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HomeMy WebLinkAbout058958-A3R3 - General - Contract - Scott Landscape Maintenance, Inc.CSC No. 58958-A3R3 THIRD AMENDMENT AND THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 58958, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR SOUTH AND WEST DISTRICT CITY FACILITIES AND PARKS BETWEEN THE CITY OF FORT WORTH AND SCOTT LANDSCAPE MAINTENANCE, INC. This THIRD AMENDMENT AND THIRD RENEWAL OF CITY SECRETARY CONTRACT NUMBER 58958 ("Third Amendment and Third Renewal") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and SCOTT LANDSCAPE MAINTENANCE, INC. ("Contractor"), a Texas corporation, acting by and through its duly authorized representative. WHEREAS, the City and Contractor entered into a non-exclusive mowing and grounds maintenance services agreement, City Secretary Contract Number 58958 ("Agreement"); WHEREAS, the Agreement provides for a primary term of one year, with five (5) subsequent one-year renewal options; WHEREAS, the parties exercised the First amendment and First renewal ("First Amendment and First Renewal"), effective beginning on December 1, 2023; the Amendment to the Agreement increased the unit prices by 4.0% on all locations in Exhibit B and inventory adjustments; WHEREAS, the City and Contractor exercised the Second Amendment and Second Renewal ("Second Amendment and Second Renewal"), which expired on November 30, 2025, the same being CSC No. 58958-A2R2; the Amendment to the Agreement updated the address of City Hall; WHEREAS, the parties desire to exercise the third one-year renewal term ("Third Renewal Term"), effective beginning on December 1, 2025, and ending on November 30, 2026; WHEREAS, the Contractor desires to provide certain on-call mowing and grounds maintenance services for the City in accordance with the terms of the Agreement and this Third Amendment and Third Renewal; WHEREAS, Contractor requested a unit price increase of 3.0% for work that it performs at certain locations throughout the City; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to renew and amend the Agreement as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment and Third Renewal of CSC 58958 Page 1 of 7 I. The City and Contractor hereby agree to renew the Agreement for the Third Renewal Term, effective beginning on December l, 2025, and expiring on November 30, 2026 ("Third Amendment and Third Renewal"). II. Exhibit B of the Agreement is hereby amended to revise the pricing schedule by 3.0% for the specific locations set forth below. All other locations in Exhibit B remain unaffected by this Third Amendment and Third Renewal. West District Original � Da 7 Da Original 14 Da 14 Day Parks, Bid - 7 y y Bid - 14 y - Community Acres 58958- 58958- 58958- Centers and 58958 A1 R1 A3R3 58958 A1 R1 A3R3 Facilities Western Hills - 10.2 � � � � � $ 8850 Chapin 600.00 624.00 642.72 600.00 624.00 642.72 Westwind - $ $ $ $ $ $ 2833 Laredo 0�7 110.00 114.40 117.83 110.00 114.40 117.83 Wright- � � � � � $ Tarleton - 0.8 g0.00 83.20 85.70 80.00 83.20 85.70 4725 Byers Z-Boaz South � � $ - 5250 Old 50.5 Benbrook �2,100.00 $2,184.00 $2,249.52 2,100.00 2,184.00 2,249.52 Windswept � � � � � $ Circle - 6925 2•5 300.00 312.00 321.36 300.00 312.00 321.36 Cahoba Dr Plover Circle - � � � � � $ 7251 Cahoba 5.2 470.00 488.80 503.46 470.00 488.80 503.46 Dr Vinca Circle � � � � � $ Park - 7800 6 480.00 499.20 514.18 520.00 540.80 557.02 Malaga Dr Island View � � Park - 8401 10.9 550.00 572.00 Watercress Dr Wildwood � � Park - 9849 3 275.00 286.00 Watercress Dr Freemons � � Park - 9850 3.7 300.00 312.00 Heron Dr Geor e $ $ 589.16 600.00 $ $ 294.58 325.00 $ $ 321.36 350.00 $ $ 624.00 642.72 $ $ 338.00 348.14 $ $ 364.00 374.92 g $ $ $ Markos - 400 18.2 �1,850.00 $1,924.00 $1,981.72 1,850.00 1,924.00 1,981.72 Academy