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Home My WebLink About057430-R4 - General - Contract - MasterWord Services, Inc.CSC No. 57430-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 7, 2026 MasterWord Services, Inc. Attn: Ludmila Golovine 303 Stafford St. Houston, TX 77079 Re: Contract Renewal Notice Contract No. 57430 ("Contract") Renewal Term No. 4: April 19, 2026, to April 18, 2027 The above-referenced Contract with the City of Fort Worth expires on April 18, 2026 ("Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one-year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.�ov/purchasin� to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Jacob Lohse 817-392-2080 jacob.lohse@fortworthtexas.gov �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH �� By: Name: William Johnson Title: Assistant City Manager Date: oi/iz/Zoz6 APPROVAL RECOMMENDED: � �a� By. Wil�iamRumuly(J�yrt,t0260824:02CST) Name: William F. Rumuly Title: Municipal Court Director ATTEST: C��,I � By: � Name: Jannette Goodall Title: City Secretary p oF�FOHj°�� ,00aoovoo�°a '.1� �AA �Q a°�� 9-�P j�� 1,.,, ��) OVo aoSp ✓c-�.C�—%"c�� PPQseoo a8��d AQIIp nEXPS.o.� MasterWord Services, Inc. �.(�Lfl�i!Lf.�ti C�CJi�cfi/Y.yG�' By. Wdmila Golovine (Jan 11, 202618�.45�.05 CST) Name: Ludmila Golovine Title: President & Chief Executive Officer Date: O1/11/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ��6 �rG��- Name: Jacob Lohse Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: �� Name: Gavin Midgley Title: Assistant City Attorney II CONTRACT AUTHORIZATION: M&C: 22-0205 Date Approved: 3/29/22 Form 1295 Certification No.: 2022-856385 �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. MasterWord Services, Inc. Houston, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Purchasing Division FORM 1295 1 of 1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-856385 Date Filed: 03/02/2022 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFP 22 *0042 Interpretation and Translation Services Nature ofinterest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Golovine, Ludmila Houston, TX United States X 5 Check only if there is NO Interested Party 6 UNSWORN DECLARATION My name is Ludmila Golovine My address is 13631 AI�haGtar I anP (street) I- H�ustnn (city) I declare under penalty of perjury that the foregoing is true and correct. Executed in Har1'is County, State of Texas , ��, 77079 USA . (state) (zip code) (country) on the 2 day of March 20 22 (month) (year) �';�� .%% Signature of authori e'f d ageritof contracting business entity (Declarant) , and my date of birth is Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc Doc ID: 048cOfc632c26f296c1f07e9bf5bf19b1fe48316 0 HELLOSIGN TITLE FILE NAME DOCUMENTID AUDIT TRAIL DATE FORMAT STATUS Document History � seNr Audit Trail City of Fort Worth 1295 Form 1295 Certificate 100878447.pdf 048cOfc632c26f296c1 f07e9bf5bf19b1 fe48316 MM / DD / YYYY Signed 03 / 02 / 2022 Sent for signature to Ludmila Golovine 18:20:38 UTC (mgolovine@masterword.com) from contracts@masterword.com IP: 99.6.30.88 o� 03 / 02 / 2022 VIEWED 22:02:45 UTC � 03 / 02 / 2022 SIGNED 22:02:54 UTC C✓ 03 i o2 i Zo22 COMPLETED 22:02:54 UTC Viewed by Ludmila Golovine (mgolovine@masterword.com) IP: 74.124.58.162 Signed by Ludmila Golovine (mgolovine@masterword.com) IP: 74.124.58.162 The document has been completed. Powered by OHELLOSIGN A M&C Review CITY COUNCIL AGEND Create New From This M8�C DATE: CODE 3/29/2022 REFERENCE **M&C 22- NO.: 0205 P TYPE: CONSENT LOG NAME: PUBLIC HEARING: Page 1 of 2 Official site of the City of Fort Worth, Texas FQRT�'4'ORTH -��- 13P22-0042 TRANSLATION SERVICES MC MUNCO NO SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Masterword Services, Inc. for Translation Services for an Annual Amount Up to $356,374.00 for City Departments and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with MasterWord Services, Inc. for translation services for an annual amount up to $356,374.00 for City Departments and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Development Services, Community and Public