HomeMy WebLinkAbout064540 - General - Contract - Zimmerer Kubota and Equipment, Inc., an Authorized Dealer for Alamo Group AG Americas, LLCCSC No. 64540
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Zimmerer Kubota and
Equipment, Inc., an authorized dealer for Alamo Group AG Americas, LLC through Sourcewell contract
032525-ALO ("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote;
3. Exhibit B— Cooperative Agency Contract (SW032525-ALO); and
4. Exhibit C— Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B,
or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this
Agreement control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any future quotes, and
in accordance with the provisions of this Agreement. Total annual payment made under this non-exclusive
Agreement may be an amount up to Four Hundred-Thousand Dollars and Zero Cents ($400,000.00). The
Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of
purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available,
collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative
agreement and that once the full amount has been exhausted, whether individually or collectively, funds have
therefore been exhausted under this Agreement as well.
The Parties will engage in multiple transactions to purchase off-road vehicles and/or other motorized
equipment under this Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a
quote for the subject vehicles/equipment, and the quote must conform with the then-current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the vehicles/equipment,
that quote sha11 be considered as an addendum to this agreement but is not required to be filed in the City records.
The Parties will maintain all quotes for the 3-year Audit period included herein.
The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below
('Bffective Date") and expires on June 13, 2026.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives or
(2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY:
City of Fort Worth
Atm: Valerie Washington, Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
To VENDOR:
Zimmerer Kubota and Equipment, Inc.,
Attn: Steve Lee
5165 Mark N Parkway,
Fort Worth, TX 76106
With copy to Fort Worth City Attorney's Office at Facsimile: N/A
same address
City is a government entity under the laws of the State of Texas and all documents held or maintained by
City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that
City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby
deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit
reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by
City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in
accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue
for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas.
To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant
County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no
force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires
City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have
no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or
hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and
any such terms are hereby deleted from the Agreement and shall have no force or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott IsraeP' and "company" has the meanings ascribed to those terms in Chapter
2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendar: (1) does not boycott Israel; and (2) wi11 not boycott Israel
during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2)
will not boycott energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or frearm trade association during the term of this Agreement.
(SignatuYe Page to Follow)
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
/'�,� . q�� . L,.`�� CONTRACT COMPLIANCE MANAGER:
Y��1�C'/' -i� Y V ����� �(/'J'� By signing I acknowledge that I am the person
Bj�: Valerie Washington (Jan 8, zoz6 o9:u:oi cs�' responsible far the monitoring and administration
Name: Valerie Washington of this contract, including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date:
APPROVAL RECOMMENDED:
G'l� �
By; Reginald Zeno (Jan 8, 2026 08:42:20 CST)
Name: Reginald Zeno
Title: Chief Financial Officer/Director
ATTEST: o
qO� FORT�ad
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,��� � ���-� � ��' °o�� ag=o
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By:
Name: Jannette Goodall
Title: City Secretary
.Aa�:�.y �e�.i,
By: O
Name: Ashley Sorkar
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
I�.
_.���.� /. �. _i�_i._ ..
,
Name: Ainarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0450
Date: June 13, 2023
Form 1295:2025-1403309
VENDOR:
Zimmerer Kubota and Equipment, Inc.
By: �,1 � 1��
\ame� �7Cv�N E-. L��
Title: r%fGr,2. � Gv����m=,.�r-,.S�►i.i-J
Date: � �, —3 (r Zt� � �
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
BUSH HOG°
• MEMBER NO. 6591
_ ._ _ _._._ _ _ CONTRACT NO. 032525-ALO
Remit PO to: Zimmerer Kubota & Equipment, Inc.
Servicing Dealer
Address
City _ _ State
Ship to: City of Fort Worth
Agency Name
Address
City _ State
QUOTE FORM
PO to be issued to Dealer
i2/i/2o2s
DATE
Quote valid for 60 Days
Steve Lee
Sales Rep
_ Zip _ Phone _
Christopher Ha �
Attn
�
Zip _ _ Phone
Qty Part No. Description List Price Extended Price
1 4115RR1 540 RPM base unit w/ deck rings 25052 25052 �
I 1 50081632 I 540 RPM CAT 6 driveline 1540 1540 _
1 50083676 Perma Level hitch 463 463
1 50083448 dual axle center section 1607 1607
1 50083448 dual axle wings 1607 1607
g 50083457 25.5x8-14 foam filled tires � 550 4400
1 50083456 double-row chain guards front & rear 1588 1588
1 50083451 hose kit, independent wings 84 84
CONFIGURED PRICE �
I LESS �JURCEWELL MEMBER DISCOUNT I.12
� CONFIGURED PRICE SURCHARGE .00
� SUBTOTAL
� FACTORY FREIGHT
� SET-UP/PDI/LOCAL FREIGHT
Optional Equipment
I
NOTES
SOURCEWELL MEMBER TOTAL PRICE
0 �
I36341
4360.92
0
31980.08
913
640.00
0
0
� 0
33533.08
DEALER SIGNATURE Steve Lee
12-1-2025
DATE
DISCLAIMER: THIS QUOTE IS SUBMITTED BY A BUSH HOG DEALER AND NOT FROM ALAMO GROUP AG AMERICAS LLC DBA BUSH HOG
MST0.5202025
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Exhibit B
Sourcewell �
MASTER AGREEMENT #032525
CATEGORY: Road Right-of-Way Maintenance Equipment
SUPPLIER: Alamo Group Ag Americas LLC
032525-ALO
This Master Agreement (Agreement) is between Sourcewell, a Minnesota service cooperative located at
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Alamo Group Ag Americas
LLC, 2501 GrifFin Ave., Selma, AL 36703 (Supplier).
Sourcewell is a local government and service cooperative created under the laws of the State of
Minnesota (Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible
participating government entities
Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to
Participating Entities through Sourcewell's Cooperative Purchasing Program.
Arficle 1:
General Terms
The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell
and Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent
Articles to this Master Agreement control the rights and obligations directly between Sourcewell and
Supplier (Article 2), and between Supplier and Participating Entity (Article 3), respectively. These Article 1
General Terms control over any conflicting terms. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized a Cooperative
Purchasing Program designed to provide Participating Entities with access to competitively awarded
cooperative purchasing agreements. To facilitate the Program, Sourcewell has awarded Supplier this
cooperative purchasing Master Agreement following a competitive procurement process intended to
meet compliance standards in accordance with Minnesota law and the requirements contained
herein.
2) Intent. The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and
Participating Entity as it relates to Sourcewell's Cooperative Purchasing Program.
3) Participating Entity Access. Sourcewell's Cooperative Purchasing Program Master Agreements are
available to eligible public agencies (Participating Entities). A Participating Entity's authority to access
Sourcewell's Cooperative Purchasing Program is determined through the laws of its respective
jurisdiction.
4) Supplier Access. The Included Solutions offered under this Agreement may be made available to any
Participating Entity. Supplier understands that a Participating Entity's use of this Agreement is at the
Participating Entity's sole convenience. Supplier will educate its sales and service forces about
Sourcewell eligibility requirements and required documentation. Supplier will be responsible for
ensuring sales are with Participating Entities.
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5) Term. This Agreement is effective upon the date of the final signature below. The term of this
Agreement is four (4) years from the effective date. The Agreement expires at 11:59 P.M. Central
Time on May 15, 2029, unless it is cancelled or extended as defined in this Agreement.
a) Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensions
beyond the original four-year term. The total possible length of this Agreement will be seven (7)
years from the effective date.
b) Excepfional Circumstances. Sourcewell retains the right to consider additional extensions as
required under exceptional circumstances.
6) Survival of Terms. Notwithstanding the termination of this Agreement, the obligations of this
Agreement will continue through the performance period of any transaction entered between
Supplier and any Participating Entity before the termination date.
Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP
#032525 to Participating Entities. In Scope solutions include: manned, robotic, or remote Road
Right-of-Way Maintenance Equipment, including equipment, attachments, and accessories
designed or primarily intended for use in the maintenance of road and highway rights-of-way,
including but not limited to:
Flail, boom, rotary, wing, sickle, and slope mowers;
Brush cutters;
Seeders, tillers, mulchers, and sprayers;
Erosion stabilization and prevention products;
Ditch maintenance equipment; and
Dust abatement water trucks.
7) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master
Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included
Solutions) are included within the Agreement and may be offered to Participating Entities.
8) Indefinite Quantity. This Master Agreement defines an indefinite quantity of sales to eligible
Participating Entities.
9) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables) for all Included
Solutions within Supplier's Proposal is incorporated into this Master Agreement.
10) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file
with Sourcewell when offering Included Solutions to Participating Entities. Participating Entities may
request adjustments to pricing directly from Supplier during the negotiation and execution of any
transaction.
11) Open Market. Supplier's open market pricing process is included within its Proposal.
12) Supplier Representations:
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i) Compliance. Supplier represents and warrants it will provide all Included Solutions
under this Agreement in full compliance with applicable federal, state, and local laws and
regulations.
ii) Licenses. As applicable, Supplier will maintain a valid status on all required federal, state,
and local licenses, bonds, and permits required for the operation of Supplier's business with
Participating Entities. Participating Entities may request all relevant documentation directly from
Supplier.
iii) Supplier Warrants. Supplier warrants that all Included Solutions furnished under this
Agreement are free from liens and encumbrances, and are free from defects in design, materials,
and workmanship. In addition, Supplier warrants the Solutions are suitable for and will perform
in accordance with the ordinary use for which they are intended.
13) Bankruptcy Notices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding.
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years
within its Proposal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the term of this Agreement.
14) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from programs operated by the State of Minnesota, the United States federal government, or any
Participating Entity. Supplier certifies and warrants that neither it nor its principals have been
convicted of a criminal offense related to the subject matter of this Agreement. Supplier further
warrants that it will provide immediate written notice to Sourcewell if this certification changes at
any time during the term of this Agreement.
15) Provisions for non-United States federal entity procurements under United States federal awards
or other awards (Appendix II to 2 C.F.R § 200). Participating Entities that use United States federal
grant or other federal funding to purchase solutions from this Agreement may be subject to
additional requirements including the procurement standards of the Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200.
Participating Entities may have additional requirements based on specific funding source terms or
conditions. Within this Section, all references to "federal" should be interpreted to mean the United
States federal government. The following list applies when a Participating Entity accesses Supplier's
Included Solutions with United States federal funds.
i) EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. §
60, all agreements that meet the definition of "federally assisted construction contract" in 41
C.F.R. § 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935,
3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "OfFice of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
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ii) DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with the
Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report all
suspected or reported violations to the federal awarding agency. Supplier must comply with all
applicable Davis-Bacon Act provisions.
iii) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).
Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that
involve the employment of inechanics or laborers must include a provision for compliance with
40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of not
less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in
the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to
the purchases of supplies, materials, or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence. This provision is hereby incorporated
by reference into this Agreement. Supplier certifies that during the term of an award for all
Agreements by Sourcewell resulting from this procurement process, Supplier must comply with
applicable requirements as referenced above.
