The URL can be used to link to this page

Home My WebLink About058555-A2R1 - General - Contract - iT1 Source, LLCCSC No. 58555-A2R1 SECOND AMENDMENT AND FIRST RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 58555 This Second Amendment and First Renewal is entered into by and between the City of Fort Worth ("City,") a Texas home rule municipality, and iTl Source, LLC. ("Vendor"). City and Vendor are each individually referred to herein as a"party" and collectively referred to as the "parties." WHEREAS, on December 7, 2022, the parties entered into City Secretary Contract No. 58555 (the "Agreement") to provide good and services pursuant to The Interlocal Purchasing System (TIPS) Cooperative Agreement No. 210101 (the "Cooperative Agreement"); WHEREAS, the current term of the Agreement expired on December 6, 2025; WHEREAS, it is the collective desire of the parties to align and extend the current term of Agreement to match the Cooperative Agreement; WHEREAS, it is the collective desire of the parties to renew the Agreement for an additional one-year term and clarify the number of remaining renewal options; and WHEREAS, it is the collective desire of the parties to administratively increase the total annual contract amount by $100,000.00 for a revised total annual contract amount of $481,000.00. NOW, THEREFORE, the parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS 1. The Agreement is hereby amended to align with the Cooperative Agreement by extending the current term of the Agreement through May 31, 2026. 2. The Agreement is hereby amended to administratively increase the total annual contract amount by $100,000.00 for a revised total annual contract amount of $481,000.00. II. RENEWALS The Agreement is hereby renewed for one additional one-year Renewal Term beginning June 1, 2026 and set to expire May 31, 2027, in accordance with Cooperative Agreement, and no further renewal options remain. III. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. oFF�c�a� REcoRo CITY SECRETARY FT. WORTH, TX First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 58555 Page 1 of 3 [Signature Page Follows] First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 58555 Page 2 of 3 0 [Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED AND AGREED:] City: G�AlV�t'�L� By: o��,r,�„��r�,r,�,�,��z,zoz6o��,3��T, Name: Dianna Giordano Title: Assistant City Manager Date: O1/12/2026 iTl Soufce, �,LC. By: Narr� Title: . �, �v� Date: l a �o? R �a0o� � � � CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: �� . By: � Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration ofthis contract, including ensuring all performance and reporting requirements. By: �� Name: Jeff Park Title: Sr. IT Solutions Manager ca,r�uJa,ce- Pa.c�Cca,�a� By: �.,,,��ev��a,a��,�so�-ao�z9��; Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0283 Approval Date: 04/08/2025 Form 1295: 2025-1254503 City Secretary: �, :za % .,�ms-! By: �,l Name: Jannette Goodall Title: City Secretary �49 nau pORT �n� d p � a a�� o�o��d �o PVo o=d ��Q*°oo �°�� aaa� nFXASoti OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX F�rst Amendment and Second Renewal to Fort Wor[h City Secretary Contract No. 58555 Page 3 of 3 ACITY COUNCIL AGEND Create New From This M&C DATE: 4/8/2025 REFERENCE NO.: **M&C 25-0283 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: 04041T1 SOURCE AMENDMENT1 � �0 RT �'�'U RT I I -��- SUBJECT: (ALL) Authorize Execution of the First Amendment to City Secretary Contract No. 58555 with iT1 Source, Inc. to Increase the Annual Contract Amount by $281,000.00 for a Revised Annual Amount Not to Exceed $381,000.00 for the Purchase of Technology Solutions, Products, and Services, Including, But Not Limited to, CADVOICE Alert Systems, for the Information Technology Solutions Department and Fire Department RECOMMENDATION: It is recommended that the City Council authorize the execution of the First Amendment to City Secretary Contract No. 58555 with iT1 Source, Inc. to increase the annual contract amount by $281,000.00 for a revised annual amount not to exceed $381,000.00 for the purchase of technology solutions, products, and services, including, but not limited to CADVOICE Alert Systems for the Information Technology Solutions Department and Fire Department. DISCUSSION: On December 7, 2022, the City executed City Secretary Contract (CSC) No. 58555 with iT1 Source, Inc., using The Interlocal Purchasing System (TIPS) Cooperative Agreement 210101 in an amount not to exceed $100,000.00 annually for technology solutions, products and services for the Information Technology Solutions (ITS) Department. ITS historically used this contract for the purchase of touch-screen tablets, related accessories and software for City-wide department use. This includes purchase of wireless keyboards, wireless mice, device cases, touch-screen tablets and remote access software. Approval of this Mayor & Council Communication (M&C) will allow for increased spend authority with iT1 Source that is needed to support larger department purchase requests for tablets, accessories, and related software. This M&C is requesting additional authorization in an amount of $111,000.00 to allow for continued support of department purchase requests. Approval of this M&C will also support the purchase of hardware available through iT1 Source that is needed for refresh of the Locution Systems, Inc. CADVOICE Alert Systems at ten (10) Fire Stations. CADVOICE Alert Systems are automated dispatching and fire station alerting systems that interface with standard computer-aided dispatch (CAD) systems. These systems are used at all City Fire Stations and allow dispatchers to handle more calls in the same amount of time, and provide first responders with a clear, consistent, accent-neutral voice that is easy to understand in stressful situations. Each CADVOICE Alert System requires periodic maintenance and repairs including the replacement of speakers, horns, radio interFace units, switches, amplifiers and other related products every 5 years, on average. The required equipment is available through IT1 Source at a more competitive cost when compared to purchasing directly through Locution Systems. This M&C is requesting additional authorization in the amount of $170,000.00 to support the system refresh at ten (10) Fire Stations across the City. The total authorization requested through this M&C is in an amount of $281,000.00, for a revised annual contract amount not to exceed $381,000.00. Of the requested increased amount, $111,000.00 will be allocated for continued support of department purchase requests to purchase technology solutions, products, and services for Information Technology Solutions Department. The remaining $170,000.00 will be allocated for the purchase of CADVOICE Alert Systems for the Fire Department. Funding is budgeted in the ITS Capital Fund for the Information Technology Solutions Department for the purpose of funding the FY22 and FY 23 FD Locution Refresh projects, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use TIPS 210101 to make purchases authorized by this M&C. In the event the TIPS cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. If the TIPS cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the event the TIPS cooperative agreement is not extended, but TIPS executes a new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new TIPS contract(s). BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Deputy City Manager and will expire in accordance with the underlying cooperative agreements. RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying cooperative agreements, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY22 FD Locution Refresh and the FY23 FD Locution refresh projects to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID � Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manaqer's Office by_ Program Activity Budget Year Reference # Amount (Chartfield 2) � Originating Department Head: Additional Information Contact: ATTACHMENTS Richard Zavala (5711) Kevin Gunn (2015) Mark Deboer (8598) 1295.pdf (CFW Internal) GL0019-07 - Project Budget Summary_(1),pdf (CFW Internal) GL0019-07 - Project Budget Summary_(2),pdf (CFW Internal) iT1 Source 2025 M&C.xlsx (CFW Internal) FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: IT1 Source LLC. Sub�eCt Of the Agreement: Second Amendment and First Renewal with IT1 Source LLC. utilizing TIPS 210101 Cooperative Agreement M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C �nust be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 58555-A2R� If so, provide the o�iginal contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific info��nation is Confidential, please list what information is Confidential and the page it is located. Effective Date: �une �, 2026 Expiration Date: May 3�, 202� If different from the app�oval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If�so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.