Engagement, City Secretary, Code Compliance, Police and Municipal Courts departments approached the Purchasing Division to procure an agreement for translation services. During the course of this agreement, other departments may request translation services, therefore, this agreement should also allow for those purchases. The agreement will be utilized to provide live translation services and editing of publications from English to specified foreign languages and from a specified foreign language into English. Languages to be translated include Cambodian, English, French, German, Hungarian, Indonesian, Italian, Japanese, Korean, Laotian, Russian, Spanish, Vietnamese and other languages for various City departments. Translation and editing materials provided by the City under this contract include brochures, flyers, policies/procedures, signs, applications, advertisements and newsletters, articles, announcements, permits, certificates, manuals, door hangers, reports, invitations, forms, annual reports and City codes/Legal notices. Services include translation or editing of material of financial, legal, medical and technical nature. In order to procure these services, staff issued a Request for Proposal (RFP). RFP No. 22-0042 consisted of detailed specifications regarding the requirements for translation services. The RFP was advertised in the Fort Worth Star-Telegram on January 13, 2022, January 19, 2022, January 26, 2022, February 2, 2022, February 9, 2022 and February 16, 2022. The Purchasing Division received nine (9) responses. Staff evaluated each bid response by using Best Value criteria, which included firm's qualifications, education and certifications, firm's reputation and references, firm's turnaround time and price. After evaluation, the panel concluded that MasterWord Services, Inc. presented the best value to the City and therefore recommends awarding the translation services agreement to MasterWord Services, Inc. No guarantee was made that a specific amount of these services will be purchased. BUSINESS EQUITY: MASTERWORD SERVICES, INC. Is in compliance with the City's Business Equity Ordinance by committing to 100.00\% Business Equity participation on this project. The City's Business Equity goal on this project is 25\%. Additionally, MASTERWORD SERVICES, INC. is a certified WBE firm. FUNDING: Funding is budgeted in the Other Contractual and Consultant and Other Professional Services accounts in each of the department's General funds. Business Unit 38 Municipal Court Department has $45,149.76 remaining for Fiscal Year 2022. http://apps.cfwnet.org/council�acket/mc review.asp?ID=29759&councildate=3/29/2022 1/13/2026 M&C Review Page 2 of 2 ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund I Department I Account � Project Program Activity Budget Reference # Amount ID ID � Year I(Chartfield 2) Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Oriqinatinq Department Head: Anthony Rousseau (8338) William Rumuly (6736) Additional Information Contact: ATTACHMENTS Cynthia Garcia (8525) Maria Canoura (2526) 13P22-0042 TRANSLATION BU06-DEVELOPMENT SERVICES-FID TABLE.xlsx (CFW Internal) 13P22-0042 TRANSLATION BU07-COMM. & PUBLIC ENG.-FID TABLE.xlsx (CFW Internal) 13P22-0042 TRANSLATION BU35.xlsx (CFW Internal) 13P22-0042 TRANSLATION SERVICES MC MUNCO.docx (CFW Internal) BU11-CITY SECREATRY-FID Table.xlsx (CFW Internal) BU23-CODE COMPLIANCE-FID TABLE.xlsx (CFW Internal) BU38-MUNICIPAL COURT-FID TABLE.xlsx (CFW Internal) Form 1295 - Masterword.com.pdf (CFW Internal) MasterwordServices 22-0042 CompMemo 3.10.22 GV.pdf (CFW Internal) SAMs Report - Masterword.pdf (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=29759&councildate=3/29/2022 1/13/2026 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: MasterWord Services, Inc SUU� eCt Of the AgPeeT11e11t. Contract Renewal Notice Contract No. 57430 ("ContracY') Renewal Term No. 4: April 19, 2026, to April 18, 2027 M&C Approved by the Council? * Yes 0 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 4/19/26 Expiration Date: 4/18/27 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.