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Home My WebLink About058959-R3 - General - Contract - SRH Landscapes, LLCWI R R IN WITNESS WHEREOF, the City and Contractor have executed this Third Renewal to be effective on December 1, 2025. CITY OF FORT WORTH gy_ Danc� BuYc�hdoff Dana Burghdoff Assistant City Manager Recommended by: �` � Dave Lewis, Director Park & Recreation Department 9,��,�' Jocl MCKniehT (Jan 5_ 2026 O8'12:22 CST1 Joel W. McKnight, Assistant Director Park & Recreation Department SRH LANDSCAPES, LLC. By: �� Tyler Hawkins President APPROVED AS TO FORM AND LEGALITY: %�� Hye Won Kim Assistant City Attorney ATTEST: �nsx*c. % �-s - � Jannette S. Goodall City Secretary � o onn u � o� FORt�aaA �s � ° o 0 a°�`8 op-1�d dV8 0=4 °�A* °oo �° �� a�a4 nFXp54 � M&C: 23-0004 Form 1295: 2022-964103 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. � � Christopher Swindle Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Renewal of CSC 58959 Page 2 of 2 12/19/25, 3:24 PM ACITY COUNCIL AGEND Create New From This M&C FflRT�'�'URTH _�� REFERENCE **M&C 23- 13P ITB 22-0208 GROUNDS DATE: 1/10/2023 NO.: 0004 LOG NAME: MAINTENANCE SOUTH&WEST DISTRICT MC PARD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2, CD 3, CD 6, CD 7, CD 8 and CD 9/Future CD 11) Authorize Execution of Non- Exclusive Purchase Agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance for Grounds Maintenance for the South and West Districts for the Park and Recreation Department in a Combined Annual Amount Not to Exceed $1,100,000.00 for the Initial Term and Authorize Five One-Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance for grounds maintenance for the South and West districts for the Park and Recreation Department in a combined annual amount not to exceed $1,100,000.00 for the initial term and authorize five one-year renewal options for the same amount. DISCUSSION: The Park & Recreation Department approached the Purchasing Division to procure an annual agreement for grounds maintenance for the City's South and West districts. These services will be used to provide mowing, trimming shrubs, mulch application, fire ant control and irrigation services to City parks and facilities. In order to procure these services, staff issued Invitation to Bid (ITB) No. 22- 0208. The ITB consisted of detailed specifications listing the locations, frequency, quality, and type of grounds maintenance to be performed. The ITB was advertised in the Fort Worth Star-Telegram on August 31, 2022, September 7, 2022, September 14, 2022 and September 21, 2022. The City received nine (9) responses. Leon's Landscape Services, LLC was deemed non-responsive due to not submitting all documentation required. An evaluation panel consisting of representatives of the Park and Recreation and Property Management departments reviewed and scored the remaining submittals using Best Value criteria. The individuals scores were averaged for each criteria and the final scores are listed in the table below. Bidders Lawn Patrol Service, Inc. SRH Landscapes LLC Brightview Landscape Services Inc Scott Landscape Maintenance Prestige Worldwide Services, LLC GI-Mow M&C Review Evaluation Criteria a b c d Total Score 21.00 12.67 6.00 35.00 19.83 10.67 5.33 20.29 19.83 11.33 5.67 18.78 19.83 12.00 5.67 17.78 17.50 10.00 5.00 22.23 17.50 10.67 5.00 0.00 74.67 56.12 55.61 55.28 54.73 33.17 apps.cfwnet.org/council_packet/mc_review.asp?ID=30632&councildate=1/10/2023 1/3 12/19/25, 3:24 PM L.A.T.E. dba Superior Landcare Abescape Group, LLC Best Value Criteria: M&C Review 17.50 10.00 4.33 17.50 8.67 4.33 Bidder did not meet X technical points; therefore, cost was not evaluated. Bidder did not meet X technical points; therefore, cost was not evaluated. a. Bidder's qualifications and references related to the scope of work b. Bidder's ability to meet the City needs c. Bidder's availability of resources (equipment, personnel) d. Cost of Service L.A.T.E., LLC dba Superior Landcare and Abescape Group, LLC did not score at least 50\% or more of the total available points for technical criteria and, therefore, were not qualified to receive pricing points. After evaluation, the panel concluded that Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bid met specifications. FUNDING: The maximum amount allowed under this agreement will be $1,100,000.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the City Mowing account within the Park and Recreation department General Fund, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on upcoming November 30th. RENEWAL TERMS: This agreement may be renewed for five additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to any expenditure being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project � Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 2/3 12/19/25, 3:24 PM M&C Review FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year �(Chartfield 2) Submitted for City Manaqer's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dave Lewis (5717) Anthony Rousseau (8338) Maria Canoura (2526) ATTACHMENTS .(Dept.) City-wide Mowing Waiver of Business Equity Goal -WN[102764],pdf (CFW Internal) 13P ITB 22-0208 GROUNDS MAINTENANCE SOUTH&WEST DISTRICT MC PARD funds availabilitv.pdf (CFW Internal) BrightView 1295.pdf (CFW Internal) BU080- FID TABLE.xlsx (CFW Internal) LPS Form 1295 Certificate.pdf (CFW Internal) SAMs Report BriahtView-Entitvinfo-20221213-112711.pdf (CFW Internal) SAMs Report Lawn Patrol Service Inc-not found.pdf (CFW Internal) SAMs Report Scott Landscape Maintenance-not found.pdf (CFW Internal) SAMs SRH Landscapes LLC-not found.pdf (CFW Internal) Scott Landscape Form 1295.pdf (CFW Internal) SRH Form 1295 Certificate 100987876-1 - Executed.pdf (CFW Internal) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 3/3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. SRH Landscapes LLC Dallas, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-964103 Date Filed: 12/13/2022 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB22-0208 Grounds Maintenance for the South and West Districts Nature ofinterest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Hawkins, Otis 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Ty�er HaWkI1lS My address is 2600 W 7th Street (street) Fort Worth, TX United States X I- , and my date of birth is , Fort Worth (city) I declare under penalty of perjury that the foregoing is true and correct. Executed in DaIIaS County, State of TeXaS Tx 76107 USA (state) (zip code) (country) , on the � 3 day of December 20 22 (month) (year) � Signature of thorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bcC ��RT��}RTH�� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: SRH LANDSCAPES, LLC. Subject of the Agreement: THIRD RENEWAL OF CITY SECRETARY CONTRACT N0. 58959, A NON- EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR SOUTH AND WEST DISTRICT CITY FACILITIES AND PARKS BETWEEN THE CITY OF FORT WORTH AND SRH LANDSCAPES, LLC. M&C Approved by the Council? * Yes ❑✓ No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ 58959-R3 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No ❑✓ If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.