inc.
kevin.caldwell@bomag.com
832-817-9091
�5 ���� . f. d� .r-�. �,.� ��
BOMAG Americas, Inc. Providing equipment for every stage of the road (ife cycle.
125 Blue Granite Parkway Ridgeway, South Carolina 29130 www.bomag.com/us
����f�1��� f _��' " .�,
% I /f �(�%
/ ! V
1 '
� � `�i��� �J � ✓ L - ' . _ ` ._ _ /
Juiy 15, 2025
RE: Kirby-Smith Machi�ler} , lnc.
To wham it may concern,
This letter is to confirm Kirby-Smith Machinery, Inc. is aii authorized distributar for Broce Manufacturing
Company in the state of Oklahozna. KirbylSmith �Ias tlie authoritr• to sell ne«- Broce 250, 2b0, and 350 series
tnachines and replacein�nt parts in the state of Oktahom�.. Additianally, Kirby/Smith is contracted to service
these t�nits in the state of Oklal�oma. Pre-o���ned, recondition�d. and retired rental machines can be sold for all
Broc'e models throughout Kirh}--Smitll�s e�itire footprsnt. These [acatians are as f'ollo���s:
Okiahoma City, QK
Tu1sa, OK
McAleseier, OK
Amariilo, TX
Lubbock, TX
4dessa, TX
Abilet�e, TX
Waco, TX
Kansas City, TX
If you have �ny questions, please feel free to contact nze at t��i�ner u�B�-c�ce�l�f��.com or 405-759-2488..
Si�ely, ���/ .
i�� �
Terry Win-►er
Sr. VF Sal
Broce M ufacturing Company, It�c.
PO Box 1187 Sales: (866) 579-2488 ��vv^rv��.i�r,�c:�a�ro�.i��,con�
Norman, OK 73070-1187 Office: (405) 579-2488
� �
1� 1--J f� ��NSTRUCTI�N E�UIPMENT, iNC.
7550 independence Q�ive • walton Hliis, aY�iO 44146 • Phone 440-232•790D • Fax 44�-232•4382 • web www.npk�e,com
June 30, 2025
Re: Kirby-Smith Machinery, Inc.
To Whom it may concern:
Kirby-Smith Machinery, Inc. is a full service and authorized dealer of NPK Construction Equipment, Inc. Within
the locations listed below, they are authorized to retail new and used products. Kirby-Smith Machinery stocks and
retails genuine OEM NPK parts and is authorized to fully service NPK products.
Locations:
Oklahoma City, OK
Tulsa, OK
McAlester, OK
Amarillo, TX
Dallas TX
Fort Worth TX
Lubbock, TX
Odessa, TX
Abilene, TX
Waco, TX
If you have any quesrions, please feel free to contact me via email or phone at Montvo a nplcce.com or 703-470-
4800.
Regards,
Monry Owens
Monty Owens
Regional Southwest Manager
NPK Construction Equipment, Inc.
��
� �
�� �
���ii%i�or�M��rr��. �va�rs
,' ��
GLOBAL ENVIRONMENTAL PRODUCTS, INC
www.globalsweeper. com
May 28, 2025
RE: Kirby-Smith Machinery, Inc.
To whom it may concern:
Phone: (909) 713-1601
Fax: (909)713-1613
Kirby-Smith Machinery, Inc. is an authorized dealer for Global Environmental Products, Inc in the locations listed
below. In these locations and areas surrounding these locations they are authorized to sell new, preowned, reconditioned, and
retired rental equipment. Kirby-Smith Machinery is also contracted to service Global machines in addition to selling parts.
Locations:
Oklahoma City, OK --- In Oklahoma - new, preowned, reconditioned, and retired rental
Tulsa, OK
McAlester, OK
Amarillo, TX --- In Texas - preowned, reconditioned, and retired rental
Lubbock,TX
Odessa, TX
Abilene, TX
Waco, TX
Kansas City, KS --- In Kansas - preowned, reconditioned, and retired rental
Kansas City, MO --- In Missouri - new, preowned, reconditioned, and retired rental
St Louis, MO
If you have any questions, please feel free to contact me via email or phone at
cbormann@globalsweeper.com or (850)377-4926.
Regards,
� '-
GLOBAL ENVIRONMENTAL PRODUCTS, INC.
5405 Industrial Parkway
San Bernardino, CA 92407
Chad Bormann
Vice President
Global Environmental Products, Inc
�
�RADAL L
INDL�STRIES LLC
May 27, 2025
RE: Kirby-Smith Machinery, inc.
To BuyBoard
This letter is to confirm that the Gradall Excavator distributor for the State of Oklahoma and in
the State of Texas, the Counties North and West af and Inciuding: Loving, Ward, Crane,
Crockett, Sutton, Schleicher, Cancho, McCultach, San Saba, Lampasas, Caryell, McLennan,
Fa�ls, Limestone, Leon, Anderson, Hendersan, Van Zandt, Rains, Hunt and Fannin is Kirby
Smith Machinery.
As a soie source provider of Gradall Industries, LLC., Kirby Smith Machinery is responsible for
all machine and parts sales, as well as service. Kirby Smith is also authorized to sell new, pre-
owned, reconditioned and retired rental equipment.
Thank you again for your time. If you have any questions, please feel free ta contact me.
Sincerely,
eremy Fisher
Regional Sales 1Vlanager
906 Mill Avenue SW, New Philadolphia, Ohlo 44663 • 7'ekphone 330.339.2211 • www.gradall.eom
A.�_..
May 30, 2025
RE: Kirby-Smith Machinery, Inc.
To BuyBoard
This letter is to confirm that Kirby-Smith Machinery is the sole source distributor for the Hard-Line LP line in
the United States.
Kirby-Smith Machinery is responsible for machine parts and sales, as well as service. Kirby-Smith is
authorized to sell new, pre-owned, reconditioned, and rental equipment.
Kirby-Smith Machinery is authorized to represent HLS HARD-LINE SOLUTIONS INC., part of Hexagon,
LP-301 and LP401 within the following states, Texas, Louisiana, Oklahoma, Arkansas, Missouri, Kansas,
lowa, Nebraska South Dakota, North Dakota and Minnesota.
Thank you for your attention to this matter. Should you have any questions, please do not hesitate to contact
me.
Sincerely, �
Derek j Cooper, VP US/CAN
Hexagon Mining Inc.
H
Husqvarna�
July, 2, 2025
Regarding: Kirby-Smith Machinery, Inc.
To whom it may concern:
Kirby-Smith Machinery, Inc. is an authorized dealer for Husqvarna Construction Products.
As a dealer, they are approved to sell (new, used, retired, rental fleet) equipment,
diamond tooling and parts/services. All of their locations are approved for sales and
services.
Locations: Oklahoma City, OK Tulsa, OK McAlester, OK Amarillo, TX Lubbock, TX
Odessa, TX Abilene, TX Waco, TX Kansas City, KS
If you have any questions, please feel free to contact me via email or phone at
or 214-763-3193
Sincerely,
Anthony McAtee
District Sales Mgr — Husqvarna Construction Products
Husqvarna Construction Products North America — 17400 W. 119th Street, Olathe, KS 66061
Oshkosh Corporation Classification - Restricted
Oshkosh Corporation Classification: Unrestricted
O
June 15t", 2025
To Whom It May Concern.
Kirby-Smith Machinery, Inc (and all their locations) is an authorized distributor for
JLG/ Skytrak for New, Used and Re-furbished Machines. Kirby-Smith Machinery is
also contracted to service JLG machines in addition to selling parts. Please call me
if you have any questions or concerns.
Sincerely,
Kish Rajput
District Manager-Sales
JLG Industries
(409)-789-8746
ksrajput@jlg.com
www.jl�.com
Ko��su
Komatsu America Corp.
8770 W. Bryn Mawr Ave
Suite 100
Chicago, IL 60631
Phone: (847) 437-5800
June 30, 2025
RE: Kirby-Smith Machinery, Inc.
To whom it may concern:
Kirby-Smith Machinery, Inc. is the authorized dealer for Komatsu America Corp. in the
locations listed below. In these locations and areas surrounding these locations they are
authorized to sell new, preowned, reconditioned, and retired rental equipment. Kirby-Smith
Machinery is also contracted to service Komatsu machines in addition to selling parts.
Locations:
Oklahoma City, OK
Tulsa, OK
McAlester, OK
Dallas, TX
Fort Worth TX
Amarillo, TX
Lubbock, TX
Odessa, TX
Abilene, TX
Waco, TX
If you have any questions, please feel free to contact me via email or phone
Regards,
Clifton `Buck" Lawson
Sr Dist. Mgr. — Komatsu America Corp
(940) 284-4328
�E�wE«
July 3, 2025
To Whom It May Concern.
Kirby-Smith Machinery, Inc (and all their locations) is an authorized distributor for
Ledwell Equipment. Kirby-Smith Machinery is also contracted to service Ledwell
equipment in addition to selling parts. Please call me if you have any questions or
concerns.
If there are any questions, feel free to contact me.
