HomeMy WebLinkAbout059871-A2 - General - Contract - Tarrant Area Food BankCSC No. 59871-A2
SECOND AMENDMENT TO
CITY SECRETARY CONTRACT NO. 59871
WHEREAS, the City and Agency made and entered into City Secretary Contract No.
59871 ("Contract") on May 23, 2023;
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development ( HUD)_ through the Community Development Block Grant (" CDBG")
Program, Program No. B- 20- MW-48- 0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, City has received an additional allocation of CDBG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "
CDBG- CV";
WHEREAS, the CDBG regulations and related HUD guidance publications establish all
requirements for the CDBG- CV funds except for those specifically described in this Contract as
deriving from the CARES Act;
WHEREAS, the Parties mutually desire to amend the Agreement in order to:
(a) reduce the number of clients to be served by the Agency from 2,400 to 1,260 to better
suit the cost per client without impacting the amount of the total grant award of
$242,000;
(b) amend the budget to reflect that the CDBG funds will be reimbursed solely on a unit-
of-service basis;
(c) revise the agency's activity to fit the given matrix code of OSW — Food Banks and adjust
the agency's national objective from Area Benefit to Limited Clientele;
(d) extend the contract term through May 23, 2026;
(e) amend Sections 3, 5.3, and 9 of the Agreement as detailed below, and;
(f) amend Exhibit A-1 to update HUD income limits;
(g) update Exhibit D— Attachment I, II, and III to reflect update unduplicated client goal
and new contract term
WHEREAS, the City believes that the amendment will help the Agency meet the
program's goals and further the interests of both the Agency and City; and
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW, THEREFORE, the City and Agency hereby agree to amend the Contract as
follows:
I.
AMENDMENTS TO AGREEMENT
t'?FFICIAL RECORD
CITY SECRETARY
Amendment No. 2 to CSC No. 59871 FT. WORTH, Tx
Tarrant Area Food Bank: CDBG-CV 51% PSA Contract 2023-2026
a) EXHIBIT "A" — PROGRAM SUMMARY, attached to the Contract, is hereby
deleted and replaced in its entirety with EXHIBIT "A" — PROGRAM SUMMARY
REVISED 12/2025, attached hereto.
b) EXHIBIT "B" — BUDGET, attached to the Contract, is hereby deleted and replaced
in its entirety with EXHIBIT "B" — BUDGET REVISED 12/2025, attached hereto
c) Section 9 of the Agreement is hereby deleted and replaced in its entirety to read as
follows:
9. REIMBURSEMENT REOUIREMENTS REVISED 12/2025
9. 1 Deadline for Submittin� Reimbursement Requests.
9. 1. 1 Reimbursement Requests shall be submitted monthly to the City and
must be received by the City on or before the 15th day of the month following the month
expenses were paid by Agency. For example, the Reimbursement Request for June
expenses must be received by July 15. In the event the 15th falls on a weekend or City
holiday, Reimbursement Requests shall be due the next day that the City is open for
business. Failure to submit a Reimbursement Request in a timely fashion will result in
City taking the actions outlined in Section 10. 1. Far expenses paid by Agency August 2024
through November 2025 exclusively, the Reimbursement Request mut be received no later than
January 15, 2026.
9.1.2 City will notify Agency by e- mail within 14 calendar days if a
Reimbursement Request is lacking Complete Documentation or corrections are needed.
Agency will have 7 calendar days from the date of the e-mail notice to submit any requested
information or missing documentation. If Agency fails to submit all the required
information or missing documentation within 7 calendar days from the first e- mail, Agency
may, at the City' s sole discretion, forfeit any payments otherwise due that month and
failure to submit any requested information may, at the City' s sole discretion, be considered
an event of default as outlined in Section 10.1.2.
9.2 Submission of Reimbursement Reauests.
Agency shall provide City with Complete documentation and the following reports
as shown in EXHIBIT "D" — Reimbursement Forms with each Reimbursement Request:
9.2.1 Attachment I — Invoice.
This report shall identify the amount requested for reimbursement for the reporting
period based on the approval unit-of-service rate, and the cumulative reimbursement requested
to date, inclusive of the current reporting period.
9.2.2 Attachment II — Expenditure Worksheet/Unit-of-Service Report.
Amendment No. 2 to CSC No. 59871
Tarrant Area Food Bank: CDBG-CV 51% PSA Contract 2023-2026
This report shall identify the number of unduplicated clients served during the
reporting period and shall demonstrate consistency with the performance requirements outlined in
EXHIBIT "A" — Program Summary.
