HomeMy WebLinkAbout060723-R2 - General - Contract - WCD Enterprises LLCCSC No. 60723-R2
SECOND RENEWAL OF CITY SECRETARY CONTRACT NO. 60723, A NON-
EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT
FOR CITYWIDE GROUNDS MAINTENANCE BETWEEN THE CITY OF FORT
WORTH AND WCD ENTERPRISES LLC.
This SECOND RENEWAL OF CITY SECRETARY CONTRACT NUMBER 60723
("Second Renewal") is made and entered into by and between the CITY OF FORT WORTH
("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly
authorized Assistant City Manager, and WCD ENTERPRISES LLC ("Contractor"), a Texas
limited liability company, acting by and through its duly authorized representative.
WHEREAS, the City and Contractor previously entered into a non-exclusive mowing
and grounds maintenance services agreement, the same being City Secretary Contract No. 60723
("Agreement");
WHEREAS, the Agreement provided for a primary term of one year, with five (5)
subsequent one-year renewal options;
WHEREAS, the parties exercised the first amendment ("First Amendment"), effective
beginning on February 20, 2024; the Amendment to the Agreement added on-call maintenance in
Exhibit B-1;
WHEREAS, the parties exercised the first one-year renewal term ("First Renewal
Term"), effective beginning on December 1, 2024, and ending on November 30, 2025; the
Amendment to the Agreement modified and added inventory listed in Exhibit B and Exhibit B-1;
WHEREAS, the parties desire to exercise the second one-year renewal term ("Second
Renewal Term"), effective beginning on December 1, 2025, and ending on November 30, 2026;
and
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth
herein and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Contractor agree to renew the Agreement as follows:
I.
The City and Contractor hereby agree to renew the Agreement for the Second Renewal
Term, effective beginning on December 1, 2025, and expiring on November 30, 2026 ("Second
Renewal").
II.
1. All other terms and conditions of the Agreement remain in full force and effect
except as specifically set forth in this Second Renewal.
2. All terms of this Second Renewal that are capitalized but not defined herein have
the meanings assigned to them in the Agreement. oFF���A� RE�oRo
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC 60723 Page 1 of 2
IN WITNESS WHEREOF, the City and Contractor have executed this Second Renewal
to be effective on December 1, 2025.
CITY OF FORT WORTH
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Dana Burghdoff
Assistant City Manager
WCD ENTERPRISES LLC
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By. �n�ieUpt re(Jan5,202 5:00:16CST)
Angie Uptmore
Accounts Manager
Recommended by:
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Dave Lewis, Director
Park & Recreation Department
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Joel McKnight (Jan 5, 2026 08:0332CST)
Joel W. McKnight, Assistant Director
Park & Recreation Department
APPROVED AS TO FORM AND LEGALITY:
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Hye Won Kim
Assistant City Attorney
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Jannette S. Goodall
City Secretary
M&C: 23-1044 (December 12, 2023)
Form 1295: 2023-1094446
Contract Compliance Manager
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract including ensuring all performance
and reporting requirements.
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Christopher Swindle
Sr. Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC 60723 Page 2 of 2
11/6/25, 1:21 PM
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 12/12/2023 REFERENCE
N O..
M&C Review
**M&C 23- LOG NAME:
1044
13PITB 24-0001
CONTRACT MOWING
SERVICES LSJ PARD
F�1RT�'�'URTH
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CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Purchase Agreement with Civilian Division, LLC d/b/a GI
Mow, BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn
Patrol Service Inc., Leon's Landscape Services, LLC, SRH Landscapes, LLC, Prestige
Worldwide Services LLC, WCD Enterprises, LLC, and Presbyterian Night Shelter of
Tarrant County, Inc. for Contract Mowing Services in an Annual Amount Up to
$7,900,000.00 and Authorize Five (5) One-Year Renewal Options for the Park and
Recreation Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Civilian
Division, LLC d/b/a GI Mow, BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior
Landcare, Lawn Patrol Service Inc., Leon's Landscape Services, LLC, SRH Landscapes, LLC,
Prestige Worldwide Services LLC, WCD Enterprises, LLC, and the Presbyterian Night Shelter of
Tarrant County, Inc. for contract mowing services in an annual amount up to $7,900,000.00
and authorize five (5) one-year renewal options for the Park and Recreation Department.
DISCUSSION:
The Park and Recreation Department approached the Purchasing Division to establish an annual
agreement for contract mowing services for City owned lots, parks, facilities, rights of way, traffic
dividers, and police stations.
In order to procure these services, Purchasing Staff issued Invitation to Bid (ITB) No. 24-0001. The
ITB consisted of detailed specifications listing the locations, frequency and quality of the mowing
services to be performed. The bid was advertised in the Fort Worth Star-Telegram on October
18, 2023, October 25, 2023, November 1, 2023, and November 8, 2023. The City received 16 bids. Of
the 16 bids, 5 were deemed nonresponsive for various reasons.