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal
award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient
or subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements;' and any implementing regulations issued by the awarding agency. Supplier
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certifies that during the term of an award for all Agreements by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
v) CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION
CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of
$150,000 require the non-federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to
the Federal awarding agency and the Regional OfFice of the Environmental Protection Agency
(EPA). Supplier certifies that during the term of this Agreement it will comply with applicable
requirements as referenced above.
vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract
award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines
at 2 C.F.R. § 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and
12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension" SAM Exclusions contains
the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
vii) BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must
file any required certifications. Suppliers must not have used federal appropriated funds to pay
any person or organization for influencing or attempting to influence an ofFicer or employee of
any agency, a member of Congress, ofFicer or employee of Congress, or an employee of a
member of Congress in connecfion with obtaining any federal contract, grant, or any other
award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds
that takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
viii) RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply
with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further
certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable,
Supplier must comply with the mandatory standards and policies relating to energy efficiency
which are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act.
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must
comply with all applicable provisions of the Buy American Act. Purchases made in accordance
with the Buy American Act must follow the applicable procurement rules calling for free and
open competition.
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xi) ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this
Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
xii) PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that
contain the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an afFirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
xiii) FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests,
or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party
to this Agreement or any purchase by a Participating Entity and is not subject to any obligations
or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Agreement or any purchase by an authorized user.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. § 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Agreement or any purchase by a
Participating Entity.
xvi) FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
xvii) CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Agreement or any aspect related
to the anticipated work under this Agreement raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufFicient detail so that the U.S. OfFice of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
xviii) U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with
U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of
resources and support to individuals and organizations associated with terrorism.
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xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of
this Agreement it will comply with applicable requirements of 2 C.F.R. § 200.216.
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier
certifies that during the term of this Agreement, Supplier will comply with applicable
requirements of 2 C.F.R. § 200.322.
Article 2:
Sourcewell and Supplier Obligafions
The Terms in this Article 2 relate specifically to Sourcewell and its administration of this Master
Agreement with Supplier and Supplier's obligations thereunder.
1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate
Supplier's authorized dealers, distributors, or resellers which may complete transactions of Included
Solutions offered under this Agreement. Sourcewell may request updated information in its
discretion, and Supplier agrees to provide requested information within a reasonable time.
2) Product and Price Changes Requirements. Supplier may request Included Solutions changes,
additions, or deletions at any time. All requests must be made in writing by submitting a Sourcewell
Price and Product Change Request Form to Sourcewell. At a minimum, the request must:
• Identify the applicable Sourcewell Agreement number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Included Solutions affected by the requested change, along with the
requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of Pricing List with the effective date of the modified pricing,
or product addition or deletion. The new pricing restatement must include all Included
Solutions offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to
this Agreement and will be incorporated by reference.
3) Authorized Representative. Supplier will assign an Authorized Representative to Sourcewell for this
Agreement and must provide prompt notice to Sourcewell if that person is changed. The Authorized
Representative will be responsible for:
• Maintenance and management of this Agreement;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Participation in reviews with Sourcewell.
Sourcewell's Authorized Representative is its Chief Procurement OfFicer.
4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per
agreement year. The review will cover transactions to Participating Entities, pricing and terms,
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administrative fees, sales data reports, performance issues, supply chain issues, customer issues, and
any other necessary information.
5) Sales Reporting Required. Supplier is required as a material element to this Master Agreement to
report all completed transactions with Participating Entities utilizing this Agreement. Failure to
provide complete and accurate reports as defined herein will be a material breach of the Agreement
and Sourcewell reserves the right to pursue all remedies available at law including cancellation of
this Agreement.
6) Reporfing Requirements. Supplier must provide Sourcewell an activity report of all transactions
completed utilizing this Agreement. Reports are due at least once each calendar quarter (Reporting
Period). Reports must be received no later than 45 calendar days after the end of each calendar
quarter. Supplier may report on a more frequent basis in its discretion. Reports must be provided
regardless of the amount of completed transactions during that quarter (i.e., if there are no sales,
Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Sourcewell Participating Entity Account Number;
• Transaction Description;
• Transaction Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Transaction was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier, the Report may include the following fields as available:
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier
will pay an Administrative Fee to Sourcewell on all completed transactions to Participating Entities
utilizing this Agreement. Supplier will include its Administrative Fee within its proposed pricing.
Supplier may not directly charge Participating Entities to offset the Administrative Fee.
8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated
percentage (listed in Supplier's Proposal) of all completed transactions utilizing this Master
Agreement within the preceding Reporting Period. For certain categories, a flat fee may be
proposed. The Administrative Fee will be stated in Supplier's Proposal.
9) Fee Remittance. Supplier will remit fee to Sourcewell no later than 45 calendar days after the close
of the preceding calendar quarter in conjunction with Supplier's Reporting Period obligations
defined herein. Payments should note the Supplier's name and Sourcewell-assigned Agreement
number in the memo; and must be either mailed to Sourcewell above "Attn: Accounts Receivable" or
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remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department
instructions.
10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or
underpaid Administrative Fees due under this Agreement. Failure to remit payment, delinquent
payments, underpayments, or other deviations from the requirements of this Agreement may be
deemed a material breach and may result in cancellation of this Agreement and disbarment from
future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell and the Minnesota State Auditor for a minimum of six years from the end
of this Agreement. Supplier agrees to fully cooperate with Sourcewell in auditing transactions under
this Agreement to ensure compliance with pricing terms, correct calculation and remittance of
Administrative Fees, and verification of transactions as may be requested by a Participating Entity or
Sourcewell.
12) Assignment, Transfer, and Administrative Changes. Supplier may not assign or otherwise transfer its
rights or obligations under this Agreement without the prior written consent of Sourcewell. Such
consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or
portions of this Agreement within its sole discretion to address corporate restructurings, mergers,
acquisitions, or other changes to the Responsible Party and named in the Agreement. Any prohibited
assignment is invalid. Upon request Sourcewell may make administrative changes to agreement
documentation such as name changes, address changes, and other non-material updates as
determined within its sole discretion.
13) Amendments. Any material change to this Agreement must be executed in writing through an
amendment and will not be effective until it has been duly executed by the parties.
14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver
of such right in the event of the continuation or repetition of the circumstances giving rise to such
right.
15) Complete Agreement. This Agreement represents the complete agreement between the parties for
the scope as defined herein. Supplier and Sourcewell may enter into separate written agreements
relating specifically to transactions outside of the scope of this Agreement.
16) Relationship of Sourcewell and Supplier. This Agreement does not create a partnership, joint
venture, or any other relationship such as employee, independent contractor, master-servant, or
principal-agent.
17) Indemnification. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents
and employees, harmless from any claims or causes of action, including attorneys' fees incurred by
Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier
or its agents or employees; this indemnification includes injury or death to person(s) or property
alleged to have been caused by some defect in design, condition, or performance of Included
Solutions under this Agreement. Sourcewell's responsibility will be governed by the State of
Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
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18) Data Practices. Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13. As it applies to all data created and
maintained in performance of this Agreement, Supplier may be subject to the requirements of this
chapter.
19) Grant of License.
a) During the term of this Agreement:
i) Supplier Promotion. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive
right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising,
promotional materials, and informational sites for the purpose of marketing Sourcewell's
Agreement with Supplier.
ii) Sourcewell Promotion. Supplier grants to Sourcewell a royalty-free, worldwide, non-
exclusive right and license to use Supplier's trademarks in advertising, promotional
materials, and informational sites for the purpose of marketing Supplier's Agreement with
Sourcewell.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each
party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers,
marketing representatives, partners, or agents (collectively "Permitted Sublicensees") in
advertising, promotional, or informational materials for the purpose of marketing the Parties'
relationship. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this section by any of their respective
sublicensees.
c) Use; Quality Control.
i) Neither party may alter the other party's trademarks from the form provided and must
comply with removal requests as to specific uses of its trademarks or logos.
ii) Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's
trademarks only in good faith and in a dignified manner consistent with such party's use of
the trademarks. Each party may make written notice to the other regarding misuse under
this section. The offending party will have 30 days of the date of the written notice to cure
the issue or the license/sublicense will be terminated.
d) Termination. Upon the termination of this Agreement for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and
the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of
suppliers which may be used until the next printing). Supplier must return all marketing and
promotional materials, including signage, provided by Sourcewell, or dispose of it according to
Sourcewell's written directions.
20) Venue and Governing law between Sourcewell and Supplier Only. The substantive and procedural
laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue
for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in
court of competent jurisdiction within the State of Minnesota. This section does not apply to any
dispute between Supplier and Participating Entity. This Agreement reserves the right for Supplier and
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Participating Entity to negotiate this term to within any transaction documents.
21) Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be
illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Agreement is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during
the performance of this Agreement with insurance company(ies) licensed or authorized to do
business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and
limits of insurance not less than the following:
a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operations,
with coverage on an occurrence basis, and must be subject to terms no less broad than the
Insurance Services OfFice ("ISO") Commercial General Liability Form CG0001 (2001 or newer
edition), or equivalent. At a minimum, coverage must include liability arising from premises,
operations, bodily injury and property damage, independent contractors, products-completed
operations including construction defect, contractual liability, blanket contractual liability, and
personal injury and advertising injury. All required limits, terms and conditions of coverage must
be maintained during the term of this Agreement.
• $1,500,000 each occurrence Bodily Injury and Property Damage
• $1,500,000 Personal and Advertising Injury
• $2,000,000 aggregate for products liability-completed operations
• $2,000,000 general aggregate
b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish to
Sourcewell a certificate of insurance, as evidence of the insurance required under this
Agreement. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an
alternative manner as directed by Sourcewell. The certificates must be signed by a person
authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the
required insurance and documentation may constitute a material breach.
c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier
agrees to list Sourcewell, including its ofFicers, agents, and employees, as an additional insured
under the Supplier's commercial general liability insurance policy with respect to liability arising
out of activities, "operations;' or "work" performed by or on behalf of Supplier, and products
and completed operations of Supplier. The policy provision(s) or endorsement(s) must further
provide that coverage is primary and not excess over or contributory with any other valid,
applicable, and collectible insurance or self-insurance in force for the additional insureds.
d) Waiver of Subrogation. Supplier waives and must require (by endorsement or otherwise) all its
insurers to waive subrogation rights against Sourcewell and other additional insureds for losses
paid under the insurance policies required by this Agreement or other insurance applicable to
the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured
retentions applicable to the required or any other insurance maintained by the Supplier or its
subcontractors. Where permitted by law, Supplier must require similar written express waivers
of subrogation and insurance clauses from each of its subcontractors.
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e) Umbrella/Excess Liability/SELF-INSURED RETENTION. The limits required by this Agreement can
be met by either providing a primary policy or in combination with umbrella/excess liability
policy(ies), or self-insured retention.
23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60
calendar days' written notice to the other Party. Termination pursuant to this section will not relieve
the Supplier's obligations under this Agreement for any transactions entered with Participating
Entities through the date of termination, including reporting and payment of applicable
Administrative Fees.
24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of
material breach to Supplier. Notice must describe the breach in reasonable detail and state the
intent to terminate the Agreement. Upon receipt of Notice, the Supplier will have 30 calendar days
in which it must cure the breach. Termination pursuant to this section will not relieve the Supplier's
obligations under this Agreement for any transactions entered with Participating Entities through the
date of termination, including reporting and payment of applicable Administrative Fees.
