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Home My WebLink About050054-CO6 - General - Contract - Motorola Solutions, Inc.CSC No. 50054-006 � MQTORQLA SOLUTIQNS Change Order Number: Date: Project Name and Number: Customer Name: Customer Project Mgr: CHANGE ORDER [001 ] 001 12/08/2025 USTX25D310 FORT WORTH ADD TWO AIS SRVERS EAGLE MTN City of Fort Worth Josh Radde The purpose of this Change Order is to: (highlight the key reasons for this Change Order) This change order reflects an adjustment to the equipment scope based on recent project logistics. Due to the removal of dispatch positions at another location, Fort Worth now has the ability to utilize its own surplus Z2 Mini Workstations and MCC 7500 VPMs for this project. This change order specifically documents: 1. The removal of the corresponding physical Z2 Mini Workstations and VPMs from our delivery scope. 2. The inclusion of necessary software add-ons in their place to ensure the customer- provided hardware integrates seamlessly. This revision leverages the customer's existing assets while ensuring full system functionality. Contract Project Identifier (Name or [FW004-0000010698] Contract Date: 07/10/2025 Number): In accordance with the terms and conditions of the contract identified above between City of Fort Worth and Motorola Solutions, Inc., the following changes are approved: Contract Price* Adjustments Original Contract Price: $200,153.00 Previous Change Order amounts for Change Order �� numbers [0] through [0]: This Change Order: -$23,084.09 Contract Credit (If Applicable): $0 Page 1 of 5 C h a n ge_O rd e r_Fo rm_08.2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX � ►r�orvRv�A SOLUTIQNS CHANGE ORDER �001� New Contract Price: $ 177,068.91 *"Contract Price" does not include taxes. Completion Date Adjustments Original Completion Date: � 7/31/2026 Current Completion Date prior to this Change Order: � 7/31/2026 New Completion Date: � 3/31/2026 Equipment Changes: (additions, deletions or modifiCations� Include attachments if needed. The following Equipment is removed: • MCC 7500 VPMs (model # B1933A) and Z2s (part # TT4270B) The following Software is added: • Software add-on model associated with the MCC 7500 VPM (model # B1905A). The parties agree that the options remain unchanged, except for the removal of option CA00140AA (ADD: AC LINE CORD, NA) which has a$0.00 cost. Scope of Work Changes: (additions, deletions or modifications) Include attachments if needed. The following is added to Motorola's services: • Making this project modification required effort from the Engineer and Project Manager to enact technical changes and formally document everything to update the detailed specifications, maintain contractual compliance, and ensure accurate billing for the final project deliverables The following is removed from Motorola's services: • Implementation services associated with providing Z2 Mini Workstations and VPMs. SUA/Support Service Changes: (additions, deletiOns oY modifiCBtiOns� Include attachments if needed. Must be comoleted bv Proiect CSM. N/A Schedule Chanqes: (describe chanpe or N/The project completion date is changed from 7/31/2026 to 3/31/2026. P8g2 2 Of 5 Change_Order_Form_08.2023 � MQTORQLA SOLUTIQNS Contract Price Changes: (describe change or N/A) The Contract Price is reduced by $23,084.90 CHANGE ORDER [001 ] Customer Responsibilities: (describe change or N/A) Addition to Section 1.3 of the contract "Design Assumptions": • Customer will supply the necessary MCC 7500 VPMs and Z2 Mini Workstations for the AIS implementation. Payment Schedule for this Change Order: (describe new payment terms applicable to this change order) The final payment for the System purchase shall be reduced by the amount of $23,084.09. The payment terms of the Contract remain unchanged. Purchase Order Requirements for this Change Order (select only one). ❑ A Purchase Order is required - included with this change order and is attached. X No Purchase Order is required - Customer affirms that this change order document is the only notice to proceed required, that funding has been encumbered for this change order in its entirety, and that no further purchase orders will be issued against this change order, Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola Solutions, Inc. By: z� �� Printed Name: Kayla Johnson Title: T6 SDI Regional Service Manager Date: 12/15/2025 Customer V (�AlV�k�� B+� DiannaGiordano�Jan6,202618.22'lOCST) Printed Name: Dianna Giordano Reviewed by: Page 3 of 5 Title: Assistant City Manager Date: O1/06/2026 Date: C h a n ge_O rd e r_Fo rm_08.2023 � MQTORQLA SOLUTIQNS Motorola Solutions Project Manager CHANGE ORDER [001 ] P8g2 4 Of 5 Change_Order_Form_08.2023 � MQTORQLA