No expenditure, budget line item or cost detail is required under this Attachment.
9.2.3 Attachment III — Client Data Reuort.
This report shall list each Unduplicated Client served during the month along with
his or her demographic information. The Client Data Report must maintain a list of all clients
served during the Contract term. In order for this repart to be complete, the following must be
submitted:
9.2.3.1 Documentation of income verification for each Unduplicated Client the iirst
time the client is served by the Program, which will either be the completed form of EXHIBIT
"E" — Form of Income Self Certification or similar form approved by City, or Source
Documentation.
9.2.4 Delivery of Reimbursement Request.
Reimbursement Requests must be submitted through required software system
approved by City or in other manner required by City by the deadline(s) in Section 9.1.1.
9.3 Withholdin� Pavment
Failure to timely submit accurate and complete Reimbursement Requests and
Complete Documentation along with any required reports shall be an event of default.
9.4 Reauired Documentation.
Each Reimbursement Request shall include:
1. A summary of the number of unduplicated clients served during the reporting period
2. Client service documentation (e.g., intake forms, service logs, or distribution records)
sufficient to verify service delivery; and
3. A certiiication that services were delivered in accordance with the Contract and
EXHIBIT "A" — Program Summary
9.5 Documentation Not Reauired.
Because reimbursement is based on a Unit-of Service model, the Agency is not
required to submit:
• Payroll records and pay stubs
• Timesheets or time allocation records
• Fringe benefit documentation
• Invoices or receipts for personnel or operating costs
The City's review shall be limited to veriiication of services delivered and unduplicated
client counts.
2. Section 3 of the Agreement is hereby deleted and replaced in its entirety to read as
follows:
Amendment No. 2 to CSC No. 59871
Tarrant Area Food Bank: CDBG-CV 51% PSA Contract 2023-2026
3. TERM.
The term of this Contract begins on the Effective Date and terminates thirty-seven
(37) months following the date of Contract execution which shall be May 2026, unless earlier
termination occurs as provided in this Contract. Each reference to the Contract term or end date
will be assumed to refer to the amended term length of thirty-seven (37) months.
d) Section 5.3, 5.3.1, and 5.3.3 of the Agreement is hereby deleted and replaced in its
entirety to read as follows:
5.3 Pro�ram Performance Milestones.
5.3.1 Agency represents that the Program will achieve the following milestones in accordance
with EXHIBIT "A" — Program Summary and the table below:
1
2
3
4
5
6
7
8
9
10
11
12
Month
3
6
9
12
15
18
21
24
27
30
33
37
Cumulative Units of
Service
8%
16%
24%
32%
40%
48%
56%
64%
72%
80%
88%
100%
8%
16%
24%
32%
40%
48%
56%
64%
72%
80%
88%
100%
5.3.3 Failure to meet at least 80% of its performance milestones or serve 1,260
Unduplicated Clients under this contract may, in City's sole discretion, disqualify Agency for
consideration under future City Requests for Proposals for federal grant funds. The performance
table represents both cumulative performance to date and projected performance for the remaining
months of the contract.
e) EXHIBIT "A-1" — 2023 CDBG Income Limits of the Agreement is hereby deleted
and replaced its entirety to read as follows:
2025 HUD Income Limits
AMI 1
< 30% $22,400
31% < 50% $37,350
51% <_ 80% $59,750
HOUSEHOLD SIZE
2 3 4 5 6
$25,600 $28,800 $32,150 $37,650 $43,150
$42,700 $48,050 $53,350 $57,650 $61,900
$68,300 $76,850 $85,350 $92,200 $99,050
Unduplicated Clients as
specified in EXHIBIT
"A" — Program
7 8
$48,650 $54,150
$66,200 $70,450
$105,850 $112,700
Amendment No. 2 to CSC No. 59871
Tarrant Area Food Bank: CDBG-CV 51% PSA Contract 2023-2026
f� EXHIBIT "D" — ATTACHMENT I-Request Summary, ATTACHMENT II-
Expenditure Worksheet, and ATTACHMENT III-Client Data Report, attached to
the Contract, is hereby deleted and replaced in its entirety with EXHIBIT ��D" —
ATTACHMENT I-Request Summary, ATTACHMENT II-Expenditure
Worksheet, and ATTACHMENT III-Client Data Report REVISED 12/2025,
attached hereto.