An evaluation panel consisting of representatives from the Code Compliance and Park and Recreation
Departments reviewed and scored the submittals using Best Value criteria. The individual scores were
averaged for each of the criteria and the final scores are listed in the table below.
Bidders
WCD Enterprises, LLC
BrightView Landscape Services, Inc.
Leon's Landscape Services, LLC
SRH Landscapes, LLC
Lawn Patrol Service Inc.
Presbyterian Night Shelter of Tarrant County, Inc
Prestige Worldwide Services LLC
L.A.T.E. LLC d/b/a Superior Landcare
Civilian Division, LLC d/b/a GI Mow
Evaluation
a b c d Total
14 10 11 35 71
17 13 13 0 42
14 11 11 0 35
1814140 46
18 11 15 0 44
16 13 13 0 41
15 13 10 0 38
13 10 10 0 33
18 13 13 0 44
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Best Value Criteria:
M&C Review
a) Contractor's References and Experience working with government/similar size organization
b) Availability of resources to provide services (personnel and equipment)
c) Ability to meet the City's needs
d) Cost of service
PaceSetter Enterprises, LLC and Faustino Castillo III did not score at least 50\°/o or more of the total
available points for technical criteria, and were, therefore, deemed not responsive.
After evaluation, the panel concluded that Civilian Division, LLC d/b/a GI Mow, BrightView Landscape
Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn Patrol Service Inc., Leon's Landscape
Services, LLC, SRH Landscapes, LLC, Prestige Worldwide Services LLC, WCD Enterprises, LLC, and
the Presbyterian Night Shelter of Tarrant County, Inc. presented the best value for the City. Therefore,
the panel recommends that Council authorize agreements with Civilian Division, LLC d/b/a GI Mow,
BrightView Landscape Services, Inc., L.A.T.E. LLC d/b/a Superior Landcare, Lawn Patrol Service Inc.,
Leon's Landscape Services, LLC, SRH Landscapes, LLC, Prestige Worldwide Services LLC, WCD
Enterprises, LLC, and the Presbyterian Night Shelter of Tarrant County, Inc. No guarantee was made
that a specific amount of services would be purchased. Staff certifies that the recommended vendor
responses met bid specifications.
Funding is budgeted the Park & Recreation Department's General Fund, Other Contractual Services
account within the Police Department's General Fund, Code Compliance Department's General Fund,
Other Contractual Services account within the Property Management Department's General Fund and
Other Contractual Services account within the Environmental Services Department's Environmental
Protection Fund as appropriated. The maximum amount allowed under this agreement will be
$7,900,000.00; however, the actual amount used will be based on the need of the department and
available budget.
DIVERSITYAND INCLUSION (DVIN): Awaiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire September 30, 2024.
RENEWAL OPTIONS: The contract may be renewed for up to five (5) one-year terms at the City's
option. This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund and the Environmental
Protection Fund. Prior to an expenditure being incurred, the participating departments have the
responsibility to validate the availability of funds.
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Account Project Program Activity Budget Reference # Amount
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11/6/25, 1:21 PM
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
M&C Review
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Richard Zavala (5711)
Jo Ann Gunn (8525)
La'Kita Slack-Johnson (8314)
1295 Brightview.pdf (CFW Internal)
13PIT6 24-0001 CONTRACT MOVING SERVICES LSJ PARD.docx (CFW Internal)
24-0001 Form 1295 GI Mow.pdf (CFW Internal)
24-001 1295 Form PNS UpSpire.pdf (CFW Internal)
24 0001 Form1295 Leon.pdf (CFW Internal)
BrightviewSAMs.pdf (CFW Internal)
FID Table.xlsx (CFW Internal)
Form 1295 - Sianed L.A.T.E..pdf (CFW Internal)
Form 1295 Certificate 101130713.pdf (CFW Internal)
Form 1295 Certificate SRH.pdf (CFW Internal)
Form 1295 Signed.pdf (CFW Internal)
GIMowSAMs.pdf (CFW Internal)
LATESAMs.pdf (CFW Internal)
LawnPatrolSAMs.pdf (CFW Internal)
LeonSAMs.pdf (CFW Internal)
MWBE Waiver-24-0001.pdf (CFW Internal)
PresbvterianSAMs.pdf (CFW Internal)
PrestigeSAMs.pdf (CFW Internal)
SRHSAMs.pdf (CFW Internal)
WCD 1295 Form.pdf (CFW Internal)
WCDSAMs.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=31669&councildate=12/12/2023 3/3
F�RT��RTHo
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: WCD ENTERPRISES LLC
Subject of the Agreement: SECOND RENEWAL OF CITY SECRETARY CONTRACT N0. 60723, A NON
EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT
FOR CITYWIDE GROUNDS MAINTENANCE BETWEEN THE CITY OF FORT
WORTH AND WCD ENTERPRISES LLC.
M&C Approved by the Council? * Yes ❑✓ No ❑
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No ❑✓
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 0
If �unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 12/1/2025 Expiration Date: 11/30/2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑✓ No ❑
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. N/A
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑✓ No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.