Arficle 3:
Supplier Obligations to Participating Entities
The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering
transactions utilizing the General Terms established in this Master Agreement. Article 1 General Terms
control over any conflict with this Article 3. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Quotes to Participating Entities. Suppliers are encouraged to provide all pricing information
regarding the total cost of acquisition when quoting to a Participating Entity. Suppliers and
Participating Entities are encouraged to include all cost specifically associated with or included within
the Suppliers proposal and Included Solutions within transaction documents.
2) Shipping, Delivery, Acceptance, Rejection, and Warranty. Supplier's proposal may include proposed
terms relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms
of tendered Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the
specific transaction relating to non-appropriation, shipping, delivery, inspection,
acceptance/rejection of tendered Solutions, and warranty coverage for Included Solutions. Such
terms may include, but are not limited to, costs, risk of loss, proper packaging, inspection rights and
timelines, acceptance or rejection procedures, and remedies as mutually agreed include notice
requirements, replacement, return or exchange procedures, and associated costs.
3) Applicable Taxes. Participating Entity is responsible for notifying supplier of its tax-exempt status and
for providing Supplier with any valid tax-exemption certification(s) or related documentation.
4) Ordering Process and Payment. Supplier's ordering process and acceptable forms of payment are
included within its Proposal. Participating Entities will be solely responsible for payment to Supplier
and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
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5) Transaction Documents. Participating Entity may require the use of its own forms to complete
transactions directly with Supplier utilizing the terms established in this Agreement. Supplier's
standard form agreements may be offered as part of its Proposal. Supplier and Participating Entity
may complete and document transactions utilizing any type of transaction documents as mutually
agreed. In any transaction document entered utilizing this Agreement, Supplier and Participating
Entity must include specific reference to this Master Agreement by number and to Participating
Entity's unique Sourcewell account number.
6) Addifional Terms and Conditions Permitted. Participating Entity and Supplier may negotiate and
include additional terms and conditions within transaction documentation as mutually agreed. Such
terms may supplant or supersede this Master Agreement when necessary and as solely determined
by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating
Entity to address any necessary provisions within transaction documents not expressly included
within this Master Agreement, including but not limited to transaction cancellation, dispute
resolution, governing law and venue, non-appropriation, insurance, defense and indemnity, force
majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. Supplier and Participating Entity may enter into a separate
agreement to facilitate long-term performance obligations utilizing the terms of this Master
Agreement as mutually agreed. Such agreements may provide for a performance period extending
beyond the full term of this Master Agreement as determined in the discretion of Participating
Entity.
8) Participating Addendums. Supplier and Participating Entity may enter a Participating Addendum or
similar document extending and supplementing the terms of this Master Agreement to facilitate
adoption as may be required by a Participating Entity.
Sourcewell
Signed by:
�y s���,
COFD2A139D06489...
Y�
Jeremy Schwartz
Title: Chief Procurement Officer
Alamo Group Ag Americas LLC
DocuSigned by:
� �� �' �'/
082E625F38AD413...
By:
Marc Ivey
Title: District Manager
5/13/2025 � 3:50 PM C�T
Date:
5/13/2025 � 3:46 PM C�T
Date:
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RFP 032525 - Road Right-of-Way Maintenance Equipment
Vendor Details
Company Name:
Does your company conduct
business under any other name? If
yes, please state:
Alamo Group Ag Americas LLC
Bush Hog, RhinoAg, Dixie Chopper
2501 Griffin Avenue
Address:
Selma, Alabama 36703
Contact: Marc Ivey
Email: marc.ivey@alamo-group.com
Phone: 334-419-3801
HST#: 27-0888283
Submission Details
Created On: Tuesday February 04, 2025 14:37:53
Submitted On: Friday March 21, 2025 14:36:06
Submitted By: Marc Ivey
Email: marc.ivey@alamo-group.com
Transaction #: 93bce 1 bd-4d 15-409a-9770-59157f2535bc
Submitter's IP Address: 147.243.190.52
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
Specifications
Table 1: Proposer ldentity & Authorized Representatives (Not Scored)
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Table 1 Specific Instructions. Sourcewell requires identification of all parties responsible for providing Solutions under a resulting master
agreement(s) (Responsible Supplier). Proposers are strongly encouraged to include all potential Responsible Suppliers including any
corporate affiliates, subsidiaries, D.B.A., and any other authorized entities within a singular proposal. All information required under this
RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to
respond individually as distinct entities, however each response will be evaluated individually and only those proposals recommended for
award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master
agreement through operation of Proposer's corporate organization affiliation.
Line Question
Item
1 Provide the legal name of the Proposer
authorized to submit this Proposal.
2 In the event of award, is this entity the
Responsible Supplier that will execute the
master agreement with Sourcewell? Y or N.
3 Identify all subsidiaries, D.B.A., authorized
affiliates, and any other entity that will be
responsible for offering and performing delivery
of Solutions within this Proposal (i.e.
Responsible Supplier(s) that will execute a
master agreement with Sourcewell).
4 Provide your CAGE code or Unique Entity
Identifier (SAM):
5 Provide your NAICS code applicable to
Solutions proposed.
6 Proposer Physical Address:
7 Proposer website address (or addresses):
Proposer's Authorized Representative (name,
title, address, email address & phone) (The
representative must have authority to sign
the "Proposer's Assurance of Compliance" on
behalf of the Proposer):
Response�
Alamo Group Ag Americas LLC
EIN 27-0888283
Yes
dba Bush Hog, RhinoAg, Dixie Chopper
Alamo Group Ag Americas does not have a CAGE code at this time.
333111
2501 Griffin Ave, Selma, AL 36703
www.bushhog.com
www.rhinoag.com
www. d ixiechopper. com
Marc Ivey, District Manager
2501 Griffin Ave, Selma, AL 36703
marc.ivey@alamo-group.com
334-419-3801
9 Proposer's primary contact for this proposal Marc Ivey, District Manager
(name, title, address, email address & phone): 2501 Griffin Ave, Selma, AL 36703
marc.ivey@alamo-group.com
334-419-3801
10 Proposer's other contacts for this proposal, if Mary Andrews, Contract Manager & Administrator
any (name, title, address, email address & 2501 Griffin Ave, Selma, AL 36703
phone): mary@manufacturerssolutionsteam.com
830-481-4818
Table 2A: Financial Viability and Marketplace Success (50 Points, applies to Table 2A and 2B)
Line Question
Item
11 Provide a brief history of your company,
including your company's core values,
business philosophy, and industry longevity
related to the requested Solutions.
Response*
In December 2024 our parent company, Alamo Group Inc, set up Alamo Group Ag
Americas LLC with the purpose of inerging the brands Bush Hog, RhinoAg, and
Dixie Chopper under one company. This merger became effective on January 1,
2025, as Alamo Group Ag Americas LLC dba Bush Hog, RhinoAg, Dixie Chopper.
The change ensured better alignment of our operations while maintaining the distinct
identities of our three trusted brands. With the change we consolidated into two
manufacturing facilities, 1)2501 Griffin Ave, Selma, AL and 2)6302 E County Road
100 N, Coatesville, IN. We established one sales and support team that handles all
three brands with the respected brand dealers. We invoice under one EIN and have
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
one Accounts Payable. We know this change brings added value to Sourcewell
members as our overall support will be streamlined and our combined product
knowledge and expertise is in one location which gives members access to
information quicker and by a single contact for all three brands.
Bush Hog was established in Selma Alabama in 1951 with a tractor-pulled implement
designed to clear pasture and crop residue. Our first product was the Model 12, a
five-foot wide rotary cutter that became the "bread and butter" of the Bush Hog
Company. It was the first such device of its kind, featuring a three-point lift and a
stump jumper, with swinging blades that would fold back if they hit rocks or other
heavy objects, it revolutionized how farmers managed their fields. Today we are one
of the leading North American manufacturers of rotary cutters, finishing mowers,
landscape tools, and tractor-mounted implements used in the agricultural and
government markets. Our products have earned an enviable reputation for their
ruggedness and durability in the most challenging work environments. Bush Hog was
purchased by Alamo Group Inc in October 2009. Today our products are assembled
using both robotic and well-trained hand welders before being painted in a state-of-
the-art powder coat paint system within our modern, 500,000 square foot automated
production facility, with 330 employees in Selma Alabama. Many Bush Hog products
in use today are more than 30 years old. Bush Hog products mow more than
30,000,000 acres per year!
RhinoAg's history started as Servis Equipment Company, a wholly owned subsidiary
of Austin Bridge Company in 1930 focused on maintaining equipment for the Austin
Bridge construction companies by designing and manufacturing equipment such as
rollers, packers, and road graders. Production of farm equipment began in late 1945.
In 1947 Servis produced the first tractor-mounted rotary stalk shredder which was
mounted on the front of the tractor and allowed the farmer to shred and plow in one
pass. The first pull-type mower/shredder was produced in 1948. New products in the
1950's included the Whirlwind Terracer plow, Gyro 84 rotary mower, Lone Star blade,
and box scrapers. The Lone Star was the first tractor rear mounted blade having
mainframe swing, moldboard pivot, and moldboard tilt adjustment capabilities built in.
In 1969 Servis patented the first four-gearbox flex-wing rotary cutter. Until then, all
flex-wing cutters featured only three gearboxes. The four-gearbox design enabled the
wings to be raised without damaging the wing drivelines. Today, the four-gearbox
design is used by the majority of competitors. In the 1970's Austin Products, Inc.
was chartered as the manufacturing arm of Austin Industries consisting of Servis as
the Dallas Division. July 1, 1981 Austin Products, Inc. became Rhino Products, Inc.
Alamo Group Inc purchased the assets of Rhino Products, Inc. in 1986. The Group
purchased BMB, Inc in Kansas to obtain much needed manufacturing capacity for the
Rhino product line and Temple Manufacturing Company to provide a line of posthole
diggers. Today Rhino products are sold throughout the world and are well respected
for their dependability and performance. The product line includes rotary and flail
mowers and cutters, rear blades, posthole diggers, pasture renovators, tillers, disc
mowers, and box blades.
In the fall of 2019 Dixie Chopper was acquired and incorporated into the
manufacturing and multiple business functions of RhinoAg LLC. Founded in 1980,
Dixie Chopper revolutionized the entire lawn and garden industry by providing the first
zero-turn lawn mowers built specifically for commercial mowing contractors. Known
as "The World's Fastest Lawn Mower," Dixie Chopper continues to lead the industry
in innovation and quality with ten product families providing solutions for residential,
commercial, and industrial mowing, remote controlled applications, and mini skid steer
requirements. Dixie Chopper is an iconic brand and provides both a range of
products and channel coverage that will complement and enhance our Bush Hog and
RhinoAg platforms for growth. The 130,000 square foot manufacturing facility is
located at 6302 E County Road 100 N, Coatesville Indiana, with our products being
supported by over 25 local employees along with the full support of everyone in
Selma Alabama.
At Alamo Group Ag Americas we recognize, value, and respect the individual
differences of our employees, customers, suppliers, and other stakeholders. We
believe that a diverse set of backgrounds, experiences, and perspectives is crucial to
our ability to continue to innovate, collaborate, and meet the needs of our global
workforce and customers. The company is committed to encouraging and fostering an
inclusive culture where diversity and individual differences are accepted, respected,
and valued, and that everyone feels empowered to contribute fully to the Company's
and Customer's success.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
12 What are your company's expectations in the
event of an award?