II.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties, and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Amendment No. 2 to CSC No. 59871
Tarrant Area Food Bank: CDBG-CV 51% PSA Contract 2023-2026
ACCEPTED AND AGREED:
CITY OF FORT WORTH
�a,�a� 8r,r,��gGuirr�
B�/; oa�agu��ndon(�a�i3,zo2ezo:aa:3�csf)`
Dana Burghdoff
Assistant City Manager
APPROVAL RECOMMENDED:
�Cace� 7�io�ra,t
BV; KaccyThomas(Jan12,202622:13'S1CST)
J
Kacey Thomas
Director
Neighborhood Services Department
ATTEST:
CONTRACT COMPLIANCE:
By signing, I acknowledge that I am the
person responsible far the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
� s��
By:
Jaylon Scott
Contract Administrator
TARRANT AREA FOOD BANK
�� ��.
By:
Julie Butner
CEO
� pOR? na
a>°°� ��°�°9�d APPROVED AS TO FORM AND
�o
p°� °=a LEGALITY
P�*o op*�
�� % � Pa4d� nEup54 �
By:
Jannette Goodall
City Secretary
M&C: 23-0422
1295 Certification No.: 2023-1006153
Date: 04/ 12/2023
Sopl�ie Maehew,t
By:
Sophie Mathews
Assistant City Attorney II
UFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1 to CSC No. 59871
Tarrant Area Food Bank: CDBG-CV 51% PSA Contract 2023-2026
Tarrant Area Food Bank
R.E.D. Bus Program
PROGRAM SUMMARY
Community Development Block Grant Cares Act
(CDBG-CV)
May 23, 2023 to May 23, 2026
PERIOD
$242,000.00
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the contract.
' : � :: U
The Resource and Education Delivered (R.E.D.) Bus Program will provide mobile food bank and
SNAP (food stamps) enrollment assistance to low-to-moderate income individuals and families.
The goal of the program is to reduce the negative impact of food deserts by increasing access to
fresh produce and basic food items not readily available to low- to -moderate income Fort Worth
residents. The program will also improve sustainability of access to healthy food by ensuring
application assistance for state/ federal programs. The Program responds to the COVID- 19
Pandemic by reducing the need of vulnerable populations to go to grocery stores or other public
places where COVID- 19 spread is common. Individuals of low to moderate income levels
experience disproportionately high rates of obesity and related risk factors associated with severe
COVID-19 outcomes. These services will include application assistance in completing the state
application for
Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families
(TANF) program, Children' s Health Insurance Program (CHIP), Women, Infants, and Children
(WIC), and Medicaid for Employed People with Disabilities (MEPD) programs and provide
referrals for other support programs. The program will also provide emergency food boxes,
including fresh produce as available, and provide nutrition education to low- to -moderate
income Fort Worth residents. Staff for the program will ensure that required documentation is
complete, including proof of income, state identification, and proof of address, to confirm
eligibility.
Reimbursement for services under this Exhibit shall be made on a unit-of-service basis. The City
shall reimburse the Agency at a rate of $192.06 per unduplicated client served. This rate was
determined to be reasonable and appropriate based on a review of comparable agencies operating
similarly to Tarrant Area Food Bank at the local, state, and national levels. Reimbursement is
performance-based and tied to service delivery and is not contingent upon the Agency's actual
program expenditures.
CDBG funds will be used to support delivery of mobile food distribution and benefit enrollment
services through the R.E.D. Bus Program serving low- and moderate-income Fort Worth
residents. The RED Bus mobile unit and Program services will be available at a minimum of 9
days per month at the service accessible to low- to -moderate income Fort Worth residents
throughout the three- year contract term.
EXHIBIT "A"
CDBG/CV 51% PSA CONTRACT - EXHIBIT "A" - PROGRAM SUMMARY REVISED 12/2025
TARRANT AREA FOOD BANK
Agency shall not change service location for the program without prior City written approval and
contract amendment (which may require revisions to reporting requirements). Costs incurred at
any locations that have not been approved by City shall not be reimbursed.
Countywide Agency shall not change any locations without prior written City approval. Costs
incurred at any of the locations without City approval are non-reimbursable. Service locations
revisions will trigger the City's Citizen Participation Plan and will require a 30-day public notice.
A�encv is a Countvwide Agencv: Provides services to Fort Worth and Non-Fort Worth clients
through a Fort Worth and a Non-Fort Worth program. Non-Fort Worth clients constitute 10% ar
more of total clients served. The Program serves Tarrant County clients only, and Agency will
submit documentation that verifies that 51% of Program clients are Income Eligible Clients with
current household incomes at or below 80% of AMI. Agency will also submit quarterly reports
as required through EXHIBIT "A-2" — Reporting Requirements for Countywide Agency
Programs.
