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HomeMy WebLinkAbout058961-A3R3 - General - Contract - Brightview Landscape Services, Inc.CSC No. 58961-A3R3 THIRD AMENDMENT AND THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 58961, A NON-EXCLUSIVE MOW NG AND GROUNDS MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF FORT W TH AND BRIGHTVIEW LANDSCAPE SERVICES, INC. This TffiRD AMENDMENT AND THIRD RENEWAL OF CITY SECRETARY CONTRACT NUMBER 58961 ("Third Amendment and Third Renewal") is made and entered into by and between the CITY OF FORT W TH ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and BRIGHTVIEW LANDSCAPE SERVICES, INC. ("Contractor"), a Texas corporation, acting by and through its duly authorized representative. WHEREAS, the City and Contractor entered into a non-exclusive mowing and grounds maintenance services agreement, City Secretary Contract Number 58961 ("Agreement"); WHEREAS, the Agreement provides for a primary term of one year, with five (5) subsequent one-year renewal options; WHEREAS, the parties exercised the first amendment and first renewal ("First Amendment and First Renewal"), effective beginning on December 1, 2023; the Amendment to the Agreement increased the unit prices by 3.5% on all locations in Exhibit B; WHEREAS, the parties exercised the second amendment and second renewal ("Second Amendment and Second Renewal"), effective beginning on December 1, 2024; the Amendment to the Agreement updated the billing address for City Hall; WHEREAS, the parties desire to exercise the third one-year renewal term ("Third Renewal Term"), effective beginning on December 1, 2025; WHEREAS, Contractor requested a unit price increase of 3.0% for wark that it performs at certain locations throughout the City; WHEREAS, the Contractor desires to provide certain on-call mowing and grounds maintenance services far the City in accordance with the terms of the Agreement and this Third Amendment and Third Renewal; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to renew and amend the Agreement as follows: I. The City and Contractor hereby agree to renew the Agreement for the Third Renewal Term, effective beginning on December 1, 2025 and expiring on November 30, 2026 ("Third Amendment and Third Renewal"). �FFICIAL RECORD CITY SECRETARY Third Amendment and Third Renewal of CSC 58961 FT. WORTH� Ti( 1 of 7 II. All unit prices in Exhibit B of the Agreement are hereby amended to increase the pricing by 3.0% for all locations listed below: 58961- 58961- 58961- 58961- Original A1R1 A3R3 Original A1R1 A3R3 Original 58961- 58961- West District B�d - 7 Pricing Pricing Bid - 14- Pricing - Pricing - Bid - 21- A1 R1 A3R3 Location �ay - 7-Day - 7-Day Day Unit 14-Day 14-Day Day Unit Pricing - Pricing - Unit Unit Unit Price Unit Unit Price 21-Day 21-Day Price price Price Price Price Unit Price Unit Price First Flight $241.22 $249.66 $257.15 N/A Park Hulen Pocket Park $173.36 $179.43 $184.81 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A R.D. Evans $231.15 $239.24 $246.42 N/A N/A N/A N/A N/A N/A CC Ridglea $202.25 $209.33 $215.61 N/A N/A N/A N/A N/A N/A Library Thomas $231.15 $239.24 $246.42 N/A N/A N/A N/A N/A N/A Place CC Como CC $346.72 $358.86 $369.62 N/A N/A N/A N/A N/A N/A Anderson Campbell N/A N/A N/A $462.29 $478.47 $492.82 $462.29 $478.47 $492.82 Park Arrow S Park N/A N/A N/A $807.00 $835.25 $860.30 $807.00 $835.25 $860.30 Cahoba N/A Walking Trail Camp Joy N/A Park Casino Beach N/A (Green) N/A N/A N/A N/A $1,271.28 $1,315.77 $1,355.25 $1,271.28 $1,315.77 $1,355.25 N/A $577.86 $598.09 $616.03 $577.86 $598.09 $616.03 N/A $1,386.88 $1,435.42 $1,478.48 $1,386.88 $1,435.42 $1,478.48 Third Amendment and Third Renewal of CSC 58961 2 of 7 Casino Beach (Red) Chuck Silcox Park City View Park Como Park Crestwood Park Eastgate Park Ed K Collett Park Falcon Ridge Park George Markos Park Goodman Park Lake Como Park Leonard Park Linwood Park Malaga Park Marina Park Marion Sansom Park Meadows West Park Monticello Park Morris Berney Park Mosque Point Park N/A N/A N/A $1,155.70 $1,196.15 $1,232.03 $1,155.70 $1,196.15 $1,232.03 ►_ ►_ N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $1,849.11 $1,913.83 $1,971.24 $1,849.11 $1,913.83 $1,971.24 N/A $346.72 $358.86 $369.62 $346.72 $358.86 $369.62 N/A $288.95 $299.06 $308.04 $288.95 $299.06 $308.04 N/A $202.25 $209.33 $215.61 $202.25 $209.33 $215.61 N/A $202.25 $209.33 $215.61 $202.25 $209.33 $215.61 N/A $577.86 $598.09 $616.03 $577.86 $598.09 $616.03 N/A $462.30 $478.48 $492.83 $462.30 $478.48 $492.83 N/A $1,040.16 $1,076.57 $1,108.86 $1,040.16 $1,076.57 $1,108.86 N/A N/A $173.36 $179.43 $184.81 $173.36 $179.43 $184.81 N/A N/A $924.56 $956.92 $985.63 $924.56 $956.92 $985.63 N/A N/A $462.29 $478.47 $492.82 $462.29 $478.47 $492.82 N/A N/A $346.72 $358.86 $369.62 $346.72 $358.86 $369.62 N/A N/A $173.36 $179.43 $184.81 $173.36 $179.43 $184.81 N/A N/A $577.86 $598.09 $616.03 $577.86 $598.09 $616.03 N/A N/A $1,271.28 $1,315.77 $1,355.25 $1,271.28 $1,315.77 $1,355.25 N/A N/A $404.48 $418.64 $431.20 $404.48 $418.64 $431.20 N/A N/A $346.72 $358.86 $369.62 $346.72 $358.86 $369.62 N/A N/A $288.95 $299.06 $308.04 $288.95 $299.06 $308.04 N/A N/A $202.26 $209.34 $215.62 $202.26 $209.34 $215.62 Third Amendment and Third Renewal of CSC 58961 3 of 7 Oakmont Park Oakmont Linear Park Ridglea Hills Park Ridglea Library Park River Bend Park Rockwood Park Settlement Plaza Park Sunset Park Thorny Ridge Park Tim Watson Park Walnut Creek Park Western Hills Park Westwind Park Wright- Tarleton Park Z-Boaz South Park Windswept Circle Park Plover Circle Park Vinca Circle Park Island View Park Wildwood Park N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $1,849.11 $1,913.83 $1,971.24 $1,849.11 $1,913.83 $1,971.24 N/A $231.15 $239.24 $246.42 $231.15 $239.24 $246.42 N/A $231.14 $239.23 $246.41 $231.14 $239.23 $246.41 N/A $173.36 $179.43 $184.81 $173.36 $179.43 $184.81 N/A $1,386.88 $1,435.42 $1,478.48 $1,386.88 $1,435.42 $1,478.48 N/A $1,155.69 $1,196.14 $1,232.02 $1,155.69 $1,196.14 $1,232.02 N/A $577.87 $598.10 $616.04 $577.87 $598.10 $616.04 N/A $462.29 $478.47 $492.82 $462.29 $478.47 $492.82 N/A $231.15 $239.24 $246.42 $231.15 $239.24 $246.42 N/A $462.29 $478.47 $492.82 $462.29 $478.47 $492.82 N/A N/A N/A $288.95 $299.06 $308.04 $288.95 $299.06 $308.04 N/A N/A N/A $577.86 $598.09 $616.03 $577.86 $598.09 $616.03 N/A N/A N/A $173.36 $179.43 $184.81 $173.36 $179.43 $184.81 N/A N/A N/A $173.36 $179.43 $184.81 $173.36 $179.43 $184.81 N/A N/A N/A N/A N/A N/A N/A N/A $2,311.43 $2,392.33 $2,464.10 $2,311.43 $2,392.33 $2,464.10 N/A N/A $231.15 $239.24 $246.42 $231.15 $239.24 $246.42 N/A N/A $346.72 $358.86 $369.62 $346.72 $358.86 $369.62 N/A N/A $462.29 $478.47 $492.82 $462.29 $478.47 $492.82 N/A N/A $288.95 $299.06 $308.04 $288.95 $299.06 $308.04 N/A N/A $346.72 $358.86 $369.62 $346.72 $358.86 $369.62 Third Amendment and Third Renewal of CSC 58961 4 of 7 Freemons Park South District Location Seminary South Southwest Regional Library Victory Forest CC Firestation CC Highland Hills Park CC Southwest Park CC Worth Heights Wedgewoo d Library N/A N/A N/A $231.15 $239.24 $246.42 $231.15 $239.24 $246.42 Original 58961- 58961- 58961- 58961- 58961- 58961- Bid - 7- A1 R1 A3R3 Original A1 R1 A3R3 Original A1 R1 A3R3 Day Pricing Pricing Bid - 14- Pricing - Pricing - Bid - 21- pricing - Pricing - Unit ' 7-Day - 7-Day Day Unit 14-Day 14-Day Day Unit 21-Day 21-Day Price Unit Unit Price Unit Unit Price Unit Price Unit Price Price Price Price Price $231. $231.1 $239.2 $247.6 15 $239.24 $246.42 5 4 1 N/A N/A N/A $231. $231.1 $239.2 $247.6 N/A N/A N/A 15 $239.24 $246.42 5 4 1 $346. $346.7 $358.8 $371.4 N/A N/A N/A 72 $358.86 $369.62 2 6 2 N/A N/A N/A �231.1 $239.2 $247.6 $231.1 $239.24 $246.42 5 4 1 5 N/A N/A N/A �1,155. $1,196. $1,238. $1,155 70 15 01 70 N/A N/A N/A $809.0 $837.3 $866.6 $809.0 0 2 2 0 N/A N/A N/A �231.1 $239.2 $247.6 $231.1 5 4 1 5 N/A N/A N/A �202.2 $209.3 $216.6 $202.2 5 3 6 5 Category Description Irrigation 2 Technician (Basic Repairs) 2 Licensed Irrigator (Advanced Repairs) Third Amendment and Third Renewal of CSC 58961 $1,196. 