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Home My WebLink About057376-R4 - General - Contract - American Elevator Technologies, LLCCSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 29, 2025 American Elevator Technologies, LLC Attn: John Suarez 600 W 6th Street 4th Floor Fort Worth, TX 76102 Re: Contract Renewal Notice City Secretary Contract No. 57376 (the "Contract") Renewal Term No. 4: March 31, 2026 to March 30, 2027 57376-R4 The above referenced Contract with the City of Fort Worth eXpires on March 30, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �I�/�P/ L�G�V'Gi� Elyse Dara Sr. Contract Compliance Specialist 817-392-0501 100 Fort Worth Trail Fort Worth, TX 76102 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH By: Valer�in�on(�Ja�n12,202609:48:14CST) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: � �a.<li�_�;�� By: Name: Marilyn Marvin Title: Property Management Director ATTEST: c(��. A .,��>' By: Name: Jannette Goodall Title: City Secretary p O�nqq� pORT �pd d''o °�+°o v�a -�v dv8 �=a pP�* o0 o i�� °aan neza5dp American Elevator Technologies, LLC John Su�rez BV; JohnSuarc�(Dec29,20251051:56CST) J Name: John Suarez Title: Vice President of Sales CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ar��o_ ��'��'� B�. DenlseGarua(Dec31,202` 52:O005� Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: �/ � � � c:� ��"--� Name: Thomas R Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0200 Date Approved: March 29, 2022 Form 1295 Certification No.: 2022-847250 �FFICIAL RECQRD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review CITY COUNCIL AGENDA Create New From This M8�C DATE: 3/29/2022 REFERENCE **M&C 22- LOG NO.: 0200 NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: 13P22-0023 ELEVATOR/ ESCALATOR SERVICES LSJ PMD NO SUBJECT: (ALL) Authorize Purchase Agreement with American Elevator Technologies, LLC for Elevator and Escalator Services for City Facilities, for an Annual Amount Up to $359,302.00 during the Initial Term and in each of Four, One-Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize a Purchase Agreement with American Elevator Technologies, LLC for elevator and escalator services for City owned/operated facilities, for an annual amount up to $359,302.00 during the initial term and each of the four, one-year renewal options. DISCUSSION: The Property Management Department approached the Purchasing Division for assistance with securing an agreement for a qualified firm to perform preventative, routine maintenance and repairs of elevators and escalators located in City of Fort Worth (City) facilities. Purchasing issued an Invitation to Bid (ITB) that included detailed specifications describing the hours of service as well as types of elevators requiring services that will be purchased on an "as- needed" basis. The bid was advertised in the Fort Worth Star-Telegram for seven consecutive Wednesdays beginning on November 24, 2021, through January 5, 2022. The City received seven bids. Otis Elevator Company was deemed non-responsive due to not submitting the required bid solicitation document. The bids were evaluated on best-value criteria including bidder's experience, project approach, qualified resources and competitive pricing. An evaluation committee comprised of City staff from Transportation and Public Works, Aviation and Property Management Departments reviewed the responses and provided ratings for all six responsive bid. American Elevator Technologies, LLC received the highest ratings and was determined to provide the best value to the City of Fort Worth. Staff certifies that the bid meets all required specifications The maximum amount allowed under this agreement citywide will be $359,302.00, however the actual amount used will be based on the need of the departments and available budget. The annual department allocation for this agreement is: Department Property Management Department Aviation Estimated Annual Account Name Amount Other Contractual $311,000.00 Facilities Repairs and Maintenance Supplies $28,302.00 �Other Contractual �0 RT'�'�'0 RT I I _�_ http://apps.cfwnet.org/council�acket/mc_review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM] M&C Review Transportation and Public Works and Public Works �20,000.00 Other Contractual Staff recommends awarding a one-year agreement in an annual amount up to $359,302.00, with four, one-year renewal options for the same annual amount. Funding is budgeted in the Other Contractual Services and Facilities Rep/Maintenance Supplies accounts of the Pm Contract Compliance Admin and Property Management Facilities Maintenance Department's General Fund. Funding is also budgeted in the Other Contractual Services account of the TPW Taylor Street Parking Garage and Aviation Meachum Admin Building Department's Municipal Parking and Municipal Airport Fund. BUSINESS EQUITY - A waiver of the goal for M/WBE subcontracting requirements is approved by the DVIN-BE, in accordance with the BDE Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments Operating Funds to support the approval of the above recommendation and award of the contract. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO I Fund Department I Account Project ID ID Program Activity Budget Reference # Year (Chartfield 2) Amount FROM Fund I Department Account Project ID ID Submitted for Citv Manaaer's Office bv: Oriainatina Denartment Head: Additional Information Contact: Program Activity Budget Reference # I Year I (Chartfield 2) Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) LaKita Slack-Johnson (8314) Amount http://apps.cfwnet.org/council�acket/mc_review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM] M&C Review ATTACHMENTS 13P22-0023 ELEVATOR.ESCALATOR SERVICES LSJ PMD.docx (CFW Internal) American Elevator Technoloaies Form 1295.odf (CFW Internal) AMERICAN ELEVATOR TECHNOLOGIES.ndf (CFW Internal) Approved Waiver 22-0023.pdf (CFW Internal) Coov of 13P22-0023_ELEVATOR.ESCALATOR_SERVICES_LSJ_PMD.xlsx (CFW Internal) http://apps.cfwnet.org/council�acket/mc_review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM] F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: American Elevator Technologies, LLC Subject of the Agreement: Renewal of CSC 57376 M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 0 No ❑ If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Contract renewal. No confidential information Effective Date: March 31, 2026 Expiration Date: March 30, 2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.