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HomeMy WebLinkAbout063050-A2 - General - Contract - Renda Environmental, Inc.CSC No. 63050-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 63050 BETWEEN CITY OF FORT WORTH AND RENDA ENVIRONMENTAL, INC. This second Amendment to Fort Worth City Secretary Contract No. 63050 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home-rule municipal corporation, and Renda Environmental, Inc. ("Vendor"), individually referred to as "party" and collectively as "parties". WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 63050 for biosolid management services effective April 4, 2025, in an amount up to ten million dollars ($10,000,000.00); and WHEREAS, the Agreement was subsequently revised by Amendment No. 1 to revise the original Scope of Work and Price Schedule for the Agreement; and WHEREAS, it has become necessary to execute Amendment No. 2 to the Agreement to increase the contract value by $6,000,000. NOW THEREFORE, City and Vendor, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Agreement: I. AMENDMENT Article III of the Agreement is amended to provide for revised compensation to be paid to Vendor for services performed under the Agreement, as amended, so that the total compensation under this Agreement will be in an amount up to sixteen million dollars ($16,000,000.00). . II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement shall remain unchanged and in full force and effect. III. ELECTRONIC SIGNATURE EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. [SIGNATURE PAGE FOLLOWS] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX APPROVED: City of Fort Worth , ����% � es�ca McEachern Assistant City Manager DATE: O1/08/2026 APPROVAL RECOMMENDED: ���,.' ��i.o�_ r�c��s. C�nstopher Harder (D 15, 202515:053 CST) Chris Harder Director, Water Department APPROVED AS TO FORM AND LEGAILITY D�l��a��f_��E�2025 17:38:55 CST) Sr. Assistant City Attomey ATTEST: /� � annette S. Goodall City Secretary Compliance Manager: o�4F FORT�°a O,o 09-10 QQa � # d pIId4 pEXPsad Renda Environmental, Inc. Ben Davis President DATE: la.��,6�2o2S M&C: N/A; See Emer�encv Memorandum dated October 17, 2025 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this agreement, including ensuring all performance and reporting requirements. �'�� L. .v�,, Steven L. Nutter Superintendent OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT�V(JRTH MEMORANDUM Date: October 17, 2025 To: Jesica McEachern, Assistant City Manager From: Chris Harder, P.E. Water Director Via: Doug Black, Senior Assistant City Attorney Haven Wynne, Chief Procurement Officer Subject: Amendment #1 — Emergency Contracts — Village Creek Biosolids Facility Operation On April 2, 2025, the Water Department requested approval of emergency expenditures and contract procurement necessary to protect the public's health and safety during the transition from Synagro for operations and maintenance of the biosolids facility and processing and disposal of biosolids. The emergency authorization was approved on April 3, 2025. Amendment # 1 revises the cost estimate for two of the vendors. In the approved memorandum, the cost estimate for Renda Environmental to set up temporary belt presses, perform repairs to existing belt presses, clean existing storage tanks, dredge and clean existing storage lagoons, and haul off and dispose of dried and dewatered biosolids was $IOM. With this amendment, that cost estimate increases to $16M, which necessitates a change order be executed for CSC #63050, the emergency contract with Renda Environmental, Inc, increasing the contract value from $ l OM to $16M. The work to clean the lagoons has not yet been completed, while the petroleum discharge to the Village Creek wastewater plant, which occurred in May 2025, had a significant impact on the biosolids facility, resulting in higher biosolids processing and disposal costs due to the inability to operate the dryer for six weeks from May into June. We anticipate the remaining work assigned to Renda Environmental Inc. can be completed within this revised cost estimate. Please note, the City is in the process