15 $837.32 $239.24 $209.33 Original 58961- 58961- Unit Qty Bid - Unit A1 R1 A3R3 Price Pricing - Pricing - Unit Price Unit Price HR 100 $65.00 $67.28 $69.29 HR 100 $75.00 $77.63 $79.95 5of7 $1,232.0 3 $862.43 $246.42 $215.61 2 � Irrigation Parts EA 1 N/A (Mark-up over cost) Litter Picku 30.00°/a 30.00% 3 p EA 100 $160.00 $165.60 $170.57 4 5 5 5 5 5 5.1 Service (per 1.0 Acre) On-Call Mowing EA 100 $65.00 (per 1.0 Acre) Planting Bed HR 100 $55.00 Maintenance Trimming Shrubs HR 50 $55.00 Mulch Application HR 50 $55.00 Chemical Application FT Q 20,000 $0.25 (Fertilizer/Pre-Post) Fire Ant Control HR 50 $55.00 Bed Materials/Chemicals EA 1 N/A (Mark-up over cost) III. $67.28 $69.29 $56.93 $58.63 $56.93 $58.63 $56.93 $58.63 $0.26 $0.27 $56.93 $58.63 30.00% 30.00% 1. All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Third Amendment and Third Renewal. 2. All terms of this Third Amendment and Third Renewal that are capitalized but not defined herein have the meanings assigned to them in the Agreement. Third Amendment and Third Renewal of CSC 58961 6 of 7 IN WITNESS WHEREOF, the City and Contractor have executed this Third Amendment and Third Renewal to be effective on December 1, 2025. CITY OF FORT WORTH BRIGHTVIEW LANDSCAPE SERVICES, INC. ���� b.�� .,gG� B[J� �an, H, rghdoH J- 9, JO�G I" I' �� _SI', J Dana Burghdoff Assistant City Manager Recommended: i�"� � Dave Lewis, Director Park & Recreation Department 9.��r�n'� Jocl McKnight (Jan 5, 2026ll:14:48 CST) Joel W. McKnight, Assistant Director Park & Recreation Department APPROVED AS TO FORM AND LEGALITY: %�1��✓� Hye Won Kim Assistant City Attorney a a 4FORT n�a o OFo°° °o !Y dA PA � � d ATTEST: °'-'� �p-'° d�o a=d �,� � ..��� °°°` ��� ��� �� aoIlIl nE4pg64� L Jannette S. Goodall City Secretary M&C: 23-0004 (January 10, 2023) Form 1295: Exempt Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. �y„�,�Q , (��� c/ Debarah J. Branch District Superintendent Corev M�Cort BV C reyMCCOM1Jai[,L02u1c.Z,y�.q1CST� J Corey McCort Regional Vice President �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment and Third Renewal of CSC 58961 7 of 7 12/19/25, 3:24 PM ACITY COUNCIL AGEND Create New From This M&C F�1RT�'�'URTH -�� REFERENCE **M&C 23- 13P ITB 22-0208 GROUNDS DATE: 1/10/2023 NO.: 0004 LOG NAME: MAINTENANCE SOUTH&WEST DISTRICT MC PARD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2, CD 3, CD 6, CD 7, CD 8 and CD 9/Future CD 11) Authorize Execution of Non- Exclusive Purchase Agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance for Grounds Maintenance for the South and West Districts for the Park and Recreation Department in a Combined Annual Amount Not to Exceed $1,100,000.00 for the Initial Term and Authorize Five One-Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance for grounds maintenance for the South and West districts for the Park and Recreation Department in a combined annual amount not to exceed $1,100,000.00 for the initial term and authorize five one-year renewal options for the same amount. DISCUSSION: The Park & Recreation Department approached the Purchasing Division to procure an annual agreement for grounds maintenance for the City's South and West districts. These services will be used to provide mowing, trimming shrubs, mulch application, fire ant control and irrigation services to City parks and facilities. In order to procure these services, staff issued Invitation to Bid (ITB) No. 22- 0208. The ITB consisted of detailed specifications listing the locations, frequency, quality, and type of grounds maintenance to be perFormed. The ITB was advertised in the Fort Worth Star-Telegram on August 31, 2022, September 7, 2022, September 14, 2022 and September 21, 2022. The City received nine (9) responses. Leon's Landscape Services, LLC was deemed non-responsive due to not submitting all documentation required. An evaluation panel consisting of representatives of the Park and Recreation and Property Management departments reviewed and scored the remaining submittals using Best Value criteria. The individuals scores were averaged