Documentation: Based on the nature of the service provided, Agency will maintain
documentation that verifies that 51% of clients served by the Program are income eligible with
current household incomes at or below 80% of Area Median Income (AMI) as established or
defined by the United States Department of Housing and Urban Development (HUD).
Documentation requirements under this Exhibit are limited to verification of client eligibility and
service delivery. Payroll, personnel, and cost documentation are not required for reimbursement
purposes.
Agency must furnish the City with a Certification of Income Statement for all clients served. For
example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this
example, Agency would be required to furnish City 1,000 Certification of Income Statements that
prove at least 510 of the clients served by the Program are Income Eligible Clients.
REGULATORY CLASSIFICATION:
IDIS Matrix Code( s) and Service Category: OSW — Food Banks
National Objective Citation: 24 CFR 570.208(a)(2)
Regulatory Citation( s): 24 CFR 570. 201(e)
CFR REGULATORY AUTHORITY AND GUIDANCE (FOOTNOTE SECTION)
(Reimbursement under this Contract is structured as a unit-of-service, performance-based
payment methodology consistent with applicable CDBG regulations and Uniforin Guidance, as
cited below.)
[FN-1] 24 CFR §570.201(e) — Public Services.
Authorizes the use of Community Development Block Grant (CDBG) funds far public
service activities, including food bank and nutrition-related services. The regulation does
not prescribe a specific reimbursement methodology, allowing grantees discretion to
CDBG/CV 51% PSA CONTRACT - EXHIBIT "A" - PROGRAM SUMMARY REVISED 12/2025
TARRANT AREA FOOD BANK
structure reimbursement based on measurable performance, provided the activity meets
a national objective and is properly documented.
[FN-2] 2 CFR §200.201(b) — Fixed Amount Awards.
Permits the use of iixed amount awards where payments are based on performance or
completion of defined deliverables rather than actual costs incurred. Under this autharity,
reimbursement may be made based on objectively verifiable units of service, such as
unduplicated clients served, and does not require submission of cost or expense
documentation with reimbursement requests.
[FN-3] 2 CFR §200.430 — Compensation—Personal Services.
Establishes documentation requirements for salaries and wages only when payroll costs
are reimbursed as direct or indirect costs under a federal award. When reimbursement is
structured as a unit-of-service or fixed amount award and is not based on actual personnel
expenses, payroll documentation is not required for reimbursement purposes.
[FN-4] 2 CFR §200.302 — Financial Management.
Requires financial management systems sufficient to permit preparation of required
reports and to prevent over-obligation of funds. These requirements are satisfied under a
unit-of-service reimbursement model through verification of services delivered,
application of an approved unit rate, and enforcement of the contract maximum award
amount.
[FN-5] 24 CFR §570.208 — National Objectives.
Requires CDBG-funded activities to meet a national objective, including benefit to low-
and moderate-income persons under the Limited Clientele or Area Benefit criteria.
Compliance is demonstrated through client eligibility documentation and service delivery
records, independent of the reimbursement methodology used.
PROGRAM GOALS:
Minimum Number of Fort Worth Clients to be Served: The Program will serve a minimum of
1,260 Unduplicated Clients for the 3-year term of the contract.
Per HUD regulations, any fractional results when calculating the 51% income eligibility
requirement must be rounded up.
OTHER AGENCY REOUIREMENTS:
Upon completion of the program year, the Agency will provide, with the final reimbursement
request, all program results and outcome data, including the number of clients referred to additional
programs and services and other comparable performance measures.
Program success will be measured primarily through the following outcomes:
l. Obtain and submit completed benefit applications (e.g., SNAP, TANF, WIC, CHIP, MEPD) for
at least 50% of the total unduplicated clients served through the R.E.D. Bus program.