Mica Morse
903-748-9526
mmorse@ledwell.com
3300 Waco Street
Texarkana, TX 75503
ledwell.com
888.533.9355
Not just well made,
LEDWELL MADE.
�� �
Date: June 30, 2025
To: Kirby - Smith
SUBJ: Authorized Distributor for LeeBoy and Rosco Brand Products
500 Lincoln County Parkway Ext.
Lincolnton, NC 28092
Phone: 704-966-3300
This letter certifies that Kirby - Smith Machinery, Inc. is the sole source and authorized distributor
for ST Engineering LeeBoy' s LeeBoy and Rosco brand products in the state of Oklahoma.
As our authorized distributor, Kirby - Smith maintains an inventory of ST Engineering LeeBoy and
Rosco replacement parts as well as a staff of factory-trained technicians to provide support and
services to its customers who purchase ST Engineering LeeBoy equipment.
If we can be of further assistance, please contact my assistants, Katherine Calderon, at 980.729.7995
or Katherine.Calderon@leeboy.com and Gib Peele, at 980.339.3004 or Shuler.Peele@leeboy.com.
t3est �ega�ds
}�`1''��l-�cJ --ti--�--L� -.
— ��"
Shannon Seymour Chief Executive Officer
�
�
_ I�s
MULTIBUIP
July 1St, 2025
Kirby Smith
12321 E. Pine St.
Tulsa, OK 94553
RE: Letter of Distribution — Kirby Smith
To whom it may concern,
This letter serves to confirm that Kirby Smith is an authorized Multiquip distributor. Please feel
free to contact us directly if you need any additional information.
Thank you for your interest in Multiquip products.
Sincerely,
Dora Flores
Sr. Sales Representative
Multiquip Inc.
MULTIQUIP INC.
6141 KATELLA AVENUE CYPRESS CALIFORNIA 90630
800-421-1244 EMAIL: sales.gov@multiquip.com www.multiquip.com
���PREMIER
July 3, 2025
KirbySmith Inc.
Attn: Chuck Riddle, Government Sales Manager
12321 E. Pine St.
Tulsa, OK 74116
Subject: Government Related Sales
Dear Mr. Riddle,
This letter shoutd serve as verification that Kirby Smith Inc. is an authorized dealer for all
Premier Water Tanks LLC products. As a dealer for Premier Water Tanks LLC, you are
approved to selt new water tanks, new and used water trucks, new fuel and lube trucks,
and any parts or service related thereto. All of your locations are approved for sales and
services.
Locations: OKLAHOMA - Oklahoma City, Tulsa, McAlester, and Amarillo
TEXAS - Lubbock, Odessa, Abilene, and Waco
KANSAS - Kansas City
If you have any questions or need additional information, please contact me at
mattk@premotanks.com or my cell phone number is 417-846-5360.
;��S' rely,
�/
, i �;/,�
Matt W Kelley
�; Chief Financia Officer
�
��ShoulderMaster
J u ly 17, 2025
RE: Kirby-Smith Machinery INC
To whom it may concern:
PO Box 294
Poca WV 25159
+1 515 520-0653
admin@shouldermasterus.com
Kirby-Smith Machinery, Inc. is an authorized dealer for ShoulderMasterUS LLC in the locations
listed below. In these locations Kirby-Smith Machinery, Inc. have been assigned exclusive
distribution rights for ShoulderMaster products: SM2100 Paver, SM1500 Paver, SP1000 Spreader
Trailer, TB2100 Broom, TB1800 Broom, ASB2400 Angle Sweeper, and WT2500 Watercart Trailer.
Territory 1- Oklahoma, USA- Wirtgen AOR
Territory 2- Texas, USA - Counties as listed below
Andrews Coke Dickens Hall Kaufman Mitchell San Saba
Archer Coleman Donley Hamilton Kent Montague Schleicher
Armstrong Collin Eastland Hansford Kimble Moore Scurry
Bailey Collingsworth Ector Hardeman King Motley Shackelford
Baylor Comanche Edwards Hartley Knox Navarro Sherman
Borden Concho Ellis Haskell Lamb Nolan Somervell
Bosque Cooke Erath Hem� �ill Lampasas Ocr Itree Stephens
Bowie Coryell Fannin Hill Lipscomb Old �am Sterling
Briscoe Cottle Fisher Hoc :I� y Lubbock Palc Pinto Stonewall
Brown Crane Floyd Hood Lynn Parker Sutton
Callahan Crockett Foard Howard McCulloch Parmer Swisher
Carson Crosby Gaines Hunt McLennan Potter Tarrant
Cass Dallam Garza Hutchinson Martin Randall Taylor
Castro Dallas Glasscock Irion Mason Reagan Terrell
Childress Dawson Gray Jack Menard Roberts Terry
Clay Deaf Smith Grayson Johnson Midland Rockwall Throckmorton
Cochran Denton Hale Jones Mills Runnels Tom Green
Ifyou have any questions, please feel free to contact me via email or phone at
adminnashouldermasterus.com. or (515) 520-0653.
Regards,
U pton
Val Verde
Ward
Wheeler
Wichita
Wilbarger
Winkler
W ise
Yoakum
Young
TommyTomlin
Business Development Manager
ShoulderMasterUS LLC
To Whom It May Concern.
Kirby-Smith Machinery, Inc (and all their locations) is an authorized distributor
for Strickland and ACS Attachments. Kirby-Smith Machinery is also contracted
to service Strickland/ ACS attachments in addition to selling parts. Please call
me if you have any questions or concerns.
Sincerely,
Mick Crimmins
VP Sales
Strickland MFG — ACS Industries
804-548-3774
Mick.Crimmins@stricklandmfgus.com
:.. • • :: . . . :.. • • : � . . .
Core Values: Trust, Safety, Honesty, Profitability, Accountability
HITAGHI
lnspire the Nex�
July 10, 2025
Re: Authorized Sullair Dealer
To Whom It May Concern,
We are pleased to confirm Kirby Smith Machinery's status as an authorized dealer of Sullair
branded portable compressors, and a valued partner in our dealer network.
Over the last half-century, the Sullair brand has become synonymous with reliability, durability,
and performance. Now that Sullair is part of the Hitachi Industrial Equipment Systems Co., Ltd.
compressor portfolio, our legacy as an enduring provider of innovative and lasting compressed
air solutions is further strengthened.
We are committed to maintaining a strong network of authorized dealers and are proud to
partner with energetic, client-focused dealers like Kirby Smith Machinery. We value the strong
relationship over these many years and look forward to servicing our mutual end customers for
years to come.
Thank you for your team's commitment to the Sullair brand.
Regards,
�����
Lyndsie Daikhi
Business Development Manager, Dealer Development
Hitachi Global Air Power US, LLC
�Hitachi Global Air Power US, LLC
1 Sullair Way, Michigan City, IN 46360 United States Tel: 1-800-SULLAIR
www.hitachiglobalai rpower.com
i t �� ������ : I I
June 6, 2025
RE: Kirby- Smith Machinery, INC
To whom it may concern:
Kirby-Smith Machinery, Inc. is the authorized dealer for Takeuchi (U.S.) Ltd. in the locations
listed below. In these locations and areas surrounding these locations, they are authorized to
sell and service Takeuchi machines in addition to selling parts.
Locations:
Oklahoma City, OK
Tulsa, OK
McAlester, OK
Amarillo, TX
Lubbock, TX
Odessa, TX
Abilene, TX
Waco, TX
Kansas City, KS
If you have any questions, please contact me via email or phone with the contact info provided
below.
Thank you,
Jeff Jacobsmeyer � Central Midwest Regional Business Manager
M + 706.362.0564
ieff.jacobsmeyer(cr�.takeuchi-us.com
519 Bonnie Valentine Way. � Pendergrass, GA 30567
takeuchi-us.com
�
,Fro� ��r,��' ��r�� �� �1do���f ����d�r
51fY �4FINIE YALEWTINE WA'h' I REIdDER{'iR.4��� CaA 34563 I FQS.i�E13.36i3C3 � TAI[EGICHI-4i�.�iDM',
MAC
July lOth, 2025
RE: Kirby-Smith Machinery, Inc.
To whom it may concern:
Kirby-Smith Machinery, Inc. is the authorized dealer for Terramac in the locations listed
below. In these locations and the surrounding areas, they are autharized to sell new and
used Terramac equipment. Including but not limited to; pre-owned, reconditioned, and
rental equipment. Kirby-Smith Machinery is also a factory trained service provider and
parts distributor for the Terramac product line.
Locations:
Oklahoma City, OK
Tulsa, OK
McAlester, OK
St. Louis, MO
Kansas City, KS
Amarillo, TX
Lubbock, TX
Odessa, TX
Abilene, TX
Dallas, TX
Fort Worth, TX
Waco, TX
Regards,
�euu2 �e��¢e
Kevin Rettke
Sales and Product Support Manager — Central Region
708-912-2392 � krettke(�a,terramac.com
Terramac � 550 Heartland � Sugar Grove, IL 60554 USA
www.terramac.com � p:630-365-4800
THOMPSON
; �PUMP
4620 City Center Dr.
PO Box 291370
Port Orange, FL 32129-1370
386-767-7310
July 17, 2025
To Whom It May Concern.