Third Amendment and Third Renewal of CSC 58958 Page 2 of 7 Goodman - 5413 Goodman Lake Como - 3100 Lake Como Leonard - 6478 Genoa Linwood - 301 Wimberly Malaga - 7500 Malaga Marina - 4033 Marina Marion Sansom - 2501 Roberts Cut Off Meadows West - 6400 Bellaire Monticello - 3505 Dorothy Morris Berney - 6312 Rosemont Mosque Point - 8375 Cahoba Oakmont - 7000 Bellaire S Oakmont Linear - 7300 Dutch Branch Ridglea Hills - 4589 Stonedale Ridglea Library - 3628 Bernie Anderson River Bend - 3100 Bryant Irvin Rockwood- 701 N University 0.5 � � � 85.00 88.40 91.05 13.5 � � � 900.00 936.00 964.08 6.5 � � � 525.00 546.00 562.38 4.6 � � � 390.00 405.60 417.77 1 � � � 90.00 93.60 96.41 7.3 $ $ $ 480.00 499.20 514.18 $ $ $ 95.00 98.80 101.76 $ $ $ 1,050.00 1,092.00 1,124.76 $ $ $ 525.00 546.00 562.38 $ $ $ 450.00 468.00 482.04 $ $ $ 90.00 93.60 96.41 $ $ $ 480.00 499.20 514.18 28.6 $ $ $ $1,050.00 $1,092.00 $1,124.76 1,050.00 1,092.00 1,124.76 5.9 $ $ $ $ $ $ 500.00 520.00 535.60 500.00 520.00 535.60 4.5 $ $ $ $ $ $ 485.00 504.40 519.53 550.00 572.00 589.16 4 $ $ $ $ $ $ 400.00 416.00 428.48 450.00 468.00 482.04 1.5 $ $ $ $ $ $ 100. 00 104. 00 107 .12 100. 00 104 . 00 107.12 28.2 $ $ $ $1,900.00 $1,976.00 $2,035.28 2,200.00 2,288.00 2,356.64 3 $ $ $ $ $ $ 350.00 364.00 374.92 410.00 426.40 439.19 2.7 $ $ $ $ $ $ 265.00 275.60 283.87 310.00 322.40 332.07 0.5 $ $ $ $ $ $ 90.00 93.60 96.41 90.00 93.60 96.41 19 25.7 $ $ $ $ $ $ 750.00 780.00 803.40 800.00 832.00 856.96 $ $ $ $1,750.00 $1,820.00 $1,874.60 1,900.00 1,976.00 2,035.28 Third Amendment and Third Renewal of CSC 58958 Page 3 of 7 Settlement Plaza - 9745 Francesca Sunset - 8855 Watercress Thorny Ridge - 9036 N Normandale Tim Watson - 8851 S Normandale Walnut Creek - 9847 Mullins Crossing 9.4 $ $ 850.00 884.00 6.4 � � 450.00 468.00 4 � � 380.00 395.20 8.1 $ $ 625.00 650.00 5 � � 400.00 416.00 $ $ $ $ 910.52 950.00 988.00 1,017.64 $ $ $ $ 482.04 450.00 468.00 482.04 $ $ $ $ 407.06 425.00 442.00 455.26 $ $ $ $ 669.50 700.00 728.00 749.84 $ $ $ $ 428.48 450.00 468.00 482.04 South District Ori inal 7 Da 7 Da Ori inal 14 Da Ori inal 21 Da 21 Da Parks, g y y g 14 Day - y g y y Community Acres Bid - 7 - - Bid - 14 58958_ - Bid - 21 - - Centers Day - 58958- 58958- Day - A1 R1 58958- Day - 58958- 58958- and 58958 A1R1 A3R3 58958 A3R3 58958 A1R1 A3R3 Facilities Seminary South - 501 11.5 75 00 78 00 80 34 75 00 78 00 8 34 N/A N/A N/A E Bolt Southwest Regional 1.5 110.00 114.40 117�.83 110.00 114.40 117.83 N/A N/A N/A Library Victory Forest 5 $ $ � � � $ N/A N/A N/A Comm. 425.00 442.00 455.26 500.00 520.00 535.60 Center Firestation - � � $ $ $ $ 1601 3 N/A N/A N/A 260.00 270.40 278.51 300.00 312.00 321.36 Lipscomb Highland � � $ $ $ $ Hills Park 29.1 N/A N/A N/A 1,100.00 1,144.00 1,178.32 1,200.00 1,248.00 1,285.44 CC Southwest 11 N/A N/A N/A � � $ $ $ $ Park CC 550.00 572.00 589.16 600.00 624.00 642.72 Worth Heights - 1.5 N/A N/A N/A � � $ $ $ $ 3551 New 210.00 218.40 224.95 250.00 260.00 267.80 York Wedgewood Library - 0.4 N/A N/A N/A � � $ $ $ $ 3816 80.00 83.20 85.70 95.00 98.80 101.76 Kimberly Third Amendment and Third Renewal of CSC 58958 Page 4 of 7 III. Contractor will provide on-call mowing and grounds maintenance services in accordance with the terms of this Agreement and Exhibit B-1, which is attached hereto and incorporated herein for all purposes. All provisions of related to on-call mowing and grounds maintenance services in the Agreement, including, but not limited to, the non-exclusivity of the on-call mowing projects, remain in full force and effect. IV. L All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Third Amendment and Third Renewal. 