CDBG/CV 51% PSA CONTRACT - EXHIBIT "A" - PROGRAM SUMMARY REVISED 12/2025
TARRANT AREA FOOD BANK
EXHIBIT "B" - BUDGET REVISED 12/2025
Account CDAG � TAFR CDBG � TAFB CDBG � TAFB Total
PROGRAM PERSONNEL Year 1 Year 2 Year 3
Salarics 1001 $ - $ _ $ _ $ _ $ _ $ _ $ -
FICA 1002 $ - $ _ $ _ $ _ $ _ $ _ $ -
Life/Disabi]ityI�surancc L003 $ - $ _ $ _ $ _ $ _ $ _ $ -
Health/Dentallnsurance 1004 $ - $ _ $ _ $ _ $ _ $ _ $ -
Unemployment-State 1005 $ - $ _ $ _ $ _ $ _ $ _ $ -
Worke�'s Compensation 1006 $ - $ _ $ _ $ _ $ _ $ _ $ -
Retirement 1007 $ - $ _ $ _ $ _ $ _ $ _ $ -
SUPPLIES AND SERVICES
Office/Program Supplics 2001 $ - $ - $ - S - $ - $ - $ -
Postage 2002 $ - $ - $ - S - $ - $ - $ -
Printing 2003 $ _ $ _ $ _ $ _ $ _ $ _ $ -
Computcrs 2004 $ - $ - $ - $ - $ - $ - $ -
Books 2005 $ - $ - $ - $ - $ - $ - $ -
MISCELLANEOUS
Contract Labor (City needs co�y of $ - $ - $ - $ - $ - $ -
contract before expenses can be 3001 $ -
reimbursed)
Food Supplies 3002 $ - $ - $ - $ - $ - $ - $ -
Teaching Aids 3003 $ - $ - $ - $ - $ - $ - '� -
Craft Supplies 3004 $ _ $ _ $ _ $ _ $ _ $ _ $ -
Ficld Trip Expcnscs 3005 $ - $ - $ - $ - $ - $ - $ -
Mileage 3006 $ - $ - $ - S - $ - $ - .,`S -
OtherQ 3007 $ - $ - $ - $ -
OtherQ 3008 $ - $ - $ - $ - $ - $ - $ -
FACILITY AND UTILITIES
Telephone 4001 $ _ $ _ $ _ $ _ $ _ $ _ $ -
Electric 4002 $ - $ - $ - $ - $ - $ - $ -
Vehicle Fuel 4003 $ - $ - $ - $ - $ - $ - $ -
Water and Wastewater 4004 $ - $ - $ - $ - $ - $ - $ -
Solid Waste Disposal 4005 $ _ $ _ $ _ $ _ $ _ $ _ $ -
Vehicle Cost 4006 $ - $ - $ - $ - $ - $ - $ -
Cleaning Supplies 4007 $ - $ - $ - $ - $ - $ - .,`S -
Other(vehicle maintenance) 4008 $ - $ - $ - $ - $ - $ - $ -
LEGAL, FINANCIAL AND
INSURANCE
Fidelity Bond or F.quivalcnt 5001 $ - $ - $ - $ - $ - $ - $ -
Directors and Officers 5002 $ - $ - $ - $ - $ - $ - $ -
Gencra] Commcrcia] Liability 5003 $ - $ - $ - $ - $ - $ - $ -
OtherQ 5004 $ - $ - $ - $ - $ - $ - $ -
DIRECT ASSISTANCE
Othcr (Unit-of-Service Costs) 600] $ 81,000.00 $ - $ 81,000.00 $ 80,000.00 $ 242,000.00
BUDG� r�ro rn� $ 81,000.00 $ - � sl,000.00 $ $ 80,000.00 � 242,000.00
FiJNDING A: Foundations: $2,907,600.00
FiJNDING B: Cor�orations: $2,788,020.00
FUNDING C: Direct Mail: S5,353,427.00
FLTNDING D: Individual Donations: $G,194.854.00
FUNDING E: Spccial Evcnts: S40Q000.00
'f0'1'AI,: $17,643,901.00
CDBG CONTRACT - EXIIIBIT "B" - p��� �
The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method
used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" - Budget REVISED 12/2025. The
information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written
approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXFIIBIT "B" - Budget REVSIED 12/2025 is .
SALARY DETAiL-PROGRAM PERSONNEL
Annual Est. Percent to Amount to Grant
Position TiUe
Salary Grant
$ - #DIV/0! $ -
TOTAL $ - $ _
#DN/0!
FRINGE DETAIL-PROGRAM PERSONNEL
Percent of Est. Percent to Amount to Grant
Payroll Amount Grant
FICA g - #DIv/ol $ -
Life/Disability Insurance g - #DIV/ol S -
Health/DentalInsurance g - #DIV/ol S -
Unemployment-State
Worker's Compensation
Retirement
TOTAL
$ -
$ -
$ -
$ -
SUPPLIES AND SERVICES
#DIV/0!
#DIV/0!
#DIV/0!
#DN/0!
�
�
�
$
Total Est. Percent to Amount to Grant
Budget Grant
Office/Program Supplies $ - #DIV/01 � -
Postage g - #DIV/ol � -
Printing $ - #DIV/01 $ -
Adv/Media, Dues/Pub, Printing, Bank Fees $ - � -
#DIV/0!
