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Home My WebLink About054727-R4 - General - Contract - Presbyterian Night Shelter of Tarrant County, Inc.CSC No. 54727-R4 FOURTH RENEWAL OF CITY SECRETARY CONTRACT NO. 57427, A NON- EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR PANTHER ISLAND AND RACE STREET CORRIDORS BETWEEN THE CITY OF FORT WORTH AND PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. This FOURTH RENEWAL OF CITY SECRETARY CONTRACT NUMBER 57427 ("Fourth Renewal") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. ("Contractor"), a domestic nonprofit corporation, acting by and through its duly authorized representative. WHEREAS, the City and Contractor previously entered into a non-exclusive mowing and grounds maintenance services agreement, the same being City Secretary Contract No. 57427 ("Agreement"); WHEREAS, the Agreement provided for a primary term of one year, with four (4) subsequent one-year renewal options; WHEREAS, the City and Contractor exercised the First Renewal Term ("First Amendment and First Renewal"), which expired on November 30, 2023, the same being CSC No. 57427-R1A1; the Amendment to the Agreement allowed for a 5.0% discount on litter only services; WHEREAS, the City and Contractor exercised the Second Renewal Term ("Second Amendment and Second Renewal"), which expired on November 30, 2024, the same being CSC No. 57427-A2R2; the Amendment to the Agreement increased all inventory pricing listed in e�ibit B by 3.0% and increased the contract amount from $170,000 to $212,500; WHEREAS, the parties exercised the Third Renewal Term ("Third Amendment and Third Renewal"), which expired on November 30, 2025, the same being CSC No. 57427-A3R3; the Amendment to the Agreement updated the billing address for City Hall and added Litter Crew Pricing; WHEREAS, the parties desire to exercise the fourth one-year renewal term ("Fourth Renewal Term"), effective beginning on December 1, 2025, and ending on November 30, 2026; NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to renew and amend the Agreement as follows: I. The City and Contractor hereby agree to renew the Agreement for the Fourth Renewal Term, effective beginning on December 1, 2025, and expiring on November 30, 2026 ("Fourth Renewal"). OFFICIAL RECORD CITY SECRETARY Fourth Renewal of CSC 57427 Page 1 of 3 FT. WORTH, rx II. 1. All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Fourth Renewal. 2. All terms of this Fourth Renewal that are capitalized but not defined herein have the meanings assigned to them in the Agreement. Fourth Renewal of CSC 57427 Page 2 of 3 IN WITNESS WHEREOF, the City and Contractor have executed this Fourth Renewal to be effective on December 1, 2025. CITY OF FORT WORTH By: L�aha �r�pGc�fo�'F Dana Burghdoff Assistant City Manager Recommended by: /� � Dave Lewis, Director Park & Recreation Department 9�t�vn�k,�+� Joel MCKn'ight �Jan 5,7076 08'.08:57 CSTJ Joel W. McKnight, Assistant Director Park & Recreation Department PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. By: - Dr. Daryl Davis VP of Workforce & Career Development APPROVED AS TO FORM AND LEGALITY: %�� Hye Won Kim Assistant City Attorney 4,dq'�U�4�� a'�'o� EORt�9dd ° p0 p�o .1d pVo °=0 °pd�° �°�� aQ°° ° � n� TEX A`�op �n04444 ATTEST: � � �� Jannette S. Goodall City Secretary M&C: 22-0143 (March 8, 2022) Form 1295: 2022-843062 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. �� Christopher Swindle Sr. Contract Compliance Specialist C�7��Cy1,1�:�X�%]:a�� C«] � i'�'i Xy:� � ��1:�'1 FT. WORTH, TX Fourth Renewal of CSC 57427 Page 3 of 3 12/27/25, 8:47 AM ACITY COUNCIL AGEND Create New From This M&C DATE: CODE: 3/8/2022 REFERENCE N O.. P TYPE: **M&C 22- 0143 CONSENT M&C Review F�1RT�'�'URTH -�� LOG NAME: PUBLIC HEARING: 13P22-0024 GM FOR PANTHER ISLAND & RACE ST MGF �C�] SUBJECT: (CD 2 and CD 9) Authorize Execution of Agreement for Ground Maintenance Service at Panther Island and Race Street with Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County in an Annual Amount Up to $170,000.00 for the Parks and Recreation Department and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize agreement for grounds maintenance service at Panther Island and Race Street with Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County