Kirby-Smith Machinery, Inc (and all their locations) is an authorized distributor for
Thompson Pump & Manufacturing Co., Inc. for New, Used and Re-furbished
Machines. As a distributor, Kirby-Smith Machinery, Inc is also authorized to
provide service, repair and warranty support along with Thompson genuine spare
parts.
Sincerely,
Patrick Champagne
National Account Manager
pchampaqne(C�thompsonpump.com
386.872.2470
� i 1 • I ..
•
P.O. Box 400, Austln, Texas 78767
800.695.2919 • blds[e�buyboard.com - buyboard.com
PR4POSAL SPECIFICATION SUMMARY
The categories and items specified for this Proposal Invitation are summarized below. For full Proposal
Specifications, you must review and complete the Praposal Specification information in the electronic proposal
submission system in accordance with the Instructions to Proposers (or, if submitCing a hard copy Proposal, timely
request and complete the Proposal Specification Form in accordance with the Instructions to Proposers).
PROPOSAL N�TE 1; Vendors shall submit catalog(s)/price list(s) with their Proposal response or the Proposal will not be
considered. Vendors shafl submit catalog(s)/price list(s) with the Proposal in a readily avaifable and readable electronic format,
with Exce1 or searchable PDF preferred. Na paper cata/ogs or manufactu�eyvendor websites w�/l be accepted.
PROPOSAL N4TE2: A Vendor proposing shal! be approved and authorized by the manufacturer to sell, insta(f, and service
the brand(s) of product{s) proposed. Proposers responding to this Proposal Invitation shall submit an approval letter fram
each manufacturer for each product line proposed. The requirement to provide an approval letter from the manufacturer
applies to both selfer and installers. Manufacturers respanding directfy to this Proposal Invitation, in lieu of an authorization
letter, shall submit a written explanatian that the company is the manufacturer of the product line(s) proposed. Dealer
authorization aareements will not be acceqted as a substitute for the manufacturer authorization fetter.
The manufacturer authorization lefters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter},
2. Addressed to "The Locaf Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s) praposed, and
5. Name, Title, and Signature of Authorized Official fram Manufacturer.
PROP4SAL N�TF3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment having been checked
and inspected by a manufacturer-authorized dealer prior to sale and shall be no oider than sixty (60) manths as of the date
of delivery, Propasers respanding to this Proposal Invitation for "Pre-Owned/Reconditioned/Retired Rental" equipment
must also be approved by the manufacturer to sell pre-owned/recondikioned/retired rental equipment for the brand submitted
and must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. Equipment listed as "Pre-Owned/ReconditionedJRetired Rental"
shail be in good and working condition and shall include a minimum warranty of one-hundred eighty (184) days against any
defect from workmanship and parts and shafl cover equipment repairs and/or component replacement. Total equipment
usage haurs as displayed on the service meter wi11 have a maximum of ane thousand (1,000) hours per year of age and a
minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement toois.
Section I: New Cons#ruction, Road, Bridae and Renair Eauiament-PURCHASE ONLY
1. Discounk (%} off catalog/pricelist for Air Compressors (Truck or Trailer Mounted), Accessories and Atiachments.
2. Discount (%) off catalog/pricelist for Articulated Trucks, Accessories and Attachments.
3. Discount (%} off catalog/pricelist for Asphalt Compactors, Accessories and Attachments.
4. Discount {%) off catalog/pricelist for Asphalt Cutters, Accessories and Attachments.
5. Discount (%) off catalog/pricelist for Asphalt Distributors, Accessories and Attachments.
b. Discount (%) off cataiog/pricelist for Asphalt Emulsion Tanks, Accessories and Attachments.
7. Riscount {%) off catalog/pricelist for Asphalt Pavers, Accessories and Attachments.
8. Discounk {%} off catalog/pricelist for Backhoe/Loaders, Accessaries and Attachments.
9. Discount (%) off catalog/pricelist for Chip Spreaders, Accessories and Attachments.
10. Discount (°/a) off catalog/pricelist for Cold Planers, Accessories and Attachments.
11. Discount (%) off catalog/pricelist for Conveyors, Accessories and Attachments.
12. Discount (%) off catalog/pricelist for Curb and Gutter Machines, Accessories and Attachments.
!3. Discount (%) ofF catalog/pricelist for Forklifts, Accessories and Attachments.
Page 37 of 69
PRoaoSa� Foan�S COM M/SVCS v. k0.64.2024
� i 1 I 1
•
P.o. Box aoo, qustin, Texas 78767
800.695.29i9 • bids�a buyboard.com - buyboard.com
14. Discount {%) off catalog/pricelist for Generator Equipment and Electrical Systems, Accessories and
Attachments.
15. Discount (%) off cata{og/pricefist for Hydraulic Hammers, Accessories and Attachments.
16. Discount (%) off catalog/priceiist for Integrated Tool Carriers, Accessories and Attachments.
17. Discount {%) off catalog/pricelist for ]ack Hammers, Accessories and Attachments.
18. Discount (°/a} off catalog/pricelist for Knuckle Boom Loaders, Accessories and Attachments.
19. Discount (%} off catalog/pricelist for Material Handling Equipment, Accessories and Attachments.
20. Discount (%) off catalog/pricelist for Melter Crack Sealers (Truck or Trailer Mounted), Accessories and
Attachments.
21. Discount (%) off catalog/pricelist for Mini Excavators, Accessories and Attachments.
22. Discount (%) off catalog/pricelist for Motor Graders, Accessories and Attachments.
23. biscount (%) off catalog/pricelist for Multi Terrain Loaders, Accessories and Attachments.
24. D9scount (%) off catalog/pricelist for Paving Breakers and Milling Machines, Accessaries and Attachments.
25, Discount (%} off catalog/pricelist for Pipelaying Equipment, Accessories and Attachments.
26. Discount {%) off catalog/pricelist for Pneumatic Compactors and Rollers, Accessories and Attachments.
27. Discount (°10} off catalog/priceiist for Pothole Patchers (Trailer or Truck Mounted), Accessories and
Attachments.
28. Discount (°!o) ofF catalog/pricelist for Road Broom Equipment, Accessories and Attachments.
29. Discount (%) off catalog/pricelist for Road Reclaiming Eguipment, Accessories and Attachrnents.
34. Discount {%) ofF catalog/pricelist for Scrapers, Accessories and Attachments.
31. Discount (%} off catalog/pricelist for Skid Steer Loaders, Accessories and Attachments.
32. Discount {%) otf catalog/pricelist for Soil Stabilizing Equipment, Accessories and Attachments.
33. Discount (°/a) off catalog/pricelist for Telescopic Handlers, Accessories and Attachments.
34. Discount {%) off catafog/pricelist for Track Loaders, Accessories and Attachments.
35. Discount (%) aff catalog/pricelist for Track and Wheel Material Handlers, Accessories and Attachments.
36. Discount (%} ofF catalog/pricelist for Track-Type Tractors and Dozers, Accessories and Attachments.
37. Discount (%) off catalog/pricelist for Tracked Excavators, Accessories and Attachmen�s.
38. Discount (%) off catalog/pricelist for Trommel Screen Equipment and Compost Turners, Accessories and
AtEachments.
39. Discaunfi (°�) off catalog/price{ist for Truck Mounted Excavators, Accessories and Attachments.
40. Discount (%} off catalog/pricelist for All Types of Truck Mounted Aerial Lifts, Accessories and Attachments
(Celescopic, cable handler, digger/hydraulic derrick, and related aerial lifts).
41. Discount (%) ofF catalog/pricelist for Utility Vehicles, Accessories and Attachments.
42. Discount (%) off catalog/pricelist for Vibratory Soil Compactors and Rollers, Accessories and Attachments.
43. Discaunt {%) off catalog/pricelist for Waste Handling Whee! l.oaders and Land�ll Compactors, Accessories and
Attachments.
44. Discount (%) off catalog/pricelist for Wheel Dozers, Accessories and Attachments.
45. Discount (%) off catalog/pricelist for Wheel Excavators, Accessories and Attachments.
46. Discount (%) off catalog/pricelist for Wheel Loaders, Accessories and Attachments.
47. Discount (°/a) off catalog/priceiist for Heavy Duty Paint Striping Equipment, Accessories and Attachments.
48. Discount (%) off catafog/pricelist for All Other Construction, Road, Bridge, Other Equipment,
Accessories and Attachments.
49. Discaunt (%) ofF catalog/pricelist for Repair Parts on All Types of Construction, Road, Bridge, and Other
Equipment.
Section II: Construction, Road. Bridae. and Reoair Eaui�ment-REN7AL ONLY (Rental Rate Sheet must be
submitted with Proqosal or Pr000sal will not be considered.�
50. Discount {%) ofF catalog/pricelist for RENTAL of AI1 Construction, Road, Bridge, �ther Equipment,
Accessories and Attachments.
