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Home My WebLink About061516-R2 - General - Contract - Z Bar Supply Company, LLCCSC No. 61516-R2 CITY OF FORT W TH CONTRACT RENEWAL NOTICE December 23, 2025 Z Bar Supply Company, LLC Attn: Zachary Jones 230 CR 65 Muleshoe, TX 79347 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 61516 ("Contract") Second Renewal Term: April 1, 2026 to March 31, 2027 The above-referenced Contract with the City of Fort Worth expires on March 31, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a Second Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Dominic�ue 1Nagoner Dominique Wagoner Contract Compliance Specialist Dominique. Wa�oner(cr�,fortworthtexas. �ov 817-392-4834 �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 61516-R2 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH �� By: Name: William Johnson Title: Assistant City Manager Date: oi/os/zoz6 APPROVAL RECOMMENDED: B�. Davi�lCarabajal a�,202615:5428CST) Name: David Carabajal Title: Executive Assistant Chief ATTEST: o9Fon>no Fo� N.°a afo° �9�d Ao � � od °�+° � �d¢p QE%po?od' By: �, Name: Jannette S. Goodall Title: City Secretary Z BAR SUPPLY COMPANY LLC By: Name: Zachary Yones Title: Vice President/Owner Date: 12/30/2025 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. KathYvn Ac�ee By. Kathryn�gcc(JznS.JOJ61J�.191TflSi; Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: By: ��`�`2�� Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0209 Date Approved: 3/19/2024 Form 1295 Certification No.: N/A C�7 � � [�1,1�:� X�I�7:� �� C� ��'�'i ��:� � f_1:�'1 FT. WORTH, TX Contract Renewal — CSC 61516-R2 Page 2 of 2 M&C Review Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FflRT_� f� Create New From This M&C DATE: 3/19/2024 REFERENCE **M&C 24- NO.: 0209 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Page 1 of 3 35AMMUNITION PURCHASE POLICE FIRE MUNICIPAL COURT NO SUBJECT: (ALL) Authorize Execution of Non-Exclusive Purchase Agreements with Multiple Vendors to Provide Ammunition in an Annual Aggregate Amount Up to $1,530,000.00 with Four (4) One-Year Renewal Options for the Police Department, the Fire Department, and the City Marshal Division of the Municipal Court Department RECOMMENDATION: It is recommended that City Council authorize execution of non-exclusive purchase agreements with multiple vendors to provide ammunition in an annual aggregate amount up to $1,530,000.00 with four one-year renewal options for the Police Department, the Fire Department, and the City Marshal Division of the Municipal Court Department. DISCUSSION: This Mayor and Council Communication (M&C) requests authorization to execute non-exclusive purchase agreements with Clyde Armory, Inc.; CMC Government Supply; Dana Safety Supply; GT Distributors, Inc.; Kiesler Police Supply, Inc.; Precision Delta Corporation; Proforce Marketing Inc.; and Z Bar Supply Company for the provision of ammunition for the Police Department, the Fire Department, and Municipal Court, for an annual aggregate amount up to $1,530,000.00, with four (4) one-year renewal options. The contracts will be used to purchase ammunition for Police Department recruits and officers, the City Marshal Division of the Municipal Court Department, and the Fire Department Arson/Bomb Squad. BACKGROUND: Supply chain issues with procuring ammunition began in 2021 with civil unrest and Covid pandemic fear throughout the United States and continue today. Worldwide events also affect the supply and demand of ammunition. Supply chain issues resulting from the closure of some ammunition production facilities and lack of component items used in the manufacturing led to increased wait times for the delivery of ammunition. Supply and demand for ammunition is shared by the military, law enforcement, and civilian customers. The Police Department experienced challenges with the ammunition supply chain recently: an order was placed in February 2022, but the ammunition was not delivered until October 2023, 20 months or two fiscal years after the order was placed. Police officers, Fire arson investigators, and City Marshals are all "peace officers," required to be licensed by Texas Commission on Law Enforcement ("TCOLE"). TCOLE requires all sworn peace officers to qualify annually with their duty weapon to maintain their licenses. The City will not be in compliance with TCOLE if officers are unable to qualify due to lack of ammunition for training and practice. With approval of this M&C, the City will be able to purchase ammunition from multiple vendors and to be replenish inventory in a timely manner. The City would purchase ammunition several times annually as opposed to the historical once-a-year purchase. Vendors will be able to more efficiently process orders in smaller increments rather than struggling to locate sufficient supply to fill one large order. Smaller orders will allow the City to be more fiscally responsible by purchasing, receiving, and paying for ammunition in the same fiscal year. http://apps.cfwnet.org/council�acket/mc review.asp?ID=31916&councildate=3/19/2024 