2. All terms of this Third Amendment and Third Renewal that are capitalized but not defined herein have the meanings assigned to them in the Agreement. Third Amendment and Third Renewal of CSC 58958 Page 5 of 7 IN WITNESS WHEREOF, the City and Contractor have executed this Third Amendment and Third Renewal to be effective on December 1, 2025. CITY OF FORT WO TH 7z��L ..�� .,gG� B�. �anaBi.rphdoff(Jan9.2026tfi:165_ST� Dana Burghdoff Assistant City Manager SCOTT LANDSCAPE MAINTENANCE, INC. Recommended by: �� Dave Lewis, Director Park & Recreation Department ���`�� Joel McKnight (Jan 5, 2026 O8:1L29 CST) Joel W. McKnight, Assistant Director Park & Recreation Department SGO�"�" Gf qS58f By: S�oLLg�ss��;��n6.Z�i�B»�.26C5�; Scott Gasser Vice President APPROVED AS TO FORM AND LEGALITY: %°��� Hye Won Kim Assistant City Attorney vpIlR q��4FORr n� ��� �' �y°°o ATTEST: °'° °'d° d�o °°o.�d PVo a=d �czza. % � p�Q�1 ��� oo� 1�d adp nEXPso,a.y L Jannette S. Goodall City Secretary M&C: 23-0004 Form 1295: 2022-965970 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. � �7� Christopher Swindle Sr. Contract Compliance Specialist �FFICIAL RECORQ CITY SECRETARY FT. WORTH, TX Third Amendment and Third Renewal of CSC 58958 Page 6 of 7 EXHIBIT B-1 ON-CALL MOWING & LITTER SERVICES Inventory Type West District Facility Address 8028 MALAGA DR New 7 New 14 Acre Days Unit Days Unit cost cost 4.93 $ 412.00 $ 412.00 New 21 Days Unit Cost $ 412.00 Third Amendment and Third Renewal of CSC 58958 Page 7 of 7 12/19/25, 3:24 PM ACITY COUNCIL AGEND Create New From This M&C F�1RT�'�'URTH -�� REFERENCE **M&C 23- 13P ITB 22-0208 GROUNDS DATE: 1/10/2023 NO.: 0004 LOG NAME: MAINTENANCE SOUTH&WEST DISTRICT MC PARD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2, CD 3, CD 6, CD 7, CD 8 and CD 9/Future CD 11) Authorize Execution of Non- Exclusive Purchase Agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance for Grounds Maintenance for the South and West Districts for the Park and Recreation Department in a Combined Annual Amount Not to Exceed $1,100,000.00 for the Initial Term and Authorize Five One-Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance for grounds maintenance for the South and West districts for the Park and Recreation Department in a combined annual amount not to exceed $1,100,000.00 for the initial term and authorize five one-year renewal options for the same amount. DISCUSSION: The Park & Recreation Department approached the Purchasing Division to procure an annual agreement for grounds maintenance for the City's South and West districts. These services will be used to provide mowing, trimming shrubs, mulch application, fire ant control and irrigation services to City parks and facilities. In order to procure these services, staff issued Invitation to Bid (ITB) No. 22- 0208. The ITB consisted of detailed specifications listing the locations, frequency, quality, and type of grounds maintenance to be perFormed. The ITB was advertised in the Fort Worth Star-Telegram on August 31, 2022, September 7, 2022, September 14, 2022 and September 21, 2022. The City received nine (9) responses. Leon's Landscape Services, LLC was deemed non-responsive due to not submitting all documentation required. An evaluation panel consisting of representatives of the Park and Recreation and Property Management departments reviewed and scored the remaining submittals using Best Value criteria. The individuals scores were averaged for each criteria and the final scores are listed in the table below. Bidders Lawn Patrol Service, Inc. SRH Landscapes LLC Brightview Landscape Services Inc Scott Landscape Maintenance Prestige Worldwide Services, LLC GI-Mow M&C Review Evaluation Criteria a b c d Total Score 21.00 12.67 6.00 35.00 19.83 10.67 5.33 20.29 19.83 11.33 5.67 18.78 19.83 12.00 5.67 17.78 17.50 10.00 5.00 22.23 17.50 10.67 5.00 0.00 74.67 56.12 55.61 55.28 54.73 33.17 apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 1/3 12/19/25, 3:24 PM