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Home My WebLink About060722-A2R2 - General - Contract - Presbyterian Night Shelter of Tarrant County, Inc.CSC No. 60722-A2R2 SECOND AMENDMENT AND SECOND RENEWAL OF CITY SECRETARY CONTRACT NO. 60722, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR CITYWIDE GROUNDS MAINTENANCE BETWEEN THE CITY OF FORT WORTH AND THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. This SECOND AMENDMENT AND SECOND RENEWAL OF CITY SECRETARY CONTRACT NUMBER 60722 ("Second Amendment and Second Renewal") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. ("Contractor"), a domestic nonprofit corporation, acting by and through its duly authorized representative. WHEREAS, the City and Contractor previously entered into a non-exclusive mowing and grounds maintenance services agreement, the same being City Secretary Contract No. 60722 ("Agreement"); WHEREAS, the Agreement provided for a primary term of one year, with five (5) subsequent one-year renewal options; WHEREAS, the City and Contractor exercised the First Renewal Term ("First Amendment and First Renewal"), effective beginning December 1, 2024, the same being CSC No. 60722-A1R1; the Amendment to the Agreement updated the City Hall address and added Litter Crew pricing; WHEREAS, the parties desire to exercise the second one-year renewal term ("Second Renewal Term"), effective beginning on December 1, 2025, and ending on November 30, 2026; WHEREAS, the Agreement provides for on-call mowing and grounds maintenance services on either an individual or recurring basis at pricing equivalent to comparable areas; WHEREAS, the Contractor desires to provide certain on-call mowing and grounds maintenance services for the City in accordance with the terms of the Agreement and this Second Amendment and Second Renewal; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to renew the Agreement as follows: I. The City and Contractor hereby agree to renew the Agreement for the Second Renewal Term, effective beginning on December 1, 2025, and expiring on November 30, 2026 ("Second Amendment and Second Renewal"). OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and Second Renewal of CSC 60722 Page 1 of 4 II. Contractor will provide on-call mowing and grounds maintenance services in accordance with the terms of this Agreement and Exhibit B-1, which is attached hereto and incorporated herein for all purposes. All provisions related to on-call mowing and grounds maintenance services in the Agreement, including, but not limited to, the non-exclusivity of the on-call mowing proj ects, remain in full force and effect. III. 1. All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Second Amendment and Second Renewal. 2. All terms of this Second Amendment and Second Renewal that are capitalized but not defined herein have the meanings assigned to them in the Agreement. Second Amendment and Second Renewal of CSC 60722 Page 2 of 4 IN WITNESS WHEREOF, the City and Contractor have executed this Second Amendment and Second Renewal to be effective on December 1, 2025. CITY OF FORT WORTH Dana Buvc�hdoff B�I� Danak3�rghdort;Jan6,202621�52C51', J Dana Burghdoff Assistant City Manager Recommended by: �� Dave Lewis, Director Park & Recreation Department �� Joel McKnlght (Jan 5, 2026 08:0927 CST) Joel W. McKnight, Assistant Director Park & Recreation Department THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. , By ,�, ; -� . �..;��. Dr. Daryl Davis VP of Workforce & Career Development APPROVED AS TO FORM AND LEGALITY: %�1��/� Hye Won Kim Assistant City Attorney a� ppqT�bp� ATTEST: ��D° a�,� �,DOL a�e �5-10 ((�� 1�(�p��,,� OV8 a=o �tt:tR. /J � p�Q*��°° �°��d � Addn nE°X4°pgb.�.d Jannette S. Goodall City Secretary M&C: 23-1044 (December 12, 2023) Form 1295: 2023-1094436 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. � � Christopher Swindle Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and Second Renewal of CSC 60722 Page 3 of 4 EXHIBIT B-1 ON-CALL MO NG AND GROUNDS MAINTENANCE SERVICES Inventory Type Address New Miles New 7 Day New 14 Days New 21 Days Unit Cost Unit Cost Unit Cost East District—Traffic $ Divider 3121 E SEMINARY DR 0.1 89.00 $89.00 $89.00 Second Amendment and Second Renewal of CSC 60722 Page 4 of 4 12/21/25, 9:56AM ACITY COUNCIL AGEND Create New From This M&C DATE: 12/12/2023 REFERENCE N O.. M&C Review **M&C 23- LOG NAME: 1044 13PITB 24-0001 CONTRACT MOWING SERVICES LSJ PARD F�1RT�'�'URTH -�� CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Purchase Agreement with Civilian Division, LLC d/b/a GI Mow, BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn Patrol Service Inc., Leon's Landscape Services, LLC, SRH Landscapes, LLC, Prestige Worldwide Services LLC, WCD Enterprises, LLC, and Presbyterian Night Shelter of Tarrant County, Inc. for Contract Mowing Services in an Annual Amount Up to $7,900,000.00 and Authorize Five (5) One-Year Renewal Options for the Park and Recreation Department RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Civilian Division, LLC d/b/a GI Mow, BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn Patrol Service Inc., Leon's Landscape Services, LLC, SRH Landscapes, LLC, Prestige Worldwide Services LLC, WCD Enterprises, LLC, and the Presbyterian Night Shelter of Tarrant County, Inc. for contract mowing services in an annual amount up to $7,900,000.00 and authorize five (5) one-year renewal options for the Park and Recreation Department. DISCUSSION: The Park and Recreation Department approached the Purchasing Division to establish an annual agreement for contract mowing services for City owned lots, parks, facilities, rights of way, traffic dividers, and police stations. In order to procure these services, Purchasing Staff issued Invitation to Bid (ITB) No. 24-0001. The ITB consisted of detailed specifications listing the locations, frequency