13 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response. DO NOT PROVIDE ANY TAX
INFORMATION OR PERSONALLY
IDENTIFIABLE INFORMATION.
14 What is your US market share for the
Solutions that you are proposing?
15 What is your Canadian market share for the
Solutions that you are proposing?
If awarded, we will issue a press release. We will train and communicate with our
factory teams and dealers and go over the details and expectations of the contract
and their roles to help achieve success with the contract. We will develop and
implement goals and objectives for our teams as well as our dealers. We will
provide marketing materials from Sourcewell and our brands to our dealers and
request the dealers send communications to their customer base on an awarded
contract. We will continue to train our teams and dealers on the use of the contract
and how to gain acceptance and request they attend the trainings Sourcewell offers.
We will work with the Sourcewell team to learn and understand their full role in the
success of our contract. We will update our websites, social medias, literature, and
marketing pieces with notations of being awarded a contract. When opportunities
arise, we will discuss our contract as a part of a Participating Addendum versus an
agency direct contract.
Alamo Group Ag Americas is a member of Alamo Group Inc, which is a group of
over 30 companies specializing in equipment and services for infrastructure
maintenance, agriculture, and other applications. Products include truck and tractor
mounted mowers, vegetation maintenance equipment, street sweepers, snow removal
equipment, excavators, vacuum trucks, and agricultural implements. The Group is
headquartered in Seguin, Texas with the member companies residing throughout
Australia, Europe, North America, and South America. Alamo Group Inc is publicly
traded on the NYSE as ALG. We are submitting our Securities and Exchange
Commission Form 10K Quarterly Report Pursuant to Section 13 or 15(d) of the SEC
Act of 1934 for the quarterly period ending December 31, 2024. (Attachments: Line
13, Alamo Group Inc 10K Q4 2024)
Alamo Group Ag Americas US market share is 21%.
Alamo Group Ag Americas Canadian market share is 12%
16 Disclose all current and completed bankruptcy None.
proceedings for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the pendency
of this RFP evaluation.
17 How is your organization best described: is it
a manufacturer, a distributor/dealer/reseller, or
a service provider? Answer the question that
best applies to your organization, either a) or
b).
a) If your company is best described as a
distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
18 If applicable, provide a detailed explanation
outlining the licenses and certifcations that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
Alamo Group Ag Americas is (b) a manufacturer and service provider. Our District
and Territory Managers along with our factory teams are employees of Alamo Group
Ag Americas. Our teams perform sales, marketing, customer service, technical
support, accounting and human resources. Our dealer network consists of the best-in-
class independent dealers who represent our brands by stocking our equipment and
OEM parts locally and offering complete sales and technical support to our members.
We combine the extensive knowledge of our factory teams and provide all the
training and support our dealers need to create a great cradle-to-grave experience
for the member on the equipment they need. Our members may work directly with us
if they prefer but we will always include the local dealer in the process as we know
the value they provide at being geographically closer to the customer. Our Territory
Managers conduct monthly face-to-face visits with our dealers to ensure they know
the latest factory and product information, to perform training, to discuss key sales
objectives, to attend visits with members, and to find out what is on the mind of our
members to gleam any trends popping up, if we have a gap anywhere in our
product offering or with our services. Our District and Sales Managers will travel to
our dealers anytime they are needed to assist in between the monthly visits. Our
entire team of employees and dealers communicate daily in selling and distributing
our products and parts. We are in constant communications on technical and
warranty issues which may arise to fully support the dealer in solving any issues. We
monetarily reward our dealers annually on achieving their sales and service goals.
We are always looking for ways to become safer, build safer products, manufacture
at a lower cost and in general reduce expenses so that we can remain competitive
in the marketplace. We believe in lean manufacturing and annually send employees
from every department to the Kent State Lean Six Sigma Training & Certification
Program. The number of certified employees grows each year while our attention to
cost savings and safer practices goes across all teams within the organization. Many
of our employees have also completed the training and annual refresher courses to
obtain their OSHA certificates. As a company we require all employees to attend in-
factory training on a regular basis on safe practices. We require our equipment
operators to attend training regularly to remain efficient and effective when operating
their equipment. We require our welders to be in-house certified on a regular basis.
We have a professional engineer (PE) on staff to support the development of new
products and revisions. We are a member of the Association of Equipment
Manufacturers (AEM) which affords us the opportunities to work with a wide range of
businesses in the betterment of the industry and public needs at the state, national,
provincial, and international levels.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
19 Disclose all current and past debarments or None.
suspensions for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a debarment
or suspension status any time during the
pendency of this RFP evaluation.
20 Describe any relevant industry awards or Bush Hog is proud to have received the Gold Level Award by the Equipment
recognition that your company has received in Dealers Association in 2019 and 2020. Each year, the Association administers a
the past five years. Dealer-Manufacturer Relations Survey that focuses on 12 operational categories
ranging from product quality to customer service. The award recognizes those
manufacturers, who received exemplary ratings, that are leading the industry by
providing top-quality service, support, products, and parts to dealers in the US and
Canada.
We are in our 12th year of promoting breast cancer awareness by donating a
product to be given away each year with proceeds going to breast cancer charities.
Pink Bush Hog products were displayed at shows throughout North America each
year. We accepted donations, with all donors receiving the opportunity to win the pink
product. We have donated $10,000 each year to a breast cancer charity. Several of
our dealers across the US have purchased the featured pink products from us and
run similar fundraisers in their communities.
In 2022, Bush Hog began its partnership with FFA by sponsoring grants to FFA
students. In 2024, Bush Hog sold 97 limited edition FFA blue rotary cutters to our
dealer network. Dealers partnered with their local FFA chapters to increase
fundraising efforts. In addition, Bush Hog featured 3 of these limited-edition models at
multiple farm shows as well as the FFA national convention, providing individuals the
opportunity to donate to FFA and win one of these special rotary cutters. Funds
raised by Bush Hog will go toward sponsoring career path grants for several FFA
students.
Each year we recognize our local first responders with donuts, coffee, and snacks.
We have had groups of employees who pan out to our local elementary schools and
provide tutoring with an emphasis on reading to the kids.
We supports the Boy Scouts of America by assisting with their annual shrimp boil
and popcorn fundraiser, and sponsorship for the annual golf tournament. Products and
parts have also been donated to BSA Camp Tukabatchee for mowing and
maintenance on the camp property.
Dixie Chopper received the "Twenty for 2024" New Product Award from the Outdoor
Power Equipment Magazine (OPE) which recognizes products for the professional
landscape and irrigation markets based on innovation, marketability and application
within the market. (Attachment: Line20, OPE 20 for 24 Award Press Release)
On the lighter side we support the non-profit Black Belt Benefit Group at their annual
chili cook-off and fundraiser. Bush Hog won the People's Choice Award in 2019, and
second place overall in 2023.
21 What percentage of your sales are to the Alamo Group Ag Americas averages 6% of our overall sales coming from the ,
governmental sector in the past three years? governmental sector in the past three years.
22 What percentage of your sales are to the Presently we do not breakout sales to the education sector, their sales are included ,
education sector in the past three years? in the 6% above.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
23 List all state, cooperative purchasing Due to our recent merger and not all brands tracking government sales the following
agreements that you hold. What is the annual represents our Bush Hog Brand. We expect to have full tracking of all Alamo Group
sales volume for each of these agreement Ag Americas brands by the end of April 2025.
over the past three years?
1) Sourcewell - 2022-$705,659, 2023-$849,238, 2024-$1,454,441
2) Canoe - 2022 - $31,314, 2023-$16,600
3) Sourcewell IA PA - 2023-$5,363
4) Sourcewell MO PA - 2022-$24,914, 2023-$37,461, 2024-$55,612.80
5) AL State - 2022-$20,513, 2023-$239,866, 2024-$89,787
6) BuyBoard - 2022-$71,823, 2023-$287,146, 2024-$306,921
7) GA State - 2022-$43,719, 2023-$47,156, 2024-$43,698
8) FL Sheriff - 2022-$270,110, 2023-$769,662, 2024-$884,091
9) KY State - 2022-$27,620, 2023-$27,444, 2024-25,540
10) LA State - 2022-$251,220, 2023-$758,342, 2024-$647,313
11) MN State - 2023-$80,778, 2024-$68,852
12) MO State - 2024-$25,570
13) MS State - 2022-$125,733, 2023-$593,025, 2024-$129,358
14) NC State - 2023-$70,062, 2024-$120,264
15) OH State - 2022-$195,472, 2023-$147,596, 2024-$242,522
16) OK State - 2023-$46,509, 2024-$54,889
17) PA State - 2024-$24,446
18) VA Sheriff - 2024-$319867
24 List any GSA contracts or Standing Offers Alamo Group Ag Americas does not hold a GSA or SOSA. We work with a third-
and Supply Arrangements (SOSA) that you party, Federal Contracts Corp. 2022 =$216,950, 2023 =$819,483, 2024 =$380,837.
hold. What is the annual sales volume for "
each of these contracts over the past three
years?
Table 2B: References/Testimonials
Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number *
404-382-2657
318-965-3340
813-272-6066
904-682-3555
Hartsfield-Jackson Atlanta International Airport Elias A. Evans
Bossier Parish, Louisiana Heath Lyles
Hillsborough County, Florida Zachary Gilbert
Camp Blandings Joint Training Center Rodney Alldredge
Table 3: Ability to Sell and Deliver Solutions (150 Points)
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Line Question
Item
Response`
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
26 Sales force. Alamo Group Ag Americas has a sales team managing their respected territories in
North America, of which all are employees of the company. This management team,
each selling all our brands, consists of our VP of Sales and Marketing, 5 District
Managers, and 32 US Territory Managers and 4 Territory Managers in Canada. This
team is supported by our inside teams of Accounting and Credit, Marketing, Customer
Service, Service Warranty, Engineering, Purchasing, Manufacturing, and Shipping. We
also partner with a third party dedicated to handling our government contract,
administration, and training. Our full sales support gives our dealers and members
access to a wealth of experience to tap into for our products and services. We
extend our sales team by utilizing more than 3500 independent dealer locations as our
first line support to members. This model allows the member to have local contacts
that are fully supported and backed by our factory teams. This streamlined approach
gives members the one-stop method of purchasing while having access to all the
information, knowledge, and experience needed from the factory to make good
decisions. To go a step further, we allow our authorized dealers to accept member
purchase orders made out to the local dealer to keep the purchasing process easy
and simple for the member. Our dealers use our contract pricing during the quote and
sales process and have the flexibility of trade-ins and financing which the factory does
not offer. The entire transaction can be done with one purchase order. The dealer
reports all details of the sale to us to complete our Sourcewell contract audit process.
(Attachments: Line26, AGAA Sales Team Listing & Maps, Line26,Sample Online Sales
Support for Contracts, Line26, Sample Online Training Videos)
An important key sales objective (KSO) for us is our Territory Managers meet with
each of their dealers every 4-6 weeks. This allows for training, inventory management,
continuous communications on factory and product information, and for the sales team
to understand where the dealer service level is in relation to members. Our factory
teams will step in to support the local dealer whenever requested or when we see it
would aid in giving the member a greater base of information and support. At the end
of the day, we take the approach that we are 100% responsible in making sure every
member is treated fairly with the highest standards and with the best team available.