Page 38 of 69
PROPOsnL FORMS COMMJSVCS V.10.04.2024
� � 1 1 f
•
P.O. Box a00, AUstin, Texas 78767
800.695.28'19 • bidsCa?buyboard.com - bvyboard.com
Section III: Construction, Road. Bridq�, and Repair Equipment (Pre-Owned/Reconditioned/Retired Rentall-
PURCHASE �NLY
51. Discount {4/0) off catalog/pricelist for All Types of Pre-Owned/Reconditioned/Retired Rental Construction,
Road, Bridge, Other Equipment, Accessories and Attachments.
Settion IV: Street Sweeoers, Sand/Salt Sareadinq. Snownlows end Deicinq Road and Bridae Eaui�ment-
PURCHASE ONLY
52. Discount (%) off catalog/pricelist for Broom Street Sweepers, Accessories and Attachments.
53. Discount (%) off catalog/pricelist for Air Street Sweepers, Accessories and Attachments.
54. discount {%) off catalog/pricelist for Regenerative Air Street Sweepers, Accessaries and Attachments.
55. Discount (%) off catalog/pricefist for Waterless Street Sweepers, Accessories and Attachments.
S6. Discount (%} off catalog/pricefist for Alternative Fuel Street Sweepers, Accessaries and Attachments.
57. Discount (%) off catalog/pricelist for All Types of Mounted Sand and Satt Spreading Equipment, Accessories
and Attachments (Pick-Up, Utility, Heavy-Duty, or Tailgate).
58. Discount (%) aff catalog/price{ist for Pre-Wetting Equipment, Accessories and Attachments.
59. Discount (%) off catalog/pricefist for Snowplow Equipment, Actessories and Attachments.
b0. Discount (%) off catalog/pricelist for Deicing Equipment, Accessories and Attachments.
61. Discaunt (%) off catalog/pricelist For Alf Other Types of Street Sweeper, Sand/Salt Spreading, Snowplows and
Deicing Equipment, Accessories and Attachments.
62. Discount (%) aff catalog/pricelist for Repair Parts on All Types of Street Sweepers, Sand/Salt Spreading,
5nowpfows, Deicing, and l�ther Related Equipment, Accessories and Attachments.
Section V: Street Sweeoers. Sand/Salt SnreadinQ. Snowolows and Deicina Road and Bridae Eauioment-
RENTAL ONLY (Rental Rate Sheet must be submitted with Pro�osa! or Proposa! will not be considered.l
63. Discount {%) off catalag/pricelist for RENTAL of All Street Sweepers, Sand/Sa1t Spreading, Snowplows and
Deicing Road and Bridge Equipment, Accessories and Attachments.
Section VI: Street Sweeners, Sand/Salt Soreadina. Snow�lows and Deicina Road and Bridae Eauiument lPre-
�wned/Reconditioned/Retired itentall-PURCHASE ONLY
64. Discount (%) ofF catalag/pricelist for All Types of Pre-Owned/Recanditioned/Retired Rental Street
Sweepers, Sand/Salt Spreading, Snowplows and Deicing Road and Bridge Equipmen�, Accessories and
Attachments.
Sectian VIi: Soif and Road Chemical Polvmers
65. Discaunt (%) off catalog/pricelist for Chemica{ Base Polymers and Stabilizer for Soil and Road (used far
soil/road to provide a chemital bond joining particies inta formation).
Section VIYI: Installation and Re�air Service
b6. Discount (%) off catalog/pricelist for Maintenance Services (monthly, quarterly, and/or yearly} of Construrtion,
Road and Bridge, Street Sweepers, Sand/Salt Spreading, Sr�awplows, Deicing and Other Equipment.
67. Haurly Labor Rate for Installation/Repair Service on All Types of Construction, Road, Bridge and Oiher
Equipment - Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products.
68. Hourly Labor Rate for Installation/Repair Service on All 7ypes of Street Sweepers, Sand/Salt Spreading,
Snawplows, Deicing and Other Equipment - Not to Exceed hourly labor rate for Installation/Repair Service of
Equipment and Products.
Page 39 of 69
PaovoSa� FOwaS COMMJSI�CS v.10.04.2024
� i � f f
•
P.O. BOX 400, Austlrt, TBXas 78767
aoo.695.29t9 • bids@buyboard.00m • buyboard.cam
REQUIRED FORMS CHECKLIST
(Please check (�1 the following)
� Reviewed/ComRleted: Proposer's Acceptance and Agreement
PROPOSAL FORMS PART 1: COMPLIANCE FORMS
�
fO
�
a
0
�
�
0
�
0
�
a
a
0
a
Reviewed/Comnleted: Proposal Acknowledgements
Reviewed/Completed: Feiony Conviction Disclosure
Reviewed/Completed: Resident/Nonresident Certification
Reviewed/Comaleted: Debarment Certification
Reviewed/Compfeted: Vendor Employment Certification
Reviewed/Comqleted: No Boycatt Verification
Reviewed/Comaleted: No Excluded Nation or Foreign Terrorist Organizatian Certi�ication
Reviewed/Comoleted: Historically Underutilized Business Certification
Review2d/Completed: Acknowledgement of BuyBoard Technical Requirements
Reviewed/Comqleted: Construction-Related Goods and Services Affirmatian
Reviewed/Comoleted: Deviation and Compliance
Reviewed/Comnleted: Vendor Conser+t for Name Brand Use
Reviewed/Comaleted: Confidential/Proprietary Information
Reviewed/Comoleted: EDGAR Vendar Certification
Reviewed/Comqfeted: Compliance Forms Signature Page
PROPOSAL FORMS PART 2: VENDOR INFORMATI4N FORMS
� ReviewedLCompleted: Vendor Business Name
(] Reviewed/Completed: Vendor Contact Informaiion {completein e%ctronicproposalsubmrssionsystemJ
� Reviewed/Completed: Federaf and State/Purchasing Caoperative Experience
� Reviewed/Comr�leted: Governmental References
� Reviewed/Comqieted: Company Pro�le
Q ReVl2w2(�/C0171q{eted: T@Xas R@g101181 S2CVic� D�Slgildtloll (completernelectronrcproposa/submrssronsystem)
[] Reviewed/Comnleted: State Service Designation (complete in electronicproposa/submission system)
� Reviewed/Comqleted: Naiaonal Purchasing Coopeiative Vendor Avuard Agreement (vendors sen•rnq outsrde Texas oniy�
[] Reviewed/Camqleted: Locai/Authorized Seller Listings
0 Reviewed/Comnleted: Manufatturer Dealer Designation
[] Reviewed/Completed: Proposal Inv�itation Ques#ionnaire
� Reviewed/Comqleted: Proposal Specifications wrth Discount (%) off Catalog/Pricelisf and/or other reguired
pricing information rnduding Cata/ogs/Price/ists (or no brd response) and ManufacturerAuthorization Letters sha/l be
submitted vvith the Praposa/ or the Proposal wil/ nat 6e considered,
Page 40 of 69
PROPOSAL FORMS COMM/SVCS V.1O.04.2024
Kirby-Smith Machinery Inc Information
Contact: Tonya Mason
Address: 6715 W Reno Ave
Oklahoma City, OK 73127
Phone: (405) 782-7189
Fax: (405) 787-5973
Toll Free: (405) 782-7189
Email: TMASON@KIRBY-SMITH.COM
Web Address: www.kirby-smith.com
By submitting your response, you certify that you are authorized to represent and bind your company.
charles riddle
Signature
Submitted at 7/17/2025 01:47:44 PM (CT)
criddle kirby-smith.com
Email
Requested Attachments
Company Profile
KSM Profile.docx
REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard
website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company
description that you would like to have included with your company profile on the BuyBoard website. Submit your
company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any
content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any
content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the
Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) (DO NOT password protect
uploaded files.)
Manufacturer Authorization Letter(s)
Dealer Authorization Letters.zip
A Vendor proposing shall be approved and authorized by the manufacturer to sell, install, and service the brand(s) of
product(s) proposed. Proposers responding to this Proposal Invitation shall submit an approval letter from each
manufacturer for each product line proposed. The requirement to provide an approval letter from the manufacturer
applies to both seller and installers. Manufacturers responding directly to this Proposal Invitation, in lieu of an
authorization letter, shall submit a written explanation that the company is the manufacturer of the product line(s)
proposed. Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s) proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
BuyBoard Proposal Invitation No. 788-25 - Construction, Road and BuyBoard 788-25 SIGNED.pdf
Bridge, and Other Related Equipment
REQUIRED-In PDF format, upload all COMPLETED and FILLED in proposal invitation documents available for
download at wnnniv.buvboard.com.vendor including any additional pages, as necessary. NOTICE: DO NOT complete
proposal forms in internet browser. No data will be stored. Download file to computer and complete proposal forms
prior to submitting. (DO NOT password protect uploaded files.)
Page 3 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Exceptions and/or Detailed Information Related to Discount % and/or No response
Hourly Labor Rate Proposed
In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or
discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS
NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (DO NOT password protect uploaded files.)