of procuring and awarding a competitively procured biosolids hauling contract, with proposals received on October 15t", and the intent to award to the best value proposer at the November llth City Council meeting. It is anticipated that the hauling and disposal work activities will be transitioned to this new contract starting in December 2025. The cost estimate for Automation Nation, Inc. also needs to be increased, from $500,000 to $575,000. The need for this adjustment is due to the additional costs associated with SCADA assistance, operations optimization, and operations assistance. Hiring and retaining permanent staff to operate the dryer facility has been challenging, necessitating the increase in the contract value. Following approval of this memo, the emergency contract with Automation Nation will be modified by change order to increase the contract ceiling by $75,000. If you have any questions, please contact Chris Harder at 817-392-5020. APPROVED: Recommended: Approved as to form and Legality: Approve: Approve: cGr����y�� fiA,�'r�E�' cn�isropher Ha�ae� :bet t�, �ou ors�si co-� Chris Harder, P.E., Director, Water Department . �t�4�— Dou�las Black (Oct 17, 2025 15:13:06 CDT) Douglas W. Black, Sr. Assistant City Attorney Haven Wynne (Oct 17, 20251539:57 CDT) Haven Wynne, Chief Procurement Officer C���v Jesica McEachern, Assistant City Manager �ORTWORTH M�MORANDUM Date: Apcil 2, 2025 To: Jesica McEacheru, Assistant City Manager I�com: Chris Harder, Y.E. Wale►• Directoc Subject: Emergcncy Procurement oP Contracts — Village Creek Biosolids Facility Operation The WaterDepartment requests ap�roval of espettdih�ces and conU•ael procurement necessflry to protect the public's health and s�fety ducing lhe transilion fi•om Synagro to Fort Worth for operations aud maintenance of the biosolids facility and processing and disposal of biosolids. '1'his authoi'IZflll011 is necessit�ted by the termi►�ation of the cantract «�ith Synagco, the operalor of the biosolids facility (CSC 53332), authocized by City Council on March 25, 2025 (MR;C 25-0281). The agrecmcnt formally termn�atu�g the contract rvas fully exectited on Niarch 29, 2025 (CSC 5332-S1T1) and provides one weekfor tlie tcansition period �vitli forma( handover being April 4, 2025 at l 1:59 ptn, C'ull operational and m�intenance cesponsibilities �re being assumed by Fort Worth starting at midnight of April �4'�', making April S'�' the first day of operations. As of that date, the Cily's Water Deparhnent will ass�une the duties foi• the plant's operations include tlie follow�6ig: • Staffing for tlie operatiai and ma�llenance of the existing belt press ancl dryer facility o Processing and disposal of all biosolids i•eceived from the Village Creck Watei•Reclamation I�acility (VCWRI') • Hauling off and disposal of all biosolids curcently stockpiled on site o Cleaning existing residual ponds and storage tanks • Equipment condition assessments and repairs o Assumption of aic permit and air permitting compliance activities Yrocessing and disposal of biosolids is an activity that falls under both state and federal regulations and re�;ulatory oversiglrt. Biosolids are received fi•om Qle VCWRF cont�utously, so continuity of operations diu•ing this iCRt1SICl0I1 must be achieved in order to avoid excursions which could subject the City to regulatory penalties and to protect the public health and safety. It is imperative that the City quickly put into place a�reements that can be used to process and dispose of biosolids in �ccord�nce avith state regulations. CP41' Biosolids �ticility Tal:e-Over Memorandum Pagc 1 oF3 Chapter 2, Actiele l, Section 2-9 of the Cily of l�ort Worth's Code of Ocdinances and Section 252.022 of the Texas Local Government Code govern emecgency e�penditures or those exempt fi•oin public bidcting cequirements that are necessacyto preserve or protect public health or safety of the municipalily's residents. SpeciCc��lly, City Code at Section 2-9(d)(9) defnes an emcrgency procucement fls one m�de to protect the public health or safely of the city's cesidents 1nd "I'exas Loc�l Governmcnt Codc exempts �l'OIIl �lIbI1C bidding