SOLUTIQNS Section 4.1 Equipment Break-out CHANGE ORDER [001 ] The following Equipment will be removed from the contract price: LIM .r'� r APC � qTY r NdMENCLATIJRE r DESCRIPTIDN 3 - 443 3 �S433A MQTaRaL4 VaICE PRQCESSaR MaaL1LE 3 a 443 1 CAd6147AF Aaa: MCC 756d SECIJRE aPERATIaN 3 b A43 1 CAd1226AA ADD: MCC 756d— MCC 7166 DTEK �RERATI6N 3 c 443 1 CA04288A� ADD:MCC7540AI554Ff4tifARELICENSE 3 d 443 1 CA04182A� ADD:AESAL4GRffHM 3 e A43 1 CA04245AA ADD:A6PALG4RffHM 3 f A43 1 CA04144AA ADD: AC LINE C4R6, N6RTH AMERICAN 6 - 748 3 TT4270� �2 MINI �i4 WORKSTATI4N GEN14 PR4CESSOR 8 - 443 3 �S433A MQTaRaL4 VaICE PRQCESSaR MaaL1LE 8 a 443 3 CA00947AF Aaa: MCC 7560 SECIJRE aPERATIaN 8 b 443 1 CAd1226AA Aaa: MCC 756d— MCC 7166 aTEK QPERATIaN S c A43 1 CAd0288A� ADD:MCC754dA1554FTWARELICENSE S d 443 1 CA04182A� ADD:AESAL4GRITHM S e 443 1 CA04245AA ADD:A6PALG4RffHM S f A43 1 CA04144AA ADD: AC LINE C4R6, N6RTH AMERICAN 13 - 748 3 TT4270� �2 MINI G9 WORKSTATI4N GEN14 PR4CESSOR In place of the physical servers, we will add the following Software Enhancements: LIM �`� � APC � qT`f � NQMENCLATIJRE � QESCRIPTIQN 1 - 443 1 �1465A MCC 7544 ASTRD 25 SDFTLVARE 1 a A43 2 CA00288AB AUd: MCC 7500 AI5 SDFTlhlARE REFRESH LICENSE 2 A43 2 BLNS317A MCC 7500 AI5 54FT1hfARE FIEL�ADD LICENSE P8g2 5 Of 5 Change_Order_Form_082023 [Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED AND AGREED:] City: GQA1V�� By: o�a��a��o�da�oua�6,Lo�6��:�o�n, Name: Dianna Giordano Title: Assistant City Manager Motorola Solutions, Inc. By: Name: Title: Date: O1/06/2026 Date: CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: B : �� j . Y Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ��"��e�z�z� �� 4� 44 �ST; Name: Lawrence Crockett Title: Senior Manager, IT Solutions Ca,�c�7a,�e- Pa.yCia,�� By: �.,��.,«N.,��r�.,,,.,��,,�:,�s ,��6�s�� Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 24-0533 Approved: 06/25/2024 Form 1295: 2024-1139355 City Secretary: �� .,�m� By: „ Name: Jannette Goodall Title: City Secretary d4FpqT ba p oFooe000eo �t°a v''�° �9�C p�o �o-+o a�o o=d 0�� * oao o *� dp�� T°n°E4p54o OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACITY COUNCIL AGEND Create New From This M&C DATE: 6/25/2024 REFERENCE NO.. **M&C 24- LOG NAME: 04MOTOROLA RADIO 0533 REFRESH CSC 50054 �0 RT �'�'U RT I I -��- CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc., Using Houston-Galveston Area Council Cooperative Contract No. RA05- 21 and its Successors for the Acquisition of Public Safety Radios, Associated Equipment, and Services to Increase the Authorized Year-Three Amount by $5,267,481.00 for a Revised Year-Three Amount Up to $10,981,617.00 and Authorize Three Additional Renewal Terms with Fourth-Year Amount Up to $5,318,911.80, Fifth-Year Amount Up to $5,538,544.48, and Sixth-Year Amount Up to $5,802,233.03 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc. using Houston-Galveston Area Council Cooperative Contract No. RA05-21 and its successors for the acquisition of public safety radios, associated equipment, and services, to increase the authorized year-three amount by $5,267,481.00 for a revised year-three amount up to $10,981,617.00, and authorize three additional renewal terms with fourth-year amount up to $5,318,911.80, fifth-year amount up to $5,538,544.48, and sixth-year amount up to $5,802,233.03 for the Information Technology Solutions Department. DISCUSSION: The City of Fort Worth maintains a radio communications system, the North Texas Interoperable Radio Network (NTIRN), utilized by most City departments and almost 200 external government entities. On December 5, 2017, Mayor and Council Communication (M&C) C-28495 authorized a System Purchase Agreement with Motorola Solutions, Inc. (Motorola) in an initial annual amount of $1,602,101.00 using Houston-Galveston Area Council (H-GAC) Contract RA05-15 for the acquisition and implementation of radio related capabilities, and establishment of a four-year discount program for the purchase of radios, other system equipment and services. The discount program includes additional discounts of up to 20 percent off H-GAC pricing for radio equipment and a discount of up to 5 percent for services through December 17, 2025. Accordingly, the City executed City Secretary Contract No. 50054 (Agreement) with Motorola. M&C C-28495 also authorized the City to purchase similar equipment and services under successive contracts, stating if H-GAC Contract RA05-15 is not extended but H-GAC executes a new cooperative contract with Motorola with substantially similar terms as H-GAC Contract RA05-15, that M&C authorizes the City to purchase equipment and services under the new H-GAC contract. On December 14, 2021, City Council approved M&C 21-0937 