Our factory team is involved in every government sale with our dealers.
27 Describe the network of Authorized Sellers
who will deliver Solutions, including dealers,
distributors, resellers, and other distribution
methods.
The training we provide to our factory and dealer sales teams are continuous, we do
not offer a one-and-done format. Our training educates the teams in how to
successfully compete and close sales when working with the agencies and the
Sourcewell contract. We highly recommend attending the training Sourcewell provides,
and we publish in our weekly newsletters the upcoming classes. Our government team
takes every opportunity when working with sales and members to discuss the value
the contract affords them. We also direct our sales teams to the online videos
Sourcewell has published to keep the information in front and available to review at
any time. In our dealer portal we have a Sourcewell landing page which provides all
the materials, forms, and information the sales teams need to help members purchase
through the Sourcewell contract.
Our three brands; Bush Hog, Dixie Chopper, and RhinoAg have been around for 74,
95, and 45 years respectively and we have learned local contacts and local presence
is what is required to give the members their best experience when purchasing our
products. Over the many years we have invested time in selecting the best-in-class
independent dealers and training them to represent our products. We have built long-
lasting and trusted relationships with our dealers. At present our dealers represent one
of our brands. As we get further down the road with our recent merger of the three
brands we will determine if this model needs to change. As a result of the excellent
relationships we have with our dealers we authorize our dealers to use our Sourcewell
contract and receive purchase orders from members made out directly to the dealer.
(Attachment: Line27 AGAA Dealer Listing)
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
28 Service force.
29 Describe the ordering process. If orders will
be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
Our service support and sales force may overlap at times as they are trained to be
the first line of support when service to the equipment is needed. Our dealers are
trained to work on our equipment and most have service trucks that can go out into
the field to handle service work. There are times our sales force or one of our factory
technicians will go out with the dealer to the equipment to determine how to get it
back up and running quickly. We will bring it back to the dealer or to the factory when
that is what it will take to fix the equipment. Part of our factory support includes our
Engineering department. Our engineers will assist in troubleshooting anytime called
upon and travel to the member when that is what it will take to get to a solution. We
work with our dealers when the member needs a loaner unit while theirs is being
repaired. Our goal and attention are placed on building the product correctly and with
the best materials available to keep service requirements to a minimum. We do this
by having the equipment stop 3 times during production for a complete quality
inspection prior to it being released for shipment. We have online resources available
to our dealers to help them perform service work. Our dealers are trained to contact
us if they are not able to reach solutions quickly. Our Territory Managers and factory
teams are instrumental in helping our dealers daily get equipment back on the job for
the members.
(Attachments: Line28, Sample Online Operator Manual Search, Line28, Sample Online
Recommended Part by Model PDFs, Line28, Sample Online Service Instructions,
Line28, Sample Online Service Videos, Line28, Sample Online Shop for Parts)
Ordering process when the model needs to be built. The process starts with our
dealer receiving a purchase order from the member made out to our local dealer. The
dealer sends into the factory the final quote, purchase order from the member, and the
dealers order to Alamo Group Ag Americas. The Sourcewell member number and our
contract number are noted for input into our tracking and fee reporting process. The
factory builds the product and ships it to our dealer to conduct any setup and a pre-
delivery inspection. Our dealer will make the delivery to the member and often our
Territory Manager accompanies the dealer. The dealer provides the member with
product training and a walkaround of the equipment. Once the member is satisfied
with the delivery they will sign off on the receipt. The dealer sends the factory the
member sign-off and the dealer issues the invoice to the member. We make delivery
of the order in our system which is recorded on our next Sourcewell sales and fee
report.
Ordering process when the model is in the local dealers' inventory. The process starts
with our dealer receiving a purchase order from the member made out to our local
dealer. The dealer will conduct the set-up and perform the pre-delivery inspection. Our
dealer will make the delivery to the member and often our Territory Manager
accompanies the dealer. The dealer provides the member with product training and a
walkaround of the equipment. Once the member is satisfied with the delivery they will
sign off on the receipt. The dealer sends the factory the member sign-off, the final
quote, the purchase order from the member made out to the dealer and our Bid
Discount form. The Sourcewell member number and our contract number are noted for
input into our tracking and fee reporting process. The dealer issues the invoice to the
member. We credit the dealer for any additional government discount applicable and
finalize the recording of the sale for our next Sourcewell sales and fee report.
Ordering process when the model is in another dealer's inventory. The process starts
with our local dealer receiving a purchase order from the member made out to our
local dealer. This dealer sends us a copy of the purchase order and the final quote.
The Sourcewell member number and our contract number are noted. We process a
credit and rebill transaction in order to invoice and move the inventory to the local
dealer. The two dealers arrange for transportation to the local dealer. The local dealer
will conduct the set-up and perform the pre-delivery inspection. Our dealer will make
the delivery to the member and often our Territory Manager accompanies the dealer.
The dealer provides the member with product training and a walkaround of the
equipment. Once the member is satisfied with the delivery they will sign off on the
receipt. The dealer sends the factory the member sign-off for input into our tracking
and fee reporting process. The dealer issues the invoice to the member.
Ordering process if the member needs to issue the purchase order to Alamo Group
Ag Americas. We will always have the local dealer involved as we will have the order
delivered to the dealer. Our dealer will perform the set-up and the pre-delivery
inspection. Our dealer will make the delivery to the member and often our Territory
Manager accompanies the dealer. The dealer provides the member with product
training and a walkaround of the equipment. Once the member is satisfied with the
delivery they will sign off on the receipt. The dealer sends the factory the member sign-
off for input into our tracking and fee reporting process. Alamo Group Ag Americas
issues the invoice to the member.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response-time capabilities and
commitments, as well as any incentives that
help your providers meet your stated
service goals or promises.
For convenience and quick response times for the member we train our dealers to be
the first line of customer service. We provide our dealers with the tools they need to
fully service members quickly and efficiently, this includes our dealers having complete
access to manuals, current product information, price books and access to any factory
team member they need to help with the task at hand for them to be successful. Our
Territory and District Managers and the factory teams are ready to assist when
needed. Customers are welcome to contact our factory team directly, however we will
always bring our dealers back into the loop.
Communication is ongoing between our Territory Managers and their dealers, which
allows visibility to product and OEM parts inventory levels. This visibility allows the
Managers to identify times when we can move equipment and parts to provide quicker
deliveries. We offer our dealers inventory program pricing to encourage the stocking of
our equipment locally. On average 82% of our government orders are fulfilled by the
local dealer with their stock units, which decreases the lead-time period tremendously
for the member. Our goal is to ship 97% of all OEM part orders within 24 hours of
the order placement and to fill 90% of all orders complete without a backorder. We
expect our dealers to achieve these goals as well.
31 Describe your ability and willingness to For over 50 years we have developed our dealers in locations we are confident
provide your products and services to covers all customers in the US. If by chance, there is a customer without our dealer
Sourcewell participating entities. coverage we will find one and support all the needs of the customer from our factory
until the dealer is prepared to offer the full support. Being a part of Alamo Group also *
gives us the benefit of going to a member company and quickly locating a qualified
dealer.
32 Describe your ability and willingness to Our Canadian coverage has grown over the years, and it is our intention to cover
provide your products and services to Canada in its entirety. Our additional growth focus areas are British Colombia and
Sourcewell participating entities in Canada. Manitoba as we know we need to develop additional dealers to provide greater "
coverage. If a customer wants one of our products, we will make it happen through
supporting them directly from the factory or finding the qualified dealer in their area.
33 Identify any geographic areas of the United We will service all geographic areas of the US and Canada.
States or Canada that you will NOT be fully
serving through the proposed agreement.
34 Identify any account type of Participating We will fully service all participating entity sectors as we do not have any limitations.
Entity which will not have full access to
your Solutions if awarded an agreement,
and the reasoning for this.
35 Define any specific requirements or We do not have any specific contract requirements or restrictions to participating
restrictions that would apply to our entities in Hawaii, Alaska, or in US Territories.
participating entities in Hawaii and Alaska
and in US Territories.
36 Will Proposer extend terms of any awarded Yes.
master agreement to nonprofit entities?
Table 4: Marketing Plan (100 Points)
Line Question
Item
Response*
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
37 Describe your marketing strategy for Our marketing plan includes: 1) Continuing the focus on our dealer trainings and educating
promoting this opportunity. Upload members about the Sourcewell contract. We will continue to provide the marketing materials
representative samples of your Sourcewell offers to complement our dealer trainings as we teach our dealers how to
marketing materials (if applicable) in engage, what to say and not say, and what to leave behind on member visits. After
the document upload section of your trainings we will provide dealers with digital and/or hard copies or links to a) Sourcewell
response. Supplier portal, b) the member list, c) Sourcewell Reference Guide, d) Sourcewell
Customizable Dealer flyer, e) Sourcewell Awarded Contract logo, f) Sourcewell contract
directory, g) Sourcewell desktop flag. 2) Being involved (dealers and factory) in attending
events with members to keep and get our brand names and the contract in front of them.
Our plan is to work with Sourcewell and attend shows in which they have a Sourcewell
section where awarded suppliers can be together to leverage the contract. 3) Connecting
through social media and other methods of advertising in which Sourcewell will be noted.
We provide our dealers with access to canned radio and social media advertising with the
Sourcewell Awarded logo, we have sold our products through our digital marketing with
Farm Equipment (farm-equipment.com) using our Sourcewell contract which really showed
our agricultural members are also in the government sector. 4) We will continue to
encourage our dealers to host their local government agencies at their dealerships to gain
contract exposure, to offer our operator safety trainings and hosting open houses
specifically for government agencies. 5) We will maintain full dealer coverage across North
America and add when a gap shows up. 6) Most of our products have been developed
due to listening to the customer requirements. We will continue in this direction and present
new product or product revisions to match their current and future needs. 7) We will
continue to develop our government support online resource pages for our dealers, which
makes the purchasing and service processes for the member easy. 8) We will continue to
expand our YouTube video library which presently contains 60+ demonstrations, instructional
and informational videos our dealers and members can access. 9) We will continue to
have key sales objectives (KSOs) for our sales force, including our dealers, to promote
using the Sourcewell contract as the first one we offer. 10) We plan to work with
Sourcewell to use all your resources available to help grow our contract. (Attachments:
Line37, Sample Online Marketing Tools, Line37, Sample Online Weekly Newsletter with
Sourcewell Training, 2 versions, Line37, Sample Public Online Contract Search by State)
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
38 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
39 In your view, what is Sourcewell's role
in promoting agreements arising out of
this RFP? How will you integrate a
Sourcewell-awarded agreement into
your sales process?
Alamo Group Ag Americas leverages technology and digital data to enhance marketing
effectiveness by implementing a data-driven approach across social media, advertising, and
customer engagement strategies. Our strategies are as follows:
1. Social Media & Digital Advertising Optimization
- Utilize Meta Business Suite, Linkedln Ads, and Google Ads to track engagement metrics
and refine audience targeting.
- Implement A/B testing on ad creatives, messaging, and calls-to-action (CTAs) to maximize
click-through and conversion rates.