TOTAL $ -
#DIV/0! $ -
MISCELLANEOUS
Total Est Percent to Amount to Grant
Budget Grant
Contract Labor g _ #DIV/0! S -
Food Supplies $ - #DIV/0! S -
Teaching Aids $ - #DIV/0! $ -
Craft Supplies $ - #DIV/0! $ -
Field Trip Expenses g - #DIV/0! � -
Mileage g - #DN/0! $ -
TOTAL $ - #DN/0! $ -
FACILITY AND UTTLiTiES
Total Est. Percent to Amount to Grant
Budget Grant
Telephone $ - #DIV/0! � -
Electric $ - #DIV/0! $ -
Gas g - #DIV/o! � -
Water and Wastewater $ - #DIV/0! � -
Solid Waste Disposal $ - #DIV/0! S -
Rent $ - #DIV/0! 5 -
Cleaning Supplies $ - #DIV/0! � -
Repairs $ - #DIV/0! � -
Cuslodial Services $ - #DIV/0! � -
Utilities, Transportation, PP & E $ - #DIV/0! � -
TOTAL $ - #DN/0! $ -
LEGAL, FINANCIAL AND INSURANCE
Total Est. Percent to Amount to Grant
Budget Grant
Fidelity Bond or Equivalent g - #DIV/ol � -
Directors and OFficers g - #DIV/ol S -
General Commercial Liability $ - #DIV/01 S -
ProfFees g - #DIV/ol $ -
TOTAL $ - $ _
#DIV/0!
DIRECT ASSISTANCE
Total Est Percent to Amount to Grant
Budget Grant
Audit/IT/Legal Volunteer Recruitment, Mise. $ - #DIV/0! $ -
Unit-of-Service Costs $ 792,823.70 31 % $ 242,000.00
TOTAL $ 792,82390 31 % $ 242,000.00
Exhibit D (REVISED 12/2025)
Attachment I- Request Summary
Agency:
Address:
City, State, Zip:
Program:
Month of Service:
Tax ID Number:
Contract Number:
Case ID:
P.O. Number:
FID Number:
IDIS Number:
Amount
Program Account
Original Amount This Invoice Cumulative to Date Remaining Balance
(Prog�am Name) Case [D
Salaries
FICA
Life/Disability Insurance
Health/D ental In suranc e
Unemployment-State
Worker's Compensation
Office Supplies
Food Supplies
Insurance
Accounting
Contract Labor
Other (Unit-of-Service Costs)
1001
1002
1003
1004
1005
1006
1007
1008
1009
1010
1011
6001
$
$
$
$
$
$
$
$
$
$
$
$
- $
- S
- S
- S
- $
- $
- �
- $
- $
- $
- $
242,000.00 $
TOTAL $ 242,000.00 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
242,000.00
242,000.00
i$
ATTACHMENTII
City of Fort Worth
Neighborhood Services Department
Expenditure Worksheet
Agency:
Program:
Linc I I
No. Check No. Date
� Z
� 3
� 4
� 5
� 6
� �
� 8
� 9
� I 0
� ll
� l2
� 13
� 14
� I 5
� I6
� 17
� l8
� 19
� 20
� 2l
� 22
� 23
� 24
� 25
� 26
� 27
� 2R
� 29
� 30
� 3l
� 32
� 33
� 34
� 35
� 36
� 37
� 38
� 39
� 40
� 41
� 42
� 43
� 44
� 45
� 46
� 47
� 4R
� 49
I 50
I Total
*For Salaries, state employee's title under DescnptionLlob Title. Rent must identify tenant
Nlease Rrou like account codes.