and quality of the mowing services to be performed. The bid was advertised in the Fort Worth Star-Telegram on October 18, 2023, October 25, 2023, November 1, 2023, and November 8, 2023. The City received 16 bids. Of the 16 bids, 5 were deemed nonresponsive for various reasons. An evaluation panel consisting of representatives from the Code Compliance and Park and Recreation Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders WCD Enterprises, LLC BrightView Landscape Services, Inc. Leon's Landscape Services, LLC SRH Landscapes, LLC Lawn Patrol Service Inc. Presbyterian Night Shelter of Tarrant County, Inc Prestige Worldwide Services LLC L.A.T.E. LLC d/b/a Superior Landcare Civilian Division, LLC d/b/a GI Mow Evaluation a b c d Total 14 10 11 35 71 17 13 13 0 42 14 11 11 0 35 1814140 46 18 11 15 0 44 16 13 13 0 41 15 13 10 0 38 13 10 10 0 33 18 13 13 0 44 apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=31669&cou ncildate=12/12/2023 1/3 12/21/25, 9:56AM Best Value Criteria: M&C Review a) Contractor's References and Experience working with government/similar size organization b) Availability of resources to provide services (personnel and equipment) c) Ability to meet the City's needs d) Cost of service PaceSetter Enterprises, LLC and Faustino Castillo III did not score at least 50\°/o or more of the total available points for technical criteria, and were, therefore, deemed not responsive. After evaluation, the panel concluded that Civilian Division, LLC d/b/a GI Mow, BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn Patrol Service Inc., Leon's Landscape Services, LLC, SRH Landscapes, LLC, Prestige Worldwide Services LLC, WCD Enterprises, LLC, and the Presbyterian Night Shelter of Tarrant County, Inc. presented the best value for the City. Therefore, the panel recommends that Council authorize agreements with Civilian Division, LLC d/b/a GI Mow, BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn Patrol Service Inc., Leon's Landscape Services, LLC, SRH Landscapes, LLC, Prestige Worldwide Services LLC, WCD Enterprises, LLC, and the Presbyterian Night Shelter of Tarrant County, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor responses met bid specifications. Funding is budgeted the Park & Recreation Department's General Fund, Other Contractual Services account within the Police Department's General Fund, Code Compliance Department's General Fund, Other Contractual Services account within the Property Management Department's General Fund and Other Contractual Services account within the Environmental Services Department's Environmental Protection Fund as appropriated. The maximum amount allowed under this agreement will be $7,900,000.00; however, the actual amount used will be based on the need of the department and available budget. DIVERSITYAND INCLUSION (DVIN): Awaiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire September 30, 2024. RENEWAL OPTIONS: The contract may be renewed for up to five (5) one-year terms at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund and the Environmental Protection Fund. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO � Fund Department ID FROM Fund Department ID Account Project Program Activity Budget Reference # Amount ID , Year � (Chartfield 2) , Account Project Program Activity Budget Reference # Amount ID � � Year (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=31669&councildate=12/12/2023 2/3 12/21/25, 9:56AM Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS M&C Review Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Richard Zavala (5711) Jo Ann Gunn (8525) La'Kita Slack-Johnson (8314) 1295 Brightview.pdf (CFW Internal) 13PIT6 24-0001 CONTRACT MOVING SERVICES LSJ PARD.docx (CFW Internal) 24-0001 Form 1295 GI Mow.pdf (CFW Internal) 24-001 1295 Form PNS UpSpire.pdf (CFW Internal) 24 0001 Form1295 Leon.pdf (CFW Internal) BrightviewSAMs.pdf (CFW Internal) FID Table.xlsx (CFW Internal) Form 1295 - Sianed L.A.T.E..pdf (CFW Internal) Form 1295 Certificate 101130713.pdf (CFW Internal) Form 1295 Certificate SRH.pdf (CFW Internal) Form 1295 Signed.pdf (CFW Internal) GIMowSAMs.pdf (CFW Internal) LATESAMs.pdf (CFW Internal) LawnPatrolSAMs.pdf (CFW Internal) LeonSAMs.pdf (CFW Internal) MWBE Waiver-24-0001.pdf (CFW Internal) PresbvterianSAMs.pdf (CFW Internal) PrestigeSAMs.pdf (CFW Internal) SRHSAMs.pdf (CFW Internal) WCD 1295 Form.pdf (CFW Internal) WCDSAMs.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31669&councildate=12/12/2023 3/3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Presbyterian Night Shelter of Tarrant Counry; UpSpire Program Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2023-1094436 Date Filed: 11l14/2023 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 24-001 Contract mowing services � Nature of interest 4 Name of Interested P Ci State, Count lace of business check a licable �Y tY� rY �P ) � PP ) Controlling Intermediary Presbyterian Night Shelter of Tarrant Counry Fort Worth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is ��.� �►' 1 U�� My address is �/V1�� V �%V�� i `7 � l (�treet) , and my date of birth is �� U��t , �, (city) (state) ��,�� Z , �� (zip code) (country) I declare under penalry of peryury that the foregoing is true and correct. \/,��/ / .., ( � Executed in �� V�V-�' fl Counry, State of � , on the I day of ;��W , 20 U� (month) (year) Signature of autho � ent of contracting business entity Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.Of381ab6 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. Subject of the Agreement: SECOND AMENDMENT AND SECOND RENEWAL OF CITY SECRETARY CONTRACT N0. 60722, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR CITYWIDE GROUNDS MAINTENANCE BETWEEN THE CITY OF FORT WORTH AND THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 6o722-A2R2 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.