-Develop retargeting campaigns using tracking pixels to engage potential customers who
have interacted with our digital assets.
2. Metadata & SEO for Increased Visibility
- Optimize product pages, blog posts, and digital content using structured metadata (alt
tags, meta descriptions, and keyword strategies) to improve search engine ranking.
- Use Google Search Console & SEMrush to analyze keyword performance and enhance
organic search visibility for Bush Hog, RhinoAg, and Dixie Chopper.
3. Customer Data & CRM Integration
- Implement customer segmentation strategies by analyzing dealer interactions, purchase
behavior, and digital touchpoints.
- Utilize email automation (HubSpot, Mailchimp) for personalized marketing campaigns,
nurturing leads through targeted messaging.
4. AI & Predictive Analytics for Smarter Campaigns
- Leverage AI-driven analytics to predict customer behavior, refine ad spending, and
optimize media planning.
- Use machine learning tools for content personalization, ensuring the right message
reaches the right audience at the right time.
5. Digital Event & Dealer Engagement Tools
- Enhance dealer and customer engagement through virtual product demonstrations, live
webinars, and interactive Q&A sessions.
- Use event tracking software to measure the success of farm shows, dealer open houses,
and live product showcases.
By combining real-time data analytics, automation, and AI-driven insights, we ensure Alamo
Group Ag Americas digital marketing efforts drive measurable growth, strengthen dealer
relationships, and increase brand visibility in the competitive ag and turf equipment
industries.
Following are the addresses of the platforms we use.
https://www.faceboo k. com/D ixieC hoppe rMowers
https://www. instagram.com/dixiechoppermowers/
https://www.linked i n.com/company/318343/admin/dashboard/
https://www.youtube.com/channel/UCNdmD1 JQESydchWOGd9hS4g
https://www.facebook. com/B ush H og LLC
https://www. i n stag ra m. co m/b u sh h og I I c/
https://www.l i n ked i n. com/com pany/bush-hog-I Ic/
https://www.youtube. com/@ bushhog8387/videos
https://www.facebook.com/rh i noag/
https://www. i nstagram.com/rh inoag/
https://www.l i n ked i n. com/company/rhinoag/
https://www.youtu be.com/@ Rh i noBornToLead
As members contact Sourcewell and inquire on our product types we believe Sourcewell is
in a great position to promote us to the member. We would like to know when our
products are promoted so that we can follow up with the member to see if we have a
solution for their need. As Sourcewell participates in events or shows we think you should
promote our contract and provide our contact and even go so far as showing them our
landing page if applicable, at that point we would like the opportunity turned over to us.
We would like to see Sourcewell promote our contract through social media by putting
information out. It would be helpful to promote contract information at all Get to Know You
sessions. In support of the contract, we would like to see Sourcewell reach out to members
in any media capacity on a semi or annual basis to let them know/refresh them of the
contracts available and the suppliers on the contract. Sourcewell can also help promote our
contract on their website by providing an easy to locate supplier/product search and landing
page as you have now.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
40 Are your Solutions available through Our government members and dealers currently use our Build My Bush Hog
an e-procurement ordering process? If (https://configurator.alamogroup.com/Default.aspx?AGThemeSource=BushHog), and Build My
so, describe your e-procurement Rhino (https://shop.rhinoag.com/store) configurators as an e-procurement tool as the member
system and how governmental and can go directly online and configure the exact product they need, have access to
educational customers have used it. immediate pricing which then can be sent to their dealer of choice to complete the order
process. Our dealers can receive what the member has completed into their dealer system
and then link the members purchase order and create their invoice which can go directly
back into the members system. Our dealers push the orders from their system into ours to
close the tracking requirement, place orders to the factory, and perform inquires after the
sale. Our members can find the parts they need, order them, and get pricing directly online
at (https://parts.bushhog.com) or online through their local dealer. In both cases, they have
an option for the delivery and invoice data to be sent back to their members system.
Members can pay their invoice all through electronic applications through our factory and
most of our dealers.
Table 5A: Value-Added Attributes (100 Points, applies to Table 5A and 5B)
Item Question Response *
41 Describe any product, equipment, Our member training often begins during a demonstration we jointly conduct with our local
maintenance, or operator training dealer. As the decision maker, operator and/or maintenance technicians are normally in
programs that you offer to attendance we provide them with extensive training, at no charge, on product selection, and
Sourcewell participating entities. how to safely operate and maintain the equipment. Once a purchase has been made, at the
Include details, such as whether time of delivery with our local dealer we will provide this no charge required training again
training is standard or optional, to everyone who will be operating and working on or near the equipment. It is at this time
who provides training, and any we conduct a thorough review of the Operators manual. We will continue to provide this no
costs that apply. charge training during the life of the equipment when the member requests. Some members
are staffed to conduct their own work on the equipment especially once the warranty period
has expired. We offer no charge service training to these members as well as full factory
support on troubleshooting and reaching solutions.
Our YouTube channel https://www.youtube.com/channel/UC7 z OBKMgs3MUnrKbn4Wyw/featured
offers our members and dealers over 60 free videos to help choose the right product, watch
the product in action and instructions on repairing the equipment. We are always ready to
add another video at the request of our dealers or members. Through our parent company, '
Alamo Group, we offer our optional Tractor Mower Operator Safety (T.M.O.S.T.) Training which
encompasses how to operate heavy equipment safely and the general maintenance work
required to keep equipment working properly. We have trained over 25,000 students, many
repeating each year as it is normally a requirement for continuing education with operators.
These trainings are held at the local dealership or at the agency sites. Recently we moved
portions of the training online due to social distancing requirements. There are various
factors involved in pricing the training. We take into consideration the location, if it will
involve online modules, how many students and the level of training requested as we have
several to choose from, therefore we are not able to provide pricing until we have specified
what is being requested. An example of an in-person 6-hour class could range from $75 to
$250 per student but again there are so many factors involved in getting to the actual price
we cannot provide an exact price until we completely define the where, how many and type
of training.
(Attachments: Line41, Operator Training TMO T Training Flyer, Line41, Sample Operator
Quick Reference Walkaround Videos)
42 Describe any technological Our latest timesaving and performance enhancing advances with our Bush Hog brand
advances that your proposed includes gearbox sight windows to quickly check fluid levels, patent pending driveline assist
Solutions offer. that carries the weight of burdensome CV drivelines during attachment, ergonomic hydraulic
hose handles, and patent pending dual axle suspension that reduces shock loads felt in the
operator seat by up to 51%. Hybrid power technology for reduced fuel consumption and
reduced risk of fluid leaks has been engineered in our Talon remote control.
We offer CARB compliant products which produce less harmful emissions, toxins, and
particulates which results in cleaner and safer air quality. This equipment meets the current
emissions standards set by CARB (California Air Resources Board). We also offer US
Forestry Service Approved spark arrestors.
43 Describe any "green" initiatives We have installed solar panels over one of our main buildings to reduce the consumption of
that relate to your company or to electricity from the city power grid. Lighting has been replaced with LEDs for higher
your Solutions, and include a list efficiency and longer life. LP forklifts have been replaced by electric. Efforts underway include �
of the certifying agency for each. replacing all roll-up doors with speed doors, insulating bare metal walls, and recovering heat
from burn-off ovens for plant heating. We are shredding cardboard and collecting paper
throughout the entire company to be recycled versus sending it to the landfill.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
44 Identify any third-party issued eco-
labels, ratings or certifications that
your company has received for the
Solutions included in your Proposal
related to energy efficiency or
conservation, life-cycle design
(cradle-to-cradle), or other
green/sustainability factors.
45 What unique attributes does your
company, your products, or your
services offer to Sourcewell
participating entities? What makes
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
46 Describe any safety features your
equipment and products offer such
as emergency or auto-shut off
capability and roll-over protection
systems (ROPS) or stability
enhancements, slip resistant grips
and surfaces, blade guards and
throttle lockouts.
47 Describe any ergonomic features
your products offer such as
adjustable operator controls,
suspension seats, vibration
dampening systems, enhanced
visibility cab designs, assistive
mechanisms for lifting heavy
components, and anti-glare
interfaces to reduce eye strain.
Attachment: Line44, CARB Compliance Certificate
Our most renowned attribute is we have the longest gearbox warranty in the rotary cutter
industry. All our gearboxes have a 10-year limited warranty, six years on parts and labor, and
four additional years on parts. We have customers who have literally run a million hours
without gearbox failures. A most unique attribute is we are certified by ASABE and ISO to
conduct all required testing for rotary cutters which are required prior to offering products to
the public. We have a test facility, which is audited periodically, and we attend ASABE and
ISO meetings required to keep our certification current. Examples of the testing we perform
are bump testing, thrown object testing, blade impact and blade balance testing, lighting and
marking testing and many others. Another unique attribute is we have two patents; 8601868
and 9903463, covering the oil site gauge on the side of our gearboxes. This site gauge
improves maintenance by ensuring the proper oil level. We found if your only option is to
use a dipstick, the oil level is not often checked daily, and this can cause problems. The
side oil site gauge eliminates these issues and helps extend the life of the unit. A unique
attribute with select Dixie Chopper mowers, which comes standard, is our operator-controlled
discharge chute, OCDC, to open and close the discharge chute for added safety of people
and property from material exiting the deck.
Alamo Group Inc. and their 40+ global brands concentrated in the manufacturing of
equipment for the sustaining of industrial, vegetation, and agriculture spaces have an
unwavering commitment to safety of products and people. This culture is driven from the top
down and bottom up and extends to our dealers, customers, and citizens. The Alamo Group
Ag Americas products meet or exceed safety standards. Our rotary cutter models are
equipped with safety enclosures to guard against thrown objects while mowing, blades are
separated by distance from the perimeter of the cutter. Most flex-wings come with specific
features like a Perma-Level+ hitch which has rollover and clevis stops to protect against
pinching hazards, deck locks to secure wings in the upright position while transporting,
shields provide 360-degree driveline protection, and aluminum knurled hydraulic hose handles
are slip-resistant. All commercial Dixie Chopper mowers have a ROPS and belt/pulley covers
for added safety and as mentioned previously select mowers are equipped with our operator-
controlled discharge chute, OCDC, to open and close the discharge chute for added safety
of people and property from material exiting the deck.
Our Bush Hog patent pending driveline assist reduces operator effort by lifting and holding
heavy weight CV drivelines during attachment, ergonomic handles resist slipping when
attaching and removing hydraulic hoses, and patent pending dual axle suspension reduces
shock loads by up to 51 % for an improvement operators can feel in the tractor seat.
All Dixie Chopper mowers have adjustable seats for optimal seat location. Select models
offer adjustable steering levers and ISO seat pans for added operator comfort.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
48 Describe the serviceability of the Ease of servicing our models is highly regarded when creating a new model or improving
products included in your proposal existing models. Our oil site gauge on the side of the gearboxes ensures the proper oil level
(parts availability, warranty, and without having to go through the process of using a dipstick. With our zero-turn mowers we
technical support, etc.). have very open workspaces around the engine and remote mounted hydraulic filters for
easier service. In addition, we have spindle fans on top of the pulleys to naturally cool the
belts and spindles while keeping the top side of the deck clean of debris and clippings. All
models feature removeable floor pans and pulley covers to offer easy cleaning and
maintenance.