procurements neeessary to preserve or protect the public health ancl safety of the municipality's residents (252.022(�)(2)). Cily st�ff have reachcd out lo venclors currently under contcacl with Synagro, contcactors familiar with the operation and maintenance of die existing assets, and contractors f�milia�� with biosolids regulations, to quickly put into place ag�•eements to assist Fort Worth during this transilionary peciod. The following agreemcnts ace recommended to be executed, eacl� in an "up to" �mount: Compa�i.y Name Reiida Environmental, Inc. Andcitz Separation Technologies, Inc. Automatioii Nation, Inc Hubec 'I'echnology, Inc. CVE Technologies, Ine. dba CV Tecluiologies, Inc. Ingersoll-Rand Coropany Cintas Corporation BelWave Comnnu�ications, Inc. Synagt•o of Texas-CDR, Inc. Scope of Wo�•lc • Setup and opecation of temporary bell presses • Repaics to eaistii�g belt presses e Cleanin� of existing tanks o Dredging and cleanin� existing residuals ponds e Hauling �ncl disposal of biosolids a Temporai•y operations staffing �nd stafftrainuig • Conditioi� assessment of existing assets e Preventive mlintenance and repair of assets � Screening equipment rent�ls • Tempocacy operations/staff training e SCADA and datab�se upgrades and optimization s Staff tr�ini�ig and tnonthly equipme�it rent�l s Fi�•e Suppcessiol� Systetn Inspection, PM, cepair a Compressar equipment PMs And rep�ics • Fire system inspections and staff training o Microwave internet connection • Purcl�ase of lab equipment and screen auger Cos E �s timate $ l OM $2M $500,000 $150,000 $100,000 $75,000 $ I 5,000 $20,400 $85,000 Actual costs associated with these agreements will be based on achial usage, ducation, and services provided. The City will also conti�nie to utilize our engineecing consultant (Jacobs) to perForm a detailed condition assessment of tlte existing assets as required to re��aic thosc assets that ai•e in poor conditio�i oc out of servicc. C�W Diosolids Pacility 7'.J:e-Over Vtemornndum Page 2 01'3 Renda Cnvironment�l, lnc, is tasl<ecl ���ith not only operating the belt press equipment until such time as the biosolids dryer facility can be retucned to opei•alions, but also with rcmoval of materials stockpiled on site and cont�ined �vithin storage �a�ds. These materials �u•e the root cause for many of the recent odor complaints fi•om neighboriug residentill comnninities, so expediting this �vorl< is a high priority. If you have any additional c�uestions, please contact Chcis I-larder at 817-392-5020. APPROVED FOR EMLRGCNCY PROCUREMCNT: Recommended: Approved: Approve: Approve: CGt���rto,�Gt�� �faYr��� i;lu+S��eX-ki�E�-{n.,r � �n�c i c.cn �nTJ Chcisto� er I-I rdec, '�Jater D'u•ector � g,�3lack, r. Assi�t City Attorney 'l.�i'1�1�,Q Br�rndy Hazel, Intecim, Chief Procucement Officer ��� Jesica Mc�achcrn, Assistant City Manager CFW Biosolids Pacility 7':J:c-Ovcr Mcmort�ndwn P�ge 3 of3 FORT WORTH�� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Renda Environmental, Inc. Subject of the Agreement: Emergency biosolids management services M&C Approved by the Council? * Yes ❑ No m If so, the M&C must be attached to the contr�ct. Is this an Amendment to an Existing contract? Yes m No ❑ CSCO 63050 (2nd Amendment lf so, provide the o�-iginal contr•ac1 number and the amend»ient number. Is the Contract "Permanent"? '�Yes m No ❑ If unsarre, see back page for permanenl contract listing. Is this entire contract Confidential? *Yes ❑ No m Ifonly speci�c informatton is Confidential, please list what irrformation is Confdential and the page it is located. Effective Date: 04/04/2025 Expiration Date: 04/04/2026 If different f-o�n the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No m *If so, please ensure it is attached to the ap�roving M&C or attached to the contract. Project Number: Ifapplic�rble. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes m No ❑ Contracts need to be routed for CSO processin� in the followin� order:. 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) �Indicates the information is required and if the information is not provided, the contr'act will be returned to the department.