Manufacturer Catalog(s) and/or Product Price list(s)
Manufacturer List Price.zip
REQUIRED-In PDF format ONLY, upload manufacturer catalog(s) and/or product price list(s) in accordance with
proposal invitation instructions. Vendors shall submit catalog(s)/price list(s) with their Proposal response or Proposal
will not be considered. No paper catalogs or manufacturer/vendor websites will be accepted. File size must not exceed
250MB. (DO NOT password protect uploaded files.)
IRS Form W-9 Request for Taxpayer ldentification Number and KSMI 2025 W9.pdf
Certification
REQUIRED-In PDF format, upload W-9 form. (DO NOT password protect uploaded files.)
Bid Attributes
1 Name of Proposing Company (Legal Name)
By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor
must be an individual or legal business entity capable of entering into a binding contract. List the LEGAL NAME of
the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such
information may be provided below.
� KIRBY-SMITH MACHINERY
2 Vendor Business Name
Name by which Vendor, if awarded, wishes to be identified on the BuyBoard. If different than the Name of Proposing
Company listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used.
� KIRBY-SMITH MACHINERY
3 Vendor Mailing/Street Address
Vendor Mailing/Street Address
� 9658 N. Main
4 Vendor Mailing/Street Address - City
Vendor Mailing/Street Address - City
� oklahoma city
5 Vendor Mailing/Street Address - State
Vendor Mailing/Street Address - State (Abbreviate State Name)
�ok
6 Vendor Mailing/Street Address - Zip Code
Vendor Mailing/Street Address - Zip Code
�73120
7 Federal Identification Number
Federal Identification Number
� 73-1119892
Page 4 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
8 No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically
Underutilized Business Certification
No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized
Business Certification
�
No Boycott Certification
A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly
or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees
for goods or services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel and will not boycott Israel during the term of the contract (TEX. GOV'T CODE Ch. 2271), (2) does not
boycott energy companies and will not boycott energy companies during the term of the contract (TEX. GOV'T
CODE Ch. 2276), and (3) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm
entity or firearm trade association (TEX. GOV'T CODE Ch. 2274). Accordingly, this certification form is included to
the extent required by law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that
is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a
person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for
ordinary business purposes. TEX. GOV'T CODE §808.001(1).
"Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations with a company because the company: (A) engages in the exploration, production, utilization,
transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet
environmental standards beyond applicable federal and state law; or (B) does business with a company described
by Paragraph (A). TEX. GOV'T CODE §809.001(1).
"Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or
association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely
on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business
relationship with the entity or association based solely on its status as a firearm entity or firearm trade association;
or (iii) terminate an existing business relationship with the entity or association based solely on its status as a
firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail
seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii)
a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing
business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state,
or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason
that is specific to the customer or potential customer and not based solely on an entity's or association's status as a
firearm entity or firearm trade association. TEX. GOV'T CODE §2274.001(3).
By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor
does not boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade
association and will not do so during the term of any contract awarded under this Proposal Invitation, that this
certification is true, complete and accurate, and that I am authorized by my company to make this certification.
�Yes
Page 5 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
0
No Excluded Nation or Foreign Terrorist Organization Certification
Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a
contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization
— specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares
to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to
a foreign terrorist organization is not subject to the contract prohibition.)
By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas
Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by
my company to make this certification.
�Yes
1 Historically Underutilized Business Certification
� A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women
Business Enterprise or "MWBE" and all referred to in this form as a"HUB") is encouraged to indicate its HUB
certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications
for awarded Vendors that properly indicate and document their HUB certification on this form.
I certify that my company has been certified as a MWBE/HUB in the following categories: �Piease �ne�k an rnar
apply)
1 Minority Owned Business
2 Minority Owned Business
❑ Minority Owned Business
1 Women Owned Business
3 Women Owned Business
❑ Women Owned Business
1 Service-Disabled Veteran Owned Business
4 Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected
disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U.
S. Department of Veterans Affairs or Department of Defense)
❑ Service-Disabled Veteran Owned Business
1 Certification Number
5 Certification Number
� No response
1 Name of Certifying Agency
6 Certifying Agency
� No response
1 Non-MWBE/HUB
7 My company has NOT been certified as a MWBE/HUB
�❑ Non-HUB
1 Vendor General Contact Information
$ Proposal/Contract General Contact Information
Page 6 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1 Vendor Proposal/Contract Contact - First Name
9 Vendor Proposal/Contract Contact - First Name
� charles
2 Vendor Proposal/Contract Contact - Last Name
� Vendor Proposal/Contract Contact - Last Name
� riddle
2 Vendor Proposal/Contract Contact E-mail Address
1
Vendor Proposal/Contract Contact E-mail Address
� criddle@kirby-smith.com
2 Vendor Proposal/Contract Mailing Address
2 Vendor Proposal/Contract Mailing Address
� 12321 E. PINE ST.
2 Vendor Proposal/Contact Mailing Address - City
3 Vendor Proposal/Contact Mailing Address - City
� tulsa
2 Vendor Proposal/Contact Mailing Address - State
4 Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name)
�ok
2 Vendor Proposal/Contact Mailing Address - Zip Code
5 Vendor Proposal/Contact Mailing Address - Zip Code
�74116
2 Vendor Proposal/Contact Phone Number
6 Vendor Proposal/Contact Phone Number (�ooc-�ooc->000c)
�9182106095
2 Vendor Proposal/Contact Extension Number
7 Vendor Proposal/Contact Extension Number
� No response
2 Company Website
$ Company Website (www.�oc.com)
� www.kirby-smith.com
Page 7 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2 Purchase Orders Contact Information
9 All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet
access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a
new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their
orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
• I will use the internet to receive Purchase Orders at the following address
F
IYes �
3 Purchase Order E-mail Address
� Purchase Order E-mail Address
� criddle@kirby-smith.com
3 Purchase Order Contact - First Name
� Purchase Order Contact - First Name
� charles
3 Purchase Order Contact - Last Name
2 Purchase Order Contact - Last Name
� riddle
3 Purchase Order Contact Phone Number
3 Purchase Order Contact Phone Number (>ooc->ooc-�000c)
�9182106095
3 Purchase Order Contact Extension Number
4 Purchase Order Contact Extension Number
� No response
3 Alternate Purchase Order E-mail Address
5 Alternate Purchase Order E-mail Address
� No response
3 Alternate Purchase Order Contact - First Name
6 Alternate Purchase Order Contact - First Name
� No response
3 Alternate Purchase Order Contact - Last Name
7 Alternate Purchase Order Contact - Last Name
� No response
3 Alternate Purchase Order Contact Phone Number
$ Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx)
� No response
Page 8 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3 Alternate Purchase Order Contact Extension Number
9 Alternate Purchase Order Contact Extension Number
� No response
4
0
Purchase Orders Contact Information
All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet
access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a
new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their
orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
• Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer
Designation form as provided to the Cooperative administrator. I understand that my company shall remain
responsible for the Contract and the performance of all Designated Dealers under and in accordance with
the Contract.
�Yes �
4 I Request for Quotes (RFQ)
� Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs:
4 Request for Quote (RFQ) E-mail Address
2 Request for Quote (RFQ) E-mail Address
� criddle@kirby-smith.com
4 Request for Quote (RFQ) Contact - First Name
3 Request for Quote (RFQ) Contact - First Name
� charles
4 Request for Quote (RFQ) Contact - Last Name
4 Request for Quote (RFQ) Contact - Last Name
� riddle
4 Request for Quote (RFQ) Contact Phone Number
5 Request for Quote (RFQ) Contact Phone Number (�oc-�oc-x�ocx)
�9182106095
4 Request for Quote (RFQ) Contact Extension Number
6 Request for Quote (RFQ) Contact Extension Number
� No response
4 Alternate Request for Quote (RFQ) E-mail Address
7 Alternate Request for Quote (RFQ) E-mail Address
� No response
4 Alternate Request for Quote (RFQ) Contact - First Name
$ Alternate Request for Quote (RFQ) Contact - First Name
� No response
Page 9 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4 Alternate Request for Quote (RFQ) Contact - Last Name
9 Alternate Request for Quote (RFQ) Contact - Last Name
� No response
5 Alternate Request for Quote (RFQ) Contact Phone Number
� Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx)
� No response
5 Alternate Request for Quote (RFQ) Contact Extension Number
� Alternate Request for Quote (RFQ) Contact Extension Number
� No response
5
2
5
3
Invoices
Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when
they are ready to be retrieved.
Invoices
Please choose onlv one f1� of the following options for receipt of invoices and provide the requested
information:
(a) Service fee invoices and related communications should be provided directly to my company at:
or
(b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following
billing agent:
If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract,
Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the
Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor.