12/30/2025 M&C Review Page 2 of 3 Multiple sources for obtaining ammunition will allow the City the flexibility to purchase as supplies become available with the fluctuations of supply and demand, thereby alleviating recurring procurement issues. The City will also be able to better plan for availability of practice ammunition for officers and new recruits. The Police Department conducts about three new recruit classes a year. Having ammunition for that training is imperative. Training is paramount for public safety; the more training officers have, the more effective officers will be. Weapons accuracy is contingent upon practice. As Fort Worth continues to grow, there is an increased need for police presence in situations that depend on well-trained officers. The City is accountable to its citizens for their health, welfare, and safety. Protecting the citizens of For Worth requires law enforcement personnel who are fully trained and ready to respond in emergency situations. Having regular, consistent opportunities for purchasing ammunition for law enforcement officers and recruits creates a safer environment for Fort Worth citizens and limits potential liabilities. The maximum annual aggregate amount allowed under the agreements will be $1,530,000.00, however the actual amount used will be based on department needs and available budget. The anticipated annual department need for these agreements is below: DEPARTMENT ANNUAL AMOUNT Police $1,500,000.00 Fire $ 15,000.00 Municipal Court $ 15,000.00 TOTAL $1,530,000.00 ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's Office. Therefore, the business equity goal requirement is not applicable. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Assistant City Manager and will expire March 31, 2025, with options to renew. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies funds are available in the current operating and capital budgets, as previously appropriated, in the General Fund for the Police and Fire Departments and Special Revenue MC Fund for the Court Security Funds project to support the approval of the above recommendation and execution of the agreements. Prior to an expenditure being incurred, the Police, Fire and Municipal Court Departments have the responsibility to validate the availability of funds. TO Fund Department � Account ID FROM Fund Department Account � ID Project Program � Activity � Budget ' Reference # ID Year (Chartfield 2) Project Program Activity Budget Reference # ID Year (Chartfield 2) Amount Amount http://apps.cfwnet.org/council�acket/mc review.asp?ID=31916&councildate=3/19/2024 12/30/2025 M&C Review Submitted for Citv Manaqer's Office bv Oriqinatinq Department Head: Additional Information Contact: William Johnson (5806) Neil Noakes (4212) Robert A Alldredge (4131) Page 3 of 3 ATTAC H M E NTS 35AMMUNITION PURCHASE POLICE FIRE MUNICIPAL COURT funds availabilitv.pdf (CFw Internal) Chapter 252 Ammunition approved 2-13-2024.pdf (Pub�ic) Clvde Armory Form 1295 2-14-2024.pdf (CFW Internal) CMC Government Form 1295 2-14-2024.pdf (CFW Internal) Dana Safetv Form 1295 2-19-2024.pdf (CFW Internal) DVIN Reauest for Waiver approved 2-21-2024.pdf (CFW Internal) FID Table Ammunition.XLSX (CFW Internal) GT Distributors Form 1295 2-14-2024.pdf (CFW Internal) Kiesler Police Form 1295 2-13-2024.pdf (CFW Internal) Precision Delta Form 1295 2-13-2024.pdf (CFW Internal) Proforce Marketinq Form 1295 2-19-2024.pdf (CFW Internal) Z Bar Form 1295 2-14-2024.pdf (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=31916&councildate=3/19/2024 12/30/2025 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the ciry, state and country of the business entity's place of business. Z Bar Supply Company LLC Muleshoe, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Fort Worth Police Dept FORM 129'rJ 1of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2024-1123806 Date Filed: 02/14/2024 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Ammunition Police/Fire/Municip Ammunition Police/Fire/Municipal Court Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Zachry, Jones Muleshoe, TX United States X Z Bar Supply Company LLC 5 Check only if there is NO Interested Party 6 UNSWORN DECLARATION My name is Zachry Jones My address is 311 County Road 74 (street) Muleshoe, TX United States X I- , Muleshoe (city) I declare under penalty of perjury that the foregoing is true and correct. Executed in Lamb County, State of TeXaS TX 79347 USA (state) (zip code) (country) on the 14thaay of February 20 24 (month) (year) � Signature of authorized erit contracting business entity (Declarant) , and my date of birth is Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.9000c47 FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Z Bar Supply Company, LLC SUbJeCt Of tlle Agreerilerit: Ammunition for the Police Department, Fire Department, and the City Marshal Division of the Municipal Court Department. M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 4/1/2026 Expiration Date: 3/31/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.