Account Code
(See Key to
Title* Right) Amount
Only highlighted codes can be reimbursed
Expense Line Item
Account
PROGRAM PERSONNEL
S�larics I UU I
� fICA 1002
� LifelDisabiliry Insurance 1003
� HealWDen�allnsueance 1004
� Unemployment-State 1005
� Worker's Compensnlion L006
Rctircmcnl I 007
SUPPLIES AND SERVICES
Office/Progrnm Supplies 2001
� Posiage 2002 �
� Printing 2003 �
OTher(CnseWorthy, Phones, Computers) 2004
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� Tcaching Aids 3003
� Cratt Supplies 3004
� Field Trip Expenses 3005
� Milea�e 3006
� Othcr(Clicnt Employmcnt Inccntivcs) 3007
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� Gas 4003
� Water and Wastewater 4004
� Solid Waste Disposal 4005
� Rent 4006
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� General Commercial I.iability 5003 �
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M&C Review
Page ] of 3
OfFicial site of Ihe City of Fort Worth, Texas
CITY COUNCIL AGENDA FORT� ��'�0�
Create New From This M&C
�-- - �
DATE: 5/23/2023 REFERENCE NO.: **M&C 23-0422 LOG NAME: 19TAFB RED
BUS
CODE: C TYPE:
PUBLIC
CONSENT HEARING: NO
SUBJECT: (CD 2, CD 3, CD 5, CD 8, and CD 9/ Future CD 2, CD 3, CD 5, CD 6, CD 8, CD 9, and
CD 11) Authorize Change in Use and Expenditure of Up to $242,000.00 of Prior
Year's Unprogrammed Community Development Block Grant CARES Act Funds for the
Tarrant Area Food Bank Resources and Education Delivered Bus Program, Authorize the
Execution of a Contract for Up to Three Years, Authorize a Substantial Amendment to the
City's 2019-2020 Action Plan, and Authorize the Substitution of Funding Years
� - _._ . - - -_-_ __ _
RECOMMENDATION:
It is recommended that the City Council:
2
3.
4.
Authorize a change in use and expenditures of up to $242,000.00 of prior year's
unprogrammed Community Development Block Grant CARES Act funds to the Tarrant Area
Food Bank Resources and Education Delivered Bus Program;
Authorize the City Manager, or his designee, to execute a contract with Tarrant Area Food
Bank in an amount up to $242,000.00 for the Resources and Education Delivered Bus
Program with a term not to exceed three years;
Authorize a substantial amendment to the City's 2019-2020 Action Plan; and
Authorize the City Manager, or his designee, to substitute funding years in order to meet
United States Department of Housing and Urban Development commitment, disbursement
and expenditure deadlines.
f�6���9L�I�A
The purpose of this Mayor and Council Communication (M&C) is to reallocate available
unprogrammed CDBG-CV funds to provide additional funding for a targeted food assistance program.
The COVID-19 pandemic and ensuing economic crisis has disproportionately affected communities of
color and the poor, worsening already poor health outcomes. Feeding America, the national
association of food banks, has indicated that the percent of Tarrant County residents who are food
insecure has risen from 13.9\% to 17.51% during the pandemic.
Tarrant Area Food Bank (TAFB) is renewing its focus on underserved communities within the City of
Fort Worth and is working on strategies to make a long-term impact in these neighborhoods. In a
concerted effort to address food insecurity and the number of identified food deserts within Tarrant
County and Fort Worth, in particular, TAFB has a partnership with the City of Fort Worth to serve the
most impacted communities, including neighborhoods in the following zip codes: 76104, 76105,
76106, 76107, 76116, and 76119. The services of TAFB are a critical first step in positioning families
for success. Access to healthy, nutritious food is a basic need that must be paramount in the quest to
alleviate poverty and transform the lives of Fort Worth's most vulnerable residents. The Resources
and Education Delivered (RED) Bus Program has played a critical role in TAFB's efforts to remediate
these effects.
The RED Bus Program takes the food bank's service directly to those most in need. At the heart of
the program is a mobile service delivery unit - a specialty built vehicle, which provides space for the
display of grocery items and office space for staff. Utilizing this vehicle, TAFB has provided (1)
emergency food distribution; (2) nutrition education; and (3) assistance for enrollment of eligible
families into federal benefits programs such as SNAP, TANF, CHIP and Medicaid. TAFB has been
http://apps.cfi�net.or�/council�acket/mc review.asp?ID=31049&councildatc=5/23/2023 8/18/2023
M&C Review
Page 2 of 3
successful in customizing the unit to allow for half of it to be designed as a grocery store, providing
clients with a selection of fresh foods to select and take home. The remainder of the vehicle is
equipped with computer space for TAFB's staff to assist clients with applying for benefits. As a one-
stop shop, the unit has traveled throughout the community to help eliminate barriers to food access.
There are no fees assessed to the individuals and families benefitting from the RED Bus Program for
any services or benefits. An estimated number of 500 persons per month (6000 persons annually) will
be served through the program at an estimated cost of $33.00 per person.
The funds will enable the number of mobile service delivery staff to increase by reimbursing the TAFB
for the compensation of up to three (3) full-time equivalent positions for a term not to exceed three
years. Provision of these funds to TAFB constitutes a proposed change in use of unprogrammed
2019-2020 CDBG-CV funds received from the United States Department of Housing and Urban
Development (HUD). These funds will be used to prevent, prepare for, and respond to the benefit
programs. This will aid the preservation of health for vulnerable populations by improving access to
healthy food while increasing social distancing and reducing potential exposure to the virus for the
elderly and disabled by reducing need to go to the grocery store or public benefits facilities.