� Service fee invoices and notices direct to company �
5 Invoice Company Name
4 Invoice Company Name
� KIRBY-SMITH MACHINERY
5 Invoice Company Department Name
5 Invoice Company Department Name
� accounts payable
5 Invoice Contact - First Name
6 Invoice Contact - First Name
� charles
5 Invoice Contact - Last Name
7 Invoice Contact - Last Name
� riddle
Page 10 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
5 Invoice Mailing Address
$ Invoice Mailing Address (P.O. Box or Street Address)
� 9658 N. Main
5 Invoice Mailing Address - City
9 Invoice Mailing Address - City
� oklahoma city
6 Invoice Mailing Address - State
� Invoice Mailing Address - State (Abbreviate State Name)
�ok
6 Invoice Mailing Address - Zip Code
� Invoice Mailing Address (Zip Code)
�73120
6 Invoice Contact Phone Number
2 Invoice Contact Phone Number (xxx-xxx-xxxx)
�9182106095
6 Invoice Contact Extension Number
3 Invoice Contact Extension Number
� No response
6 Invoice Contact Fax Number
4 Invoice Contact Fax Number (xxx-xxx-xxxx)
� No response
6 Invoice Contact E-mail Address
5 Invoice Contact E-mail
� criddle@kirby-smith.com
6 Invoice Contact Alternate E-mail Address
6 Invoice Contact Alternate E-mail Address
� No response
6 Billing Agent Company Name
7 Billing Agent Company Name
� No response
6 Billing Agent Department Name
$ Billing Agent Department Name
� No response
6 Billing Agent Contact - First Name
9 Billing Agent Contact - First Name
� No response
Page 11 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
7 Billing Agent Contact - Last Name
� Billing Agent Contact - Last Name
� No response
7 Billing Agent Mailing Address
� Billing Agent Mailing Address (P.O. Box or Street Address)
� No response
7 Billing Agent Mailing Address - City
2 Billing Agent Mailing Address - City
� No response
7 Billing Agent Mailing Address - State
3 Billing Agent Mailing Address - State (Abbreviate State Name)
� No response
7 Billing Agent Mailing Address - Zip Code
4 Billing Agent Mailing Address - Zip Code
� No response
7 Billing Agent Contact Phone Number
5 Billing Agent Contact Phone Number (xxx-xxx-xxxx)
� No response
7 Billing Agent Contact Extension Number
6 Billing Agent Contact Extension Number
� No response
7 Billing Agent Fax Number
7 Billing Agent Fax Number
� No response
7 Billing Agent Contact E-mail Address
$ Billing Agent Contact E-mail Address
� No response
7 Billing Agent Alternative E-mail Address
9 Billing Agent Alternative E-mail Address
� No response
8 Shipping Via
� Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other
� Company Truck �
Page 12 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
8 Payment Terms
� Note: Vendor payment terms must comply with the BuyBoard Genera/ Terms and Conditions and the Texas Prompt
Payment Act (Texas Government Code Ch. 2251).
�30 days
8 Vendor's Internal/Assigned Reference/Quote Number
2 Vendor's Internal/Assigned Reference/Quote Number
� No response
8 State or Attach Return Policy
3 Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract
terms, terms of sale, or other information not specifically related to return requirements and processes included in
Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the
Deviation and Compliance Form and accepted by the Cooperative.
� No response
8 Electronic Payments
4 Are electronic payments acceptable to your company?
�Yes �
8 Credit Card Payments
5 Are credit card payments acceptable to your company?
�Yes �
8
6
Texas Regional Service Designation
Texas Regional Service Designation - Refer to Form in Proposal Invitation
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers
vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all
Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you
propose to serve different regions for different products or services included in your Proposal, you must complete
and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the
products or services to which the designation applies. By designating a region or regions, you are certifying that
you are authorized and willing to provide the proposed products and services in those regions. Designating
regions in which you are either unable or unwilling to provide the specified products and services shall be
grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you
do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must
so indicate on this form.
8 Company Name
7 Company Name
� KIRBY-SMITH MACHINERY
8 Texas Regional Service Designation
8 Select only one of the following options. If you select "I will NOT
check the individual Regions you wish to serve.
� I will not serve all Regions of Texas �
8 Region 1
9 Region 1 - Edinburg
❑ Region 1
serve all Regions of Texas", you must then
Page 13 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
9 Region 2
� Region 2 - Corpus Christi
❑ Region 2
9 Region 3
� Region 3 - Victoria
❑ Regian 3
9 Region 4
2 Region 4 - Houston
❑ Region 4
9 Region 5
3 Region 5 - Beaumont
�❑ Region 5
9 Region 6
4 Region 6 - Huntsville
�❑ Region 6
9 Region 7
5 Region 7 - Kilgore
�❑ Region 7
9 Region 8
6 Region 8- Mount Pleasant
0 Region 8
9 Region 9
7 Region 9- Wichita Falls
0 Region 9
9 Region 10
$ Region 10 - Richardson
0 Region 10
9 Region 11
9 Region 11 - Fort Worth
0 Region 11
1 Region 12
� Region 12 - Waco
0
0 Region 12
1 Region 13
� Region 13 - Austin
1
0 Region 13
Page 14 of 93 pages Vendor: Kirby-Smith Machinery Inc �88-25
1 Region 14
2 Region 14 - Abilene
+�❑ Region 14
1 Region 15
� Region 15 - San Angelo
3
�❑ Region 15
1 Region 16
4 Region 16 - Amarillo
�❑ Region 16
1 Region 17
5 Region 17 - Lubbock
�❑ Region 17
1 Region 18
6 Region 18 - Midland
�❑ Region 18
1 Region 19
� Region 19 - EI Paso
7
❑ Region 19
1 Region 20
$ Region 20 - San Antonio
❑ Region 20
1 State Service Designation
� State Service Designation - Refer to Form in Proposal Invitation.
9
As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United
States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state
law, through a piggy-back award or similar agreement through the National Purchasing Cooperative BuyBoard. If
you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note:
If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service
Designation form.) In addition to this form, to be considered for a piggy-back award by the National
Purchasing Cooperative, you must have an authorized representative sign the National Purchasing
Cooperative Vendor Award Agreement that follows this form.
If you serve different states for different products or services included in your Proposal, you must complete and
submit a separate State Service Designation form for each group of products and clearly indicate the products or
services to which the designation applies. By designating a state or states, you are certifying that you are
authorized and willing to provide the proposed products and services in those states. Designating states in which
you are either unable or unwilling to provide the specified products and services shall be grounds for either
rejection of your Proposal or, if awarded, termination of your Contract.
1 Company Name
� Company Name
0
� KIRBY-SMITH MACHINERY
Page 15 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1 State Service Designation
� Select only one of the following options,
1
the individual States you wish to serve.
� I will not serve all states in the United States
1 Alabama
� Alabama
2
❑ Alabama
1 Alaska
� Alaska
3
❑ Alaska
1 Arizona
4 Arizona
❑ Arizona
1 Arkansas
5 Arkansas
+�❑ Arkansas
If you select "I will NOT serve all States", you must then check
1 California
� California (Public Contract Code 20118 & 20652)
6
❑ California
1 Colorado
� Colorado
7
❑ Co/orado
1 Connecticut
� Connecticut
8
❑ Connecticut
1 Delaware
9 Delaware
❑ Delaware
1 District of Columbia
2 District of Columbia
0
❑ District of Columbia
1 Florida
2 Florida
1
❑ Florida
1 Georgia
2 Georgia
❑ Georgia
Page 16 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1 Hawaii
3 Hawaii
❑ Hawaii
1 Idaho
4 Idaho
❑ Idaho
1 Illinois
5 Illinois
�❑ Illinois
1 Indiana
6 Indiana
❑ Indiana
1 lowa
7 lowa
❑ lowa
1 Kansas
$ Kansas
�❑ Kansas
1 Kentucky
9 Kentucky
❑ Kentucky
1 Louisiana
� Louisiana
❑ Louisiana
1 Maine
� Maine
❑ Maine
1 Maryland
2 Maryland
❑ Maryland
1 Massachusetts
3 Massachusetts
❑ Massachusetts
1 Michigan
4 Michigan
❑ Michigan
Page 17 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1 Minnesota
5 Minnesota
❑ Minnesota
1 Mississippi
3 Mississippi
6
❑ Mississippi
1 Missouri
7 Missouri
0 Missouri
1 Montana
$ Montana
❑ Montana
1 Nebraska
3 Nebraska
9
❑ Nebraska
1 Nevada
0 Nevada
❑ Nevada
1 New Hampshire
4 New Hampshire
1
❑ New Hampshire
1 New Jersey
4 New Jersey
2
❑ New Jersey
1 New Mexico
3 New Mexico
�❑ New Mexico
1 New York
� New York
4
❑ New York
1 North Carolina
4 North Carolina
5
❑ North Carolina
1 North Dakota
4 North Dakota
6
❑ North Dakota
Page 18 of 93 pages Vendor: Kirby-Smith Machinery Inc �88-25
1 Ohio
7 Ohio
❑ Ohio
1 Oklahoma
4 Oklahoma
8
�❑ Oklahoma
1 Oregon
9 Oregon
❑ Oregon
1 Pennsylvania
5 Pennsylvania
0
❑ Pennsylvania
1 Rhode Island
5 Rhode Island
1
❑ Rhode Island
1 South Carolina
5 South Carolina
2
❑ South Carolina
1 South Dakota
5 South Dakota
3
❑ South Dakota
1 Tennessee
4 Tennessee
❑ Tennessee
1 Texas
5 Texas
�❑ Texas
1 Utah
5 Utah
6
❑ utan
1 Vermont
� Vermont
❑ Vermont
1 Virginia
$ Virginia
❑ Virginia
Page 19 of 93 pages Vendor: Kirby-Smith Machinery Inc �88-25
1 Washington
9 Washington
❑ Washington
1 West Virginia
6 West Virginia
0
❑ West Virginia
1 Wisconsin
6 Wisconsin
❑ Wisconsin
1 Wyoming
6 Wyoming
2
❑ Wyoming
Bid Lines
Page 20 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Air Compressors (Truck or Trailer Mounted), Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered.