L.A.T.E. dba Superior Landcare Abescape Group, LLC Best Value Criteria: M&C Review 17.50 10.00 4.33 17.50 8.67 4.33 Bidder did not meet X technical points; therefore, cost was not evaluated. Bidder did not meet X technical points; therefore, cost was not evaluated. a. Bidder's qualifications and references related to the scope of work b. Bidder's ability to meet the City needs c. Bidder's availability of resources (equipment, personnel) d. Cost of Service L.A.T.E., LLC dba Superior Landcare and Abescape Group, LLC did not score at least 50\% or more of the total available points for technical criteria and, therefore, were not qualified to receive pricing points. After evaluation, the panel concluded that Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bid met specifications. FUNDING: The maximum amount allowed under this agreement will be $1,100,000.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the City Mowing account within the Park and Recreation department General Fund, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on upcoming November 30th. RENEWAL TERMS: This agreement may be renewed for five additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to any expenditure being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project � Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 2/3 12/19/25, 3:24 PM M&C Review FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year �(Chartfield 2) Submitted for City Manaqer's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dave Lewis (5717) Anthony Rousseau (8338) Maria Canoura (2526) ATTACHMENTS .(Dept.) City-wide Mowing Waiver of Business Equity Goal -WN[102764],pdf (CFW Internal) 13P ITB 22-0208 GROUNDS MAINTENANCE SOUTH&WEST DISTRICT MC PARD funds availabilitv.pdf (CFW Internal) BrightView 1295.pdf (CFW Internal) BU080- FID TABLE.xlsx (CFW Internal) LPS Form 1295 Certificate.pdf (CFW Internal) SAMs Report BriahtView-Entitvinfo-20221213-112711.pdf (CFW Internal) SAMs Report Lawn Patrol Service Inc-not found.pdf (CFW Internal) SAMs Report Scott Landscape Maintenance-not found.pdf (CFW Internal) SAMs SRH Landscapes LLC-not found.pdf (CFW Internal) Scott Landscape Form 1295.pdf (CFW Internal) SRH Form 1295 Certificate 100987876-1 - Executed.pdf (CFW Internal) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 3/3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. scott landscape maintenance, inc Fort worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. city of fort worth parks dept OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-965970 Date Filed: 12/19/2022 Date Acknowledged: 12/19/2022 g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0208 grounds maintenance for south and west districts Nature ofinterest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary city of fort worth purchasing fort worth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is � � �\ � � � � My address is �.'- � ��"''- `-~' � �-�'% � �l ` f � 1 (street) � f � , and my date of birth is ,' �[ ���� ���? ��l ~�� � "� � i.� ` � `� . �� � � . (city) � (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. !� �;-�,�,, Executed in `�'t �� Z^i�� rt-7 County, State of �� , on the � day of `''C" �, 20 �� � (month) (year) l � !��%%...> f . Sign u of authori: d agen�f contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bcC F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: SCOTT LANDSCAPE MAINTENANCE, INC. Subject of the Agreement: THIRDAMENDMENTAND THIRD RENEWAL OF CITYSECRETARY CONTRACT N0. 58958, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR SOUTH AND WEST DISTRICT CITY FACILITIES AND PARKS BETWEEN THE CITY OF FORT WORTH AND SCOTT LANDSCAPE MAINTENANCE, INC. M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 58958-A3R3 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.