for each criteria and the final scores are listed in the table below. Bidders Lawn Patrol Service, Inc. SRH Landscapes LLC Brightview Landscape Services Inc Scott Landscape Maintenance Prestige Worldwide Services, LLC GI-Mow M&C Review Evaluation Criteria a b c d Total Score 21.00 12.67 6.00 35.00 19.83 10.67 5.33 20.29 19.83 11.33 5.67 18.78 19.83 12.00 5.67 17.78 17.50 10.00 5.00 22.23 17.50 10.67 5.00 0.00 74.67 56.12 55.61 55.28 54.73 33.17 apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 1/3 12/19/25, 3:24 PM L.A.T.E. dba Superior Landcare Abescape Group, LLC Best Value Criteria: M&C Review 17.50 10.00 4.33 17.50 8.67 4.33 Bidder did not meet X technical points; therefore, cost was not evaluated. Bidder did not meet X technical points; therefore, cost was not evaluated. a. Bidder's qualifications and references related to the scope of work b. Bidder's ability to meet the City needs c. Bidder's availability of resources (equipment, personnel) d. Cost of Service L.A.T.E., LLC dba Superior Landcare and Abescape Group, LLC did not score at least 50\% or more of the total available points for technical criteria and, therefore, were not qualified to receive pricing points. After evaluation, the panel concluded that Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive agreements with Lawn Patrol Service, Inc, SRH Landscapes, LLC, Brightview Landscape Services, Inc and Scott Landscape Maintenance. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bid met specifications. FUNDING: The maximum amount allowed under this agreement will be $1,100,000.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the City Mowing account within the Park and Recreation department General Fund, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on upcoming November 30th. RENEWAL TERMS: This agreement may be renewed for five additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to any expenditure being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project � Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 2/3 12/19/25, 3:24 PM M&C Review FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year �(Chartfield 2) Submitted for City Manaqer's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dave Lewis (5717) Anthony Rousseau (8338) Maria Canoura (2526) ATTACHMENTS .(Dept.) City-wide Mowing Waiver of Business Equity Goal -WN[102764],pdf (CFW Internal) 13P ITB 22-0208 GROUNDS MAINTENANCE SOUTH&WEST DISTRICT MC PARD funds availabilitv.pdf (CFW Internal) BrightView 1295.pdf (CFW Internal) BU080- FID TABLE.xlsx (CFW Internal) LPS Form 1295 Certificate.pdf (CFW Internal) SAMs Report BriahtView-Entitvinfo-20221213-112711.pdf (CFW Internal) SAMs Report Lawn Patrol Service Inc-not found.pdf (CFW Internal) SAMs Report Scott Landscape Maintenance-not found.pdf (CFW Internal) SAMs SRH Landscapes LLC-not found.pdf (CFW Internal) Scott Landscape Form 1295.pdf (CFW Internal) SRH Form 1295 Certificate 100987876-1 - Executed.pdf (CFW Internal) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=30632&cou ncildate=1 /10/2023 3/3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Nature ofinterest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary BriqhtView Landscape is EXEMPT from this filir�q as we are publicly Traded. 5 Check only if there is NO Interested Party. ❑ g UNSWORN DECLARATION Nly name is Mike Murphy , My address is $49 E DallaS Rd SouthlakP (street) (city) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tal"1'allt County, State of TX and my date of birth is , TX , 76092 , Tarrant (state) (zip code) (country) , on the � 3 day of December , 20 22 (month) (year) / � Signature of auN'f�Ciz�nt of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: BRIGHTVIEW LANDSCAPE SERVICES, INC. Subject of the Agreement: THIRDAMENDMENTAND THIRD RENEWAL OF CITYSECRETARY CONTRACT N0. 58961, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BRIGHTVIEW LANDSCAPE SERVICES, INC. M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 58961-A3R3 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.