Total: � 15% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Sullair List Price
Page 21 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Articulated Trucks, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 22 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Asphalt Compactors, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 23 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Asphalt Cutters, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Husqvarna List Price
Page 24 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
5 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Asphalt Distributors, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 25 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Alternate 1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%1 off cataloa/qrice list for Asahalt Distributors. Accessories and Attachments. Cataloa/Price list
MUST be included or qroaosal will not be considered. Asahalt Distributors. Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Shoulder Master List Price
Page 26 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
6
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Asphalt Emulsion Tanks, Accessories and Attachments. Catalog/Price
list MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 27 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
7
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Asphalt Pavers, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 28 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Alternate 1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%1 off cataloa/qrice list for Asahalt Pavers. Accessories and Attachments. Cataloa/Price list MUST
be included or aroaosal will not be considered. Asqhalt Distributors. Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Shoulder Master List Price
Page 29 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
0
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Backhoe/Loaders, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 30 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
0
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Chip Spreaders, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 31 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
0
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Cold Planers, Accessories and Attachments. Catalog/Price list MUST be
included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 32 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Conveyors, Accessories and Attachments. Catalog/Price list MUST be
included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 33 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
2
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Curb and Gutter Machines, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 34 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
3
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Forklifts, Accessories and Attachments. Catalog/Price list MUST be
included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 15% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
JLG List Price
Page 35 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
4
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Generator Equipment and Electrical Systems, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Multiquip List Price
Page 36 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
5
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Hydraulic Hammers, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
NPK List Price
Page 37 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
6
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Integrated Tool Carriers, Accessories and Attachments. Catalog/Price
list MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 2% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Terramac List Price
Page 38 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
7
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Jack Hammers, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Multiquip List Price
Page 39 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
8
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Knuckle Boom Loaders, Accessories and Attachments. Catalog/Price
list MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 40 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
1
9
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Material Handling Equipment, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 15% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
JLG List Price
Page 41 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
� Discount (%) off catalog/price list for Melter Crack Sealers (Truck or Trailer Mounted), Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 42 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Mini Excavators, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Takeuchi List Price
Page 43 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Alternate 1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%1 off cataloa/qrice list for Mini Excavators. Accessories and Attachments. Cataloa/Price list
MUST be included or qroaosal will not be considered. Asahalt Distributors. Accessories and Attachments.
Total: � 13% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Komatsu List Price
Page 44 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
2
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Motor Graders, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 45 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
3
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Multi Terrain Loaders, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 2% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Terramac List Price
Page 46 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
4
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Paving Breakers and Milling Machines, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 47 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
5
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Pipelaying Equipment, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 48 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
6 Discount (%) off catalog/price list for Pneumatic Compactors and Rollers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 49 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
7
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Pothole Patchers (Trailer or Truck Mounted), Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 50 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
8
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Road Broom Equipment, Accessories and Attachments. Catalog/Price
list MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 5% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Global Sweepers List Price
Page 51 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Alternate 1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off cataloa/qrice list for Road Broom Eauiament. Accessories and Attachments. Cataloa/Price
list MUST be included or aroaosal will not be considered. Asahalt Distributors. Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Broce Brooms List Price
Page 52 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
2
9
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Road Reclaiming Equipment, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 53 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
� Discount (%) off catalog/price list for Scrapers, Accessories and Attachments. Catalog/Price list MUST be
included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 54 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Skid Steer Loaders, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Takeuchi List Price
Page 55 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Alternate 1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off cataloa/qrice list for Skid Steer Loaders. Accessories and Attachments. Cataloa/Price list
MUST be included or qroaosal will not be considered. Asahalt Distributors. Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Hexagon List Price
Page 56 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
2
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Soil Stabilizing Equipment, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 57 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
3 Discount (%) off catalog/price list for Telescopic Handlers, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 15% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
JLG List Price
Page 58 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
4
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Track Loaders, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Takeuchi List Price
Page 59 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
5
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Track and Wheel Material Handlers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 60 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
6
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Track-Type Tractors and Dozers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 61 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
7 Discount (%) off catalog/price list for Tracked Excavators, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 62 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
8
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Trommel Screen Equipment and Compost Turners, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 63 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
3
9
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Truck Mounted Excavators, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 2% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Gradall List Price
Page 64 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
0
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for All Types of Truck Mounted Aerial Lifts, Accessories and Attachments
(telescopic, cable handler, digger/hydraulic derrick, and related aerial lifts). Catalog/Price list MUST be included
or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 15% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
JLG List Price
Page 65 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Utility Vehicles, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 66 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
2
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Vibratory Soil Compactors and Rollers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: I 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Leeboy List Price
Page 67 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
3
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Waste Handling Wheel Loaders and Landfill Compactors, Accessories
and Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 68 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
4
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Wheel Dozers, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� No response
Page 69 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
5
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Wheel Excavators, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 2% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Gradall List Price
Page 70 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
6
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for Wheel Loaders, Accessories and Attachments. Catalog/Price list MUST
be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 28% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Komatsu List Price
Page 71 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4 Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
7 Discount (%) off catalog/price list for Heavy Duty Paint Striping Equipment, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 72 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
4
8
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%) off catalog/price list for All Other Construction, Road, Bridge, Other Equipment, Accessories
and Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 8% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Bomag List Price
Page 73 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Alternate 1
Section I: New Construction. Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%1 off cataloa/qrice list for All Other Construction. Road. Bridae. Other Eauiament. Accessories
and Attachments. Cataloa/Price list MUST be included or aroaosal will not be considered. Asqhalt Distributors,
Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
� Strickland List Price
Alternate 2
Section I: New Construction. Road. Bridae and Reaair Eauiament-PURCHASE ONLY
Discount (%1 off cataloa/arice list for All Other Construction. Road. Bridae. Other Eauipment. Accessories
and Attachments. Cataloa/Price list MUST be included or qroqosal will not be considered. Asphalt Distributors.
Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
F I Ledwell List Price
Alternate 3
Section I: New Construction, Road. Bridae and Repair Eauipment-PURCHASE ONLY
Discount (%1 off cataloa/qrice list for All Other Construction. Road. Bridae. Other Eauiament. Accessories
and Attachments. Cataloa/Price list MUST be included or oroaosal will not be considered. Asqhalt Distributors,
Accessories and Attachments.
Total: � 8% �
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
F � Premier Water Tanks List Price
Alternate 4
Section I: New Construction. Road. Bridae and Reaair Eauiament-PURCHASE ONLY
Discount (%1 off cataloa/arice list for All Other Construction. Road. Bridae. Other Eauiament. Accessories
and Attachments. Cataloa/Price list MUST be included or qroqosal will not be considered. Asphalt Distributors.
Accessories and Attachments.
Total: � 10% �
Page 74 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
�Thompson Pumps List Price
4
9
Section I: New Construction. Road. Bridae and Reaair Eauiament-PURCHASE ONLY
Discount (%) off catalog/price list for Repair Parts on All Types of Construction, Road, Bridge, and Other
Equipment. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 0% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 75 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Kirby-Smith Parts Price List
5
0
Section II: Construction. Road, Bridge, and Repair Equipment-RENTAL ONLY (Rental Rate Sheet must be
submitted with Proposal or Proposal will not be considered).
Discount (%) off catalog/price list for RENTAL of All Construction, Road, Bridge, Other Equipment,
Accessories and Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt
Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 76 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Kirby-Smith Rental List
5
1
Section III: Construction. Road. Bridae. and Reaair Eauiament (Pre-Owned/Reconditioned/Retired
Rentall- PURCHASE ONLY
Discount (%) off catalog/price list for All Types of Pre-Owned/Reconditioned/Retired Rental
Construction, Road, Bridge, Other Equipment, Accessories and Attachments. Catalog/Price list MUST be
included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 77 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Kirby-Smith Used Price List
5
2
Section IV: Street Sweepers. Sand/Salt Sareadina, Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Broom Street Sweepers, Accessories and Attachments. Catalog/Price
list MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 5% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 78 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Global Sweepers List Price
5
3
Section IV: Street Sweeaers. Sand/Salt Sareadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Air Street Sweepers, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 5% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 79 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Global Sweepers List Price
5
4
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Regenerative Air Street Sweepers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 5% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 80 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Global Sweepers List Price
5
5
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Waterless Street Sweepers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 5% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 81 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Global sweepers List Price
5
6
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Alternative Fuel Street Sweepers, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 5% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 82 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Global Sweepers List Price
5
7
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for All Types of Mounted Sand and Salt Spreading Equipment,
Accessories and Attachments (Pick-Up, Utility, Heavy-Duty, or Tailgate). Catalog/Price list MUST be included or
proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 83 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
5 Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
$ Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Pre-Wetting Equipment, Accessories and Attachments. Catalog/Price
list MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 84 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� No response
5
9
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Snowplow Equipment, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 85 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� No response
6
0
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Deicing Equipment, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 86 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� No response
6
1
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for All Other Types of Street Sweeper, Sand/Salt Spreading, Snowplows
and Deicing Equipment, Accessories and Attachments. Catalog/Price list MUST be included or proposal will
not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 87 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� No response
6
2
Section IV: Street Sweeaers. Sand/Salt Spreadina. Snowalows and Deicina Road and Bridae
Eauiament- PURCHASE ONLY
Discount (%) off catalog/price list for Repair Parts on All Types of Street Sweepers, Sand/Salt Spreading,
Snowplows, Deicing, and Other Related Equipment, Accessories and Attachments. Catalog/Price list
MUST be included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 0% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 88 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Kirby-Smith Parts Price List
6
3
Section V: Street Sweeaers. Sand/Salt Sareadina, Snowalows and Deicina Road and Bridae
Eauipment-RENTAL ONLY (Rental Rate Sheet must be submitted with Proqosal or Proqosal will not be
considered.)