authorizing an amendment to the agreement with Motorola for additional radios and other system equipment & services for three one- year terms with a first-year amount of $1,462,800.00, second-year amount of $1,609,080.00, and third-year amount of $1,769,988.00 for a cumulative contract total up to $4,841,868.00. On June 28, 2022, City Council approved M&C 22-0496 to acquire public safety radios and associated equipment and increase the contract amount in year two by $2,797,260.00 for a revised year two amount up to $4,406,340.00. This M&C revised the cumulative contract up to $7,639,128.00. On April 23, 2024, City Council approved M&C 24-0311 authorizing an amendment to the agreement with Motorola for an additional radio tower and communication equipment in the amount of $3,944,148.00 for a revised year-three amount up to $5,714,136.00. This M&C will authorize the City to continue purchasing radios for Radio Refresh, additional radio consoles, communication equipment, and services with an increase of spend authority in the amount of $5,267,481.00 for a revised year-three amount up to $10,981,617.00 and authorize three additional renewal terms in the amount of $5,318,911.80 in year-four. Future years' expenditures are expected to rise 10 percent each year as follows: $5,538,544.48 in year five and $5,802,233.03 in year six. This M&C revised the cumulative contract up to $33,510,446.31. Year Year-one (FY22) Year-two (FY23) Year- three(FY24)* Year-four (FY25)** Year-five (FY26)** Year-six (FY27)** Total Amount Up to $1,462,800.00 $4,406,340.00 $10,981,617.00 $5,318,911.80 $5,538,544.48 $5,802,233.03 $33,510,446.31 *FY24 includes increases for Northwest radio tower, radio refresh and dispatch console additions. *�`FY25-FY27 includes increases for radio refresh. All other terms and conditions of the existing agreement remain the same. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund and in the CCPD Capital Projects and ITS Capital Funds for the ITS Department for the purpose of funding various projects. PRICE ANALYSIS - H-GAC provides up to a 25 percent discount off the list price for products commonly acquired by the City with no significant pricing increase compared to the last agreement approved by City Council on December 6, 2016 (M&C P-11978). In addition, Information Technology Solutions staff negotiated additional discounts of up to 20 percent off H-GAC pricing in an agreement with Motorola approved by City Council on December 5, 2017 (M&C C-28495) through December 2025. BUSINESS EQUITY - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — Upon City Council's approval, the existing agreement will be renewed in accordance with H-GAC RA05-21 or its successor. RENEWAL OPTIONS — The agreement may be renewed for additional one-year terms at the City's option, in accordance with H-GAC RA05-21 or its successor. If H-GAC Contract RA05-21 is not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract RA05-21, this M&C authorizes the City to purchase equipment and services under the new H-GAC contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. SUCCESSOR CONTRACTS - In the event the H-GAC agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. The City will initially use H-GAC Contract No. RA05-21 to make purchases authorized by this M&C. As noted, H-GAC Contract No. RA05-21 expires on July 31, 2024. If H-GAC Contract No. RA05-21 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contracts. If H-GAC Contract No. RA05-21 is not extended, but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract No. RA05-21, this M&C authorizes the City to purchase the equipment and supplies under the new H- GAC contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the Info Technology Systems Fund and in the ITS Capital and CCPD Capital Projects Funds for various projects to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. TO � Fund FROM Fund Department ID Department ID Account Project � Program I Activity I Budget ID Year Account Project Program � Activity � Budget ID Year Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Mark McDaniel (6316) Kevin Gunn (2015) Donlen Ruffin (2017) Reference # Amount (Chartfield 2) Reference # Amount (Chartfield 2) i 04MOTOROLA RADIO REFRESH CSC 50054.docx (CFW Internal) FID Table Motorola 50054 Radio Refresh.XLSX (CFW Internal) Form 1295 Certificate 101180453.pdf (CFW Internal) FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Motoro�a so�utions, Inc. Sub�eCt Of the Agreement: Change Order No. 6 to CSC No. 50054 with Motorola Solutions, Inc. M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 5oo54-Co6 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: �/3��2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.