When service is required, the members have access to both their local dealer and our
factory teams. Warranty work is administered through the members local, authorized dealer.
The assessment will be made to dispatch the dealer's service truck out to the equipment or
if the equipment needs to be brought into the dealer's garage for additional diagnostics. If
the dealer needs parts, they do not have in stock, we will ship parts overnight from the
factory. Factory technical support is readily available to the dealer to assist in the
troubleshooting and to determine the proper repair. A factory technician will also be
dispatched if the dealer requires assistance.
To obtain warranty service, the equipment must be registered by an authorized Alamo Group
Ag Americas dealer. Warranty coverage is provided with the Operators Manual and breaks
down and validates each area covered by our limited warranty and provides the warranty
period. All our warranty policies are reviewed with the member prior to a purchase. General
maintenance of the equipment is the sole responsibility of the owner. We provide
maintenance schedules and guidelines in our Operators Manual which we go over in detail
during the walk-around training which occurs at the time of delivery. Presently we have
Limited Warranty policies for each of our brands. (Attachments: Line48, Bush Hog, Dixie
Chopper, RhinoAg Limited Warranty Policies)
Our dealers are required to stock a minimum parts inventory to remain an active dealer. We
recommend the inventory based on fast moving and suggested parts lists according to the
volume of sales the dealer has achieved. Our goal is for the member to receive their parts
order within 24 hours of placing the order. This goal applies to our dealer and factory. At
the factory, we routinely achieve a 95% fill rate on service parts within 24 hours of receiving
the order.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
Table 5B: Value-Added Attributes
Line Question Certification Offered Comment
Item
49 Select any Women � Yes Presently Alamo Group Ag Americas does not require our
or Minority Business r No dealers, suppliers, or partners to furnish this data. However,
Entity (WMBE), Small we know several
Business Entity of them hold one or more of the certifications due to the
(SBE), or veteran longevity of our relationship together.
owned business
certifications that your
company or hub `
partners have
obtained. Upload
documentation and a
listing of dealerships,
HUB partners or re-
sellers if available.
Select all that apply.
50 Minority Business
Enterprise (MBE)
51 Women Business
Enterprise (WBE)
52 Disabled-Owned
Business Enterprise
53 Veteran-Owned
Business Enterprise
(VBE)
54 Service-Disabled
Veteran-Owned
Business
55 Small Business
Enterprise (SBE)
56 Small Disadvantaged
Business (SDB)
57 Women-Owned Small
Business (WOSB)
C' Yes
� No
l' Yes
r No
C' Yes
r No
r Yes
r No
r Yes
r No
r Yes
C: No
C' Yes
r No
C' Yes
r No
NA
NA
NA
NA
NA
NA
NA
NA
Table 6A: Pricing (400 Points, applies to Table 6A and 6B)
Provide detailed pricing information in the questions that follow below.
Item Question Response *
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
58 Describe your payment terms and accepted payment
methods.
Alamo Group Ag Americas wants to make the purchasing transaction
as easy as possible for members. Therefore, we authorize our local
dealers to work with members on our behalf and utilize our contract
pricing, issue quotations, accept purchase orders the member makes
out to the dealer, delivers, and issues the invoice. We are available
at every step to assist members and dealers when required. If the
members go through our dealer, payment terms and payment
methods are agreed upon between the customer and the dealer.
Some of our dealers accept Pcards, checks, ACH and wires for
payment and provide extended terms beyond our standard Ts and
Cs noted in the contract. We will train our dealers on the contract Ts
and Cs but also let them know they can choose to provide an
extended payment term period beyond Net 30 and they can accept
additional payment methods beyond what we propose as long as
they are better than what we propose.
If the customer prefers to go directly with us, we will accommodate
the request, but we will always have the local dealer involved in the
delivery and after-sales transactions. Our proposed payment term is
Net 30 and our accepted payment methods are check, ACH and
wires with all brands having the same Accounts Payable as
Alamo Group Ag Americas LLC
Attn: Accounts Payable
PO Box 549
Seguin, TX 78156-0549
AP.AIamoAG@alamo-group.com
59 Describe any leasing or financing options available for use The Alamo Group Ag Americas dealers are in the best position to
by educational or governmental entities. offer members a multitude of finance and lease programs, which is
another way we can extend value during the members' purchasing
process. The member would work directly with their local dealer on
the right package that fits their leasing or financing parameters.
60 Describe any standard transaction documents that you
propose to use in connection with an awarded agreement
(order forms, terms and conditions, service level
agreements, etc.). Upload all template agreements or
transaction documents which may be proposed to
Participating Entities.
Through a partnership with New Holland our Bush Hog branded
products, excluding front-end loaders and hay tools, can be financed '
in the same transaction with one low rate when the member is
purchasing a New Holland tractor and a Bush Hog product. This
financing would go through New Holland Industrial Capital.
Alamo Group Ag Americas does not offer direct financing or leasing
options but when applicable will negotiate an extended term beyond
Net 30 on a case-by-case basis.
The majority of our dealers will use a quote form provided to them
by Alamo Group Ag Americas which clearly states the member
number, contract number, and the discount provided in our Sourcewell
contract for the product being quoted. Our dealers will be trained that
if they use their own quote form the member number, contract
number, and the discount must be easily identified on their form.
(Attachments: Line60, Bush Hog Sourcewell Member Quote Form,
Line60, Dixie Chopper Sourcewell Member Quote Form, Line60,
RhinoAg Sourcewell Member Quote Form)
We will use the Sourcewell fee and utilization report as required and
we will use the Sourcewell terms and conditions with the
understanding the customer may request a change which we will
work through on a case-by-case basis. We may deviate from the
Sourcewell Ts & Cs on Participating Addendums when requested.
Alamo Group Ag Americas does not offer service agreements,
however, our dealers may, and it will be up to the member and
dealer to establish an agreement.
61 Do you accept the P-card procurement and payment Alamo Group Ag Americas does not accept P-cards for factory-direct
process? If so, is there any additional cost to Sourcewell purchases. However, many any of our dealers accept P-cards. It will �
participating entities for using this process? be between the member and dealer on any extra charges which may
apply.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
62 Describe your pricing model (e.g., line-item discounts or
product-category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal
Upload your pricing materials (if applicable) in the
document upload section of your response.
Alamo Group Ag Americas offers a discount off our MSRP for our
equipment and a discount off our list price on our OEM parts. The
percentage discounts will be based on our product groups within the
RFP categories and within the subcategories we are offering.
We will work with the members to define the scope of our TMOST
training and provide a quote at the time of the request. We are
unable to provide a price without defining the complete scope as
every training course is custom designed to the members'
specification.
If the member requests an open market item quote, we will use a
discount off MSRP or a cost-plus pricing model that will be agreed
to by all parties.
Price files for our complete offerings within the RFP categories and
within the proposed subcategories are attached. These files include
model numbers, descriptions, specifications, and MSRP. Our
detailed discounts are noted in line 63 of this RFP.
(Attachments: Line 62, Alamo Group Ag Americas Price Files)
63 Quantify the pricing discount represented by the pricing Alamo Group Ag Americas proposes a discount off our MSRP
proposal in this response. For example, if the pricing in based on our product groups within the RFP stated categories.
your response represents a percentage discount from 12% will apply to Finishing Mowers, Single Spindle Rotary Cutters,
MSRP or list, state the percentage or percentage range. Mult Spindle Rotary Cutters, Flex Wing Rotary Cutters, Boom
Mowers, Ditch Bank Mowers, and our Remote-Control Mower. 8% will
apply to Flail Shredders, Flail Mowers, Skid Steer Brush Cutters, and
Tillage Implements.
We are offering subcategories of solutions which complement the
primary categories above. 12% will apply to Zero Turn Mowers and �
8% will apply to Construction Implements, Landscape Implements,
Hay Tools, Snow Removal Equipment, Golf, Turf, and Sod Mowers,
Rear Blades, and Grapples and Pallet Forks.
All OEM Parts will receive a 2% discount off the current published
list price.
64 Describe any quantity or volume discounts or rebate
programs that you offer.
65 Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open
markeY' items or "non-contracted items". For example, you
may supply such items "at cosY' or "at cost plus a
percentage," or you may supply a quote for each such
request.
66 Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre-
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
A detailed member discount schedule is attached and includes each
product group for each brand and the percentage of the discount
being offered. (Attachment: Line 63, AGAA Member Discounts)
Alamo Group Ag Americas does not offer a formula for volume
discounts or rebate programs. Together with our local dealer we will
identify any special pricing to be considered at the time of offering
our solution and providing a quote.
Alamo Group Ag Americas will provide the customer the method and
documentation we use to calculate sourced, open market, or
nonstandard options for products or related services. This will include
but is not limited to calculating these items at cost, cost plus, or a
negotiated price.
Alamo Group Ag Americas works very closely with our authorized
dealers and relies on them to receive the members' order locally
from our factory to perform set-ups and pre-delivery inspections which
cannot be conducted at the factory. Quotes coming from our dealers
or directly from us will include line items for set-up, pre-delivery
inspection, and local delivery when applicable. Our dealers will
perform the delivery and training with the member and be the
members' first point of contact for the life cycle of the equipment.
We will always be available to assist our dealers and members
when called upon.
Set-up and pre-delivery inspection charges are agreed to between
the dealer and the member at the time of quoting.
Alamo Group Ag Americas reserves the right to request a surcharge
in the future to offset increases which could not be planned. For
example, but not limited to steel or fuel cost increases or new tariffs.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
67 If freight, delivery, or shipping is an additional cost to the
Sourcewell participating entity, describe in detail the
complete freight, shipping, and delivery program.
68
69
Our factory freight is a separate item outside the cost of our
products. We apply factory freight to all deliveries to the local dealer,
and it is based on current published freight rates at the time of the
carrier pickup at the factory. We do not add a markup. Our dealers
will pass along to the member the exact factory freight they were
charged. An exception to the amount being charged will apply when
our dealer, through an incentive program, receives a lower freight
amount in which they are expected to pass the savings on to the
member.
Our dealers are tasked with making the delivery to the members in
which the dealers may incur local delivery charges. This delivery
charge will be agreed to between the dealer and the member at the
time of quoting.
Specifically describe freight, shipping, and delivery terms or Alaska and Hawaii freight will be handled in the same manner as
programs available for Alaska, Hawaii, Canada, or any the rest of the US with the exception of the type of carrier will go
offshore delivery. from trucking only to an added sea transport. Any additional
charges incurred will be included, at cost, in the total freight invoiced.
Describe any unique distribution and/or delivery methods or
options offered in your proposal.
70 Specifically describe any self-audit process or program that
you plan to employ to verify compliance with your
proposed agreement with Sourcewell. This process includes
ensuring that Sourcewell participating entities obtain the
proper pricing.
In Canada a line item will be provided for the freight from the factory
to the local dealer. The dealer will calculate additional exchange �
rate conversions, customs, taxes, and any other charges incurred to
provide the quote in Canadian dollars. In the eastern provinces, we
use one of our largest dealers as a distributor to help keep costs
down and provide quicker deliveries.
Offshore deliveries will work similar to our process in Canada but
specific to the final destination requirements.
We do not have any unique distribution or delivery methods. Our
goal is to get the product to the member as quickly as possible and �
at a fair delivery rate. The member may choose to arrange and pay
for their own transportation at any time with our assistance.