Discount (%) off catalog/price list for RENTAL of All Street Sweepers, Sand/Salt Spreading, Snowplows
and Deicing Road and Bridge Equipment, Accessories and Attachments. Catalog/Price list MUST be
included or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 89 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� Kirby-Smith Rental List
6
4
Section VI: Street Sweeaers. Sand/Salt Sareadina. Snowalows and Deicina Road and Bridae
Eauiament (Pre-Owned/Reconditioned/Retired Rentall-PURCHASE ONLY
Discount (%) off catalog/price list for All Types of Pre-Owned/Reconditioned/Retired Rental Street
Sweepers, Sand/Salt Spreading, Snowplows and Deicing Road and Bridge Equipment, Accessories and
Attachments. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 90 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
Kirby-Smith Used Price List
6
5
Section VII: Soil and Road Chemical Polvmers
Discount (%) off catalog/price list for Chemical Base Polymers and Stabilizer for Soil and Road (used for
soil/road to provide a chemical bond joining particles into formation). Catalog/Price list MUST be included
or proposal will not be considered. Asphalt Distributors, Accessories and Attachments.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceqted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 91 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
� No response
6
6
Section VIII: Installation and Reaair Service
Discount (%) off catalog/price list for Maintenance Services (monthly, quarterly, and/or yearly) of
Construction, Road and Bridge, Street Sweepers, Sand/Salt Spreading, Snowplows, Deicing and Other
Equipment. Catalog/Price list MUST be included or proposal will not be considered. Asphalt Distributors,
Accessories and Attachments.
Total: � 0% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/price list(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing shall be approved and authorized by the manufacturer to sell,
install, and service the brand(s) of product(s) proposed. Proposers responding to this Proposal
Invitation shall submit an approval letter from each manufacturer for each product line proposed. The
requirement to provide an approval letter from the manufacturer applies to both seller and installers.
Manufacturers responding directly to this Proposal Invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization aareements will not be acceated as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following:
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative",
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: "Pre-Owned/Reconditioned/Retired Rental" shall be defined as equipment
having been checked and inspected by a manufacturer-authorized dealer prior to sale and shall be no
older than sixty (60) months as of the date of delivery. Proposers responding to this Proposal Invitation
for "Pre-Owned/Reconditioned/Retired Rental" equipment must also be approved by the
manufacturer to sell pre-owned/reconditioned/retired rental equipment for the brand submitted and
must submit an approval letter from each manufacturer with the Proposal. Manufacturer authorization
letters must include the regions in which equipment can be sold. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price
list listed
Page 92 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NO E: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". T
F � Kirby-Smith Parts Price List �
6 Section VIII: Installation and Renair Service
7 Hourly Labor Rate for Installation/Repair Service on All Types of Construction, Road, Bridge and Other
Equipment- Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products.
Quantity: 1 UOM: Hourly Labor Rate Price: � $195.00 Total: � $195.00 �
6 Section VIII: Installation and Reaair Service
$ Hourly Labor Rate for Installation/Repair Service on All Types of Street Sweepers, Sand/Salt
Spreading, Snowplows, Deicing and Other Equipment- Not to Exceed hourly labor rate for
Installation/Repair Service of Equipment and Products.
Quantity: 1 UOM: Hourly Labor Rate Price: � $195.00 Total: � $195.00 �
Response Total: $390.00
Page 93 of 93 pages Vendor: Kirby-Smith Machinery Inc 788-25
Exhibit C- Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who oate Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
Kirby-Smith Machinery, Inc - James McDonnell
J
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
� Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
� Yes X� No
� Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
�
❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
J
12/08/2025
Signature o endor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code � 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code � 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
City of Fort Worth,
Mayor and
DATE: 06/13/23
Texas
Council Communication
M&C FILE NUMBER: M&C 23-0450
LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS ADK
SUBJECT
(ALL) Authorize Purchase Agreements with Multiple Vendors for the Purchase of Fleet Vehicles, Off-Road Vehicles, and Other Motorized
Equipment up to the Amount of Available Funding in Capital Projects Across Multiple Funds Citywide using Multiple Cooperative Contracts and
Interlocal Agreements for Three Years for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of purchase agreements with multiple vendors for the purchase of fleet vehicles, off
road vehicles, and other motorized equipment up to the amount of available funding in Capital Projects Across Multiple Funds Citywide using
multiple cooperative contracts and interlocal agreements for three years for the Property Management Department.
DISCUSSION:
The Property Management DepartmenYs Fleet Acquisitions Division is currently in the process of fulfilling a multi-year backlog of City vehicle and
equipment purchases. The biggest challenge in trying to overcome this backlog is the availability of vendors, inventory, and the time it takes for the
City to make purchases when vehicles are available. Currently, the City has a backlog of eight (8) years totaling more than $30 million dollars.
The City currently has contracts with the following vendors using cooperative contracts:
VENDOR
Siddons Martin Emergency Group, LLC
Siddons Martin Emergency Group, LLC
JHouston Holdings, LLC
Versalift
Lake Country Chevrolet
North Texas Trailers, LLC
Silsbee Ford
Associated Supply Company (ASCO)
Rogue Jet Boatworks, Inc.
Lenco Industries, Inc.
Polaris Sales, Inc.
Nationwide Trailers, LLC
Crafco, Inc.
��Z�] � �:7_� � 1�/ �_[�3 �►[� 1
BuyBoard
Houston-Galveston Area Council (HGAC)
BuyBoard
Sourcewel I
The Interlocal Purchasing System (TIPS)
Buyboard
TIPS
BuyBoard
General Services Administration (GSA)
HGAC
Sourcewel I
BuyBoard
BuyBoard
However, due to limited inventory and availability, additional vendors and options are needed. Fleet Acquisitions has already identified twenty-nine
additional vendors that are available through cooperatives.
Approval of this Mayor & Council Communication (M&C) authorizes the City to execute contracts with any vendor that is currently listed on any valid
cooperative that has one or more vehicles or pieces of equipment that is a current need for the City's fleet. This authorization would also include
purchases made using Interlocal Agreements with other governmental entities.
Fleet Acquisitions recently partnered with the Purchasing Division in an effort to better ensure that the City is able to purchase needed items as
quickly and efficiently as possible. The Fleet team meets regularly with key personnel to ensure that specifications are appropriate for the City's
fleet, costs are reasonable and acceptable, and that departments are receiving items that meet their business needs.
COOPERATIVE PURCHASE and INTERLOCAL AGREEMENTS - State law provides that a local government purchasing an item under a
cooperative purchasing agreement or interlocal agreement satisfies state laws requiring that the local government seek competitive bids for
purchase of the item.
AGREEMENT TERMS - Upon City Council approval of this M&C, the City will have authority to enter into one-time purchase agreements or annual
agreements with available vendors for up to three years from the date of approval. At the expiration of three years from the date of approval, the
City will seek additional authorization for any necessary contracts at that time.
BUSINESS EQUITY - an M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
FUNDING - Currently, there is $42,593,019.00 in the City's budget in capital projects across multiple funds citywide for the purpose of funding fleet
acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that purchase and is
appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to ensure that the City is able to
make purchases with the vendors that have needed items available for purchase on a rolling basis. No guarantee has been or will be made to any
vendor regarding minimum purchases.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and
Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste
Capital Projects Fund, CCPD Capital Projects Fund, ITS Capital Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Note
2019 Fund and Tax Note 2020 Fund to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to
any expenditures being incurred, the Property Management Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Jo Ann Gunn 8525
Ashley Kadva 2047
F�RT��RTHo
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Kirby-Smith Machinery, Inc.
Subject of the Agreement: suppiy construct�on, road and bridge and other related equipment for City Fleet.
M&C Approved by the Council? * Yes 8 No ❑
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No ❑�
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 0
If �unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: .lune � 3, 2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑■ No ❑
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj eCt Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑■ No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank