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HomeMy WebLinkAbout057426-A4R4 - General - Contract - Lawn Patrol Service, Inc.OWI I. The City and Contractor hereby agree to renew the Agreement for the Fourth Renewal Term, effective beginning on December 1, 2025, and expiring on November 30, 2026 ("Fourth Amendment and Fourth Renewal"). II. Exhibit B of the Agreement is hereby amended to revise the pricing schedule by 2.0% for the specific locations set forth below. All other locations in Exhibit B remain unaffected by this Fourth Amendment and Fourth Renewal. Original 57426- 57426- 57426- 57426- Line Description Bid Price R1A1 A2R2 A3R3 A4R4 - 57426 1 Panther Island (PI) $495.00 $504.90 $520.05 $533.83 $544.51 Bed Maint Panther Island (PI) 2 Asian Jasmine $350.00 $357.00 $367.71 $377.45 $385.00 Pruning/Edging PI Pruning all 3 planting bed plants $475.00 $484.50 $499.04 $512.26 $522.51 and remove dead plants PI Mulching all 4 beds in project $3,400.00 $3,468.00 $3,572.04 $3,666.70 $3,740.03 area PI Maintain 5 walkways in $450.00 $459.00 $472.77 $485.30 $495.01 project area PI Round about 6 ornamental grass $910.00 $928.20 $956.05 $981.38 $1,001.01 trimming PI service 16 trash 7 cans include $280.00 $285.60 $294.17 $301.96 $308.00 disposal g PI fire ant control $360.00 $367.20 $378.22 $388.24 $396.00 project area PI pre-emergent 9 application in $385.00 $392.70 $404.48 $415.20 $423.50 project area PI post-emergent 10 herbicide $385.00 $392.70 $404.48 $415.20 $423.50 application 11 PI fertilizer $398.00 $405.96 $418.14 $429.22 $437.80 Fourth Amendment and Fourth Renewal of CSC 57426 Page 2 of 5 On call bed Maint- 12 shrub/plant $60.00 $61.20 $63.04 $64.71 $66.00 replacement & removal On call bed Maint- 13 adding mulch on $60.00 $61.20 $63.04 $64.71 $66.00 call during day On call bed Maint- 14 misc. work on call $60.00 $61.20 $63.04 $64.71 $66.00 during day On call trash can 15 servicing on call $80.00 $81.60 $84.05 $86.28 $88.01 during work day On call mowing on 16 call during work $50.00 $51.00 $52.53 $53.92 $55.00 day On call fire ant 17 control on call $85.00 $86.70 $89.30 $91.67 $93.50 during work day On call herbicide 18 application on call $85.00 $86.70 $8930 $91.67 $93.50 during work day PI irrigation system check - 19 check irrigation $695.00 $708.90 $730.17 $749.52 $764.51 and drainage system in each tree well Basic irrigation repairs - perform 20 basic irrigation $90.00 $91.80 $94.55 $97.06 $99.00 repairs to irrigation system Advanced 21 irrigation system $90.00 $91.80 $94.55 $97.06 $99.00 repairs/diagnostics 22 Race Street Trim $260.00 $265.20 $273.16 $280.39 $286.00 Jasmine Race Street 23 Irrigation System $600.00 $612.00 $630.36 $647.06 $660.00 Check Race Street Bed 24 Maint- Weed & $270.00 $275.40 $283.66 $291.18 $297.00 Litter Removal Race St. Pruning 25 all planting bed $510.00 $520.20 $535.81 $550.00 $561.00 plants and remove dead plants 26 Race St. Mulch $1,500.00 $1,530.00 $1,575.90 $1,617.66 $1,650.01 Application Fourth Amendment and Fourth Renewal of CSC 57426 Page 3 of 5 2� Race St. Maintain $375.00 $382.50 $393.98 $404.42 $412.51 Walkways Race St. service 16 28 trash cans include $280.00 $285.60 $29417 $301.96 $308.00 disposal 29 Race St. Fire Ant $200.00 $204.00 $21012 $215.69 $220.00 Control Race St. pre- 30 emergent $210.00 $214.20 $220.63 $226.47 $231.00 application Race St. - Post 31 emergent herbicide $210.00 $214.20 $220.63 $226.47 $231.00 application 32 Race St. Fertilizer $295.00 $300.90 $309.93 $318.14 $324.50 Litter Only Cycle New Discount of N/A 25% 25% 25% 25% Current Pricing Litter Pickup With New Disposal - Per N/A $28.00 $28.84 $29.60 $30.19 Person Per Hour III. 1. All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Fourth Amendment and Fourth Renewal. 2. All terms of this Fourth Amendment and Fourth Renewal that are capitalized but not defined herein have the meanings assigned to them in the Agreement. Fourth Amendment and Fourth Renewal of CSC 57426 Page 4 of 5 IN WITNESS WH REOF, the City and Contractor have executed this Fourth Amendment and Fourth Renewal to be effective on December 1, 2025. CITY OF FORT WORTH T�i���. r3..� �i�,9GG B�. o��,.,����„d�mi.,�,,,or, �,� � Dana Burghdoff Assistant City Manager AWN PATROL SERVICE, INC. i��, BV: TonyCon�an5,2026L'19:196T) � Anthony Conley President Recommended by: /� � Dave Lewis, Director Park & Recreation Department 9.�rr�x� .ioPi M�Kntahr �.ian s �me nK�o��aa rsn Joel W. McKnight, Assistant Director Park & Recreation Department APPROVED AS TO FORM AND LEGALITY: %��� Hye Won Kim Assistant City Attorney 4 0 o�qU p o� FORT���� 7'�'° �'ppd �T�TL �T l.g Al 1L' S1: pVB a=d p�p'f °�o o ° �`.o �.p,�.,n� % ..�,m-e- �4p4 nFXA54p �� Jannette S. Goodall City Secretary M&C: 22-0143 (March 8, 2022) Form 1295: 2022-843116 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. � i�� Christopher Swindle Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment and Fourth Renewal of CSC 57426 Page 5 of 5 12/27/25, 8:46 AM ACITY COUNCIL AGEND Create New From This M&C DATE: CODE: 3/8/2022 REFERENCE N O.. P TYPE: *�`M&C 22- 0143 CONSENT M&C Review FflRT�'�'URTH _��� LOG NAME: PUBLIC HEARING: 13P22-0024 GM FOR PANTHER ISLAND & RACE ST MGF �C�] SUBJECT: (CD 2 and CD 9) Authorize Execution of Agreement for Ground Maintenance Service at Panther Island and Race Street with Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County in an Annual Amount Up to $170,000.00 for the Parks and Recreation Department and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize agreement for grounds maintenance service at Panther Island and Race Street with Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County in an annual amount up to $170,000.00 for the Parks and Recreation Department and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Parks and Recreation Department approached the Purchasing Division to finalize an agreement for ground maintenance for Panther Island and Race Street. The purpose of this service is provide grounds maintenance services including planting bed maintenance, mowing, irrigation system checks and repairs, and litter and trash removal for the newly completed Panther Island bridge locations and Race Street streetscape. The service will aid the Department in ensuring these locations have regularly scheduled attention needed to thrive and remain visually appealing. To procure these services, staff issued an Invitation to Bid (ITB) 22-0024. The ITB was advertised in the Fort Worth Star-Telegram on December 16, 2021, December 23, 2021, and December 30, 2021. Three bids were received and were opened on January 6, 2022. Bids were evaluated on a best value criteria including competitive pricing, bidders experience and the bidder's ability to meet the City's needs. An evaluation committee comprised of City staff reviewed the responses and provided ratings for two responses. BrightView Landscape Services Inc. was deemed non-responsive by Purchasing because they did not submit all the required information and/or documentation. Both Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County received the highest ratings and have been determined to provide the