in an annual amount up to $170,000.00 for the Parks and Recreation Department and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Parks and Recreation Department approached the Purchasing Division to finalize an agreement for ground maintenance for Panther Island and Race Street. The purpose of this service is provide grounds maintenance services including planting bed maintenance, mowing, irrigation system checks and repairs, and litter and trash removal for the newly completed Panther Island bridge locations and Race Street streetscape. The service will aid the Department in ensuring these locations have regularly scheduled attention needed to thrive and remain visually appealing. To procure these services, staff issued an Invitation to Bid (ITB) 22-0024. The ITB was advertised in the Fort Worth Star-Telegram on December 16, 2021, December 23, 2021, and December 30, 2021. Three bids were received and were opened on January 6, 2022. Bids were evaluated on a best value criteria including competitive pricing, bidders experience and the bidder's ability to meet the City's needs. An evaluation committee comprised of City staff reviewed the responses and provided ratings for two responses. BrightView Landscape Services Inc. was deemed non-responsive by Purchasing because they did not submit all the required information and/or documentation. Both Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County received the highest ratings and have been determined to provide the best value to the City of Fort Worth. Staff certifies that both Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County meet the requirements stated in the specifications. No guarantee was made that a specific amount of services would be purchased. Renewal Terms: The Agreement may be renewed for four (4) one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Funding is budgeted in the City Mowing account of the PAR Contract Mowing Deparment's General Fund. apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=29695&cou ncildate=3/8/2022 1/2 12/27/25, 8:47 AM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Parks and Recreation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount � ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # � Amount ID � ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Cynthia Garcia (8525) Megan Fowler (2057) ATTACHMENTS 13P22-0024 GM FOR PANTER ISLAND MGS.docx (CFW Internal) Copv of FIDS table Panther Island-Race Street.xlsx (CFW Internal) Lawn Patrol 1295 Form.pdf (CFW Internal) PNS 1295.pdf (CFW Internal) SAMs Lawn Patrol Service Inc.pdf (CFW Internal) SAMs Presbyterian Night Shelter of Tarrant County_(2),pdf (CFW Internal) Waiver 220024 Ground Maintenance for Panther Island.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=29695&councildate=3/8/2022 2/2 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Presbyterian Night Shelter; UpSpire Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Purchasing Division; Attention: Megan Fowler, Buyer FORnn 1295 �of� OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-843062 Date Filed: 01/24/2022 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0024 Grounds Maintenance for Panther Island 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Presbyterian Night Shelter Fort Worth , TX United States X 5 Check only if there is NO Interested Party 6 UNSWORN DECLARATION � � ,�A� /� My name is �i\`(LS�X/U ` ��ry 1 My address is (,�Il� \f�Q��.r\1 (street) u , and my date of birth is /,� �v , 1 �Jr� � 1� {�.iV l '� ` (city) � � C, ��j�n I � �� , i'i ��lit (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in ��_��;� u�,� County, State of %i�,X ��-� , on the V'l day of /,[f111�t�� , 20 �iZ. � � _ (month) (year) i % ,,�� Signature of authori�ed�a ent of contracting business entity � ��(Declarant) Forms provided by Texas Ethics Commission www,ethics.state.tx.us G/ Version V1.1.191b5cdc F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. Subject of the Agreement: FOURTH RENEWAL OF CITY SECRETARY CONTRACT N0. 57427, A NON EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR PANTHER ISLAND AND RACE STREET CORRIDORS BETWEEN THE CITY OF FORT WORTH AND PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 57427-R4 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.