We have developed a process to track our government sales to
include those going through a contract and those going through a 3-
bid process. Our dealers cannot receive their full government
discount without providing quotes, purchase orders and invoices
which reflect the Sourcewell member number and contract number.
Our Territory Managers are involved in every government sale, and
they have been trained on what is required to comply with our �
tracking and fee payment process and in making sure the Sourcewell
price book and discount schedule are being used. We are unable to
place an order or provide the extra discount in our factory system
without the required documents. We conduct internal audits
periodically and remain at 100% accuracy in the reporting of our
sales on our current Sourcewell award.
71 If you are awarded an agreement, provide a few examples Our goal is to have members use our contracts versus the 3-bid
of internal metrics that will be tracked to measure whether process. We track the use of all our contracts versus the 3-bid sales
you are having success with the agreement. and question the sales not going through our Sourcewell contract as
our dealers and factory know the value to all parties when we lead
and use our Sourcewell contract. This tracking allows us to know
where we need to perform additional training and education at the
dealer and member levels. �
72 Provide a proposed Administration Fee payable to
Sourcewell. The Fee is in consideration for the support
and services provided by Sourcewell. The propose an
Administrative Fee will be payable to Sourcewell on all
completed transactions to Participating Entities utilizing this
Agreement. The Administrative Fee will be calculated as a
stated percentage, or flat fee as may be applicable, of all
completed transactions utilizing this Master Agreement
within the preceding Reporting Period defined in the
agreement.
We conduct a monthly review of all government sales and bid
tabulations of opportunities we did not win. We expect growth with
existing and new members, and we use these reports to feed into
our strategic direction, training and development of all our factory and
dealer sales teams.
We propose a 1% administration fee to be applied to any
equipment or parts sold through a Sourcewell contract we would be
awarded. The fee would not be applied to any line item not listed in
our price files and would not be applied to freight, set-up, pre-
delivery inspection, future surcharges or any other charge not �
associated with the configuration of the product being purchased.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
Table 6B: Pricing Offered
Item The Pricing Offered in this Proposal is: �
Comments
73 The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts, state NA
contracts, or agencies.
Table 7A: Depth and Breadth of Offered Solutions (200 Points, applies to Table 7A and 7B)
Line Question
Item
74 Provide a detailed description of all the
Solutions offered, including used Solutions if
applicable, offered in the proposal.
75 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
Response*
We propose our complete range of products for the following equipment categories
1) finishing mowers, 2) single-spindle rotary cutters, 3) multi-spindle rotary cutters, 4)
flex-wing rotary cutters, 5) flail mowers and shredders, 6) boom mowers, 7) skid
steer brush cutters, 8) tillage equipment, and 9) remote controlled mower. Our
proposal also includes all OEM parts and our T.M.O.S.T. training courses. We have
chosen to no longer publish a full-line catalog, instead we have created detailed
online, easy to print product guides which provide members with complete details on
the product to include features and benefits and specifications. (Attachments:
Line74,75 Sample Literature)
Alamo Group Ag Americas proposes to offer our full line of complimentary products
to the RFP main categories listed in line 74. The subcategories encompass all three
brands and are 1) zero turn mowers, 2) construction implements, 3) landscape
implements, 4) hay tools, 5) snow removal equipment, 6) golf, turf, and sod mowers,
7) rear blades, and 8) grapples and pallet forks. We have provided in line 63 the
Sourcewell member discount for these subcategories. Our dealers are equipped to
support and service these subcategories and have our full factory support as we've
outlined in this RFP.
Table 7B: Depth and Breadth of Offered Solutions
0
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line Item Category or Type
76 Flail, boom, rotary, wing, sickle, and slope mowers
77
78
79
80
81
Brush cutters
Seeders, tillers, mulchers, and sprayers
Erosion stabilization and prevention products
Ditch maintenance equipment
Dust abatement water trucks
Offered `
r. Yes
r No
r Yes
C' No
r Yes
C' No
C' Yes
r No
r Yes
C' No
C' Yes
r No
Table 8: Exceptions to Terms, Conditions, or Specifications Form
Comments
NA
NA
NA
NA
NA
NA
Line Item 82. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Master Agreement terms,
conditions, or specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master
Agreement Template provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload
field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be
included in the Master Agreement.
Do you have ezceptions or modifications to propose?
Documents
Acknowledgement *
C' Yes
r No
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
. Pricin - Line62,63, Price Books & Discount Schedule.zip - Friday March 21, 2025 14:29:12
• Financial Strenath and Stabilitv - Line13,Alamo Group Inc 10K Q4 2024.pdf - Friday March 21, 2025 14:30:44
. Marketinp Plan/Samales - Line37,Marketing Plan Documents.zip - Wednesday March 19, 2025 17:11:57
• WMBE/MBE/SBE or Related Certificates (optional)
• Standard Transaction Document Samales - Line60, Standard Transaction Documents.zip - Wednesday March 19, 2025 17:12:20
• Requested Exceptions (optional)
• Uaload Additional Document - Lines20,26,27,28,41,44,48 Additional Documents.zip - Wednesday March 19, 2025 17:12:45
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT OF COMPLIANCE
I certify that I am an authorized representative of Proposer and have authority to submit the foregoing Proposal:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the
jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
award.
3. The Proposer certifies that:
(1) The prices in this Proposal have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other Proposer or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other
Proposer or competitor before award unless otherwise required by law; and
(3) No attempt has been made or will be made by Proposer to induce any other concern to submit or not to submit a Proposal for the
purpose of restricting competition.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest is created when a
current or prospective supplier is unable to render impartial service to Sourcewell due to the supplier's: a. creation of evaluation criteria
during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic
and material information that may provide for a competitive advantage in a later procurement competition; c. impaired objectivity in
providing advice to Sourcewell.
5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope of a resulting
master agreement.
6. The Proposer possesses, or will possess all applicable licenses or certifications necessary to deliver Solutions under any resulting
master agreement.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the
United States Department of the Treasury found at: httos://www.treasurv.aov/ofac/downloads/sdnlist.qdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
httos://sam.aov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the
State of Minnesota; the United States federal government, as applicable; or any Participating Entity. Vendor certifies and warrants
that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Marc Ivey, District Manager, Alamo Group Ag Americas LLC
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Docusign Envelope ID: 5C8AD785-3CEB-483D-93DF-9A28D6DA4893
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the obligations contemplated in the solicitation proposal.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and pages
attachments (if
applicable)
There have not been any addenda issued for this bid.
Bid Number: RFP 032525 Vendor Name: Alamo Group Ag Americas LLC
Exhibit C- Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
�% �
��- � W� M t R�IZ 1` V�bTla �' J i/� M�N i � I N C-.
J
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information Es being disclosed.
1�.� / /�
f�ame of Officer
J Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
� Yes � No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
�
� Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
J � � �R`�_ �� � � i� Y�11h %T - > 1
/,� i v�c_ � �� ��i3 F�t. /N[. � 2•^�-2.d�� .�
SignatcGe o( vcndor doing business witl- the governmental entity ' Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
City of Fort Worth,
Mayor and
DATE: 06/13/23
Texas
Council Communication
M&C FILE NUMBER: M&C 23-0450
LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS ADK
SUBJECT
(ALL) Authorize Purchase Agreements with Multiple Vendors for the Purchase of Fleet Vehicles, Off-Road Vehicles, and Other Motorized
Equipment up to the Amount of Available Funding in Capital Projects Across Multiple Funds Citywide using Multiple Cooperative Contracts and
Interlocal Agreements for Three Years for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of purchase agreements with multiple vendors for the purchase of fleet vehicles, off
road vehicles, and other motorized equipment up to the amount of available funding in Capital Projects Across Multiple Funds Citywide using
multiple cooperative contracts and interlocal agreements for three years for the Property Management Department.
DISCUSSION:
The Property Management DepartmenYs Fleet Acquisitions Division is currently in the process of fulfilling a multi-year backlog of City vehicle and
equipment purchases. The biggest challenge in trying to overcome this backlog is the availability of vendors, inventory, and the time it takes for the
City to make purchases when vehicles are available. Currently, the City has a backlog of eight (8) years totaling more than $30 million dollars.
The City currently has contracts with the following vendors using cooperative contracts:
VENDOR
Siddons Martin Emergency Group, LLC
Siddons Martin Emergency Group, LLC
JHouston Holdings, LLC
Versalift
Lake Country Chevrolet
North Texas Trailers, LLC
Silsbee Ford
Associated Supply Company (ASCO)
Rogue Jet Boatworks, Inc.
Lenco Industries, Inc.
Polaris Sales, Inc.
Nationwide Trailers, LLC
Crafco, Inc.
��Z�] � �:7_� � 1�/ �_[�3 �►[� 1
BuyBoard
Houston-Galveston Area Council (HGAC)
BuyBoard
Sourcewel I
The Interlocal Purchasing System (TIPS)
Buyboard
TIPS
BuyBoard
General Services Administration (GSA)
HGAC
Sourcewel I
BuyBoard
BuyBoard
However, due to limited inventory and availability, additional vendors and options are needed. Fleet Acquisitions has already identified twenty-nine
additional vendors that are available through cooperatives.
Approval of this Mayor & Council Communication (M&C) authorizes the City to execute contracts with any vendor that is currently listed on any valid
cooperative that has one or more vehicles or pieces of equipment that is a current need for the City's fleet. This authorization would also include
purchases made using Interlocal Agreements with other governmental entities.
Fleet Acquisitions recently partnered with the Purchasing Division in an effort to better ensure that the City is able to purchase needed items as
quickly and efficiently as possible. The Fleet team meets regularly with key personnel to ensure that specifications are appropriate for the City's
fleet, costs are reasonable and acceptable, and that departments are receiving items that meet their business needs.
COOPERATIVE PURCHASE and INTERLOCAL AGREEMENTS - State law provides that a local government purchasing an item under a
cooperative purchasing agreement or interlocal agreement satisfies state laws requiring that the local government seek competitive bids for
purchase of the item.
AGREEMENT TERMS - Upon City Council approval of this M&C, the City will have authority to enter into one-time purchase agreements or annual
agreements with available vendors for up to three years from the date of approval. At the expiration of three years from the date of approval, the
City will seek additional authorization for any necessary contracts at that time.
BUSINESS EQUITY - an M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
FUNDING - Currently, there is $42,593,019.00 in the City's budget in capital projects across multiple funds citywide for the purpose of funding fleet
acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that purchase and is
appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to ensure that the City is able to
make purchases with the vendors that have needed items available for purchase on a rolling basis. No guarantee has been or will be made to any
vendor regarding minimum purchases.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and
Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste
Capital Projects Fund, CCPD Capital Projects Fund, ITS Capital Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Note
2019 Fund and Tax Note 2020 Fund to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to
any expenditures being incurred, the Property Management Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Jo Ann Gunn 8525
Ashley Kadva 2047
F�RT��RTHo
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name
Zimmerer Kubota & Equipment, Inc.
Subject of the Agreement: Supply right-of-way road and related equipment for City Fleet.
M&C Approved by the Council? * Yes ❑✓ No ❑
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No ❑✓
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 0
If �unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: June 13, 2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑✓ No ❑
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑✓ No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.