best value to the City of Fort Worth. Staff certifies that both Lawn Patrol Service, Inc. and Presbyterian Night Shelter of Tarrant County meet the requirements stated in the specifications. No guarantee was made that a specific amount of services would be purchased. Renewal Terms: The Agreement may be renewed for four (4) one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Funding is budgeted in the City Mowing account of the PAR Contract Mowing Deparment's General Fund. apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=29695&cou ncildate=3/8/2022 1/2 12/27/25, 8:46 AM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Parks and Recreation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount � ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # � Amount ID � ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Cynthia Garcia (8525) Megan Fowler (2057) ATTACHMENTS 13P22-0024 GM FOR PANTER ISLAND MGS.docx (CFW Internal) Copv of FIDS table Panther Island-Race Street.xlsx (CFW Internal) Lawn Patrol 1295 Form.pdf (CFW Internal) PNS 1295.pdf (CFW Internal) SAMs Lawn Patrol Service Inc.pdf (CFW Internal) SAMs Presbyterian Night Shelter of Tarrant County_(2),pdf (CFW Internal) Waiver 220024 Ground Maintenance for Panther Island.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=29695&councildate=3/8/2022 2/2 CERTIFIGATE OF INTERESTED PARTfES Comple;e h1os. 1- 4 and G ii ihere are interesied parLies. Complete Nos. 1, 2. 3, S, and s ii ihere are nn ir�[eresied parNes, 1 Name of busirtiess entity filing form, and the ci[y, state and country a! the husiness entity's place pf business. l.awn Patrol 5ervn�e, Iric. Fort Worth, Tx UniFed StaYes 2 lVame af gnvernmental entify nr state agency that is a party tn the contract for which ihe tarm is heinyliled. „ City of Fart Worth FORM 1295 1 nr1 flFFICE USE �NLY CERTIFiCATIDN DF FILING Certificale Num�er: 2022-843J.16 date Fiied: �ll25I2d22 Da#e Acknowledged: 3 PYOuidB F1iP idBntEfiCatiOn number used 6y [he yovernmenta! eniity or state agCrlCy Fa track or itlentifiy the cantract, and pro�ide a descripiion of the ser�ices, goods, ar athar proper#y ta 6e provided under the euntraet. 22-a024 Grounds lUlaintenan�e tar Panther Island Nature of interes[ 4 Name a1 Interes[ed Party City, State, Country (place of 6usinessj (check applicahlej Gontralling Intermediary � 1 Q 5 Check nnly if tFtere iS �i0 InSerested Par[y_ ❑ x 6 UNSWaRN pECLARATIOIJ Mynarne�s 1`��s�L(]•1c-t �L�%t i� y ��� �!�/ �� .{. 1 , and m date of qir[h is r 1vFyaddressis rJ[ �� i a l'Si rvL�S ir,r� VIr�+M 1��I It►2 L��( c.JI fcy�, ��E'�3�v ,�� �sireotJ i (cily] � {slatel (xip r.aclnJ �countryy I decfare undnr penal�y of ner3ury tkzat �i�e foregoing is lrue and correct. �xecu[ed in i pk � r A+4i � Caunty, Sta[e af ��,1� {k� , on fhe �day of ��1�� , 2U �-c�.- {monthY iyeari � �+-�� � Signature af authorized a[�ent�nf cnnrr�ctinr� husiness er�[iry ( (�P.CfF?,G7Rjj - - J �orms provided by 7exas Ett�ics Camnussion wvwd.ethics.state.tx.us Version V1.1.192k�5cdc F�RT��}RTH�� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: LAWN PATROL SERVICE, INC. Subject of the Agreement: FOURTH AMENDMENT AND FOURTH RENEWAL OF CITY SECRETARY CONTRACT N0. 57426, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR PANTHER ISLAND AND RACE STREET CORRIDORS BETWEEN THE CITY OF FORT WORTH AND LAWN PATROL SERVICE, INC. M&C Approved by the Council? * Yes ❑✓ No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 57426-A4R4 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No ❑✓ If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.