A public comment period on this proposed substantial amendment to the 2019-20 Action Plan was
held from March 27, 2023 to March 31, 2023. All comments received are maintained by the
Neighborhood Services Department.
Funds will be allocated as follows:
General Operating Expenses - $242,000.00
Tarrant Area Food Bank is located at 2600 Cullen Street in COUNCIL DISTRICT 9. The program will
be available in low-to-moderate income areas in Council Districts 2, 3, 5, and 8, serving zip codes
76104, 76105, 76106, 76107, 76116, and 76119 and FUTURE COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be
available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The
Neighborhood Services Department (and Financial Management Services) will be responsible for the
collection and deposit of funds due to the City. Prior to an expenditure being incurred, the
Neighborhood Services Department Name has the responsibility to validate the availability of funds.
This is a reimbursement grant.
TO
I Fund Department
ID
FROM
Fund I Department
ID
Account I Project
ID
Account Project
ID
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program � Activity
Program � Activity
Budget Reference # Amount
Year (Chartfield 2)
Budget I Reference # Amount
Year (Chartfield 2)
Fernando Costa (6122)
Victor Turner (8187)
Terrance Jones (7563)
Sharon Burkley (5785)
http://apps.cfwnet.org/coluzcil�acket/mc_review.asp?ID=31049&councildate=5/23/2023 8/18/2023
M&C Review
FORM 1295 Certificate Siqned.pdf (CFW Internal)
Funds 19TAF6 RED BUS.docx (Public)
TAFB Fid Table.xlsx (CFW Internal)
Page 3 of 3
http://apps.cfwnet.org/council�acicet/mc_review.asp?ID=31049&councildate=5/23/2023 8/18/2023
CERTIFICATE OF INTERESTED PARTIES
Co37ipleEe Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 5 it the�e are no interested parties.
1 Name of l�usiness e�itity filing form, and ihe city, state and cou��try of the business entity's place
of business,
�arrant Area Food 8ank
Fort Worth, �X United States
2 Name of govermnental entity or state agency that is a party to the con#ract for wiiich the form is
being filed.
Ciry of Fort Worth
FORM 1295
1ofJ.
O��IC� U5� ONLY
CER7I�ICATION OF FELING
Certificate Nwnher:
2023-1006153
Date Filed;
o4�iz�zazs
Date Rcknowlsdged:
3 PI'o�ide the identification nunlbe� used by tlie goveTnmental ei�tity or sfate a�ency fo track or ide�ttify tiie contl'acE, attd provide a
description of the services, goods, or otltier property to be provi[fed under the co�ilract.
CARES CDGB-CV3
R.E.�. Bus 5ervices for the city of Fori Worth,
4
Nar�ie of Interested Party
5 Check only if tltere is NO lizterestecl Party. ❑
X
6 UNSWORN DECi.AF2ATION
My name is ��� we�'L � � ����
�
My address is �� G� � `� ��rGK J�
(street)
City, State, Country (place of k�usiness}
Nature of interesE
(check applicable)
Confrolling [itfermediary
, and my c�ate of birth is
, ��-���� ,.-�-x,
{ciiy) (state)
�-�
�6to�- l�5/�
(zip code) (cauniry}
I declare under penalty of perjury tl�at th� foregoing is true and correct.
��
Executed ir� l:A.-i" N` � Co�nry, State of ���..� � , on the (�day of 20 ��
onth} (year)
Signature of authorized ageiot of con[racting business entity
(�eclaranf)
�o��ms pro�ided hy Texas EEhics Cor�imission www.etf�ics.state,tx,us Version V3.5,1,3ac88bc0
FORT �ORTH�
City Secretary's Office
Contract Routing & Transmittal Slip
COnti'aCtor'S Name: Tarrant Area Food Bank
Sub�eCt Of the Agreement: A second amendment to the existing contractual agreement to help agency
better align with HUD Standards, regain compliance, revise reimbursement methodology to unit-of-service; and
adjust the necessary Exhibits and Attachments to comply with new changes.
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C �nust be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 5987�
If so, provide the o�iginal contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 8
If �unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific info��nation is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: May 23, 2023 Expiration Date: May 23, 2026
If different from the app�oval date. If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If�so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. N/A
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.